Faculty Of Science, University Of Colombo.

The system is implemented with an internal network covering Management office, Main office and Principal’s room.

The school has the required computers for all three organizational level usage.

The cost of man power considered to be voluntary.

No direct involvement of students in the suggested IS.

The external entity management contains Manager,Principal,Vice Principals.

Strengths One and only semi-government school in Colombo which

maintains Tamil tradition.

Provides standard education.

Good qualifying rate in general exams.

Weaknesses Paper based information.

Weak resource management.

Opportunities Technological advancement.

Growing demand on Adhoc information.

Support from government. Threats

Continual change in technology.

Lack of work forces.

High rate of inflation.

No automated system and ineffectiveness in information management.

Difficult to allocate resource.

New admission of student & update the new student’s details and track students.

New appointment of staff (teacher) & update the details of

the staff and track staff.

The staff in charge of the respective classes has to update the student files with their test marks for each term & keep track of their progress.

The staff in charge for the unions has to assign students for the appropriate posts according to their performance.

•Every term performance report of individual students is printed out for an evaluation.

•Provide student’s character certificate, leaving certificate & results sheet.

•Prior to the start of a new academic year class schedules & the subject schedules for the staff should be prepared & printed & distributed to the staff at the school.

•According to the comments revise the schedule & reprint.

• Final copy goes to the principle, staff & staff schedule file for reference.

• Staff request leave from management. • Their previous leaves have been checked & leaves will be

provide, their salary will be maintained according to their leaves.

• Salary pay slip and monthly leave report is printed.

Recommended information system for the problem statement is School Information Management System (SIMS).

0th Level Data Flow Model Diagram

1st Level Data Flow Model Diagram

As

Was

As

Is

• Problem Found: • All the information are paper based.• Difficult to manage.• Difficult to get adhoc information.

• Solution: • A school information management system with

the required Business processes, IT-infrastructure and database structure.

Management Information Systems- Managing the Digital Firm

Author: Kenneth C.Lauden, Jane.P.Lauden(10th edition)

Web resources