SHORT NOTICE INVITING QUOTATIONS - Comptroller...

PAG(G&SSA)/GL/Unit-II/AMC-Comp/2016-17/

Date: 1.03.2017

M/s

SHORT NOTICE INVITING QUOTATIONS

Office of the Principal Accountant General (G&SSA), Kerala, Thiruvananthapuram

invites ‘Sealed Quotations’ from authorized dealer / distributor for Comprehensive AMC for

Server/Desktop computers, Laptops & printers installed at this office and its branch office(s) at

Thrissur, Kozhikode and Kottayam. Detail and list of items are placed as Annexure-A.

The sealed cover super scribed as ‘Quotation for AMC of Computers/Printers/Servers

: 2017-18’ should contain two separate sealed envelopes i.e. one for Technical bid and the other

for Financial bid. The technical bid and the financial bid should be sealed by the bidder in

separate covers duly super scribed as ‘Technical Bid’ and ‘Financial Bid’ respectively and both

these sealed covers are to be put in a bigger cover which should also be sealed and duly super

scribed. The technical bids shall be opened by the Purchase Committee at the first instance and

evaluated. At the second stage, financial bids of only the technically qualified offers shall be

opened for further evaluation and ranking before awarding the contract.

The sealed quotation, addressed to “The Deputy Accountant General/Admn., Office of

the Principal Accountant General (G&SSA), Kerala, Statue, Thiruvananthapuram – 695

001, should reach this office by 3:00 PM on or before 15th March 2017 and the same has to be handed

over to Sr.AO/GL at 2nd floor of Audit Bhavan. Details of quotation shall also be available on

official website of this office, https://www.agker.cag.gov.in. The quotations will be opened on the

same day at 4:00 PM by the Purchase Committee concerned in the Chamber of DAG/SGS-II (5th

floor) in the presence of the bidders. The bidders who like to be present at the time of opening of

tenders may present either themselves or through their authorized representative at the time and

date noted above.

Name of the Work: Comprehensive Annual Maintenance Contract for Desktop Computers,

Laptops, Servers and Printers of various models installed at Main Office Trivandrum and its four

Branch Offices at Kottayam, Thrissur & Kozhikode. The details for which AMC is required are

given below:

https://www.agker.cag.gov.in/

No. of Computers/

Laptops/Servers

Warranty / AMC AMC required from

116 AMC till 31.03.2017 1.4.2017

90 Warranty expires on 14.09.2017 15.09.2017

Total - 206

No. of Printers Warranty / AMC AMC required from

70 AMC till 31.03.2017 1.4.2017

02 Warranty expires on 30.09.2017 1.10.2017

Total- 72

(A Detailed list is attached as Annexure-I)

Period of Contract: One full year, from 01 Apr 2017 to 31 Mar 2018

Technical bid should include:

Full details of the bidder viz. Name & address of the bidder firm, Telephone No., Fax

number/e-mail id etc (Annexure – B)

CST/VAT registration by Sales Tax Department.

Income Tax Permanent Account Number (PAN).

AMC terms and conditions, if any specific.

Documentary proofs of authorized dealer/supplier of the brand quoted.

Proof of previous work awarded, with respect to AMC of computers/printers at Govt.

offices/ PSU etc.

Self declaration stating that the firm has not been black listed by any Government

Department/ Organisation as on date of submission of the Quotation/Bid and that the

documents furnished are true and authentic (Annexure-D)

Financial bid should include :

Grand Total for AMC of all the listed items.(Annexure – C).

Individual item-wise rates against each should also be mentioned clearly.

Levies & Taxes, Rate for posting one full time Service Engineer during office working

hours at Main office Trivandrum, discount (if any) etc., should be clearly mentioned

The Grand Total quoted should be mentioned in both figures and words.

Terms and conditions of AMC:

All bidders are to quote the rates for each item separately, alongwith the grand total for

the items at the end. The grand total should include item-wise rates, Taxes, Discounts if

any, Charge for service engineer etc.

The contract would be comprehensive i.e. including replacement of parts of Original

Equipments Manufacturer (OEM). However, if any specific parts are not covered under

AMC, they shall invariably be mentioned by the bidders in the quotation for AMC. No

general terms will be entertained, instead the name of parts are to be expressly stated.

The equipments should be kept in good working condition and virus free. Any

replacement will have to be done by the company free of cost except dot-matrix/ line

printer head, cartridges, consumables, ribbon, fuser assembly, sleeve and other stationery.

Servicing should be done on site and during working hours except for major fault, when

the part or machine is to be taken out to the servicing agency. The units/parts shall be

permitted to be taken out of the office premises with proper authorization/permission

only.

The firm shall be responsible to maintain the required drivers, additional peripherals and

hardware for maintaining the equipments.

Support for users and troubleshooting of commercial software packages alongwith

removal of virus and re-installation of software, if corrupted, shall be undertaken by the

entrusted firm.

Standby arrangement to be made in case the equipment is to be taken to workshop for

repairs.

If the break down time is expected for more than 24 hours, the successful bidder

should provide a back up machine or part till the original system is repaired or

replaced after rectifying the defect.

If parts are to be replaced, it should be of the same version or a higher version of similar

make and quality.

There will be no limit of break down calls and the same should be attended to within One

Hour.

The firm is to carry out preventive maintenance once in every three months.

Any other maintenance work to be undertaken related to the computer/peripherals.

Atleast ONE Service Engineer shall be posted during office working hours exclusively

for the Main office. Break down calls at Branch Offices should be attended on the same

day as far as possible and latest by 5.00 PM on the next working day.

A list of all items i.e. Desktop Computers, Laptops, Servers and printers proposed under

the contract are placed separately as Annexure-I to this quotation.

Bid Security (EMD): A Demand Draft, amounting to Rs. 10,000/- drawn in favour of Pay and

Accounts Officer, O/o PAG (A&E), Kerala, from any Commercial bank must be deposited by

bidders along with their duly filled up bidding documents as EMD. Bidders who are registered

with the Central Purchase Organization, National Small Industries Corporation (NSIC) are

exempted from furnishing EMD. The Demand Draft produced should be valid for a period of

forty five days beyond the last date of submission of Bid/Tender/Quotation.

Performance Security: Successful bidder shall produce a Bank Guarantee or Demand Draft

drawn in favour of Pay and Accounts Officer, O/o PAG (A&E), Kerala, from any commercial

bank, amounting to Five per cent of the contractual/payable amount, as Performance

Security. The Performance Security should remain valid for a period of sixty days beyond the

date of completion of all contractual obligations of the supplier including guarantee/ warranty

obligations.

Payment Details:

Payments will be made by this office on quarterly basis only, i.e. after end of each

quarter, after obtaining a certificate in this regard from ITS cell.

No advance will be paid by this office.

No cost escalation is permitted during the contract period for any reasons whatsoever.

TDS at appropriate rate shall be deducted from the bill amount.

Penalty Clauses:

If breakdown in respect of any hardware items exceeds 48 hours without supply of

adequate backup, a penalty @ ` 50/- per day shall be charged against the AMC vendor

from the date of breakdown upto seventh day. The penalty shall be @ ` 100/- per day

from the eighth day till the item is fully functional or till the date of providing a backup.

If the preventive maintenance is not done/completed in any of the quarter, 10% of the

quarterly payments shall be deducted from the payment due to the party. The

accumulated penalty chargeable during that quarter shall be deducted from the payments

due to the vendor.

Conditions to be fulfilled by the bidder:

The bidding firm/company/agency/dealer/distributor must be registered one to carry out

the functions for which quotations are invited.

The firm/company/agency/dealer/distributor should be in existence for over 3 years in the

trade as on 31.3.2017.

The firm/company/agency/dealer/distributor should have a previous experience in

maintenance of such equipments with Government Department/Public Sector

Undertaking etc. The company should furnish its Downtime Statement of previous

maintenance work.

The firm/company/agency/dealer/distributor must have expertise in on-site maintenance

and repair of computers, servers, laser jet printers, network components, peripherals and

other hardware parts and accessories.

The firm/company/agency/dealer/distributor applying for this tender would produce

certificate for the previous financial year from the concerned authorities about the

payment of service tax, income tax, works contract tax and any other tax applicable.

The firm/company/agency/dealer/distributor should produce the self attested photocopies

of documents related to allotment of VAT Registration Number, PAN Number, Service

Tax number, etc.

An agreement has to be executed by the successful bidder with the office, specifying

general rules, obligations and rights of the parties, payment terms, limitations etc along

with technical aspects on AMC for the items, on appropriate value of stamp paper.

Senior Audit Officer/GL

ANNEXURE-A

AMC required from 1.4.2017

Sl.No. type Brand make ID No. Serial No. placed Located

1 Server HCL Infiniti Globalline 2700 HN

01 100 3043A1039032 TVM Server

2 Server HCL Infiniti Globalline 2700 HN

01 152 3053A1071603 TVM Server Room

3 Server HP HP ProLiant ML 350G6 02 146 CN710500K6 TVM IT Server

4 Server IBM X 3100 M4 04 130 2582I9B06CAKNE TVM Server room

5 Laptop HP i3 HP Pavilion DV4 2101 TU 02 106 CND0013VXW TVM SAP

6 Laptop ACER EMachines KAWF0 02 125 AWN780C036A2160393E TVM ITS Cell

7 Laptop ACER EMachines KAWF0 02 126 AWN780C036A2160303E TVM LBA party



10 Laptop ACER EMachines KAWF0 02 129 AWN780C036A2160333E TVM ITS Cell




14 Laptop SONY i3 VAIO 03 001 7003233 TVM SAP 01


16 Laptop SONY i3 VAIO 03 004 7003274 TVM LBA NREG 4

17 Laptop SONY i3 VAIO 03 005 7003285 TVM SA Party


19 Laptop SONY i3 VAIO 03 007 7003361 Thrissur OA 19

20 Laptop SONY i3 VAIO 03 009 7003428 TVM LBA 6







27 Laptop SONY i3 VAIO 03 024 7003627 Thrissur OA1



30 Laptop SONY i3 VAIO 03 027 7003683 TVM SAP KWA 2


32 Laptop SONY i3 VAIO 03 029 7003699 TVM IT Audit









41 Laptop SONY i3 VAIO 03 051 7003772 TVM SAP KWA 1







48 Laptop SONY i3 VAIO 03 072 7003803 TVM FAA Review







55 Laptop SONY i3 VAIO 03 092 7003831 TVM FAA Review





60 Desktop ZENITH C2D Q35CAG 02 034 9Q133555 TVM Inward

61 Desktop ZENITH C2D Q35CAG 02 039 9Q133433 Thrissur OE

62 Desktop ZENITH C2D Q35CAG 02 040 9Q133564 Thrissur OA (HQ) 1

63 Desktop ZENITH C2D Q35CAG 02 041 9Q133565 Thrissur IAU

64 Desktop ZENITH C2D Q35CAG 02 042 9Q133570 Thrissur OA

65 Desktop ZENITH C2D Q35CAG 02 047 9Q133567 Kottayam IAU III

66 Desktop ZENITH C2D Q35CAG 02 049 9Y76109 TVM Godown

67 Desktop ZENITH C2D Q35CAG 02 051 9Y76112 TVM CAP 1-7


69 Desktop ZENITH C2D Q35CAG 02 062 9Y76124 TVM Admn

70 Desktop ZENITH C2D Q35CAG 02 063 9Y76127 TVM Bills

71 Desktop ZENITH C2D Q35CAG 02 064 9Y76128 TVM AO/LBA

72 Desktop ZENITH C2D Q35CAG 02 065 9Y76129 TVM PAG Sectt

73 Desktop ZENITH C2D Q35CAG 02 066 9Y76130 TVM IAU 1

74 Desktop ZENITH C2D Q35CAG 02 068 9Y76132 TVM CAP 9-10

75 Desktop ZENITH C2D Q35CAG 02 071 9Y76135 TVM Hindi Cell

76 Desktop ZENITH C2D Q35CAG 02 072 9Y76136 TVM EAP



79 Desktop ZENITH C2D Q35CAG 02 076 9Y76140 TVM Welfare

80 Desktop ZENITH C2D Q35CAG 02 077 9Y76141 TVM Rep (LBA)

81 Desktop ZENITH C2D Q35CAG 02 078 9Y76142 TVM Co-ordn

82 Desktop ZENITH C2D Q35CAG 02 080 9Y76147 TVM Bills

83 Desktop ZENITH C2D Q35CAG 02 082 9Y76150 TVM AO/ITA

84 Desktop ZENITH C2D Q35CAG 02 084 9Y76152 TVM Estate

85 Desktop ZENITH C2D Q35CAG 02 086 9Y76156 TVM LBA

86 Desktop ZENITH C2D Q35CAG 02 094 9Y76125 Thrissur Sr.Ao/OA

87 Desktop ZENITH C2D Q35CAG 02 095 9Y76144 Thrissur DAG (IC)

88 Desktop ZENITH C2D Q35CAG 02 096 9Y76146 Thrissur AO/OA 2

89 Desktop ZENITH C2D Q35CAG 02 097 9Y76149 Thrissur Sr.Ao/OA 1

90 Desktop ZENITH C2D Q35CAG 02 101 OQ99568 TVM Cash

91 Desktop ZENITH C2D Q35CAG 02 102 OQ99569 TVM Inward

92 Desktop ZENITH C2D Q35CAG 02 108 0R01636 Thrissur GSSA/Thrissur

93 Desktop ZENITH C2D Q35CAG 02 109 0R01614 Thrissur EDP

94 Desktop ZENITH C2D Premium PC 02 133 0S08268 TVM Inward

95 Desktop ZENITH C2D Premium PC 02 134 0S08269 TVM LBA

96 Desktop ZENITH C2D Premium PC 02 135 0S08270 TVM ITS Cell



99 Desktop HP C2D HP Pro 3090 MT 02 139 INA051QZYS TVM Admn

100 Desktop HP C2D HP Pro 3090 MT 02 140 INA051QZ8P TVM AAO/Admn

101 Desktop HP C2D HP Pro 3090 MT 02 141 INA051QZRD TVM AAO/General

102 Desktop HP C2D HP Pro 3090 MT 02 144 INA107V5DF TVM Server Room

103 Desktop HP i5 HP Compaq 8200 Elite 02 151 INA147XGZW TVM Cash

104 Desktop HP i3 HP Compaq 8200 Elite 02 155 INA203Z8GQ TVM Bills

105 Desktop HP i3 HP Compaq 8200 Elite 02 156 INA203Z8H7 TVM Canteen

106 Desktop HP i3 HP Compaq 8200 Elite 02 157 INA203Z8GT TVM Bills

107 Desktop HP i3 HP Compaq 8200 Elite 02 159 INA203Z8HH TVM AAO/Spl Cell 2

108 Desktop HP i3 HP Compaq 8200 Elite 02 160 INA203Z8HM TVM PA to DAG (AB)

109 Desktop HP i3 HP Compaq 8200 Elite 02 161 INA205MT4 TVM PAG Sectt

110 Desktop HP i3 HP Compaq 8200 Elite 02 162 INA203Z8GC Thrissur Thrissur

111 Desktop HP i3 HP Compaq 8200 Elite 02 163 INA203Z8GJ TVM ADMN

112 Desktop HP i3 HP Compaq 8200 Elite 02 164 INA203Z8GL TVM Secy/PAG GSSA

113 Desktop HP i3 HP Compaq 8200 Elite 02 165 INA203Z8GX TVM Server Room

114 Desktop HP i3 HP Compaq 8200 Elite 02 166 INA203Z8G9 TVM VLC Audit(IT AUDIT)

115 Desktop HP i3 HP Compaq 8200 Elite 02 167 INA205ZMVX TVM General

116 Desktop HP i3 HP Compaq 8200 Elite 02 168 INA205ZMWT TVM Cash

AMC required from 15.9.2017

117 Desktop ACER i5 VERITON M-200 04 040 UDVHGSI080E3276307 TVM Trg Lab 25



120 Desktop ACER i5 VERITON M-200 04 043 UDVHGSI080E3276314 TVM Trg Section


122 Desktop ACER i5 VERITON M-200 04 045 UDVHGSI080E3276321 TVM Trg Lab

123 Desktop ACER i5 VERITON M-200 04 046 UDVHGSI080E3276322 TVM IT Audit





128 Desktop ACER i5 VERITON M-200 04 051 UDVHGSI080E3276328 TVM Trg Lab

129 Desktop ACER i5 VERITON M-200 04 052 UDVHGSI080E3276331 TVM AO/ITS

130 Desktop ACER i5 VERITON M-200 04 053 UDVHGSI080E3276333 TVM PAG GSSA

131 Desktop ACER i5 VERITON M-200 04 054 UDVHGSI080E3276335 TVM ITS

132 Desktop ACER i5 VERITON M-200 04 055 UDVHGSI080E3276337 TVM DAG (LBA)


134 Desktop ACER i5 VERITON M-200 04 057 UDVHGSI080E3276342 TVM IT Audit











145 Desktop ACER i5 VERITON M-200 04 068 UDVHGSI080E3276356 TVM AO/Trg

146 Desktop ACER i5 VERITON M-200 04 069 UDVHGSI080E3276358 TVM Trg lab












158 Desktop ACER i3 VERITON M-200 04 081 UXVJSSI590E3159322 TVM AO/Admn

159 Desktop ACER i3 VERITON M-200 04 082 UXVJSSI590E3159330 TVM IAU II

160 Desktop ACER i3 VERITON M-200 04 083 UXVJSSI590E3159350 TVM PA to DAG(Admn)

161 Desktop ACER i3 VERITON M-200 04 084 UXVJSSI590E3159356 TVM AO/Rep.Civil

162 Desktop ACER i3 VERITON M-200 04 085 UXVJSSI590E3159371 TVM Co-ordn

163 Desktop ACER i3 VERITON M-200 04 086 UXVJSSI590E3159376 TVM AAO/Trg

164 Desktop ACER i3 VERITON M-200 04 087 UXVJSSI590E3159388 TVM Spl.Cell 2

165 Desktop ACER i3 VERITON M-200 04 088 UXVJSSI590E3159392 TVM Rep.Civil


167 Desktop ACER i3 VERITON M-200 04 090 UXVJSSI590E3159401 TVM AAO/SplCell1

168 Desktop ACER i3 VERITON M-200 04 091 UXVJSSI590E3159406 TVM AO/Rep.PAC

169 Desktop ACER i3 VERITON M-200 04 092 UXVJSSI590E3159407 TVM PS to PAG

170 Desktop ACER i3 VERITON M-200 04 093 UXVJSSI590E3159408 TVM AO/FAA

171 Desktop ACER i3 VERITON M-200 04 094 UXVJSSI590E3159409 TVM LBA (HQ)


173 Desktop ACER i3 VERITON M-200 04 096 UXVJSSI590E3159412 TVM AO/LBA

174 Desktop ACER i3 VERITON M-200 04 097 UXVJSSI590E3159413 TVM AO/Splcell 3

175 Desktop ACER i3 VERITON M-200 04 098 UXVJSSI590E3159416 TVM Hindi Cell

176 Desktop ACER i3 VERITON M-200 04 099 UXVJSSI590E3159418 TVM Cash

177 Desktop ACER i3 VERITON M-200 04 100 UXVJSSI590E3159429 TVM WO

178 Desktop ACER i3 VERITON M-200 04 101 UXVJSSI590E3159439 TVM AO/IAU2

179 Desktop ACER i3 VERITON M-200 04 102 UXVJSSI590E3159440 TVM IAU I

180 Desktop ACER i3 VERITON M-200 04 103 UXVJSSI590E3159452 TVM Entt

181 Desktop ACER i3 VERITON M-200 04 104 UXVJSSI590E3159463 TVM AO/IAU

182 Desktop ACER i3 VERITON M-200 04 105 UXVJSSI590E3159465 TVM FAA


184 Desktop ACER i3 VERITON M-200 04 107 UXVJSSI590E3159481 TVM Hindi Cell

185 Desktop ACER i3 VERITON M-200 04 108 UXVJSSI590E3159503 TVM Estate


187 Desktop ACER i3 VERITON M-200 04 110 UXVJSSI590E3159528 TVM SplCell1

188 Desktop ACER i3 VERITON M-200 04 111 UXVJSSI590E3159531 TVM General

189 Desktop ACER i3 VERITON M-200 04 112 UXVJSSI590E3159535 TVM Report (Civil)

190 Desktop ACER i3 VERITON M-200 04 113 UXVJSSI590E3159543 TVM Report (LBA)

191 Desktop ACER i3 VERITON M-200 04 114 UXVJSSI590E3159553 TVM SplCell1

192 Desktop ACER i3 VERITON M-200 04 115 UXVJSSI590E3159569 TVM AO/Splcell 1

193 Desktop ACER i3 VERITON M-200 04 116 UXVJSSI590E3274143 TVM C.Cell

194 Desktop ACER i3 VERITON M-200 04 117 UXVJSSI590E3274144 TVM ITA

195 Desktop ACER i3 VERITON M-200 04 118 UXVJSSI590E3159383 Thrissur Thrissur/GSSA









204 Desktop ACER i3 VERITON M-200 04 127 UXVJSSI590E3159537 Kozhikode KZD/GSSA

205 Desktop ACER i3 VERITON M-200 04 128 UXVJSSI590E3159540 Kozhikode KZD/GSSA

206 Desktop ACER i3 VERITON M-200 04 129 UXVJSSI590E3274071 Kottayam KTM/Branch

List of Printers requires AMC for the year 2017-18 Sl No Printer No Branch Type Model SectionName

1 CNBJ58HOBV Trivandrum Laserjet HP LJ 1022 Cash

2 CNBJ59W0XM Trivandrum Laserjet HP LJ 1022 General

3 CNBJ610H0Z7 Kottayam Laserjet HP LJ 1022 Stationery

4 CNBJ5C703W Kochi Laserjet HP LJ 1022 ITS Cell

5 CNBJ59W28L Thrissur Laserjet HP LJ 1022 OA (HQ)1

6 CNCJR20548 Trivandrum Laserjet HP LJ 1018 C. Cell

7 CLCJR21617 Trivandrum Laserjet HP LJ 1018 Bills 1

8 CNCJR26397 Trivandrum Laserjet HP LJ 1018 PA to DAG (AB)

9 VNRJ78Q0F4 Trivandrum Laserjet HP LJ 1022 Spl Cell 2

10 VNRJ79W0YZ Trivandrum Laserjet HP LJ 1022 AO/General

11 VNRJ7BM0KY Trivandrum Laserjet HP LJ 1022 FAA

12 VNRJ79B1BR Trivandrum Laserjet HP LJ 1022 LBA(HQ)

13 CN919B728W Trivandrum Office Jet HP OJ 4580 PAG's sectt

14 CN919B62BH Trivandrum Office Jet HP OJ 4580 DAG (LBA)

15 VNC6338886 Trivandrum Laserjet HP LJ P1008 Welfare Section

16 VNC6338603 Trivandrum Laserjet HP LJ P1008 IAU 1

17 VNF4103160 Trivandrum Laserjet HP LJ P1008 PA to DAG LBA

18 VNC6338379 Thrissur Laserjet HP LJ P1008 CAP4 & VLC

19 VNF4P01401 Thrissur Laserjet HP LJ P1008 Sr.AO/OA(HQ) 1

20 VNC6H02321 Kottayam Laserjet HP LJ P1008 IAU 3 Kottayam

21 VNF4103132 Kozhikode Laserjet HP LJ P1008 IAU 5 Kozhikode

22 CNAJ86V0DJ Trivandrum Laserjet HP Color LJ CP1515n Server Room

23 JA13ND030509 Trivandrum DMP TVSE MSP240+ Inward

24 VNF3P08495 Trivandrum Laserjet HP LJ P1008 General

25 VNFNR00873 Trivandrum Laserjet HP LJ P1008 HA Cell

26 VNF3P08257 Trivandrum Laserjet HP LJ P1008 AO/Training

27 CN01JD30BQ Trivandrum Office Jet HP OJ4580 DAG(AB)

28 LPMA662286 Thrissur Laserjet Canon LBP2900 DAG/IC

29 MBGA114054 Thrissur Laserjet Canon LBP2900 OE/Thrissur

30 LBGA114052 Thrissur Laserjet Canon LBP2900 AO/OA 2

31 JAK4EB002015 Thrissur Dot Matrix TVSE MSP 345 Godown

32 VNC3D13580 Trivandrum Laserjet HP LJ P1606dn Admn

33 VNC3D13581 Trivandrum Laserjet HP LJ P1606dn C Cell

34 VNFNS97058 Trivandrum Laserjet HP LJ P1007 IAU 2

35 VNFPB13433 Trivandrum Laserjet HP LJ P1007 OE Entt

36 VNC3P20479 Trivandrum Laserjet HP LJ P 1606DN OE (Bills)

37 VNC3D26269 Trivandrum Laserjet HP LJ P 1606DN DAG(Admn)

38 VNC3P19885 Trivandrum Laserjet HP LJ P 1606DN PAG Sectt

39 VNC3D27614 Trivandrum Laserjet HP LJ P 1606DN Co-ordn

40 VNC3P20539 Trivandrum Laserjet HP LJ P 1606DN IT Audit

41 VNBXD1HS08 Trivandrum Laserjet HP LJ P 3015DN LBA (HQ)

42 VNBXD1GS9X Trivandrum Laserjet HP LJ P 3015DN Rep Civil

43 CN2AR241TG Trivandrum Office Jet HP DJ 4615 PAG Kerala

44 VNF3L28883 Trivandrum Laserjet HP LJ P 1606DN LBA (HQ)

45 VNF3L28895 Trivandrum Laserjet HP LJ P 1606DN Cash

46 VNF3L29384 Trivandrum Laserjet HP LJ P 1606DN Spl. Cell

47 VNF3L29394 Trivandrum Laserjet HP LJ P 1606DN AO/ITS

48 CN4291J22P Trivandrum Deskjet HP DJ 2020 HC General

49 VNF4903277 Trivandrum Laserjet HP LJ P 1106 Welfare Officer

50 VNF6H03188 Kochi Laserjet HP LJ P 1106 CAP

51 VNF6H03275 Trivandrum Laserjet HP LJ P 1106 Estate

52 VNF5P04804 Trivandrum Laserjet HP LJ P 1106 Inward

53 VNF5303028 Thrissur Laserjet HP LJ P 1106 OE

54 VNF6H03259 Trivandrum Laserjet HP LJ P 1106 CAP -9

55 VNF6H03158 Trivandrum Laserjet HP LJ P 1106 CAP 8

56 VNF6H03263 Trivandrum Laserjet HP LJ P 1106 PA to DAG (Admn)

57 VNF6H03269 Kottayam Laserjet HP LJ P 1106 IAU

58 VNF6H03177 Thrissur Laserjet HP LJ P 1106 OA 2

59 VNF6H03284 Thrissur Laserjet HP LJ P 1106 OA 4

60 CNBXGBZ92T Trivandrum Laserjet HP LJ Pro M706DN Bills

61 VNC3504174 Trivandrum Laserjet HP LJ Pro M202DW Training

62 VNC3504365 Thrissur Laserjet HP LJ Pro M202DW OE

63 VNC3504418 Trivandrum Laserjet HP LJ Pro M202DW Hindi Cell

64 Q7DY015747 Trivandrum Dot-Matrix Epson LX310 Inward

65 Q7DY016156 Thrissur Dot-Matrix Epson LX310 OA 3

66 Q7DY015713 Thrissur Dot-Matrix Epson LX310 OA 2

67 Q7DY016108 Thrissur Dot-Matrix Epson LX310 OE

68 VNC3J03393 Trivandrum Laserjet HP LJ Pro M202DW ITS Cell

69 VNC3502014 Trivandrum Laserjet HP LJ Pro M202DW ITA

70 CNJ8H5D5CM Trivandrum Laserjet HP LJ M1136 MFP PAG Sectt

AMC REQUIRED FROM 01.10.2017

71 VNC3J27346 Trivandrum Laserjet HP LJ Pro M202DW Server Room

72 VNC3J26218 Trivandrum Laserjet HP LJ Pro M202DW Spl Cell 3

ANNEXURE – B

TECHNICAL BID

(To be submitted in a separate sealed envelope super-scribed as ‘Technical Bid’)

1. Nature of business

(Private/Partnership/Company)

2. Name of Firm/dealer/distributor

with complete postal address

3. Name of the Proprietor with mobile

Number

4. Telephone No.

Fax No.

e-mail id

5. Permanent Account Number (PAN)

(copy to be enclosed)

6. CST/VAT No. (copy to be

enclosed)

7. Proof showing authorized dealer/

distributor in AMC for Computers/

printers etc.(Copy to be enclosed)

8. Details of EMD produced

9. No. of years of experience in the

field of servicing

computers/Printers etc,

10. Proof of previous work awarded

with respect to AMC of computers/

printers at Govt. offices/PSU etc.

(Copy to be enclosed)

11. Whether the firm has adequate No.

of service personnel to attend

service calls at our Branch offices at

Kottayam, Thrissur & Kozhikode ?

Date :

Place :

Seal : Signature of the proprietor/authorized person

Full Name:

ANNEXURE – C

FINANCIAL BID

(To be submitted in a separate sealed envelope super-scribed as ‘Financial Bid’)

1. Name of Firm/Tenderer with

complete postal address

2. Whether item-wise rate has been

quoted specifically?

YES/NO

3. AMC value for 206 Nos. of

Computers/Servers and 72 Nos of

Printers

4. Rate for full time Service Engineer

for one full year, if any.

5. Additional charges, if any

6. VAT

7. Service Tax

8. Grand Total for comprehensive

AMC of all listed items for one

full year (1/4/17 to 31/3/18),

Write in figures as well as in

Words.

Date :

Place :

Seal : Signature of the proprietor/authorized person

Full Name:

ANNEXURE – D

DECLARATION

(To be submitted with the Technical Bid)

I, ________________________________________________________________,

son/daughter/wife of Sri.____________________________________________, Proprietor/

Director/ Authorized signatory of the (Agency/Firm) ______________________________

_____________________________________________________am competent to sign this

declaration and execute this tender document.

2. I have carefully read and understood all the terms and conditions of the tender and

undertake to abide by them.

3. I also declare that I/we or my/our Firm has not been black listed by any Government

Department/Organization as on the date of submission of the bid/tender.

4. The information/documents furnished alongwith the application are true and authentic to

the best of my knowledge and belief. I/we am/are well aware of the fact that furnishing of any

false/misleading information and/or fabricated document would lead to rejection of my tender at

any stage.

Date :

Place :

Seal :

Signature of the proprietor/authorized person

Full Name:

SHORT NOTICE INVITING QUOTATIONS - Comptroller...

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