SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL … · 10/27/2011 · DIRECT 20/10/2011 PAYROLL PPE...

Shire of Mount Magnet Minutes for Ordinary Council Meeting 27 October 2011

SHIRE OF MOUNT MAGNET

MINUTES

ORDINARY COUNCIL MEETING

27 OCTOBER 2011

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act,

omission, statement or intimation occurring during this meeting.

It is strongly advised that persons do not act on what is heard at this meeting and should only rely

on written confirmation of Council’s decision, which will be provided within fourteen (14) days of

this meeting.

Shire of Mount Magnet Minutes for Ordinary Council Meeting 27th October 2011 2


Minutes of the Ordinary Council Meeting

In Council Chambers, Lot 163 Hepburn St, Mount Magnet

27 October 2011 at 11:30am

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ................................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................... 3

3 ELECTION OF SHIRE PRESIDENT, DEPUTY SHIRE PRESIDENT, COMMITTEE MEMBERS AND

DELEGATES.................................................................................................................................. 3

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .......................................... 6

5 PUBLIC QUESTION TIME ............................................................................................................. 6

6 APPLICATIONS FOR LEAVE OF ABSENCE .................................................................................. 6

7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ............................................................ 6

7.1 Ordinary Meeting held on 23rd September 2011 ............................................................................................. 6

8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ......................................... 7

9 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ................................................. 7

10 AGENDA ITEMS ............................................................................................................................ 7

10.1 FINANCE ........................................................................................................................................................ 7

10.1.1 Finance/Audit Committee Meeting ...................................................................................................... 7

10.1.2 Accounts for Payment .......................................................................................................................... 7

10.1.3 Monthly Report to 30 September 2011 .............................................................................................. 12

10.2 MANAGEMENT & POLICY ....................................................................................................................... 34

10.2.1 Review and Adoption of Code of Conduct ........................................................................................ 34

10.2.2 Depot – Sheds - Erection.................................................................................................................... 44

10.2.3 Partial Road Closure: Criddle Street, Mount Magnet ....................................................................... 46

10.2.4 Office Accommodation – Clerk Of Courts/Mining Registrar ............................................................ 48

10.2.5 Mid West Small Business Centre: Proposed Rural & Regional Service Delivery Plan 2012 and

Request for Funding Support ................................................................................................................ 50

10.3 HEALTH ....................................................................................................................................................... 51

10.4 WORKS ......................................................................................................................................................... 52

10.5 TOURISM ..................................................................................................................................................... 53

11 CONFIDENTIAL BUSINESS ......................................................................................................... 54

12 NEW BUSINESS ........................................................................................................................... 54

13 NEXT MEETING .......................................................................................................................... 55

14 CLOSURE OF MEETING ............................................................................................................. 55

15 CERTIFICATION BY CHAIRMAN ............................................................................................... 55



Minutes for the Ordinary Council Meeting

in Council Chambers, Lot 163 Hepburn Street, Mount Magnet

Thursday 27 October 2011 at 11.30AM

At the commencement of the meeting, newly elected and re-elected Councillors completed a

Declaration of Office before Mr Phil Baillee JP.

In accordance with Local Government Act, Schedule 2.3(3), the Chief Executive Officer presided at

the meeting until the office of Shire President was filled.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Councillors

Cr Ashley Dowden Member

Cr Greg Scott Member

Cr Kevin Brand Member

Cr Robby Davis Member

Cr Jason Homewood Member

Cr Jorgen Jensen Member

Cr Will Scott Member

Staff

Mr Geoff Brooks Chief Executive Officer

Mr Murray Brown Acting Chief Executive Officer

Community Member

Mr Phil Baillee JP

Ms Karen Williams

Mr Geoff Schafer

Mrs Georgina Brooks

APOLOGIES

Cr Wendy McGorman Member

Cr Bob Ford Member

3 ELECTION OF SHIRE PRESIDENT, DEPUTY SHIRE PRESIDENT, COMMITTEE

MEMBERS AND DELEGATES

ELECTION OF SHIRE PRESIDENT

CEO Geoff Brooks advised that one nomination has been received for the position of Shire

President, that being Cr Ashley Dowden.

There being no other nominations received, Cr Dowden was declared elected as Shire

President for the period to October 2013.


Cr Dowden completed the Declaration of Office for Shire President before Mr Phil Baillee

JP.

ELECTION OF DEPUTY SHIRE PRESIDENT

Shire President advised that one nomination has been received for the position of Deputy

Shire President, that being Cr Greg Scott.

There being no other nominations received, Cr Greg Scott was declared elected as Deputy

Shire President for the period to October 2013.

Cr Greg Scott completed the Declaration of Office for Deputy Shire President before Mr Phil

Baillee JP.

ELECTION TO COUNCIL FINANCE/AUDIT COMMITTEE

Moved: Cr Will Scott Seconded: Cr Jensen

That all Councillors be nominated to the Finance and Audit Committee.

RESOLUTION 2011-10-01 CARRIED 7-0

ELECTION TO COUNCIL EXECUTIVE COMMITTEE

Moved: Cr Will Scott Seconded: Cr Brand

That all Councillors be nominated to the Executive Committee.


DELEGATES TO

a. MURCHISON ZONE OF THE WA LOCAL GOVERNMENT ASSOCIATION

Moved: Cr Greg Scott Seconded: Cr Jensen

That Cr Ashley Dowden and Cr Will Scott be nominated as delegates with Cr Greg

Scott be listed as Proxy delegate.


STANDING ORDERS

Moved: Cr Jensen Seconded: Cr W Scott

That Standing Orders be suspended.



STANDING ORDERS

Moved: Cr Jensen Seconded: Cr Brand

That Standing Orders be resumed.


b. MURCHISON REGIONAL VERMIN COUNCIL (MRVC)

Moved: Cr Jensen Seconded: Cr Will Scott

That Crs Greg Scott and Jason Homewood be appointed to the MRVC.


c. REGIONAL ROAD GROUP

Moved: Cr W Scott Seconded: Cr Brand

That Cr Ford and the CEO are appointed as Council’s representatives to the

Murchison Sub Group of the Regional Road Group.


d. DEVELOPMENT ASSESSMENT PANEL

Moved: Cr Jensen Seconded: Cr W Scott

That Crs Jensen and Greg Scott are appointed as Delegates and Crs McGorman and

Ford are appointed as Alternate Delegates.


e. MUSEUM

Moved: Cr G Scott Seconded: Cr Davis

That Cr Dowden and the CEO are appointed as Council’s representatives.


f. RACECOURSE POWER WORKING GROUP

Moved: Cr G Scott Seconded: Cr Brand

That Crs Will Scott, Jensen and Davis are appointed as Council’s representatives.



Luncheon Adjournment 12.15pm to 1.00pm

Moved: Cr Jensen Seconded: Cr Davis

That the meeting adjourn for lunch.


Moved: Cr Jensen Seconded: Cr Homewood

That the meeting resume.


4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

5 PUBLIC QUESTION TIME

Ms Karen Williams asked about the dust problem at Swagman Roadhouse.

President indicated that Council has been advised that the sealing of this area will

commence in December 2011.

Ms Karen Williams requested that signage be erected at the Airport to advise that

parking in front of the access gate is prohibited.

The president advised that this would be attended to.

6 APPLICATIONS FOR LEAVE OF ABSENCE

Moved: Cr Jensen Seconded: Cr Brand

That leave of absence be granted to Cr Davis for the November meeting.


7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 Ordinary Meeting held on 23rd September 2011

OFFICER RECOMMENDATION/COUNCIL RESOLUTION


That the minutes of the Ordinary Meeting of Council held on 23rd September 2011 as

circulated be confirmed as a true and correct record of proceedings.



8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

Cr Dowden reported on his attendance at the Book Launch (Australasian Safari).

9 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Cr Jensen reported on MRVC activities. Tenders called for some clearing works.

Cr Will Scott reported on discussions with Karl Ibbotson regarding the provision of power

to the Racecourse and that the cost should be significantly less than originally envisaged.

Cr Brand reported on Museum progress. CEO has inspected various works with Cr Brand.

Cr Greg Scott – Attended MRVC Meeting and also attended the public meeting in Mount

Magnet relating to the unsatisfactory situation of health services in town.

10 AGENDA ITEMS

10.1 FINANCE

10.1.1 Finance/Audit Committee Meeting

Nil

10.1.2 Accounts for Payment

File: FI-APAY

Officer: Acting Deputy Chief Executive Officer

Amended By: Nil

Disclosure of Interest: No Interest to Disclose

Date: 26 October 2011

Application:

Accounts for payment totalling $ 271,065.23 (Municipal Account) represented by-

Vouchers 13193 to 13205 $ 9,420.84

EFT’s 2293 to 2340 $ 261,644.39

Total $ 271,065.23

are presented for payment.

Background:

Nil

Comment:

Nil

Consultation:

Nil

Statutory Environment:

Local Government Act 1995


Policy Implications:

Nil

Financial Implications:

Nil

Strategic Implications:

Nil

Voting Requirements:

Simple Majority



Accounts for payment totalling $ 271,065.23 (Municipal Account) represented by-

Vouchers 13193 to 13205 $ 9,420.84

EFT’s 2293 to 2340 $ 261,644.39

Total $ 271,065.23

are presented for payment.



List of Accounts submitted to the Ordinary Meeting of Council held on the 27th

October 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Voucher

No Date Payee's Name Particulars

Amount of

Payment

Other

Funds

Trust

EFT2293 01/09/2011 ALLEASING PTY LTD Photocopier Lease - Sept 2011 -400.29

EFT2294 01/09/2011 WESTNET PTY LTD Internet Accounts 01/09 to 01/10 -534.54

EFT2295 22/09/2011 AUSTRALIAN TAXATION

OFFICE

BAS - August 2011 -12353.00

DIRECT 22/09/2011 PAYROLL PPE 20/09/11 -36930.05

EFT2296 03/10/2011 WESTNET PTY LTD Internet charges - Oct 2011 -559.54

EFT2297 04/10/2011 ALLEASING PTY LTD Lanier Photocopier Lease -

October 2011

-400.29


EFT2298 07/10/2011 ATYEO'S ENVIRO HEALTH

SERVICES

EHO/Building Surveyor - W

Atyeo - September 2011

-2622.40

EFT2299 07/10/2011 BULLDOG CONTRACTING Footpath - Supply & Lay New

Path - Caravan Park to Shire

Office (including crossovers).

-30525.00

EFT2300 07/10/2011 LALOR REMOVALS PTY LTD Removal Expenses - CEO

Katherine NT to Mount Magnet

WA

-14400.00

EFT2301 07/10/2011 MURCHISON CARPENTRY Lot 343 Laurie Street -

Renovations - Final Payment

-20319.85

EFT2302 07/10/2011 MURRAY BROWN Temporary/Relief Chief

Executive Officer 26/9 - 6/10

-11975.95

EFT2303 07/10/2011 WINGZONE PTY LTD IGA Account August 2011 -

Consumables & D Jones funeral

-2655.83

EFT2305 10/10/2011 PAYNES FIND ROADHOUSE Road Maintenance Crew -

Accommodation October 2011

-1138.13

EFT2304 10/10/2011 NEVERFAIL Tourist Centre & Airport -

Annual Cooler Rental Fees

-444.00


13193 24/10/2011 COMMISSIONER OF POLICE Corporate Firearms Licence -

9990227

-109.70

13194 24/10/2011 DAVID HINDS 2011 - Best Garden -

Encouragement Award

-50.00

13195 24/10/2011 EDNA DOREEN SUTHERLAND 2011 - Best Garden Award -

Second Prize

-200.00

13196 24/10/2011 HARVEY NORMAN ELECTRICAL

GERALDTON

Youth Centre - X Box 360 -449.00

13197 24/10/2011 HORIZON POWER Town Street Lighting -

September 2011

-4646.36

13198 24/10/2011 JEFFREY WAYNE BROWN 2011 - Best Garden -

Encouragement Award

-50.00

13199 24/10/2011 MR JAMES NASH & MS

MARILYN DAVIES

2011 - Best Native Garden

Award

-200.00

13200 24/10/2011 PIVOTEL SATELLITE PTY

LIMITED

Satellite Phone Accounts

September

-197.77

13201 24/10/2011 RUSSELL COUPE & ASSOC.. Valuation Report - Lot 223

Hepburn Street

-550.00

13202 24/10/2011 SOPHIE SINGH 2011 - Best Garden Award - First

Prize

-400.00

13203 24/10/2011 ST JOHN AMBULANCE SERVICE

MOUNT MAGNET

Senior First Aid Course - Works

Personnel

-650.00

13204 24/10/2011 TELSTRA Phone Accounts - Various -1817.71

13205 24/10/2011 MONICA WATSON 2011 - Best Garden Award -

Third Prize

-100.00



October 2011


Voucher


Amount of

Payment

Other

Funds

Trust

EFT2306 26/10/2011 AERODROME MANAGEMENT

SERVICES PTY LTD

Landing Data - September 2011 -673.82

EFT2307 26/10/2011 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax

Credits August 2011

-70.73

EFT2308 26/10/2011 ALEXANDER INSTALLATION

SERVICE PTY LIMITED

Caravan Park - Repair BBQ &

Install Power Points

-639.10

EFT2309 26/10/2011 ANDERSON MUNRO & WYLLIE Completion of Interim Audit for

Year Ended 30 June 2011

-550.00

EFT2310 26/10/2011 AUSTRALASIAN PERFORMING

RIGHT ASSN LTD

Public Performance Licence

01/10/2011 - 30/09/2012

-74.71

EFT2311 26/10/2011 BUNNINGS BUILDING SUPPLIES

PTY LTD

Depot - Minor Tools -216.50

EFT2312 26/10/2011 CALTEX SWAGMAN

ROADHOUSE MOUNT MAGNET

AD Blue Oil - Nissan Truck -247.50

EFT2313 26/10/2011 CANINE CONTROL Ranger Services for 3 - 4

October 2011

-1811.04

EFT2314 26/10/2011 CHRISTINE LYONS TIC - Consignment Stock Sales -

September 2011

-5.00

EFT2315 26/10/2011 DANELLE FAUNTLEROY Reimbursement - Festival &

Youth Expenses

-219.99

EFT2316 26/10/2011 DE NEEFE SIGNS PTY LTD Airport Cones & Markers -1700.62

EFT2317 26/10/2011 GERALDTON FUEL COMPANY Bulk Diesel - 8000 Litres -12216.34

EFT2318 26/10/2011 GERALDTON MOWER &

REPAIRS SPECIALIST

Chainsaw - Service & Repair -220.00

EFT2319 26/10/2011 GETAWAY OUTDOORS -

GERALDTON

Donation - Mount Magnet Scout

Group - Camping Equipment

-1524.00

EFT2320 26/10/2011 JK PLUMBING GAS &

MAINTENANCE

Caravan Park Grounds - Repair

burst water main, seals in ladies

toilet, Lot 157 - replace shower

& laundry taps

-847.00

EFT2321 26/10/2011 JR & A HERSEY PTY LTD MA2185 Steel Water Can 5L -37.40

EFT2322 26/10/2011 JUNE WELLER TIC - Consignment Stock Sales -

August 2011

-148.84

EFT2323 26/10/2011 Jacksons Drawing Supplies Pty Ltd School Holiday Program -

Project Supplies

-79.10

EFT2324 26/10/2011 LARA JENSEN - DUSTY TRACKS

PHOTOGRAPHY

TIC - Consignment Stock Stales

- September 2011

-475.34

EFT2325 26/10/2011 M2 COMMANDER PTY LIMITED Commander Service Assurance -

Sept 2011

-118.73

EFT2326 26/10/2011 MURCHISON CARPENTRY Lot 343 Laurie - Supply and

Replace External Lights & Door

-974.60

EFT2327 26/10/2011 MURCHISON MAIL & FREIGHT Freight Account - July 2011 -345.84

EFT2328 26/10/2011 MURCHISON MECHANICAL

SERVICES

1DOZ344 - Minor Service,

MA029 - Minor Service & Tyre

Repair, MA2185 - Major

Service, Battery, supply and

replace front wheel bearings

-6104.34

EFT2329 26/10/2011 NEXUS WA PTY LTD Freight - Visy Recycling &

concrete road elements for RTR

works - Race Course Rd

-4914.18

EFT2330 26/10/2011 OUTBACK GEMS TIC Stock - Assorted Polished

Gems

-89.10

EFT2331 26/10/2011 PAMELA BESSIE BROWN TIC - Consignment Stock Sales -

August 2011

-112.51



October 2011


Voucher


Amount of

Payment

Other

Funds

Trust

EFT2332 26/10/2011 RON ASHLIN TIC - Consignment Stock Sales -

September 2011

-33.96

EFT2333 26/10/2011 SKIPPERS AVIATION EHO/BS - W Atyeo - Airfares

September 2011

-530.00

EFT2334 26/10/2011 SLATER - GARTRELL SPORTS Recreation Projects - Junior Golf

Equiment

-260.15

EFT2335 26/10/2011 STATE LIBRARY OF WA Freight -77.00

EFT2336 26/10/2011 THE LUSCOMBE SYNDICATE Consumables -77.85

EFT2337 26/10/2011 VIDGUARD SECURITY SYSTEMS Office - Security Monitoring -115.50

EFT2338 26/10/2011 WA LOCAL GOVERNMENT

ASSOCIATION

2011 Local Government

Convention Registration - Cr W

Scott, Cr Dowden, Cr Jensen &

Cr Brand. Advertising - August

2011

-10935.85

EFT2339 26/10/2011 WESTRAC PTY LTD Grader - Cutting Edges -610.17

EFT2340 26/10/2011 WINGZONE PTY LTD IGA Account - September 2011 -858.45

Municipal Fund …. …. …. …. …. …. ….

-271065.23 0.00

Trust Fund Accounts …. …. …. …. …. …. ….

0.00 0.00

Loan Capital Accounts …. …. …. …. …. …. ….

0.00 0.00

Trading Fund Accounts …. …. …. …. …. …. ….

0.00 0.00

Other Fund Accounts …. …. …. …. …. …. ….

0.00 0.00

Total …. …. …. …. -271065.23 $

-

……………………...……………..…...…..………..……….….CHAIR

27th October 2011


10.1.3 Monthly Report to 30 September 2011

File: FI-REP

Officer: Jim Dillon – Financial Consultant

Amended By: Nil

Disclosure of Interest: Nil

Date: 21 October 2011

Application:

To consider the Financial Reports for 30 September 2011.

Background:

Financial Activity Statement Report – s.6.4

(1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation

22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or(c);

(b) Budget estimates to the end of the month to which the statement relates;

(c) Actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates;

(d) Material variances between the comparable amounts referred to in paragraphs (b) and

(c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets;

(b) An explanation of each of the material variances referred to in sub-regulation (1)(d);

and

(c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification,

(b) By program; or

(c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to

in sub-regulation (2), are to be –

(a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to

which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred

to in subparagraph (i), to the next ordinary meeting of the council after that

meeting;

and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with AAS 5, to be used in statements of financial activity for reporting

material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the

annual budget for a specific purpose; } restricted assets~ have the same meaning as in

AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]


[35. Repealed in Gazette 31 Mar 2005 p. 1050.]

Comment:

A monthly financial report is to be presented to Council at the next ordinary meeting

following the end of the reporting period.

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust

Consultation:

Jim Dillon - Midwest Financial


Local Government Act 1995 Section 6.4 Financial Report

Financial Management Regulations 34 & 35


Nil


Nil


Nil


Simple Majority



That the financial report for the period ending 30 September 2011 be received.


In discussion Cr W Scott requested that a report on savings on Employee Costs be prepared

for the next Finance Committee Meeting.


Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 30th September 2011

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996


Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-

(a)/(b)

Note 4 3 3

Operating Revenues $ $ $ $ %

Grants, Subsidies and Contributions 8 3,044,279 851,229 816,525 (34,704) (4.3%) q

Profit on Asset Disposal 10 20,000 20,000 0 (20,000) (100.0%) q

Fees and Charges 1,040,464 350,508 285,452 (65,056) (22.8%) q

Service Charges 0 0 0 0

Interest Earnings 112,540 28,134 25,671 (2,463) (9.6%) q

Other Revenue 0 0 8,234 8,234 100.0% p

Total (Excluding Rates) 4,217,283 1,249,871 1,135,882 (113,989)

Operating Expense

Employee Costs (1,628,485) (598,417) (417,530) 180,887 43.3% q

Materials and Contracts (1,448,410) (306,469) (279,561) 26,908 9.6% q

Utilities Charges (191,550) (33,576) (31,757) 1,819 5.7% q

Depreciation (Non-Current Assets) (1,091,471) (272,829) (272,829) 0 0.0%

Interest Expenses (32,032) (12,216) (12,522) (306) (2.4%) p

Insurance Expenses (139,344) (84,764) (66,192) 18,572 28.1% q

Loss on Asset Disposal 10 0 0 0 0

Other Expenditure (157,769) (62,643) (27,800) 34,843 125.3% q

Total (4,689,061) (1,370,914) (1,108,191) 262,723

Funding Balance Adjustment

Add Back Depreciation 1,091,471 272,829 272,829 0 0.0%

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) (20,000) 0 20,000 0.0%

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 131,786 300,520 168,734

Capital Revenues

Grants, Subsidies and Contributions 8 0 0 0 0

Proceeds from Disposal of Assets 10 20,000 20,000 0 (20,000) (100.0%) q

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) (0.8%) q

Total 1,349,245 395,000 372,000 (23,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (144,752) (144,752) (100.0%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) (10,000) (127) 9,873 7774.0% q

Infrastructure Assets - Roads 10 (529,936) (145,953) (54,684) 91,269 166.9% q

Infrastructure Assets - Other 10 (416,177) (48,244) (27,750) 20,494 73.9% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (14,668) (14,450) 218 1.5% q

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (19,860) (18,739) 1,121 6.0% q

Total (2,924,223) (238,725) (260,502) (21,777)

Net Capital (1,574,978) 156,275 111,498 (44,777)

Total Net Operating + Capital (975,285) 288,061 412,018 123,957

Rate Revenue 994,196 994,196 966,216 (27,980) (2.9%) q

Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.8%) q

Closing Funding Surplus(Deficit) 3 818,564 2,081,910 1,954,238 (127,672)


STATEMENT OF FINANCIAL ACTIVITY


(Nature or Type)


Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Note 4 3 3

Operating Revenues $ $ $ $ %

Governance 6,200 1,548 163 (1,385) (849.69%) q

General Purpose Funding 2,340,796 330,694 813,956 483,262 59.37% p

Law, Order and Public Safety 8,450 2,636 116 (2,520) (2172.41%) q

Health 100 24 100 76 76.00% p

Education and Welfare 11,000 2,739 240 (2,499) (1041.25%) q

Housing 15,400 3,849 1,990 (1,859) (93.42%) q

Community Amenities 85,500 81,368 79,707 (1,661) (2.08%) q

Recreation and Culture 231,200 46,067 9,146 (36,921) (403.68%) q

Transport 618,917 547,542 33,575 (513,967) (1530.80%) q

Economic Services 228,368 74,206 98,253 24,047 24.47% p

Other Property and Services 671,354 159,198 98,635 (60,563) (61.40%) q

Total (Excluding Rates) 4,217,285 1,249,871 1,135,881 (113,990)

Operating Expense

Governance (380,033) (114,357) (86,903) 27,454 31.59% q

General Purpose Funding (173,062) (49,253) (30,860) 18,393 59.60% q

Law, Order and Public Safety (73,282) (20,095) (14,148) 5,947 42.03% q

Health (55,436) (12,099) (11,011) 1,088 9.88% q

Education and Welfare (75,003) (19,437) (10,095) 9,342 92.54% q

Housing (45,228) (17,576) (18,984) (1,408) (7.42%) p

Community Amenities (321,808) (83,416) (70,623) 12,793 18.11% q

Recreation and Culture (981,708) (297,491) (214,471) 83,020 38.71% q

Transport (1,285,269) (316,567) (307,572) 8,995 2.92% q

Economic Services (764,210) (201,336) (187,230) 14,106 7.53% q

Other Property and Services (534,024) (239,287) (156,293) 82,994 53.10% q

Total (4,689,063) (1,370,914) (1,108,190) 262,724

Funding Balance Adjustment

Add back Depreciation 1,091,471 272,829 272,829 0 0.00%

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 151,786 300,520 148,734

Capital Revenues

Proceeds from Disposal of Assets 10 20,000 0 0 0 p

Proceeds from New Debentures 150,000 0 0 0 p

Proceeds from Sale of Investments 0 0 0 0 p

Proceeds from Advances 0 0 0 0 p

Self-Supporting Loan Principal 0 0 0 0 p

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) 0.80%

Total 1,349,245 375,000 372,000 (3,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (144,752) (144,752) (100.00%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) (10,000) (127) 9,873 7774.02% q

Infrastructure Assets - Roads 10 (529,936) (145,953) (54,684) 91,269 166.90% q

Infrastructure Assets - Other 10 (416,177) (48,244) (27,750) 20,494 73.85% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (14,668) (14,450) 218 1.51% q

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (19,860) (18,739) 1,121 5.98% q

Total (2,924,223) (238,725) (260,502) (21,777)

Net Capital (1,574,978) 136,275 111,498 (24,777)

Total Net Operating + Capital (975,285) 288,061 412,018 123,957

Rate Revenue 994,196 994,196 966,216 (27,980) (2.90%) q

Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.83%) q

Closing Funding Surplus(Deficit) 3 818,564 2,081,910 1,954,238 (127,672)


STATEMENT OF FINANCIAL ACTIVITY


(Statutory Reporting Program)


1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this

statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance for

uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years






(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and

services. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.






(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of noncurrent

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees. Local governments may wish to disclose

more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.






(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;

as well as supervision, related costs, & enforcement of Local Laws.

HEALTH

Involves food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets; & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & trees maintenance; large plant & machine replacements.

Airport operations are also involved, but shown separately as an important Council service

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have then been reallocated

to the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.





Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

35416107 4.65% 231,301 231,301 CBA Call

Cheque 0.00% 250,093 22,570 272,663 CBA

(b) Term Deposits

TD 36129101B 5.42% 1,152,138 1,152,138 CBA 30/09/2011

(c) Investments

Nil 0 0 0 0 0

Total 231,301 1,402,231 22,570 0 1,656,102

Comments/Notes - Investments





Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code Description

Council

Resolution Classification

No Change -

(Non Cash

Items)

Adjust.

Increase in

Available

Cash

Decrease in

Available

Cash

Amended

Budget

Running

Balance $ $ $ $

Budget Adoption Opening Surplus(Deficit) 818,564

1132000 Building Improvements 11/08/2011 Capital Expenses 9,667 828,231

1231005 Road Constructions - Council Funded 11/08/2011 Capital Expenses (18,000) 810,231

1412001 Salaries & Wages 11/08/2011 Operating Expenses 8,333 818,564

Closing Funding Surplus (Deficit) 0 18,000 (18,000) 818,564





Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2011-12 Variations Revised Recoup Status

GL Yes Budget Additions Grant Received Not Received

No (Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDING

Royalties for Regions Grants Yes 1,018,000 1,018,000 517,487 500,513

LGGC Financial Assistance Grants Yes 884,353 884,353 190,703 693,650

LGGC Local Road Grant Yes 318,903 318,903 79,725 239,178

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant Yes 5,000 5,000 5,000

Other Law & Order Public Safety Grant Yes 1,200 1,200 1,200

EDUCATION AND WELFARE

Youth Grant Yes 5,000 5,000 5,000

Youth Centre Contributions Yes 6,000 6,000 50 5,950

RECREATION AND CULTURE

Swimming Pool Grant Yes 3,000 3,000 3,000

Recreation Grant Yes 5,000 5,000 5,000

Community Events Yes 19,000 19,000 1,367 17,633

Other Culture Grant Yes 60,000 60,000 60,000

Recreation Centre & Oval Contributions Yes 85,400 85,400 85,400

Contributions & Donations Yes 13,000 13,000 1,761 11,239

Centrelink Subsidy Yes 25,000 25,000 6,125 18,875

TRANSPORT

MRWA Direct Grant Yes 48,574 48,574 48,574

Street Light Subsidy Grant Yes 4,000 4,000 4,000

Regional Road Group Grant Yes 145,757 145,757 145,757

Roads to Recovery Grant Yes 232,627 232,627 232,627

MRD Flood Damage Grant Yes 26,667 26,667 26,667

Sundry Grant Yes 52,493 52,493 52,493

Capital Improvements Grant Yes 20,000 20,000 20,000

ECONOMIC SERVICES

Economic Development Grant Yes 10,000 10,000 10,000

OTHER PROPERTY & SERVICES

Energy Credit Scheme Grants Yes 18,000 18,000 2,922 15,078

Sundry Reimbursements Yes 35,805 35,805 16,385 19,420

Public Works Reimbursements Yes 1,500 1,500 0 1,500

TOTALS 3,044,279 0 3,044,279 816,525 2,227,754

Comments - Grants and Contributions




Shire of Mount Magnet Minutes for Ordinary Council Meeting 27 October 2011 31

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost

Accum

Depr Proceeds

Profit

(Loss) Budget Actual Variance

$ $ $ $ $ $ $

0 Dual Cab Hilux 50,000 0 (50,000) q

0 0

0 0

0 0

0 0

0 0 0 0 Totals 50,000 0 (50,000)

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 482,631 0 482,631 Land and Buildings 1,631,386 144,752 (1,486,634) q

0 21,000 150,000 171,000 Plant & Property 201,000 0 (201,000) q

0 0 0 0 Furniture & Equipment 10,000 127 (9,873) q

Infrastructure

0 0 0 0 Roadworks 529,936 54,684 (475,252) q

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 104,985 27,750 (77,235) q

0 0 0 0 Parks, Gardens & Reserves 77,692 0 (77,692) q

0 17,500 0 17,500 Airports 55,000 0 (55,000) q

0 0 0 0 Sewerage 0 0 0

0 60,000 0 60,000 Other Infrastructure 178,500 0 (178,500) q

0 581,131 150,000 731,131 Totals 2,788,499 227,313 (2,561,186)

Comments - Capital Acquisitions

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

0 Youth/Community Planning 25,000 0 (25,000) q

0 2 x New Staff Houses 559,000 0 (559,000) q

0 Housing Improvements - Lot 43 Hepburn Street 33,500 28,115 (5,385) q

0 Housing Improvements - Lot 151 Hepburn Street 22,500 0 (22,500) q


0 Housing Improvements - Lot 226 Watson Street 3,000 0 (3,000) q

0 Housing Improvements - Lot 343 Laurie Street 61,133 61,133 0



0 Housing Improvements - Lot 453 Jensen Close 2,800 0 (2,800) q

0 Housing Improvements - Lot 460 Jensen Close 1,200 0 (1,200) q

0 Toilet at the Cemetery 30,000 0 (30,000) q

452,631 452,631 New Kiosk/Change rooms including Gym 462,964 0 (462,964) q

0 Recreation Centre Paving 6,000 0 (6,000) q

0 Golf Club Septic system & Improve Gym Building 20,000 0 (20,000) q

30,000 30,000 Construct Museum 295,000 45,960 (249,040) q

0 Repave Cinema Pathways inc Disables Access 30,000 0 (30,000) q

0 Caravan Park - Repaint, Solar & 3 x TV Antenna's 14,789 0 (14,789) q

0 Data & Phone Connection to Sport & Rec Office 8,000 0 (8,000) q

0 Caravan Park - Solar for Toilet 2,000 0 (2,000) q

0 Caravan Park - Convert Single Room to Double 2,000 0 (2,000) q

0 Repairs to Front Façade of Admin Building 20,000 327 (19,673) q


0 0

0 0

0 482,631 0 482,631 Totals 1,631,386 144,752 (1,486,634)

Disposals

Current Budget

Replacement



Contributions

Land & Buildings

Current Budget

This Year


Profit(Loss) of Asset Disposal

Contributions Information

Summary AcquisitionsCurrent Budget


Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

21,000 21,000 Works Manager Dual Cab 50,000 0 (50,000) q

150,000 150,000 Contract Road Maintenance Truck 150,000 0 (150,000) q

0 Compressor 1,000 0 (1,000) q

0 0

0 0

0 21,000 150,000 171,000 Totals 201,000 0 (201,000)


Variance

(Under)Over

$ $ $ $ $ $ $

0 CEO Office Fit out 10,000 0 (10,000) q

0 Computers 0 127 127 p

0 0

0 0

0 0 0 0 Totals 10,000 127 (9,873)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Mount Farmer Road - Infrastructure 95,757 52,944 (42,813) q

0 Watson Street - Roads to Recovery Project 61,571 1,578 (59,993) q

0 Dowden Place - Roads to Recovery Project 0 162 162 p

0 Rubbish Tip Road - Roads to Recovery Project 195,056 0 (195,056) q

0 Reform/Resheet Mount Farmer Road 47,878 0 (47,878) q

0 Install New Grid - Burnerbinmah Nalbarra Access Rd 24,000 0 (24,000) q

0 Reform/Resheet Paynesville Road 57,000 0 (57,000) q

0 Construct & Reseal Race Cource Road 48,674 0 (48,674) q

0 0

0 0

0 0 0 0 Totals 529,936 54,684 (475,252)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Footpath Construction - Hepburn Street 104,985 27,750 (77,235) q

0 0

0 0 0 0 Totals 104,985 27,750 (77,235)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Federation Park Irrigation 18,842 0 (18,842) q

0 Resurface 2xBasketball Courts inc rings 58,850 0 (58,850) q

0 0

0 0

0 0 0 0 Totals 77,692 0 (77,692)


Variance

(Under)Over

$ $ $ $ $ $ $

17,500 17,500 Airport Car park Entry Statement 35,000 0 (35,000) q

0 New Wind sock/Lighting Tower 8,000 0 (8,000) q

0 Weather Information Broadcaster 12,000 0 (12,000) q

0 0

0 0

0 17,500 0 17,500 Totals 55,000 0 (55,000)


Variance

(Under)Over

$ $ $ $ $ $ $

0 Security Fence to Effluent Site 22,000 0 (22,000) q

0 Cemetery Irrigation 6,500 0 (6,500) q

60,000 60,000 Running Power to Race Course 120,000 0 (120,000) q

0 Tourist Trail Signage Upgrade 30,000 0 (30,000) q

0 0

0 0

0 60,000 0 60,000 Totals 178,500 0 (178,500)

Current Budget

This Year

Contributions

This Year

Furniture & Equipment

Current Budget

This Year

Contributions

Plant & Equipment

Current Budget

Contributions

Roads

Contributions

Parks, Gardens & Reserves

Contributions

Footpaths & Cycleways

Current Budget

This Year

Current Budget

This Year

Current Budget

This Year

Contributions

Other Infrastructure

Current Budget

This Year

Contributions

Airports


Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount Amount

Closing

Balance

Description 1-Jul-11 Received Paid 30-Jun-12

$ $ $ $History Books 8,967 0 0 8,967

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 8,542 0 0 8,542

Other Deposits 1,965 1,048 0 3,013

21,522 1,048 0 22,570





10.2 MANAGEMENT & POLICY

10.2.1 Review and Adoption of Code of Conduct

File: CR- GEN

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil


Date: 17th

October 2011

Application:

Request for Council to adopt the Code of Conduct (For Council Members, Committee

members and Staff)

Background:

Council records indicate that Council last reviewed their Code of Conduct in October

2008.

Comment:

Council is required is required to review its Code of Conduct within twelve months after

each ordinary election day and make such changes to the code as it considers appropriate.

A copy of the current code of conduct is attached.

Consultation:

Nil


Local Government Act Section 5.103 (2).


Nil


Nil


Nil


Simple Majority


Moved: Cr Jensen Seconded: Cr Homewood

That Council adopt its Code of Conduct without amendment.



CODE OF CONDUCT

COUNCIL MEMBERS, COMMITTEE MEMBERS & STAFF

OCTOBER 2008


PREAMBLE

The Code of Conduct provides Council Members, Committee Members and staff in Local Government with

consistent guidelines for an acceptable standard of professional conduct. The Code addresses in a concise

manner the broader issue of ethical responsibility and encourages greater transparency and accountability in

individual Local Governments.

The Code is complementary to the principles adopted in the Local Government Act and regulations which

incorporates four fundamental aims to result in :-

(a) better decision-making by local governments;

(b) greater community participation in the decisions and affairs of local governments;

(c) greater accountability of local governments to their communities; and

(d) more efficient and effective local government.

The Code provides a guide and a basis of expectations for Council Members, Committee Members and staff. It

encourages a commitment to ethical and professional behaviour and outlines principles in which individual and

collective Local Government responsibilities may be based.

STATUTORY ENVIRONMENT

The Code of Conduct observes statutory requirements of the Local Government Act 1995 (S 5.103 – Codes of

Conduct) and Local Government (Administration) Regulations 1996 (Regs 34B and 34C).

RULES OF CONDUCT

Council Members acknowledge their activities, behaviour and statutory compliance obligations may be

scrutinised in accordance with prescribed rules of conduct as described in the Local Government Act 1995 and

Local Government (Rules of Conduct) Regulations 2007.

1. ROLES

1.1 Role of Council Member

The primary role of a Council Member is to represent the community, and the effective translation of the

community’s needs and aspirations into a direction and future for the Local Government will be the focus of

the Council Member’s public life.

The Role of Council Members as set out in S 2.10 of the Local Government Act 1995 follows :

“A Councillor —

(a) Represents the interests of electors, ratepayers and residents of the district;

(b) provides leadership and guidance to the community in the district;

(c) facilitates communication between the community and the council;

(d) participates in the local government’s decision-making processes at council and committee

meetings; and

(e) performs such other functions as are given to a Councillor by this Act or any other written law.”

A Council Member is part of the team in which the community has placed its trust to make decisions on its

behalf and the community is therefore entitled to expect high standards of conduct from its elected

representatives. In fulfilling the various roles, Council Members activities will focus on:

achieving a balance in the diversity of community views to develop an overall strategy for the future of the

community;

achieving sound financial management and accountability in relation to the Local Government’s finances;

ensuring that appropriate mechanisms are in place to deal with the prompt handling of residents’ concerns;

working with other governments and organisations to achieve benefits for the community at both a local

and regional level;


having an awareness of the statutory obligations imposed on Council Members and on Local Governments.

In carrying out its functions a local government is to use its best endeavours to meet the needs of current and

future generations through an integration of environmental protection, social advancement and economic

prosperity.

1.2 Role of Staff

The role of staff is determined by the functions of the CEO as set out in S 5.41 of the Local Government Act

1995 : -

“The CEO’s functions are to —

(a) advise the council in relation to the functions of a local government under this Act and other

written laws;

(b) ensure that advice and information is available to the council so that informed decisions can be

made;

(c) cause council decisions to be implemented;

(d) manage the day to day operations of the local government;

(e) liaise with the mayor or president on the local government’s affairs and the performance of the

local government’s functions;

(f) speak on behalf of the local government if the mayor or president agrees;

(g) be responsible for the employment, management supervision, direction and dismissal of other

employees (subject to S 5.37(2) in relation to senior employees);

(h) ensure that records and documents of the local government are properly kept for the purposes of

this Act and any other written law; and

(i) perform any other function specified or delegated by the local government or imposed under this

Act or any other written law as a function to be performed by the CEO.”

1.3 Role of Council The Role of the Council is in accordance with S 2.7 of the Local Government Act 1995 :

“(1) The council —

(a) directs and controls the local government’s affairs; and

(b) is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the council is to —

(a) oversee the allocation of the local government’s finances and resources; and

(b) determine the local government’s policies.”


1.4 Relationships between Council Members and Staff

An effective Councillor will work as part of the Council team with the Chief Executive Officer and other

members of staff. That teamwork will only occur if Council Members and staff have a mutual respect and co-

operate with each other to achieve the Council’s corporate goals and implement the Council’s strategies. To

achieve that position, Council Members need to observe their statutory obligations which include, but are not

limited to, the following :

accept that their role is a leadership, not a management or administrative one;

acknowledge that they have no capacity to individually direct members of staff to carry out particular

functions;

refrain from publicly criticising staff in a way that casts aspersions on their professional competence and

credibility

2. CONFLICT AND DISCLOSURE OF INTEREST

2.1 Conflict of Interest

(a) Council Members, Committee Members and staff will ensure that there is no actual (or perceived) conflict

of interest between their personal interests and the impartial fulfilment of their professional duties.

(b) Staff will not engage in private work with or for any person or body with an interest in a proposed or

current contract with the Local Government, without first making disclosure to the Chief Executive

Officer. In this respect, it does not matter whether advantage is in fact obtained, as any appearance that

private dealings could conflict with performance of duties must be scrupulously avoided.

(c) Council Members, Committee Members and staff will lodge written notice with the Chief Executive

Officer describing an intention to undertake a dealing in land within the local government area or which

may otherwise be in conflict with the Council's functions (other than purchasing the principal place of

residence).

(d) Council Members, Committee Members and staff who exercise a recruitment or other discretionary

function will make disclosure before dealing with relatives or close friends and will disqualify themselves

from dealing with those persons.

(e) Staff will refrain from partisan political activities which could cast doubt on their neutrality and

impartiality in acting in their professional capacity. An individual’s rights to maintain their own political

convictions are not impinged upon by this clause. It is recognised that such convictions cannot be a basis

for discrimination and this is supported by anti- discriminatory legislation.

2.2 Financial Interest

Council Members, Committee Members and staff will adopt the principles of disclosure of financial interest as

contained within the Local Government Act.


2.3 Disclosure of Interest

Definition :

In this clause, and in accordance with Regulation 34C of the Local Government (Administration) Regulations

1996 -

“interest” means an interest that could, or could reasonably be perceived to, adversely affect the impartiality

of the person having the interest and includes an interest arising from kinship, friendship or membership of an

association.

(a) A person who is an employee and who has an interest in any matter to be discussed at a council or

committee meeting attended by the person is required to disclose the nature of the interest -

(i) in a written notice given to the CEO before the meeting; or

(ii) at the meeting immediately before the matter is discussed.

(b) A person who is an employee and who has given, or will give, advice in respect of any matter to be

discussed at a council or committee meeting not attended by the person is required to disclose the nature of any

interest the person has in the matter -

(i) in a written notice given to the CEO before the meeting; or

(ii) at the time the advice is given.

(c) A requirement described under items (a) and (b) exclude an interest referred to in S 5.60 of the Local

Government Act 1995.

(d) A person is excused from a requirement made under items (a) or (b) to disclose the nature of an interest if -

(i) the person's failure to disclose occurs because the person did not know he or she

had an interest in the matter; or

(ii) the person's failure to disclose occurs because the person did not know the matter in

which he or she had an interest would be discussed at the meeting and the person

discloses the nature of the interest as soon as possible after becoming aware of the

discussion of a matter of that kind.

(e) If a person who is an employee makes a disclosure in a written notice given to the CEO before a meeting to

comply with requirements of items (a) or (b), then -

(i) before the meeting the CEO is to cause the notice to be given to the person who is to

preside at the meeting; and

(ii) immediately before a matter to which the disclosure relates is discussed at the

meeting the person presiding is to bring the notice and its contents to the attention of

the persons present.

(f) If -

(i) to comply with a requirement made under item (a), the nature of a

person's interest in a matter is disclosed at a meeting; or

(ii) a disclosure is made as described in item (d)(ii) at a meeting; or

(iii) to comply with a requirement made under item (e)(ii), a notice disclosing

the nature of a person's interest in a matter is brought to the attention of the persons

present at a meeting,

the nature of the interest is to be recorded in the minutes of the meeting.

2.4 Disclosure of Interest Affecting Impartiality

Members are to disclose any conflict of interest of a non-financial nature that they may have that could be

perceived as likely to affect the judgement of that person to act impartially. Details of the nature of the

disclosure by the member must be recorded in the minutes of the meeting.

This requirement also applies to employees and consultants who are providing advice to the meeting and the

disclosure must be made at the time of giving the advice either written or verbally.

3. PERSONAL BENEFIT


3.1 Use of Confidential Information

Council Members, Committee Members and staff will not use confidential information to gain improper

advantage for themselves or for any other person or body, in ways which are inconsistent with their obligation

to act impartially and in good faith, or to improperly cause harm or detriment to any person or organisation.

3.2 Intellectual Property

The title to Intellectual Property in all duties relating to contracts of employment will be assigned to the Local

Government upon its creation unless otherwise agreed by separate contract.

3.3 Improper or Undue Influence

Council Members and staff will not take advantage of their position to improperly influence other Council

Members or staff in the performance of their duties or functions, in order to gain undue or improper (direct or

indirect) advantage or gain for themselves or for any other person or body.

3.4 Gifts

Definitions :

In this clause, and in accordance with Regulation 34B of the Local Government (Administration) Regulations

1996 -

“activity involving a local government discretion” means an activity -

(a) that cannot be undertaken without an authorisation from the local government; or

(b) by way of a commercial dealing with the local government;

“gift” has the meaning given to that term in S 5.82(4) except that it does not include -

(a) a gift from a relative as defined in S 5.74(1); or

(b) a gift that must be disclosed under Regulation 30B of the Local Government

(Elections) Regulations 1997; or

(c) a gift from a statutory authority, government instrumentality or non-profit

association for professional training;

“notifiable gift”, in relation to a person who is an employee, means -

(a) a gift worth between $50 and $300; or

(b) a gift that is one of 2 or more gifts given to the employee by the same person within

a period of 6 months that are in total worth between $50 and $300;

“prohibited gift”, in relation to a person who is an employee, means -

(a) a gift worth $300 or more; or

(b) a gift that is one of 2 or more gifts given to the employee by the same person within

a period of 6 months that are in total worth $300 or more.

(a) A person who is an employee is to refrain from accepting a prohibited gift from a person who -

(i) is undertaking or seeking to undertake an activity involving a local government discretion; or

(ii) it is reasonable to believe is intending to undertake an activity involving a local government

discretion.

(b) A person who is an employee and who accepts a notifiable gift from a person who -

(i) is undertaking or seeking to undertake an activity involving a local government discretion; or

(ii) it is reasonable to believe is intending to undertake an activity involving a local government

discretion,

notify the CEO, in accordance with item (c) and within 10 days of accepting the gift, of the acceptance.

(c) The notification of the acceptance of a notifiable gift must be in writing and include -

(i) the name of the person who gave the gift; and

(ii) the date on which the gift was accepted; and

(iii) a description, and the estimated value, of the gift; and

(iv) the nature of the relationship between the person who is an employee and the person who gave the

gift; and

(v) if the gift is a notifiable gift under paragraph (b) of the definition of “notifiable gift”

(whether or not it is also a notifiable gift under paragraph (a) of that definition) –


(1) a description; and

(2) the estimated value; and

(3) the date of acceptance,

of each other gift accepted within the 6 month period.

(d) The CEO is to maintain a register of notifiable gifts and record in it details of notifications given to comply

with a requirement made under item (c).

(e) This clause does not apply to gifts received from a relative (as defined in S 5.74(1) of the Local

Government Act) or an electoral gift (to which other disclosure provisions apply).

(f) This clause does not prevent the acceptance of a gift on behalf of the local government in the course of

performing professional or ceremonial duties in circumstances where the gift is presented in whole to the CEO,

entered into the Register of Notifiable Gifts and used or retained exclusively for the benefit of the local

government.

4. CONDUCT OF COUNCIL MEMBERS, COMMITTEE MEMBERS AND STAFF

4.1 Personal Behaviour

(a) Council Members, Committee Members and staff will:

(i) act, and be seen to act, properly and in accordance with the requirements of the law and the terms of

this Code;

(ii) perform their duties impartially and in the best interests of the Local Government uninfluenced by

fear or favour;

(iii) act in good faith (i.e. honestly, for the proper purpose, and without exceeding their powers) in the

interests of the Local Government and the community;

(iv) make no allegations which are improper or derogatory (unless true and in the public interest) and

refrain from any form of conduct, in the performance of their official or professional duties, which

may cause any reasonable person unwarranted offence or embarrassment; and

(v) always act in accordance with their obligation of fidelity to the Local Government.

(b) Council Members will represent and promote the interests of the Local Government, while recognising

their special duty to their own constituents.

4.2 Honesty and Integrity

Council Members, Committee Members and staff will:

(a) observe the highest standards of honesty and integrity, and avoid conduct which might suggest any

departure from these standards;

(b) bring to the notice of the Mayor/President any dishonesty or possible dishonesty on the part of any other

member, and in the case of an employee to the Chief Executive Officer.

(c) be frank and honest in their official dealing with each other.

4.3 Performance of Duties

(a) While on duty, staff will give their whole time and attention to the Local Government's business and

ensure that their work is carried out efficiently, economically and effectively, and that their standard of

work reflects favourably both on them and on the Local Government.


(b) Council Members and Committee Members will at all times exercise reasonable care and diligence in the

performance of their duties, being consistent in their decision making but treating all matters on individual

merits. Council Members and Committee Members will be as informed as possible about the functions of

the Council, and treat all members of the community honestly and fairly.

4.4 Compliance with Lawful Orders

(a) Council Members, Committee Members and staff will comply with any lawful order given by any person

having authority to make or give such an order, with any doubts as to the propriety of any such order being

taken up with the superior of the person who gave the order and, if resolution can not be achieved, with the

Chief Executive Officer.

(b) Council Members, Committee Members and staff will give effect to the lawful policies of the Local

Government, whether or not they agree with or approve of them.

4.5 Administrative and Management Practices

Council Members, Committee Members and staff will ensure compliance with proper and reasonable

administrative practices and conduct, and professional and responsible management practices.

4.6 Corporate Obligations

(a) Standard of Dress

Council Members, Committee Members and staff are expected to comply with neat and responsible dress

standards at all times. Accordingly :

(i) Council Members and Committee Members will dress in a manner appropriate to their position, in

particular when attending meetings or representing the Local Government in an official capacity.

(ii) Management reserves the right to adopt policies relating to corporate dress and to raise the issue of

dress with individual staff.

(b) Communication and Public Relations

(i) All aspects of communication by staff (including verbal, written or personal), involving Local

Government's activities should reflect the status and objectives of that Local Government.

Communications should be accurate, polite and professional.

(ii) As a representative of the community, Council Members need to be not only responsive to

community views, but to adequately communicate the attitudes and decisions of the Council. In

doing so Council Members should acknowledge that:

- as a member of the Council there is respect for the decision making processes of the Council

which are based on a decision of the majority of the Council;

- information of a confidential nature ought not be communicated until it is no longer treated as

confidential;

- information relating to decisions of the Council on approvals, permits and so on ought only be

communicated in an official capacity by a designated officer of the Council;

- information concerning adopted policies, procedures and decisions of the Council is conveyed

accurately.

(iii) Committee Members accept and acknowledge it is their responsibility to observe any direction the Local

Government may adopt in terms of advancing and promoting the objectives of the Committee to which they

have been appointed.

4.7 Relationships between Members and Staff

An effective Councillor will work as part of the Council team with the Chief Executive Officer and other

members of staff. That teamwork will only occur if Members and staff have a mutual respect and co- operate

with each other to achieve the Council's corporate goals and implement the Council's strategies. To achieve

that position Members need to:


accept that their role is a leadership, not a management or administrative one;

acknowledge that they have no capacity to individually direct members of staff to carry out

particular functions;

refrain from publicly criticising staff in away that casts aspersions on their professional

competence and credibility.

4.8 Appointments to Committees

As part of their representative role Council Members are often asked to represent the Council on external

organisations. It is important that Council Members :

clearly understand the basis of their appointment; and

provide regular reports on the activities of the organisation.

5. DEALING WITH COUNCIL PROPERTY

5.1 Use of Local Government Resources

Council Members and staff will:

(a) be scrupulously honest in their use of the Local Government's resources and shall not misuse them or

permit their misuse (or the appearance of misuse) by any other person or body;

(b) use the Local Government resources entrusted to them effectively and economically in the course of their

duties; and

(c) not use the Local Government's resources (including the services of Council staff) for private purposes

(other than when supplied as part of a contract of employment), unless properly authorised to do so, and

appropriate payments are made (as determined by the Chief Executive Officer).

5.2 Travelling and Sustenance Expenses

Council Members, Committee Members and staff will only claim or accept travelling and sustenance expenses

arising out of travel-related matters which have a direct bearing on the services, policies or business of the

Local Government in accordance with Local Government policy and the provisions of the Local Government

Act.

5.3 Access to Information

(a) Staff will ensure that Council Members are given access to all information necessary for them to

properly perform their functions and comply with their responsibilities.

(b) Council Members will ensure that information provided will be used properly and to assist in the

process of making reasonable and informed decisions on matters before the Council.


10.2.2 Depot – Sheds - Erection

File: CP - DEP


Amended By: Nil


Date: 19th

October 2011

Application:

To advise Council of the current situation relating to two sheds that are located at the Shire

Depot that have not been erected, and to seek Council approval to obtain quotes for the

erection of one of the sheds.

Background:

Some time in past, Council purchased two sheds for erection in the Council depot. One of

the sheds was to be used to store the Community Bus in and the other was to be erected at

the pool or pool house. Current thoughts are that this shed is now not required for this

purpose.

Currently these sheds are laying in a heap on the ground. One shed is 10metres long x

4metres wide and 4.89metres high. The other shed is 6metres wide,6 metres long and 3.08

metres high. There are three roller doors included with these sheds.

Comment:

The bigger shed would be ideal to store the recently acquired bush fire fighting vehicle in,

with this shed being erected so the access to it can be from the street and without access to

the Council Depot.

The MRVC is in need of a secure shed to store fencing materials in to protect against theft,

particularly with the major fencing project they are undertaking. A concrete floor would not

be required at this stage as fencing materials can be stored on pallets. This shed should be

erected at the rear of existing Depot buildings.

Consultation:

Acting DCEO Maureen Murat


Local Government Act – General Provisions


Nil


Council’s budget for 2011/12 has an amount of $25,000 at account 1211006. The shed

erection costs may be able to be met from this account.

Last year expenditure from this account was estimated at $49,119 but only $32,314 was

used.

Council could also ask the MRVC for a contribution towards the shed erection costs.


Nil



Simple Majority


Moved: Cr Jensen Seconded: Cr Davis

That Council invite separate quotes for the erection of both sheds, initially without

concrete floors.



10.2.3 Partial Road Closure: Criddle Street, Mount Magnet

File: A285


Amended By: Nil


Date: 12th

October 2011

Application:

This matter is again resubmitted for Council consideration as further information has been

obtained. This matter was raised at the July and August 2011 Ordinary Council Meetings

and deferred until further information was received.

Background:

Mr Geoffrey Schafer owns Lot 475 Criddle Street, Mt Magnet. He has applied to have a

portion of the road reserve in front of his property closed to bring the road reserve in line

with the adjacent lots. He then intends to apply for freehold title for the enlarged lot 475.

Mr Schafer has owned Lot 475 for a number of years. The lot has two old former railway

houses located on it.

Comment:

Since the last meeting Mr Barry Wallace has carried out an underground search of this site

to identify the location of underground cable servicing the Recreation Centre and lights etc,

which was believed to be located under portion of the proposed land that Mr Scafer is

requesting (after road closure).

This search has been carried out and location of the underground cable has been identified,

see attachment.

The cable encroaches from 2.5m to 9.6m in front of the existing property boundary there.

Enclosures

Copy of diagram showing underground cable location.

Consultation:

Mr Barry Wallace.


Local Government Act Section 3.50.


Nil


Nil


This closure would clarify the road reserve area.


Simple Majority.




That Council advise Mr Schafer that the requested road closure would only be

considered if he will pay the costs of relocating the underground power supply to the

Recreation facilities.



10.2.4 Office Accommodation – Clerk Of Courts/Mining Registrar

File: GB- AGD


Amended By: Nil


Date: 29th

September 2011

Application:

That Council give consideration to the current office accommodation problems being

experienced by the Mount Magnet Clerk of Courts and Mining Registrar.

Background:

The courthouse building and facilities were closed some two months ago due to a dangerous

ceiling in the main work area. Since then asbestos has also been identified. The staff from

this building are currently working in office accommodation at the Community Resource

Centre. This is cramped and doesn’t have main street access.

I have been advised that there is a proposal to build a new Court/Registrar facility on the site

of the old court house, however this could take 18 months before completion. I believe that

they may use the same architect and perhaps the same builder as used on the new Police

Station currently under construction.

Comment:

The provision of new office accommodation for use by Council and other agencies is

another project on Council’s Forward Capital Works Plan. This matter was discussed with

Mr Vince Catania MLA, who encouraged Council to seek Royalties for Regions funding to

assist with the cost of a new office facility.

As a first step it is suggested that Council approach the Mines Department and Crown Law

Department to seek their support, and an indication of a financial contribution that these two

agencies would make to this project (either Capital contribution or long term lease

arrangement).

If this proposal develops, Council should also advise MWDC and the Minister for Regional

Development of the proposal and progress being made.

Approaches could also be made to other agencies such as MWDC, Community

Development and other agencies that provide a service to the Murchison Region.

Such a facility may also prove attractive to local companies and contractors etc.

Consultation:

Ms Melissa Evans

Mr Vince Catania MLA




Nil



Considerable


Would provide facilities for a variety of agencies that service this region and would further

Mount Magnet as the “Hub of the Murchison.”


Simple Majority


Moved: Cr Will Scott Seconded: Cr Greg Scott

That the Chief Executive Officer be authorised to investigate this matter further,

initially with the Mines Department and the Crown Law Department and then with

other agencies.

That Council call for expressions of interest from Architects to prepare draft concept

plans for this facility and for the redevelopment of the Mount Magnet Swimming Pool.


That the motion be split in two sections:-

A. That the Chief Executive Officer be authorised to investigate this matter

further, initially with the Mines Department and the Crown Law Department

and then with other agencies.


Moved: Cr Jensen Seconded: Cr Greg Scott

B. That Council call for expressions of interest from Architects to prepare draft

concept plan for the redevelopment of the Mount Magnet Swimming Pool.



10.2.5 Mid West Small Business Centre: Proposed Rural & Regional Service Delivery

Plan 2012 and Request for Funding Support

File: FI - DON


Amended By: Nil


Date: 27th

September 2011

Application:

The Midwest Small Business Centre has submitted a proposed Rural and Regional Service

Delivery Plan for 2012-2014 and also a request for funding assistance.

Background:

The Midwest Small Business Centre propose to increase their business support services to

the regional business community. Their plan is to have a 0.5 FTE to service the six

Murchison towns.

The current CEO of the Midwest Small Business Centre has indicated to me that she

understands that some form of Small Business service was provided to this region some

years ago.

Comment:

The current CEO of the Midwest Small Business Centre has advised that no recent prior

consultation has taken place with Shires in this region before this proposal was received.

They are seeking a contribution of $13,000.00 per annum for three years to assist in meeting

the associated costs with this service.

If such a service was based locally in this region it may well attract some support, however a

service from Geraldton would require a lot of work time travelling to this Region.

Consultation:

CEO of Midwest Small Business Centre – Ms Gail Metcalfe




Nil


$13,000 per annum – Not in Council’s 2011/12 budget


May be of some assistance to small business’s in the Mount Magnet community.


Simple Majority



That Council decline to participate in this proposal.



10.3 HEALTH

Nil.


10.4 WORKS

Nil


10.5 TOURISM

Nil


11 CONFIDENTIAL BUSINESS

Nil

12 NEW BUSINESS

12.1 Removal of old Cars from Lot 215 and General Residential Areas – Discussion ensued

Council to contact the Department of Housing relating to the accumulation of vehicle

wrecks on Department of Housing properties and also look to address cars on other

properties as well.

12.2 Various Town Issues

Wild Flower Seed for Town Streets.

Accommodation Unit Commercial Hotel.

Availability of Industrial land owned by Council.

Town Maps showing vacant Council land available for use/release.

In discussion, the President requested that a report for the next Ordinary Meeting be

prepared in identifying vacant industrial land.

12.3 Councillor Training

Councillors agreed that Councillor training sessions should be conducted in this Shire.

(Roles and Responsibilities of Councillors to be first training session).

12.4 Re-use of Mine Water

Matter being followed up by Council EHO.

12.5 Road Matters

Access Road Wanarie Station needs attention.

Grid required on Murrum to Munbinia Station Road.

Murrum Access Road needs attention.

12.6 Health Issues

Some outstanding Health issues to be followed up by EHO.

12.7 Lot 223 Hepburn Street

A possible site for future expansion of the Caravan Park.


13 NEXT MEETING

The next meeting to be held on Friday 25th

November 2011.

14 CLOSURE OF MEETING

There being no further business for discussion the President thanked Councillors for their

attendance and declared the meeting closed at 3.40pm.

15 CERTIFICATION BY CHAIRMAN

Confirmed this day 27 November 2011

____________________________

SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL … · 10/27/2011 · DIRECT 20/10/2011 PAYROLL PPE...

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