SHIP REPAIR MATERIALS DEPARTMENT · Attn: MINI K K Senior Manager Ship Repair Materials Dept, PH:...

1

SHIP REPAIR MATERIALS DEPARTMENT

PROCUREMENT OF ROD (EN8/BRASS/SS 316) AS BUFFER STOCK

TERMS AND CONDITIONS

ENQUIRY No. SRM/PROC/ ROD BUFFER/2020/3

Cochin Shipyard Ltd (CSL) inviting quotation for supply of Rod (EN8/BRASS/SS

316). Sealed tenders for the same in Two Bid system (super scribing the enquiry

Number & last date for receipt of quotation by e-mail/hard copy) are invited

from Vendors in two separate attachments/covers as

“Techno Commercial Bid (Part I) & Price Bid (Part II) for the supply of ROD as

per the list attached in annexure-1.

Tender closing date & time- 07.08.2020-10.30 Hrs. IST

Technical bid opening date & time-07.08.2020-11.00 Hrs.IST

1. The quotations shall be completed in all respects & submitted in a soft copy

with password protected format/hard copy and duly filled in & signed on all

pages. The quotation shall be addressed to

DGM (SRM),

Ship Repair Materials Dept,

Cochin Shipyard Ltd,

Cochin 682015.

Attn: MINI K K

Senior Manager

Ship Repair Materials Dept,

PH: 9995804326

E-mail id: [email protected]

[email protected]

2. The bidder shall take utmost care in filling up the required formats in soft

copies/hard copies

(a) No entries, alterations/ changes, whatsoever is to be made in the item

description of the items in the given list.

(b) Un priced copy of price bid shall be submitted along with Part-1 Technical

bid.

mailto:[email protected]

mailto:[email protected]

2

(c) In the un-priced bid, Supplier shall enter only ‘00’ in the columns under rate,

GST against item quoted by them, if not applicable, phrases like ‘Nil’, ‘NA’ etc shall

not be used.

3.Vendors shall submit valid MSME/NSIC certificate copy as applicable.

4. The price quoted shall clearly indicate the rate per unit in Mtrs. as given in

the format. Rate quoted in any other unit/s will not be considered.

5. The rate quoted shall include all expenses including Freight/

Transportation, Inspection Charges, Insurance, loading & unloading and

other sundry expenses if any, and shall be final and firm. Unloading at CSL

shall be carried out by CSL.

6. All items to be supplied shall be original /new and of superior quality meeting

the specification as indicated in attached list. The supplier shall submit

manufacturers test certificate.

7. If required, officials / persons authorized by CSL shall have the right to inspect

the material proposed for procurement/ ordered at supplier’s premises.

8. Original invoices (Original + 4 copy) should be submitted along with the supply

and the Payment will be made within 30 days from the date of receipt of invoices

subject to acceptance of materials by the yard. Payments for any rejection

/defective material/s supplied in part or full shall be withheld. Return of rejected

materials, if any, shall be entirely at the supplier’s cost and responsibility.

Rejected material if any should be taken back from Ship Repair Stores within a

period of 1 month from the date of intimation from CSL.

9. CSL shall have the right to cancel whole or part of any purchase order, in case

supplier fails to supply material within required specified time and or due to

supply of inferior quality material.

10. The risk and cost incurred against any inferior quality item supplied will be to

supplier’s account.

11. Any firm have blacklisted/disqualified/delayed supply history in Cochin

Shipyard Ltd/ any other central PSU’s are not eligible to participate to this tender.

12. Any quotation that does not fulfill the above terms and conditions will be

summarily rejected.

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13. The quotation shall reach in the above address on or before 10:30 Hrs IST on

07.08.2020. The Part-1, Technical bid of the tender shall be opened at 11.00

Hrs IST on the same day.

15. Price bids shall be opened only for the techno-commercially offers on a

later date, which will be intimated only to vendors whose offers are

acceptable techno-commercially.

16. It is clarified that all questions, disputes difference or differences arising

under, out of, or in connection with the pipe procurement as buffer stock shall be

subject to Indian Laws in force and at the exclusive jurisdiction of the courts at

Ernakulam.

17. Risk Purchase: If the supplier fails to supply the items ordered within the

delivery date or violate any of the terms and conditions of the purchase order, CSL shall have the following rights.

a) To terminate the contract with 15 days of notice forfeiting the security deposit

b) To initiate alternate procurement action at the risk and cost of the supplier.

Dy. General Manager (SRM)

(The bidder shall necessarily put his signature with stamp, as a token of Acceptance of the above terms & conditions)

Signature: (Seal with date)

Name of supplier/ Tendered:

Address (to include Tele No., Land and Mobile, Fax No., E-mail ID, Website etc)

Encl:

1. List of items(Technical Bid-Annex.1)

2. Specific Terms & Conditions(Technical Bid-Annex.2)

3. Compliance matrix(Technical Bid-Annex.3)

4. General Terms & Conditions(Technical Bid-Annex.4)

5. Price bid format(Annex.5)

SL

NO.PR NO. MATERIAL DESCRIPTION QUANTITY UOM HSN CODE

1 1020133955 EN - 8 HEXAGONAL ROD 12 MM A/F 25.000 M











12 1020133955 EN-8 HEXAGONAL ROD 46MM A/F 10.000 M


14 1020134053 EN - 8 ROUND ROD 16 MM DIA 10.000 M










24 1020134053 EN - 8 ROUND ROD 50MM DIA 10.000 M

Technical Bid-Annex.1

LIST OF ITEMS

List of items 1




28 1020134054 BRASS ROUND ROD 12 MM DIA 10.000 M








36 1020134054 BRASS ROUND ROD 50MM DIA 15.000 M









45 1020134721 ROUND ROD 25MM DIA ,SS - GRADE 316 10.000 M



48 1020134721 SS ROUND ROD SS 316 GRADE 50 MM DIA 15.000 M





List of items 2





List of items 3

Acceptance

Yes/no

A HSN code and GST details should be furnished

B Quotation validity should be 4 months

C

The firm should be in the field of supply of material for ship repair related activities

preferably for 02 Years – copy of documentary proof related to experience (Purchase order/

work order etc) to be submitted along with Technical Bid.

The firm should be able to submit all necessary documents as may be required in meeting

the standard norms or technical requirements.

D Earliest delivery date

E Acceptance of partial quantity.

F Quotation should inclusive of freight and delivery charges

(Unloading by CSL)

GCSL normal payment term is within 30 days from the date of receipt and acceptance of

material and supporting documents

H Material shall be accepted as per inspection /measured by CSL QC/user department.

IVendor will be rated based on the performance against the order. (Quality and Delivery

Period)

JMaterials shall be supplied with Same Size/Type neatly bundled with packing list which

contains numbers in each bundle.

KIf not comply sl no.N, the expenditure incurred against sorting of materials will be charged at

actuals.

L

LIQUIDATED DAMAGES: In cases of delay in supply of ordered materials beyond the

stipulated delivery period, vendor is to pay liquidated damages ( and not by the way of

penalty)a sum eqivalent to 1/2 % (half percent) per week or part thereof of the value of

materials delayed subject to a maximum of 10% of the basic price as per order value.

M

RISK PURCHASE : If the supplier fails to supply the items ordered within the delivery date or

violate any of the terms and conditions of the purchase order, CSL shall have the following

rights

a) To terminate the contract with 15 days of notice forfeiting the security deposit

b) To initiate alternate procurement action at the risk and cost of the supplier.


Specific Terms & Conditions

NAME AND ADDRESS OF THE SUPPLIER :

Seal Signature

Please confirm the below terms and conditions along with quotation

Specific terms conditions 1


SL.NO. DESCRIPTION REMARKS

1 ACCEPT THE ENTIRE SCOPE OF WORK AS PER ENQUIRY YES/NO

2

IF THE ANSWER TO QUESTION 1 ABOVE IS NO, PLEASE

LIST THE SPECIFIC SUPPLY NOT BEING UNDERTAKEN AS A

DEVIATIONS LIST AND ATTACH WITH THIS MATRIX.

LIST OF THE DEVIATIONS FROM SCOPE

OF SUPPLY ATTACHED/ NOT ATTACHED

3ACCEPT THE SPECIFIC & GENERAL TERMS AND

CONDITIONS (STC & GTC ) INDICATED IN THE ENQUIRY.YES/NO

4IF THE ANSWER TO QUESTION 3 ABOVE IS NO, LIST THE

DEVIATIONS AND ATTACH WITH THIS MATRIX.LIST OF DEVIATIONS FROM STC & GTC

5PAYMENT TERMS AS INDICATED IN ENQUIRY IS

ACCEPTABLE.YES/NO

Name & Addres of Supplier Sign

Seal

COMPLIANCE MATRIX

(TO BE SUBMITTED ALONG WITH THE "Technical" BID)

SRM/PROC/ROD BUFFER/2020/3

Compliance matrix 1

General Terms & Conditions 1


General Terms and Conditions (GTC)

1. Tenderers are to carefully go through the terms and conditions and the

techno commercial specification of the items for which offers are called for.

Deviations, if any, shall be separately listed and specifically brought out in

the offer. CSL reserves the right to accept / reject the deviations.

2. Offers are to be furnished in duplicate and should be free from overwriting.

Corrections and additions, if any, must be attested. Incomplete/

ambiguous offers are likely to be rejected. No overwriting /corrections. If

so to be attested

3. Indigenous tenderers should quote prices for delivery of materials at CSL

stores. Foreign bidders shall quote fob at Cochin only. Insurance shall be

arranged by CSL for C&F.

4. CSL terms of payment are 100 % within 30 days from the date of receipt

and acceptance of items at CSL / satisfactory completion of service and

submission of Work completion certificate in case of service orders.

5. Delivery time required for supplies / work completion time required should

be indicated in the offer.

6. In case of delay in supply of ordered materials beyond the stipulated

delivery period, vendor is to pay liquidated damages (and not by way of

penalty) a sum equivalent to ½%(half percent) per week or part of the week

of the order value (basic price) in the case of machinery/equipment and of

the value of materials delayed subject to a maximum of 10% of the order

value (basic price).

7. Item supplied shall be guaranteed for satisfactory performance for 12

months from the date of arrival at CSL and service provided for

satisfactory performance for 6 months from the date of completion of

service against faulty design, defective materials and bad workmanship.

Vendor should supply and install free of cost immediately any part found

to be defective for the above reasons within the guarantee period.


8. Vendor is solely responsible for the safety of its personnel inside CSL.

Service provider will be responsible for the safety of personnel engaged and

shall adopt all safety measures to comply with safety regulations in force

in CSL. Service representative working onboard should maintain proper

dress code as per CSL standards. They shall submit electronic challan

remittance copy of ESI&EPF details of their employees or employee

compensation policy details for employees not falling under ESI limit

during the submission of invoice, documents supporting for facilitating

gate access. They shall bound to follow safety guidelines applicable in CSL

like safe usage of tools & tackles, electrical safety guidelines, gas

management system etc. Scrap management system & disposal of

hazardous chemicals used to dispose by contractor itself on his own

responsibility. Work place hygiene to be ensured by contractor itself.

9. Samples are to be supplied free of cost in the event of requirement by CSL.

The detailed working drawing, if called for, is also to be furnished for

approval before commencement of manufacture.

10. Asbestos should not be part of any material /packing material supplied to

CSL.

11. Shall abide by CSL rules for entry and exit of man and materials. Vendor

and personnel will comply with: (1) all procedures and policies provided by

CSL, including CSL's, environmental, health, safety, and security

procedures, and related management systems when performing services at

CSL facilities

12. Service provider will have to abide by the various laws & regulations such

as Contract Labour Regulation (Abolition) Act, ESI Act 1948, EPF Act 1952

etc as applicable.

For determining EPF/ESI liability, the attached format to be duly filled and

submitted to our welfare department before commencement of work &

before 5th of every month. In case your employees are already covered

under EPF/ESI scheme, their respective account numbers are to be

furnished along with copy of challans as proof for remittance of ESI & EPF.

If any employee is exempted from ESI, valid proof for the same also shall


be submitted before commencement of work. Labor deputed for the work

shall not have crossed over 60 years. Submission of above documents is

statutory for issue of entry passes for working inside CSL. This is also

required for releasing the payment since CSL site is permanently covered

under above noted regulations.

13. Vendor will package products according to instructions of CSL provided in

the purchase order, and if nothing is provided, then according to good

commercial practice to ensure safe arrival of the products. Avoid plastic

materials for packing to the extent possible. Packing material shall be eco

friendly. Vendor should follow the statutory requirements of the products

offered. In case of chemicals and toxic materials being supplied, vendor

should furnish material safety data sheet (MSDS) compulsorily along with

the material.

14. Should failure in performance of the contract or part thereof arise from

war, insurrection, restrain imposed by government, act of legislature or

other statutory authority or illegal strike, riot, legal lock-out, flood, fire,

explosion, act of god, epidemic with government notification on restriction

or any inevitable or unforeseen event beyond human control which may be

construed as reasonable ground for an extension of time, CSL may allow

such additional time as is mutually agreed, to be justified by the

circumstances of the case. The occurrence/ cessation of force majeure

situation are to be informed with documentary evidence within 15 days

from the date of occurrence/cessation.

15. All questions, disputes or difference arising under, out of, or in connection

with supply of materials shall be subject to the exclusive jurisdiction of the

courts at Ernakulum, Kerala, India.

16. Cochin Shipyard Limited does not bind itself to accept the lowest or any

tender but reserves to itself the right to reject any or all or a part of any

tender at its discretion.

17. The quantities in each item to be purchased may vary according to actual

requirement at the time of placing orders


18. Acknowledge the receipt and acceptance of purchase order by signing and

returning a copy of the same within three days of receipt of the same. If

the acknowledgement is not received, it will be presumed as accepted.

19. Price bid format to be strictly followed and submitted

20. After submission of tender, no unsolicited correspondence will be

entertained.

21. No price escalations are accepted after submission of offers.

22. Mode of dispatch shall be mentioned in the quotation.

23. Subcontracting to other vendors shall be only after written intimation and

approval of competent CSL authorities. Vendor shall not delegate or

subcontract any of its obligations under the agreement without CSL's

written consent. Vendor will remain liable for all subcontracted obligations

and all acts or omissions of its subcontractors.

24. The procedures of work, standard operating procedures of work including

documents like welding procedure specifications developed by CSL are

intellectual property of CSL. Vendors shall not use or copy the procedure

in any format without the written consent of competent authorities of CSL.

25. Vendors shall take back rejected products, if any, and immediately supply

new product/ rectified product at vendor's expense, including all freight

costs. If the rejected item is not taken back by vendor within one month

from the date of intimation from CSL, the same shall become CSL’

property for further actions.

26. For product that is discovered defective during the warranty period, vendor

will, at vendor’s expense replace or repair defective product and re-deliver

such repaired or replaced product to CSL within a commercially

reasonable timeframe agreed by CSL.

27. Except as specifically stated in the purchase order, vendor will be

responsible for all costs incurred in connection with providing the services,

including personnel's expenses.

28. CSL is not obligated to pay any invoice submitted 180 days or more after a

product is shipped or services are completed.


29. Vendor shall return the CSL resources to CSL immediately after provision

of all deliverables and services or any termination of the agreement.

30. Vendor warrants that the products and services will comply with their

specifications and will be of good quality acceptable to CSL/ship and must

be fit for any purpose made known to vendor.

31. Vendor warrants that the products will be new, unused, and not

refurbished at the time of delivery, and will be safe for normal use and free

from defects in design, materials, and workmanship during the warranty

period.

32. Vendor warrants that for software provided by vendor, (1) there is no open

source software in the products (or any other items provided by vendor),

unless vendor has notified CSL in writing before delivery and CSL has

consented in writing to accepting this open source software, and (2) the

software will not damage, interfere with, or permit unauthorized access to

any other existing products or systems on which it is installed or any

information residing on those products or systems.

33. Vendor and personnel will (1) keep confidential the terms of the

agreement and all non-public and proprietary CSL information, and will

only use such information to provide products and services under the

agreement, and will not disclose such information except to the extent

required by law after giving reasonable notice to CSL, if permitted by law;

and (2) not use in providing products or services or disclose to CSL any

materials or documents of another party considered confidential or

proprietary unless it has obtained written authorization from that party

and CSL.

34. Vendor will indemnify CSL and its affiliates, directors, officers, and

employees against all liabilities, damages, losses, costs, fees (including

legal fees), and expenses relating to any allegation or third-party legal

proceeding (including action by a government authority) to the extent

arising from an allegation that use, possession, or sale of the products or

services violates or infringes a third party's rights, including intellectual

property rights; or an allegation that any personnel are entitled to


employee compensation, benefits, or other rights or transfer law rights,

except to the extent caused by CSL's unlawful acts or omissions.

35. Prices should be valid for acceptance for a period of four months from the

date of opening of tender.

36. No enhancement of rate for whatever cause will be allowed once the offer is

accepted and an order is placed. Withdrawal of the quotation after it is

accepted or failure to make the supply within the stipulated delivery period

will entail cancellation of the order and forfeiture of earnest money

deposit/security deposit, if any and/or enforcement of risk purchase

clause.

37. Taxes and other charges if any, payable extra are to be indicated in the

price part for single bid and in techno-commercial part for two bids.

38. Vendors are allowed to depute their authorized representative to be

present at the time of opening of the price bid.

39. Conditional discounts, if any, will not be reckoned for tender

evaluation/comparison purposes. However the same will be considered at

the time of placement of purchase order if the firm turns out to be lowest

bidder.

40. List of deviations from the general terms and conditions shall. Be

submitted and the same shall be mutually acceptable. In the event of no

deviation list submitted by the vendor, it is presumed that all conditions

are accepted by the vendor.

41. All certificates called for in order specification must be sent to CSL at the

time of delivery of items all the material supplied must satisfy CSL quality

requirements.

42. Invoice:

(i) All invoices must be sent to CSL on delivery of items /work completion

as per the order terms

(ii) Purchase order number and date and dispatch particulars should be

clearly mentioned in the invoice.


(iii) Wherever payments are authorized through bank, copy of the invoice

should be forwarded directly to CSL under intimation so as to facilitate

release of document in time. All bank charges will be to vendor's account.

(iv)When the payment is in installments, separate invoice is required for

each payment.

(v) 100% payment will be made against your invoice on satisfactory

completion of the work.

The documents for releasing payment - original invoice with certified time

sheet & service report duly signed by vessel owner and CSL officer-in-

charge along with documentary proof of expenses after satisfactory

completion of work.

For arranging payment, six copies of your invoice along with work

completion certificate shall be forwarded to "THE DEPUTY GENERAL

MANAGER (SRM), Cochin Shipyard Limited, Cochin -682015" within 15

days from the date of completion of work. Income tax pan & service tax

reg.number are to be indicated in the invoice. CSL shall be releasing the

payment through NEFT mode only. It is therefore requested to return the

attached format duly filled.

43. Vendor should follow all statutory requirements of the products offered.

44. Manufacturer name and trade mark of items supplied to be mentioned in

the bid submitted.

45. Cochin shipyard Ltd prefers to deal directly with the supplier. However, if

the supplier appoints an Indian agent to deal with Cochin shipyard ltd.,

the agency commission payable by the supplier to such an agency shall be

intimated. If manufacturers affect the supply through agents only,

authorization in writing from manufacturers in favour of the agent for

supply to CSL shall be furnished. In case where an agent participates a

tender on behalf of a foreign manufacturer Indian agent should submit

specific authorization from the authorized person of foreign manufacturer.


In a tender, either the Indian agent on behalf of the principal/ OEM or

principal/ OEM itself can bid but both cannot bid simultaneously for the

same item/ product in the same tender. If an agent submits bid on behalf

of principal/ OEM, the same agent shall not submit a bid on behalf of

another principal/ OEM in the same tender for the same item/product.

Indian agents cannot represent more than one firm or quote on their

behalf for any particular tender. Clarifications, either technical or

commercial, should be submitted to points specially asked for only. The

opportunity so given should not be used for

correcting/changing/amending the data/conditions already submitted

with the tender.

46. Public procurement policy initiatives of Government of India, pertaining to

MSMEs, startup etc. as per CSL website (www.cochinshipyard.com) shall

be applicable for this tender.

http://www.cochinshipyard.com/

SL

NO.PR NO. MATERIAL DESCRIPTION QUANTITY UOM UNIT RATE TAX

TOTAL

AMOUNT












12 1020133955 EN-8 HEXAGONAL ROD 46MM A/F 10.000 M








SHIP REPAIR MATERIALS DEPARTMENT

PRICE BID FORMAT

Annexure.5

Price bid format 1

SL


TOTAL

AMOUNT





24 1020134053 EN - 8 ROUND ROD 50MM DIA 10.000 M












36 1020134054 BRASS ROUND ROD 50MM DIA 15.000 M








Price bid format 2

SL


TOTAL

AMOUNT





48 1020134721 SS ROUND ROD SS 316 GRADE 50 MM DIA 15.000 M









Name of the supplier :

Seal Signature

Price bid format 3

SHIP REPAIR MATERIALS DEPARTMENT · Attn: MINI K K Senior Manager Ship Repair Materials Dept, PH:...

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Transcript of SHIP REPAIR MATERIALS DEPARTMENT · Attn: MINI K K Senior Manager Ship Repair Materials Dept, PH:...