SHERMAN HUB COMMUNITY PLANNING TEAM MINUTES€¦2/3/2015 · 2. Minutes of February 2nd Moved by...

SHERMAN HUB COMMUNITY PLANNING TEAM www.shermanhub.ca

MINUTES Monday, March 5th, 2015 – 7:00 to 9:00 p.m. New Vision United/St. Giles, 85 Holton Avenue South at Main Street Present: SHCPT Support Team: Kathy Calverley (Vice Chair), Martin Kuplens-Ewart (Secretary), Allan Taylor (Treasurer), Leslie Falzone (Meeting Coordinator), Laurence Smink (Communications Coordinator)

Residents: Nateesa Afridi, Asif Afridi, Jason Bilotti, Lida Bilotti, Joachim Brouwer, Steve Calverley, Heather Clarke, Patty Clydesdale, Lesley Cooke, Glenn Deans, Jessica Doherty, Mike Dufour, Steve Farkas, Matthias Feiner, Sarah Martin, Darin Martin, Mary Mather, Sarah Merritt, Daniel Moore, Terry Mote, Cassandra Roach, Chez Therien, Biljana Vasilevska, Greg Reader (out of Hub resident)

Service Providers: Rebecca Doll (CASTLE & Resident), Faye Parascandalo (CASTLE), Sarah Gauthier (Hamilton Public Library), Bill Parkes (HARRRP), Alma Crnolic (John Howard Society), Sarah Tuck (L’Arche Hamilton), Marilyn Aylward (WrapAround Hamilton/Shalem Network & Resident), Elske de Visch Eybergen (WrapAround Hamilton/Shalem Network)

Guests: Rachel Braithwaite (Barton Village Festival), Tracy Harley (Riverdale Hub), Francesca Radino (Riverdale Hub)

Community Developer: Judy Kloosterman

Regrets: Patti Encinas (Chair), Jesse Williamson 1. Welcome, Introductions plus Mission, Vision & Values 2. Minutes of February 2nd Moved by Leslie Falzone and to accept the minutes as amended. Carried 3. Agenda of March 2nd Moved by Marilyn Aylward and to accept the agenda. Carried 4. HCF Grant Recipient Quarterly Reports See Appendices. 5. Gasification Plant Straw Poll (Secret Ballot)

The straw poll does not indicate a concensus position taken by the Sherman Hub Community Planning Team. In response to the question “I’m for the gasification plant”: Yes 3, No 22, Abstain 1. Moved by Jessica Doherty to destroy the ballots. Carried

6. One-Minute Updates a. ‘All Things Pan-Am’ Grant


$2,000 granted to organize a joint community event with the Sherman and Crown Point Hubs celebrating cycling at the Pan-Am Games. Contact Tara Aucoin and/or Lesley Cooke to help organize this event.

b. Building Momentum Update Additional events being planned at Prince of Wales School, New Westminter Presbyterian

Church, and Jimmy Thompson Pool. Organizing team seek volunteers. Sherman Hub is invited to attend and organize an activity at the Stadium event. Ti-Cats will be participating.

c. New SHCPT bank account

Moved by Allan Taylor to authorize the Support Team to open an account for SHCPT. Carried

d. Neighbourhood Action Strategy meeting Community Developers, Hubs and SPRC met to discuss working relationship in the context of

being ‘resident led’. 7. Update from Discussion of Planning Team Meeting Format See Appendices.

Moved by Martin Kuplens-Ewart to accept recommendation 1. Carried Moved by Martin Kuplens-Ewart to accept recommendation 2. Carried Moved by Martin Kuplens-Ewart to accept recommendation 3. Carried

Newcomer welcome kit working group volunteers are Laurence Smink, Mike Dufour, Chez Therien, Terry Mote, and Rebecca Doll.

8. Small Grant–SHCPT Marketing Materials

A budget of $1,471.26 being requested by the branding committee to purchase pop-up banners, brochures, business cards, badges, and website hosting for the SHCPT.

Moved by Steve Calverley to approve the request for funding. Carried 9. Boundary Concerns

The Sherman Hub boundaries partially overlap GALA and Keith. Concerns have been raised by the former for some time about this overlap with some suggestion that Sherman Hub withdraw from the Gibson neighbourhood. Discussions are ongoing to resolve these concerns, with the recognition that the Sherman Hub’s roots are in the Gibson neighbourhood.

10. Extreme Park Makeover at Lifesaver Park

Planning meetings are coming in April. Park makeover will havea $10,000 budget but may expand with sponsorships. Residents are invited to contact Alex Moroz at the city with their thoughts on ‘What do you love?’ and ‘What would you like to change?’.

11. Announcements & New Business a. Barton Village Festival, June 20th At Woodlands Park from 11am-6pm, celebrating community assets. Sherman Hub CPT invited to

host a table. All residents welcome. b. Mills Hardware Speaker Series


Starts March 3rd, organized by the ‘Useful Knowledge Society of Hamilton’. First event features the Waterloo Region chair Ken Selling speaking about LRT and its role in the region.

c. Lucy Day Park Neighbourhood Celebration, May 30th Celebrating Lucy Day; 1pm-4pm at 33 Clinton St. d. Discover #HamOnt Podcast New Podcast about people and stories in the city. March episode features Patti Encinas talking

about the Sherman Hub. e. Stadium Precinct Meeting March 3rd

Reviewing Pan-Am Precinct security, new recreation & seniors’ centre at former Dominion Glass site, and the new North high school.

8. Next Meeting Monday April 6th, 2015, 7pm, at New Vision United/St Giles, 85 Holton Ave South Treat volunteers: Jessica Doherty, Allan Taylor, Lesley Cooke

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CASTLE Project in Sherman Neighbourhood Update – March 2, 2014 Grantee Name: ___CASTLE Project (McMaster University) Grant # __________________ Telephone: _905-546-2424 Ext. 5022____ Fax: __905-546-3658__ E-mail: [email protected] Contact Person: __Faye Parascandalo and Angela Frisina_____________ Report Prepared by (if different than above): ____________________________ Sponsor Name/Organization (if applicable):__McMaster University School of Nursing__________________ Project Title: ______CASTLE Project____________________ Sector (please check all that apply): □ Arts / Culture □ Education X Health / Human Services □ Recreation □ Environment Hub Affiliation: ____Sherman______________________________ Report covers period from ____Dec 1, 2014 _________ to __March 2, 2015_________________ Total cost of project _$36,745_____ Total amount of HCF Grant _$19,152_____

The CASTLE Project team collaborates with community members who experience barriers to health knowledge and health access so that they can improve their health and encourage healthy living in their neighbourhoods. Rebecca is a CASTLE Community Health Broker who works full time within the Sherman and Crown Point neighbourhoods. She is temporarily in this role while Susan is on leave.

The Hamilton Community Foundation funding covers this salary for a one year period

beginning July 1, 2014. In- kind support is provided by the City of Hamilton Public Health Services and McMaster University School of Nursing.

In the Sherman neighbourhood the CASTLE project addresses action items B and F:

Goal B: Equal Access to Services Our Neighbours Need to Live a Healthy Life Objective 1: Invite additional health and wellbeing services to relocate into neighbourhood Action on B.1.3: Help neighbours organize and problem solve around issues that concern them Objective 2: Create More Social and Recreational Opportunities for Our Neighbours

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Action on B.2.1: Engage additional neighbours from across the neighbourhood Action B.2.2: Identify and address barriers that may get in the way of neighbour participation in community events Action on B.2.4: Provide more opportunities for community building events such as community dinners, BBQ’s and cultural celebrations GOAL F: Build a Strong Community That is Engaged, caring and inclusive Objective 1: Strengthen and Broaden Relationships Among Neighbours Across All Lines Action F.1.1: Host, plan and support community events that give the community the chance to come together and build on their assets Action F.1.2: Social events similar to “Community Kitchen”, community BBQ’s and informal social gatherings Objective 3: Engage More Neighbours in Meaningful Roles within the Community Action F.3.1: Utilize community events to recruit and engage neighbours to help build a strong connected community

The CASTLE Project goal is focusing on the role of the Community Health Broker working with her community to improve health beyond cancer screening through healthy living education, capacity building and partnerships. Rebecca is working to promote health, lower chronic disease risks and make connections to health screening services. Rebecca is partnering with several groups and organizations to bring CASTLE Cancer screening messages and Healthy lifestyle messages to this neighbourhood. In the Sherman neighbourhood these groups have included:

• 30 Sandford Seniors • 541 Eatery and Exchange • Barton Library • Community Food Advisors • Dental Health Bus • Hamilton Regional Indian Centre • HARRRP • Helping Hands Street Mission • Pinky Lewis Recreation • Prince of Wales School • Screen for Life Mobile Screening Coach • Sherman Community Planning Team • Spokes • Woman’s Health Educator Program • Y on Wheels (YMCA) • Prince of Wales School • Jimmy Thompson pool

Presently Rebecca is exploring partnerships with :

• 150 Sanford • Residential Care Facilities • Good Food Box • Rooming Houses • Street Nursing Project (NLI) • Jane’s Walks

Rebecca works in multiple ways to engage the community in healthy behaviours through

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participating in yard sales, wellness fairs, information tables, Aboriginal events, flyer dissemination, senior’s lunches, Sherman barbeque, gardening project, Sherman newspaper delivery, aqua fit classes, CASTLE presentations and displays, multicultural festivals, and having great conversations with her neighbours. Rebecca will also be sharing messages through the CASTLE web site www.castlenow.ca and facebook.com/castleknownow. From July 1, 2014 until Feb 1, 2015, CASTLE has communicated with over 2900 members of Sherman and Crown Point. Specifically, Susan and Rebecca have had over 232 in-depth conversations about keeping healthy, influenced 10 people to consider going for cancer screening tests and helped 76 people get tested. They have also influenced many residents to take steps toward a healthier lifestyle (healthier eating, becoming more active, becoming more social and considering how to stop smoking). Please contact Rebecca for more information about cancer screening and staying healthy or to partner with your event or organization, at [email protected] or 905-546-2424 ext. 1108 and follow us on facebook.com/castleknownow.

The Elizabeth Fry Society Hamilton Branch Engaging Women in the Sherman Hub Update

March 2015

Goal 2- Equal Access to Services Our Neighbours Need to Live a Healthy Life Action- Engage neighbours from across the neighborhood with a specific target plan for the women living in the North of the Sherman Hub

1) To offer a bi-weekly group to women 18 and over. This group would be developed by the women who attend. EFRY staff would offer leadership training and support to those neighbours who identify interest in leading the group. The goal is twofold to bring women together from the neighbourhood to engage struggles and celebrations that exist for women in the community and in our daily lives and to grow women leaders in the Sherman Hub so not only the group continues but so does their leadership gifts in the Sherman Hub.

2) Through our attendance in the North section of the Sherman Hub we intend to outreach to criminalized women, in particular women involved in sex work. This outreach can act as a social outlet for the women so they do not feel isolated, a source to connect to other services in the area, and a voice for women who live and/or work in the Sherman Hub and feel they are not seen as part of the community.

Outcomes December-February

- we continue to be connected with Mission Services - staff have continued a relationship with the staff at 541 Eatery and Exchange, the women attending the group were also introduced to this great resource and now gather there as part of community. - women participate in a by monthly group. The group averages 4 women per group - a new student from the Keith neighbourhood is taking a lead on designing and facilitating a group - women involved in street level sex work in this neighbourhood have engaged with staff and were offered information and /or support. Photovoice was a great success

Thank you for supporting the work we do in the Hub.

www.harrrp.ca

February 20, 2015 TO: Sherman Hub Planning Team RE: Update on HARRRP Progress Neighbourhood Action Plan –Implementation Grant 2015 HARRRP Involvement Sherman Hub Neighbourhood Action Plan: Goal 1 – Create a community where everyone can feel safe; Objective 1: Provide viable Opportunities for Youth and expose them to positive alternatives: Action: Engage youth in developing a series of programs geared to the identified interests of youth: - HARRRP has started a Saturday leadership program for youth aged 13-18 for Sherman Hub youth. - HARRRP is a member of Sherman Hub Action Committee trying to establish programs for youth - HARRRP hosts a weekly program of student mentoring matching Canadian teens with Newcomer teens for homework help and English practice. Action: Develop recreational facilities/programs for all ages: - HARRRP has added new recreational programs for Sherman residents including a new youth choir. Goal 2 – Equal access to services our neighbours need to live a healthy life; Objective 2: Create more social and recreational opportunities for our neighbours: Action: Engage additional neighbours from across the neighbourhood: Action: Provide more opportunities for community building events: - St. Peter’s HARRRP’s free programs and activities encourage all neighbours to join in and meet with their community. Has hosted neighbourhood events from seed exchanges, to Spokes, to neighbourhood clean-up, to dinners, to concerts, to political gatherings, to fundraisers. In 2014, more than 21,000 people visited St. Peter’s. Goal 3: Create a clean, safe and comfortable environment for people to live, work and play; Objective 3: Improve neighbourhood appearance: Action: Organize clean-up of public and private spaces within the neighbourhood. - HARRRP tool library available for use to anyone in Sherman Hub, free of charge. Bill Parkes Executive Director

252 James Street North Hamilton, ON L8R 2L3

Phone 905 544-0050

Sherman Hub Report-1st Period Report

Jan. 1.15-February 28.15

Report from: Marilyn Aylward-WrapAround Hamilton-Coordinator-Sherman Hub office 905-528-0353

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Funding purpose for the grant A Coordinator hired by WrapAround Hamilton (Shalem Mental Health) and Sherman Hub (40hr./month approved by HCF grant). The Coordinator accepts referrals from neighbourhood families and service providers regarding families who are finding life overwhelming i.e. mental/physical health, potential homelessness, financial or behavioural concerns. This holistic approach would address the family as a whole. The Coordinator and other trained volunteers develop a strength based plan with achievable outcomes using the new Canadian WrapAround High Fidelity Model. As part of our practice and learning community, utilizing evaluation tools in conjunction with Ontario WrapAround Research and Evaluation Network to monitor success. The Coordinator is a member of WrapAround Hamilton’s Executive receiving on-going training/support through WrapAround Canada’s Training and Technical Institute www.wrapcanada.org The Coordinator will continue to work with the Community Development worker and the Sherman Community Planning Team to address the Goals and Actions Specified The specific activities to be conducted and the timing 1st month-Jan. 2015-Regular articles into the Hub News

Coordinator has attended the Sherman Hub meetings- completed a presentation on the grant at the January meeting Articles written will be submitted for addition to upcoming newsletter Worked in conjunction with new Sherman Hub development worker Assisted in the move of one family to a new home along with one of the trained volunteers to plan with a family in the community Accepted a new family and addressing the identified needs of this family (safety concerns for an adolescent and the stress on the family) Supported a community fundraiser (Micah House) and shared the work of wraparound, leading to participation in True City conference Participated in survey conducted with residents and Councillor Matt Green re:150 Sanford Ave., as we are currently active with one family living in the building 2nd month-In conjunction with WH, conduct additional wraparound training for volunteers; work on Train the Trainer certification and coaches certification




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through Wrap Canada’s Technical and Training Institute Attend True City Conference-Feb. 27th/Feb. 28th-300 participants at Ryerson United Church to actively recruit new volunteers

Coordinator attended updated training on the integration of the wraparound evaluation tools. She will ensure that volunteers in the Sherman Hub work with families, use the tools in their work. Work will occur in conjunction with a newly hired McMaster research student over the next 3 months. Includes live coaching. Action Items involved within Sherman Hub Plan

Goal A-Create a Community Where Everyone Feels Safe-through a family plan understand safety concerns of a family in their home and neighbourhood-also develop a safety plan with the family Goal B-Equal Access to Services Our Neighbours Need to Live a Healthy Life, Understand the health needs of the family with whom we are engaged, with a team of supports around a family Goal E A Community That Supports a Livable Wage That Allows All to Live a Healthy Life-through WrapAround Hamilton’s work with Hamilton Organizing for Poverty Elimination (HOPE) partners, we support and help advocate for a living wage with local business and Hamilton employers Goal F Build a strong community that allows all to live a Healthy Life-Strengthen families so that they can feel comfortable and confident in going out into community, sometimes that requires support a. Action: 2.2-Increase involvement with residents, service providers, business

and faith communities with making this a better place to live, work and raise our children, page 16 (Coordinator-Participates and support community events) Our families love to help in community events.

1. Action 2.1 Partner with agencies/public and private partnerships that will

facilitate neighbour capacity building to provide long term sustained




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leadership page 18; 3.1 pg.26 (recruitment of volunteers to build capacity to help our neighbors in need)

1. Action: 1.1 Host plan and support community events that give the community

the chance to come together and build on their assets pg. 26

Identification of what the SHCPT can do to assist in achieving the outcomes listed in your grant application

1. Referrals of families requiring assistance and support

2. Encouragement of residents to volunteer with WrapAround Hamilton to support families in need within the community

3. Continued support from Sherman Hub, when Coordinator identifies concrete family needs i.e moving assistance, response to email or facebook requests for specific needs e.g. bedding, small appliances etc. for help in community and adjoining neighbourhoods

4. Support Fundraising activity in the Sherman Hub-Family Share Day at HARRRP on March 18th-monies raised helps families to address identified needs through their wraparound plan e.g. moving support; phone expenses; arrears-rent, utilities, car insurance

Sherman Hub CPTMeeting Format DiscussionRecommendation: That meeting agendas include a standing 30-minute period at the end of the meeting that can be used for small group work such as action team coordination, and individual networking, or if paired by a 5-10 minute presentation, used for group discussion of questions arising from that presentation.

Recommendation: That reports, including action team updates, be provided in writing and that action team updates be used principally to provide Q&A opportunities and to introduce questions for discussion during that meeting’s free discussion time.

Recommendation: That presentations from service providers and other groups include an identified ‘ask’ or question for response, or otherwise generally consist of a written submission with up to 5 minutes for Q&A.

Recommendation: That a working group be struck to prepare a ‘welcome kit’ for first-time participants, explaining the work of the Hub and Planning Team, introducing action teams, and explaining how the meetings run.

Recommendation: That, as the Sherman Hub Community Planning Team explores new venues for its meetings, priority be given to facilities that will allow alternative seating arrangements.

1. What are the purposes of the Planning Team meeting for you?- Formal: Hearing what’s happening with action teams, subcommittees, new ideas- Formal: Connection & voice to the city (government)- Informal: Getting together with great people- Create more opportunity for social interaction with other community members- Building relationships- Fostering community- Introduce new residents to action teams & plans- Inspire people to take & complete actions- Capacity building & growth is an outcome- Getting to know people/building relationships- Connecting with neighbours- Sharing Ideas/Creative Problem Solving- Finding Resources/Support Systems- Finding out about events- Have a good time- Encourage dialogue and communication

2. Is the Planning Team meeting achieving these purposes?- Yes – great event each month to invite people to- Good mix of task & relational- Good, efficient use of time focused on action updates- Seems like too much ‘planning for the planning’- Achieving- Mostly yes- YES! + NO!

YES

3. What in the meeting does not help achieve the purposes you identified?- Many people have other commitments first Monday of the Month.- Don’t assume your update is known by everybody–new folks need history of action teams;

start with a short history?- I miss space sometimes for ideas, brainstorming, envisioning- Not clear about action teams’ & action plans’ status- Too much structured/Too Formal- Rushed- Short on time- Theatre style seating is not inline with goals- Too many presentations

4. What could we do differently or add to help achieve the purposes you identified?- Need more conversation about our value of being resident-led- Would be good to see more visible minorities involved- Involve the Sherman Hub Newspaper more in SHCPT meetings- More than 1 break to facilitate relationship building- We need time to imagine new things- Working in dynamic exercises- We need action items- How can we decide what we want to investigate?- Reports as “Story”- Multiple ways of engagement: fun ways- Have a certain ‘theme’ for the month (e.g., transportation/youth)- Guest speakers/animators- More accessible space- More cohesion with past & present- Science fair model?

- At every 4th meeting, an “action team meeting” happens here instead of their regular meeting… and if you’re new, jump into one!

- Newcomer Package- Sit in circles- Presenters should provide written information in advance- Limit presentation time – 25 minutes is too long- More brainstorming sessions (coffee time–2 coffee breaks potentially)/discussions- Expanded drink selection- Updates from action team in agenda to save time- Utilizing paper for action team updates (long term)- Facilitate better discussion by having small groups- Seek more conducive, harmonious space- Stay focused on one speaker at a time

5. What is working great and helping achieve the purposes you identified?- Breaking into small groups/shared interaction- Having childcare- Name tags- Introductions at beginning of meeting- Action Team lead contact info on agenda- Social time- 1-minute updates for new/urgent items- Introductions, change format of different questions

6. If the meeting were structured to provide more time for participants to talk, arrange plans, etc. would this help achieve the purposes you identified?- Yes!!- YES!!!- More time would be great but perhaps it could happen at potluck- No–2.5 hours would be too long and discouraging [if additional]; perhaps 1 hour meeting + 1

hour social time?- More time to structure a single 1/2 hour on featured presentation

SHERMAN HUB COMMUNITY PLANNING TEAM MINUTES€¦2/3/2015 · 2. Minutes of February 2nd Moved by...

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