SHEQ SYS N 006 Emergency Response Plan

Dampier Port Authority Emergency Response Plan

SHEQ-SYS-N-006

Emergency Response Plan

ED2012-008079 SHEQ-SYS-N-006 Issued Date: 02/12/2011 Rev No: 4 Page: 2 of 59

ABBREVIATIONS & DEFINITIONS ................................................................................................ 5

1. PURPOSE ............................................................................................................................. 7

1.1. MAJOR IDENTIFIED RISKS TO THE PORTS ....................................................................... 7

2. INTRODUCTION ................................................................................................................... 8

2.1. PORT OF DAMPIER .............................................................................................................. 8

2.2. PORT OF ASHBURTON NORTH .......................................................................................... 8

2.3. DPA RESPONSIBILITIES ...................................................................................................... 8

2.4. MEMORANDUMS OF UNDERSTANDING ............................................................................ 9

2.5. DEFINING AN EMERGENCY ................................................................................................ 9

2.6. LEVELS OF EMERGENCY ................................................................................................. 10

2.7. INCIDENT RISK ASSESSMENT ......................................................................................... 10

2.8. INCIDENT MANAGEMENT SYSTEM GUIDELINES ............................................................ 10

2.9. RELATED DPA DOCUMENTS ............................................................................................ 10

2.10. GENERAL EMERGENCY MANAGEMENT PRINCIPLES .................................................... 11

3. DPA INCIDENT MANAGEMENT SYSTEM OVERVIEW ..................................................... 12

3.1. PURPOSE ........................................................................................................................... 12

3.2. SCOPE ................................................................................................................................ 12

3.3. OBJECTIVES ...................................................................................................................... 12

3.3.1. ERP Objectives ...................................................................................................... 12

3.3.2. Response Priorities ................................................................................................ 12

3.4. DOCUMENT STRUCTURE ................................................................................................. 13

3.5. PARTICIPANTS IN THE PLAN ............................................................................................ 13

3.5.1. Interaction between Port Users .............................................................................. 13

3.5.2. Integration with other Plans .................................................................................... 13

3.5.3. Future Manual Aid Agreement ................................................................................ 14

3.5.4. Regional Response Arrangements ......................................................................... 14

3.6. EMERGENCY COMMAND AND CONTROL STRUCTURE ................................................. 14

3.7. EMERGENCY ACTIVATION AND RESPONSE .................................................................. 14

3.8. COMMUNICATION EQUIPMENT AND SERVICES ............................................................. 15

3.8.1. Media Room and Media Liaison ............................................................................. 15

3.9. SUPPORTING INFORMATION ........................................................................................... 15

3.10. EMERGENCY INCIDENT INVESTIGATION AND REPORTING ......................................... 16

3.10.1. Who should report .................................................................................................. 16

3.11. TERMINATION OF THE RESPONSE AND FINANCIAL RECOVERY ................................. 16

3.11.1. Financial Aspects of Emergencies .......................................................................... 17

3.11.2. Local/District/State/National Assistance ................................................................. 17

3.11.3. Debriefing Arrangements ....................................................................................... 17



3.12. TRAINING AND EXERCISES .............................................................................................. 17

3.12.1. Training .................................................................................................................. 17

3.12.2. Exercises ............................................................................................................... 18

3.13. AUDITING AND REVIEW .................................................................................................... 18

3.13.1. Review of Plans and Procedures ........................................................................... 18

3.13.2. Management Review.............................................................................................. 18

4. INCIDENT MANAGEMENT COMMAND & CONTROL STRUCTURE ................................. 19

4.1. INCIDENT MANAGEMENT TEAM STRUCTURE ................................................................ 19

4.2. PURPOSE OF IMT .............................................................................................................. 19

4.3. IMT ROLES ......................................................................................................................... 19

4.4. INCIDENT CONTROL CENTRE .......................................................................................... 20

5. EMERGENCY RESPONSE ................................................................................................. 20

5.1. ALARM INITIATION ............................................................................................................. 20

5.1.1. Raise Alarm Procedures – DPA Personnel ............................................................ 20

5.1.2. Raise Alarm Procedures – Other locations around the Port ................................... 20

5.2. COMMUNICATIONS AND EMERGENCY CALLING RADIO PROCEDURES ..................... 20

5.2.1. General .................................................................................................................. 20

5.2.2. Emergency Calling – Ship Masters ......................................................................... 21

5.2.3. Emergency Calling- From onshore or Vessel alongside Berth ................................ 21

5.3. INFORMATION REQUIRED WHEN REPORTING AN EMERGENCY ................................. 21

5.4. ACTION REQUIRED UPON NOTIFICATION OF EMERGENCY ......................................... 22

5.4.1. Port Communications Staff ..................................................................................... 22

5.4.2. Logging Air, Marine or Land Incident Information ................................................... 22

5.4.3. Person Overboard Incident Information .................................................................. 23

5.4.4. DPA Management and employees duties upon being notified of an Emergency Incident .................................................................................................................. 23

5.5. EMERGENCY LEVELS REQUIRING EVACUATION .......................................................... 24

5.6. EVACUATION MUSTER / ASSEMBLY POINTS ................................................................. 24

5.6.1. Muster Point 1: DPA Administration Building .......................................................... 24

5.6.2. Muster Point 2: Wharf Services Area ...................................................................... 24

5.6.3. Muster Point 3: Dampier Bulk Liquids Berth ........................................................... 24

5.6.4. Muster Point 4: Truck Turn around area at the Security Gate ................................. 25

5.6.5. Muster Point 5: Situated on Board any Vessel ....................................................... 25

5.6.6. Leaseholder Muster Points ..................................................................................... 25

5.7. CONTROL OF SHIPPING MOVEMENTS ............................................................................ 25

5.8. GENERAL SHIPPING RESPONSES ................................................................................... 25

5.8.1. Tanker in Port ........................................................................................................ 25

5.8.2. Responsibility for Fire Fighting Operations ............................................................. 26



6. DPA TERMINAL INFORMATION ........................................................................................ 26

6.1. SECURITY .......................................................................................................................... 26

6.1.1. General .................................................................................................................. 26

6.1.2. Explosives (DCW Import) ....................................................................................... 27

6.1.3. Diesel (DCW Bunkering) ........................................................................................ 27

6.2. WHARF SERVICES AREA .................................................................................................. 27

6.2.1. Diesel Storage........................................................................................................ 27

6.3. DAMPIER BULK LIQUIDS TERMINAL (DBLB) .................................................................... 27

6.3.1. General .................................................................................................................. 27

7. SPECIFIC CARGOES ......................................................................................................... 27

7.1. ANHYDROUS AMMONIA (LIQUID AMMONIA) ................................................................... 27

7.1.1. Chemistry of anhydrous ammonia .......................................................................... 27

7.1.2. Odour ..................................................................................................................... 28

7.1.3. Uncontrolled Release ............................................................................................. 28

7.2. AMMONIA NITRATE ........................................................................................................... 28

7.2.1. Potential Hazards ................................................................................................... 28

7.2.2. Evacuation Clearance Zones (Ammonium Nitrate) ................................................. 29

8. REFERENCED DOCUMENTS ............................................................................................ 29

APPENDICES .............................................................................................................................. 30

8.1. A) CONTACTS LIST ............................................................................................................ 30

8.2. B) DISTRIBUTION LIST ...................................................................................................... 31

8.3. C) HAZARDOUS & DANGEROUS GOODS ON-SITE ......................................................... 31

8.4. D) INTEGRATION WITH OTHER PLANS ............................................................................ 32

DPA Documents .................................................................................................................. 32

External Documents ............................................................................................................. 32

8.5. E) MAJOR IDENTIFIED THREATS ..................................................................................... 32

8.6. F) TRAINING AND EXERCISE SCHEDULE ........................................................................ 34

8.7. G) EMERGENCY CALLING PROCEDURES ....................................................................... 35

8.8. H) EQUIPMENT AND RESOURCES ................................................................................... 36

8.9. I) MEDIVAC ......................................................................................................................... 40

8.10. J) EMERGENCY COMMAND AND CONTROL STRUCTURE ............................................. 41

INCIDENT MANAGEMENT TEAM STRUCTURE FOR A MAJOR RESPONSE ........................... 42

8.11. DUTY CARDS ..................................................................................................................... 43

8.12. L) SITE INFORMATION PORT OF DAMPIER (MAPS, DRAWINGS, CHARTS) .................. 56

8.13. FIRE AND EMERGENCY SERVICES /MUSTER POINTS .................................................. 57

8.14. DAMPIER SPECIFIC EMERGENCY SCENARIOS.............................................................. 58

8.15. SITE INFORMATION PORT OF ASHBURTON NORTH (MAPS, DRAWINGS, CHARTS) .. 59



ABBREVIATIONS & DEFINITIONS

ABBREVIATIONS

AIIMS Australian Interservice Incident Management System

AN Ammonium Nitrate

BIEMC Burrup Industries Emergency Management Committee

DBLB Dampier Bulk Liquids Berth

CEO Chief Executive Officer

DCW Dampier Cargo Wharf

DEC Department of Environment and Conservation

DEMC District Emergency Management Committee

DG Dangerous Goods

DoCEP Department of Community and Employee Protection

DPA Dampier Port Authority

DPA – IMS Dampier Port Authority – Incident Management system

DOT Department of Transport

EM Act Emergency Management Act 2005

EM Regs Emergency Management Regulations 2006

ERP Emergency Response Plan

FESA Fire and Emergency Services Authority

HM Harbour Master

HMA Hazard Management Agency

HAZMAT Hazardous Materials Incident

IC Incident Controller

ICC Incident Control Centre

ICS Incident Control System

IMDG International Maritime Dangerous Goods Code

IMS Incident Management System

IMT Incident Management Team

IRMS Integrated Risk Management System

LEMC Local Emergency Management Committee

MSIC Maritime Security Identification Card

MOU Memorandum of Understanding

MSDS Material Safety Data Sheets

NH3 Anhydrous Ammonia

OH&S Occupational Health & Safety



OIC Officer in Charge

PPE Personal Protection Equipment

The Port Port of Dampier

POWBONS Pollution of Waters by Oil & other Noxious Substances ACT

Regulations Port Authorities Regulations 2001

SAR Search and Rescue

SEMC State Emergency Management Committee

The Act Port Authorities Act 1999

UHF Ultra High Frequency

VHF Very High Frequency

WMS Woodside Marine Services

DEFINITIONS

Australian Interservice Incident Management System

System which integrates effective practices in emergency preparedness and response into a comprehensive framework for incident management. Such a system enables responders at all levels to work together more effectively to manage incidents no matter what the cause, size or complexity

Combat Agency Is an organisation which, because of its expertise and resources, is responsible for performing a task or activity such as fire fighting, rescue, temporary building restoration, evacuation, containment of oil spills, monitoring of radioactive materials.

Emergency Incident An incident that may result in the loss of life, serious injury, major equipment damage/loss or environmental damage.

Environmental Emergency

An emergency that involves widespread destruction and/or contamination of the environment and call for immediate action (for example, a major fuel or hazardous chemical spill).

Hazard Management Agency

An organisation which, because of its legislative responsibility or specialised knowledge, expertise and resources, is responsible for ensuring that all emergency management activities pertaining to the prevention of, preparedness for, response to and recovery from a specific hazard are undertaken.

Hazardous Material Materials which, without adequate safeguards, may contaminate the environment to the immediate or subsequent detriment of that environment and/or human society, and includes all dangerous goods and many industrial chemicals and wastes.

Incident Action Plan A statement of objectives and strategies to be taken to control an incident.

Incident Control Centre

The location where the Incident Controller and members of the Incident Management Team provide overall direction of response activities in an incident.

Incident Controller Individual responsible for the management of all operations in response to an incident. Role is undertaken by DPA where DPA is the designated HMA

Incident Management Team

A team which provides a structured and coordinated approach in response to an incident and which consists of members from the HMA, combat Agencies, Support Organisations and DPA.

Incident Safety Officer An individual responsible for the overall safety of personnel involved in the response.

Muster Points Pre-arranged locations where DPA employees and contractors assemble in the event of an emergency in order to be accounted for using the DPA Muster Log system.



1. PURPOSE

This Emergency Response Plan (ERP) has been constructed to fulfil the DPA responsibilities as per the Port

Authorities Act 1999 and the Occupational Safety and Health Act 1984 where the provision of Port Services

includes providing emergency response strategies to emergencies within the boundaries of the Ports over

which Dampier Port Authority holds jurisdiction.

The ERP establishes an organisational structure, outlines actions and procedures and identifies available

resources to enable the DPA and Emergency Services to manage an emergency by providing an effective

and safe response. The document also outlines the procedures to notify and communicate with lease

holders, neighbouring facilities, emergency services and the community if the emergency has the potential of

involving or affecting them.

This document covers emergencies within the Dampier Port boundaries, specifically, the Dampier Cargo

Wharf (DCW), the Dampier Bulk Liquids Berth (DBLB), the ammonia export pipeline and the DPA site

including all lease areas and the waters contained in the Ashburton North port boundaries.

The ERP core objectives are to:

Preserve life and ensure the safety of people

Minimise the impact on the environment

Minimise damage to property

Minimise the impact on business continuity and reputation

Minimise the impact on neighbouring industry and community

1.1. MAJOR IDENTIFIED RISKS TO THE PORTS

Ammonia Nitrate Emergency

Anhydrous Ammonia Emergency

Bomb Threat/Terrorism

Collision or Grounding (vessel)

Cyclones and Storms

Distress call received from a vessel

Fire/Explosion Vessel/Facility

Hazardous Material Emergency/Chemical Spill

Marine Oil Pollution Incident

Sea and Rescue (Person overboard)

Sudden Death (Fatality Management)

Tsunami

Medical Emergency



2. INTRODUCTION

Marine operations at ports in general may sometimes be classified as hazardous, but they can be conducted

safely provided the hazards and risks have been properly assessed and the correct operating and Safety

Management systems are in place. This ERP widely addresses hazards in the Port of Dampier and the Port

of Ashburton North (the Ports) that pose a risk to life and property plus port marine operations with potential

for environmental damage. At each Port the risks are different and they must be assessed documented and

mitigated.

Measures to manage marine operations in the Port support the safe use of the harbour by all vessels,

recreational and commercial. These measures include the management of shipping, the regulation of safe

navigation and the dissemination of an effective safety management system.

To achieve these aims, the DPA consults with port users and keeps them informed. Parties involved with

safety and emergency management in the Port include the Harbour Master and other DPA personnel

including the port communications officers, terminal operators, marine pilots, tug owners/operators, masters

with pilotage exemption certificates and other port users.

2.1. PORT OF DAMPIER

The Port is located in the Dampier Archipelago, Western Australia. The area is of high conservation

value.

The Port is a large tonnage port servicing major export industries. Services provided within the Port

include: Commercial marine services, Pilotage, Towage and bunkering services. Adjoining the DPA

facilities at the base of Burrup Peninsula is the King Bay Industrial Estate. This land is owned by

DPA and is leased to businesses that support the offshore oil and gas industry.

2.2. PORT OF ASHBURTON NORTH

Ashburton North is located in the west Pilbara region of North West Western Australia

approximately 10 kilometres west of the port and town of Onslow. The port is being developed from

a “greenfields site” by Bechtel Oil, Gas and Chemical Inc. on behalf of Chevron. This plan will be

reviewed at frequent intervals as Ashburton develops from a greenfields site, to a construction site

through to the Mof Operating to an export LNG terminal in the coming years.

2.3. DPA RESPONSIBILITIES

The DPA is the Statutory Authority with responsibility for ensuring that the Ports operate safely and

efficiently (Port Authorities Act 1999). The provision of Port Services which includes emergency

response and associated employee welfare issues forms part of its legislative requirements.

The DPA is also responsible for:

Activities on the DCW and DBLB.

Activities undertaken on DPA property.

Ensuring the safe movement of vessels within port limits.

Coordination of activities related to cyclones that will affect the entire port.

Facilitation of an appropriate emergency response capability.



The DPA has adopted a “whole of port” response attitude to dealing with port emergencies. Due to

its small size and strategic focus the DPA lacks the physical ability to respond to a number of

emergency incidents unaided. The DPA is able to offer a fully functional emergency communications

centre and knowledge of the port and marine expertise to the appropriate Hazard Management

Agency (HMA) managing an emergency within the port. The DPA Port Communications is operated

24 hours a day, 7 days a week.

2.4. MEMORANDUMS OF UNDERSTANDING

The DPA has formulated Memorandums of Understanding (MOU‟s) with major port users including

Rio Tinto (Iron), Rio Tinto (Salt), Woodside Petroleum, Dampier Salt and Mermaid Marine Australia.

An MOU confirms each company‟s responsibility and accountability for its own emergency

procedures within the port whilst satisfying the DPA that approved procedures are in place and are

being followed. Companies are required to submit audit reports that assist DPA to meet its statutory

responsibilities for maintaining a safe and efficient port.

At Ashburton North during the construction phase a “Construction Works Lease License Agreement”

will be in place which outlines the responsibilities of the first proponent.

A ship‟s Master has primary responsibility for his/her vessel‟s safety within port limits and for

emergency situations on board.

2.5. DEFINING AN EMERGENCY

An emergency is defined as an event, actual or imminent, which endangers or threatens to endanger

life, property or the environment, and which is beyond the resources of a single organization to

manage or which requires coordination of a number of significant emergency management activities.

For emergencies within Port limits, the HMA will be responsible for defining the level of the

emergency and response required.

A port emergency might include (but not be limited to) the following:

Shipping - Collision in the harbour/Grounding/Sinking.

Fire or Explosion - Ship or Facility (hydrocarbon/electrical/building)

Security - Terrorism/Bomb threat/Sabotage/Hostage/Loss of records.

Natural Hazard - Cyclone/Flood/Earthquake/Tsunami.

Equipment failure - Helicopter emergency or other equipment failure.

Hazardous material incident. (HAZMAT)

Oil spill and pollution.

Person overboard.

Neighbouring Industrial Accident (including shipping, pipelines, road transport) - toxic gas

release, potential explosion or fire with toxic by-products.



2.6. LEVELS OF EMERGENCY

Level one emergency – Local alert Confined to a specific location

Level two emergency – Site alert May spread to affect a larger area

Level three emergency – External alert

May affect people, property and the environment outside the plant, e.g. uncontrolled fire, and/or toxic

gas release.

2.7. INCIDENT RISK ASSESSMENT

The DPA will conduct an independent “whole of port” risk assessment of the ports every three years.

2.8. INCIDENT MANAGEMENT SYSTEM GUIDELINES

The DPA‟s Incident Management System (IMS) is developed under the following guidelines:

The creation of an organisational framework that will guarantee a rapid and effective response to

an incident situation regardless of scale or location.

The provision of a list of actions which must be taken in an Incident with clear indications as to

their priority.

The assignment of the person or persons who shall be responsible for taking the aforementioned

actions and the assurance that these persons are competent to undertake their role.

The provision of effective communication channels essential to the coordination of tasks needed

to deal with an Incident.

The specification of required personnel, equipment and materials to carry out the measures to

be undertaken in an Incident.

2.9. RELATED DPA DOCUMENTS

While this document outlines emergency response procedures, it is recommended that this

document is read in conjunction with other DPA documents.

SHEQ-SYS-M-001 Occupational Safety and Health Program

SHEQ-SYS-M-012 Environmental Management Program

SHEQ-SYS-M-004 Incident Investigation, Preventative and Corrective Action

SHEQ-SYS-N-009 Ammonia Release Plan

SHEQ-SYS-N-002 Marine Oil Pollution Plan – Port of Dampier

SHEQ-SYS-N-025 Marine Oil Pollution Plan – Port of Ashburton North

SHEQ-SYS-N-003 Marine Safety Plan – Port of Dampier

SHEQ-SYS-N-028 Marine Safety Plan – Port of Ashburton North

SHEQ-SYS-H-005 DBLB Terminal Handbook

SHEQ-SYS-H-006 DCW Terminal Handbook

SHEQ-SYS-P-074 Cyclone Procedure



2.10. GENERAL EMERGENCY MANAGEMENT PRINCIPLES

The Emergency Management Act 2005 (EM Act), Emergency Management Regulations 2006 (EM

Regs) outlines the WA Emergency Management arrangements and defines terms, organisation and

operational boundaries. The responsibility for managing an emergency lies with the HMA, as

defined with assistance from the Local Emergency Coordinator (WA Police)

The DPA will support the designated HMA responsible for managing the specified emergency. This

will be achieved with the assistance of Combat Agencies, Support Organisations and by the Port‟s

“whole of port” focus on dealing with emergencies.

In accordance with the approach adopted by State and Federal Governments for Incident/disaster

management, DPA will also assist the HMA with its responsibility for prevention, preparedness,

response and recovery (PPRR) for emergency management within port limits as follows:

Prevention

Identify and address risks as an ongoing process.

Prepare and maintain a Marine Safety Plan that outlines a system for auditing Port activities and emergency procedures.

Maintain a „living‟ port authority ERP document augmented by continual improvement.

Commission a triennial external risk assessment and hazard identification for whole of Port.

Create relationships to ensure a whole of port focus on emergency response.

Maintain a system to report, investigate and review incidents and emergencies.

Preparedness

Ensure currency of HMA plans and procedures.

Facilitate training and exercises for plans and procedures.

Ensure that training and exercise de-briefs are carried out in a timely fashion.

Ensure that all staff and port users, including emergency services (HMA) are kept informed, trained and maintain the competencies to execute emergency response procedures.

Response

Provide 24 hour coverage for emergency communications.

Offer the HMA a fully maintained and functional radio communications centre

Offer coordination assistance, marine expertise and resource acquisition to the relevant HMA or Incident Controller.

Participate as a member of the Incident Management Team.

Coordinate vessel movements during an emergency as required.

Provide media liaison on port matters.

Maintain safe port operations at all levels.

Recovery

In consultation with the Local Government Authority assist in formulating and managing a port disaster/incident recovery committee.

Conduct a full assessment of the recovery and restoration requirements as soon as possible after the initial impact.

The HMA will provide debriefs for all agencies and organisations involved in an emergency.

Facilitate the recovery of all services and industry within port limits.

Restoration of essential services, e.g. roads, transport, water and electricity will remain the responsibility of those agencies presently responsible for providing those services.

Through consultation with port users and emergency services minimise the possibility of the hazard/emergency recurring and/or lessen its effect on the port.



3. DPA INCIDENT MANAGEMENT SYSTEM OVERVIEW

3.1. PURPOSE

The purpose of this document is to describe the DPA Incident Management System (DPA - IMS), in

particular the Emergency Response Plan (ERP). The aim of the ERP is to enable DPA, port users

and emergency service personnel to manage an effective and safe response to emergencies within

the Port‟s limits. It provides guidelines for actions to be taken during an emergency to minimise the

potential for loss of life, injury to people, and damage to the environment and property by covering

foreseeable incidents and outlining remedial action.

3.2. SCOPE

The jurisdiction of this plan covers:

Waters throughout the DPA port limits in Dampier and at Ashburton North up to the high water

mark;

Land areas on the Burrup Peninsula vested to DPA (operational and developmental);

Land areas at the Port of Ashburton North vested to DPA (operational and developmental);

The Port facilities and functional activities that are the responsibility of DPA; and

DPA‟s legal obligations as defined under State and Commonwealth law.

3.3. OBJECTIVES

3.3.1. ERP Objectives

The objectives of this DPA ERP are to:

Provide an emergency response capability within port limits.

Offer incident assistance, coordination, communications and marine expertise to the HMA.

Facilitate training, development and response planning.

Provide capability for exercise analysis plus incident review and response.

3.3.2. Response Priorities

The priorities for responding to marine emergencies are:

Protection of human life and safety.

Protection of the Environment and cultural resources.

Protection of port infrastructure, operations, functions and business continuity.

Restoration of safe working conditions to the affected areas.

Resumption of normal operations (Recovery).



3.4. DOCUMENT STRUCTURE

The ERP - detailing the general function of the DPA - IMS

Appendices - components of the ERP that are regularly reviewed i.e. Contact Lists, Equipment

Lists, Maps, etc

Where detailed information is not provided in the ERP, direction to the related documentation is

provided. i.e. Marine Oil Pollution Contingency Plans, Cyclone Plan, Emergency Response

Checklists, etc.

3.5. PARTICIPANTS IN THE PLAN

All Port Users, local Emergency Services and relevant local and state government bodies will be

considered participants in the DPA ERP. All parties will be responsible for their own domestic

arrangements necessary to give effect to the action required under the plan.

3.5.1. Interaction between Port Users

Each Company / Port User which operates within either Port is responsible for ensuring that

their own ERP and its components are kept up to date and are reviewed annually.

In particular, all ERP‟s must be:

capable of responding to any incident which may affect their operation within the Port;

tested immediately prior to or during its currency or at least annually;

held in the appropriate incident centre and a copy provided to the Harbour Master; and

detailed in the composition of personnel at the location and the interfaces with other

Incident response organisations including Police, Fire and Medical support authorities.

For more serious incidents, the site/installation shall have the necessary IMS in place whereby

key Incident response personnel are available to liaise with the HMA for support.

3.5.2. Integration with other Plans

This ERP supersedes the previous document and is supported by detailed plans, policies and

procedures:

Port Facilities within the DPA Ports are required to have a current Emergency Response Plan.

It is recognised that facility plans will vary according to their needs and requirements, however

they must:

Take into consideration Western Australian Emergency Management Arrangements.

Contain procedures for the reporting of incidents to the HMA, DPA and to any other

relevant authorities.

Contain procedures and identify resources that provide an effective response to identified

emergencies.

A system of auditing the plans as set out in current MOU‟s held with the DPA.

Comply with all safety standards and requirements of law.



3.5.3. Future Manual Aid Agreement

The Burrup Industries Emergency Management Committee (BIEMC) provides an ongoing

commitment to protecting people, assets and the environment on the Burrup.

The committee is developing a Mutual Aid structure whereby Port Users will share emergency

response resources through a formalised agreement. This will include early emergency

warning procedures and emergency response expertise, manpower and resources for an

emergency at any location within the Burrup. Members to the agreement will commit to

maintain their own emergency response capability and to provide assistance to other

members if required.

All members will be aware of emergency response procedures for incidents on their own site

and for incidents on other sites which may impact upon them.

At the Port of Ashburton North discussions should be held with proponents and port users to

establish mutual aid arrangements which may also include the users of the adjoining port of

Onslow.

3.5.4. Regional Response Arrangements

Dampier Port Authority, Port Hedland Port Authority, Chevron (Gorgon), Citic Pacific Mining

Cape Preston, Onslow Salt with the support of the Department of Transport has established a

Regional Response Committee with the aim of providing mutual; aid regionally in the event of

an oil pollution or other marine emergency

3.6. EMERGENCY COMMAND AND CONTROL STRUCTURE

The Incident Management Team (IMT) structure and response operations are based on the

Australian Interservice Incident Management System (AIIMS) adopted nationally by a number of

emergency organisations and government agencies.

3.7. EMERGENCY ACTIVATION AND RESPONSE

Any person who notices a potential emergency or threat must report the incident and so activate the

emergency response process. Notification is to be made to Port Communications on 9159 6556,

0428 888 000, VHF Channel 11 or 16.

Port communications will in turn notify the Harbour Master or alternate senior staff member as per

the following contact list:

Priority Position Contact details

1. Harbour Master 0409 205 775

2. Chief Operating Officer 0417 998 573

3. Deputy Harbour Master (Ops) 0427 424 917

4. Deputy Harbour Master (Traffic) 0408 919 116

The Emergency Response Plan will then be activated.

The Emergency Response Plan may also be activated as a result of impending natural hazards or a

security threat.



3.8. COMMUNICATION EQUIPMENT AND SERVICES

The DPA Communications Centre and Administration building is operated 24/7 and available as an

Incident Control Centre for the relevant HMA to manage any port emergencies.

Communications systems include telephones, facsimiles, mobile phones, radio base stations, and

portable radios (VHF and UHF).

3.8.1. Media Room and Media Liaison

An office at the DPA administration building will be made available for the person nominated

by the IC to liaise with the media during the emergency.

It is of the utmost importance that the media (electronic and print) are informed of progress

during an emergency response, particularly in an environmental situation, i.e. a major oil spill.

The media should only be briefed by the Chief Executive Officer or a trained and approved

DPA media spokesperson.

3.9. SUPPORTING INFORMATION

The Appendices of the ERP provide information required for the effective implementation of the plan.

They include:

Contact Lists – Appendix A

For the various individuals/groups who may be required in an Incident include Internal Contact

List (DPA Personnel) and External Contact List (Port Users, Emergency services, Government

Agencies, etc). These lists provide: office telephone, mobile, after hours telephone and facsimile

numbers. See Appendix A, Contact Lists.

Distribution list – Appendix B

Hazardous and Dangerous Goods on-site – Appendix C

This informs employees, Port Users, fire authorities and other emergency services of the types,

maximum quantities and locations of stored hazardous substances.

Integration with other Plans – Appendix D

Major Identified Threats – Appendix E

Training and Exercise - Appendix F

Emergency Calling Procedures – Appendix G

Equipment and Resources (On-site) – Appendix H

Details of emergency equipment on-site. The DPA will conduct regular inspections of the DCW,

BLB and DPA Land covering safety, maintenance and operational issues. Any items requiring

action are noted an inspection form with a completion date/time registered alongside. See

Appendix J, Equipment and Resources (On-Site).

MEDIVAC – Appendix I

Guidelines for staff in the event of a MEDIVAC.

Emergency Command and Control Structure information – Appendix J

Including roles of DPA personnel in the event of an emergency.

Duty Cards – Appendix K

Provide detailed incident response information.



Maps – Appendix L

Detailing emergency equipment, muster points and evacuation routes.

Information on specific emergency scenarios – Appendix M

Provides further detail to improve knowledge of that event.

3.10. EMERGENCY INCIDENT INVESTIGATION AND REPORTING

Under the Port Authorities Act 1999 the Dampier Port Authority is responsible for the safe and

efficient operation of the Port, the preservation of property and protection of the environment.

High quality incident reporting and investigation will permit the DPA to identify unsafe trends that are

either developing or existing, and take appropriate action to maintain port safety.

The Harbour Master is responsible for ensuring a comprehensive investigation is conducted into all

emergencies in which the DPA is the HMA. The IC for all other emergencies has a statutory

responsibility to ensure a comprehensive investigation into the incident is undertaken.

3.10.1. Who should report

The Master of any vessel is responsible for ensuring that an incident report is furnished to the

Harbour Master for incidents on board a vessel. The Berth Operator is responsible for

reporting any marine related incidents that occur at a wharf. Contractors and port users are

required to report all incidents which occur in areas both on land and water under the

jurisdiction of the DPA.

What should be reported

The following outlines what should be reported.

Incidents that have the potential to significantly impact general port operations. E.G. Fire

on board a vessel, grounding, collision, significant damage to a wharf.

Fire on board a vessel, at a berth or on Port land.

Environmental incidents including oil, waste or noxious substances spills or potential spills

regardless of the size.

Damage to navigation aids, berth facilities or cargo equipment.

Mechanical failure that causes or has the potential to cause a loss of control of a vessel.

Failure of management systems in the port or any hazard that could be a threat to

personnel or disrupt port operations.

Any near miss that has the potential to cause damage to a vessel, facility or property.

Any incident involving personal injury

3.11. TERMINATION OF THE RESPONSE AND FINANCIAL RECOVERY

The AIIMS structure allows for the contraction of the response organisation and the gradual

demobilisation of personnel and equipment as the incident response objectives are achieved.

In any incident response involving cleanup operations, a point is reached when the marginal benefits

of further clean up are outweighed by the effort and costs of continuing. The IC should determine the

point at which further effort and expenditure in clean up becomes unreasonable and, where marine

pollution is involved, advise the National Plan Marine Oil Pollution Response Committee.



3.11.1. Financial Aspects of Emergencies

All costs associated in a multi agency response to an emergency shall be met by each

individual agency, provided that such costs are related to the delivery of services or resources

connected with the agency‟s core function. If there are no prior agreements as to funding

responsibilities, then such costs shall be met by the HMA.

Where agency/departmental resources are inadequate, either because of insufficient funds or

lack of a suitable appropriation item on which to call, no financial commitments can be entered

into or expenditure incurred unless authorised by the IC.

Accurate and detailed financial records, including all supporting information, must be kept of

the cost of all operations (use of personnel, equipment, etc) to support claims for costs. A

report is to be prepared to substantiate any claim for cost reimbursement. (NOTE: Response

costs associated with a marine pollution incident can generally be recovered from the polluter.)

3.11.2. Local/District/State/National Assistance

Responsibility for resourcing and responding to an emergency initially rests at the local level.

An emergency beyond the port‟s capability will require assistance from the Local Emergency

Management Committee. This assistance can be arranged through the Local Emergency

Coordinator (OIC Dampier Police Station or OIC Onlsow Police Station) or through the

Department of Transport (DOT) Executive Advisory Group for Marine Transport Emergencies

and major oil spill events.

3.11.3. Debriefing Arrangements

As soon as practicable after the completion of response activities debriefing sessions should

be held to evaluate the response and to assist in planning for future operations.

A „Hot‟ debrief shall be held within individual agencies participating in the exercise

immediately.

A comprehensive „Cold‟ debrief shall be held at a time to be determined by the IC and

shall involve a representative of each of the agencies involved in the incident.

The debriefing session shall include proposed plans to determine the effects of the

emergency, i.e. following a major pollution incident.

3.12. TRAINING AND EXERCISES

The Harbour Master shall prepare an Incident response exercise and training schedule for the

forthcoming year, in consultation with the Chief Executive Officer (CEO), for approval by Board.

The exercises and training shall test the relevant incident response checklists for the Port and

offshore situations and provide sufficient training and experience for all DPA personnel, Port Users

and Emergency Agencies as appropriate. See Appendix F- Training and Exercise Schedule.

3.12.1. Training

First Aid – Some DPA staff are Senior First Aid trained, and DPA Access Control Officers are

trained to Occupational First Aid level. If someone is seriously injured and there is any

concern for their health, then an ambulance should be called and the person should be taken

immediately to hospital for a full medical assessment.



Fire fighting – DPA staff have received limited fire fighting training. Resources and expertise

is available from local FESA Fire & Rescue Services (FESA) at Dampier, Karratha, Onslow

and from ship crews alongside.

Security and Inductions – The DPA is required to comply with the Maritime Transport and

Offshore Facilities Security Act 2003 (MTOFSA) and the Occupational Safety and Health Act

1984, therefore security access measures and site safety induction training are carried out

before access is allowed to the DPA sites.

Incident Response – Where appropriate Incident Response training will be made available to

all Port users.

3.12.2. Exercises

DPA personnel regularly participate in scheduled drills and mock exercises so that they will be

well practiced in handling their emergency response roles in the face of a real crisis.

Exercises will be conducted in consultation with emergency agencies.

Exercises will be conducted in accordance with the schedule in Appendix F, Training and

Exercise Schedule. An incident which activates this ERP may be regarded as a test exercise

of the plan.

3.13. AUDITING AND REVIEW

3.13.1. Review of Plans and Procedures

The Harbour Master or his delegate shall ensure that legislative requirements and the DPA

ERP are complied with by reviewing all emergency response checklists, practices and

procedures, ensuring that regular drills and exercises and training are arranged and

recommended changes are actioned where necessary.

The ERP is to be fully reviewed annually or as required and will be modified and updated to

ensure that port safety is maintained at the highest level. The DPA External Emergency

Contact List is to be updated continually as changes are brought to the attention of Port

Authority staff.

Similarly, each operator is responsible for ensuring the same of their ERP‟s through up-to-date

procedures, regular drills and training and review. Updated ERP‟s will be forwarded to the

Harbour Master. Upon the implementation of a Mutual Aid agreement between companies on

the Burrup, responsibility for ensuring overall consistency and alignment of mutual aid and

incident response plans will be delegated through the management committee.

3.13.2. Management Review

The Board shall maintain an overview of Incident Response and Incident Management

arrangements across the Authority to monitor the effectiveness and improve where

appropriate to ensure rapid and effective response to emergencies and that plans are

integrated with the DPA Incident Response system.



4. INCIDENT MANAGEMENT COMMAND & CONTROL STRUCTURE

4.1. INCIDENT MANAGEMENT TEAM STRUCTURE

The Incident Management Team (IMT) structure and response operations are based on the

Australian Interservices Incident Management System (AIIMS) adopted nationally by a number of

emergency organisations and government agencies. It relies on the appointment of a single Incident

Controller (IC) who will be in overall charge of the response.

The Incident Controller will appoint an IMT based on operational need which will be made up of

members from the HMA, combat Agencies, support organisations and the DPA.

Those personnel likely to fill roles within the IMT should receive appropriate training to competently

fulfil their role.

The strategic management of the Port‟s business during an incident and recovery rests with the

CEO.

4.2. PURPOSE OF IMT

The purpose of an IMT is to provide a structured, coordinated and effective response to an incident.

This will optimise combat organisation effectiveness and minimise risks for involved personnel. In

many incidents, more than one agency will be involved. This system promotes effective operations

through:

common terminology;

list of incident response actions with clear priorities;

competent trained personnel assigned to roles;

continual communications between organisations at all levels

continual integrity of the chain of command and information systems between participating

agencies; and

supply of resources to carry out the measures to be undertaken in an Incident.

4.3. IMT ROLES

Support the IC with operations, logistics, financial and planning support. The Harbour Master

will assume control of any incident and take over responsibility for the management of the

incident within the area defined as the Port Limits.

Assist support operations which are managed through the Incident Control Centre (ICC) (Police,

Fire Service, ambulance or hospitals will provide representatives to the ICC as necessary.

In the case of vessel emergencies at sea the Master of the Vessel shall be responsible for the

management of medical and security responses in consultation with the Harbour Master.

All team members shall have 24 hour access to the Port Offices.

Details of the structure and responsibilities of staff in the IMT may be found in Appendix K,

Emergency Command and Control Structure. It is the responsibility of the Harbour Master to ensure

that suitably competent personnel are available to fulfil roles in each team.



4.4. INCIDENT CONTROL CENTRE

The DPA Communications Centre and Administration building is operated 24/7 and available as an

Incident Control Centre (ICC) for the relevant HMA to manage any port emergencies.

Alternative venues have been identified at:

Karratha

The State Emergency Services Incident Command Centre, Balmoral Road, Karratha. (08) 9144

1848.

The FESA Regional Office, Warrambie Road, Karratha. (08) 9143 1227.

Onslow

The IC will establish the ICC within the DPA House at 8 Third Avenue Onslow.

An alternative location is State Emergency Service (SES) Headquarters, McGrath Ave Onslow

In the event that an alternative facility is unavailable assistance should be sought from the Local

Emergency Management Coordinator (officer in charge of Dampier Police or Onslow Police).

5. EMERGENCY RESPONSE

5.1. ALARM INITIATION

In the event of an emergency the following procedure should be followed:

5.1.1. Raise Alarm Procedures – DPA Personnel

a) If necessary activate the local alarm. (Activation points should be identified by staff in

their Site Safety Induction and familiarisation of the port and facilities)

b) Contact Port Communications on VHF Radio Channels 11 or 16.

c) Contact Port Communications 24X7 direct on Phone 08 9159 6556 or by calling the

Emergency Mobile Phone 0428 888 800.

d) Contact DPA administration during office hours (0800 to 1630 hours Mon – Fri on

08 9159 6555.

5.1.2. Raise Alarm Procedures – Other locations around the Port

a) By plain language message on VHF Radio Channels 11 or 16.

b) By contacting the Port Communications 24X7direct on Phone 08 9159 6556 or by calling

the Emergency Mobile Phone 0428 888 800.

c) By visual message or by exhibiting one or more of the signals prescribed in Rule 37 of

the Collision Regulations.

d) Contact the DPA administration during office hours (0800 to 1630 hours Mon-Fri) on

08 9159 6555.

5.2. COMMUNICATIONS AND EMERGENCY CALLING RADIO PROCEDURES

5.2.1. General

The Port Authorities Regulations Section 37 (1) Subdivision 2 of Division 4 – Dampier Port

Authority, states, “For the purpose of receiving communications from the Harbour Master, the

Master of a commercial vessel must:-



a) When the vessel is approaching the port - maintain a listening watch on VHF Radio

channel 16 (156.8 K/Hz); or

b) When the vessel is in the port - maintain a listening watch on VHF Radio Channel 11”.

VHF Channel 16 is an internationally recognised Emergency calling frequency and DPA

expects all masters of vessels in need of emergency assistance to make their initial call on this

channel. VHF 16 is continuously monitored for emergency calls.

DPA utilises a recording system that continuously monitors and records all radio traffic. DPA

staff can access this information at any time, which can be downloaded onto disc for any

subsequent inquiries.

5.2.2. Emergency Calling – Ship Masters

Masters requiring emergency assistance (Mayday, Pan Pan, Securite and relayed distress

calls) should raise the alarm by one of the following means:

a) By plain language (English) message on VHF Radio Channel 16. (Masters should

clearly state their location, the name of the vessel and call sign, the nature of emergency,

the assistance that is required i.e. fire fighting tugs, Search and Rescue Vessels etc. and

the master‟s intentions).

b) By contacting DPA Port Communications on Phone 08 9159 6556 or Emergency Mobile

Phone on 0428 888 800 and speaking directly with the DPA Port Liaison and

Administration Officers.

c) By visual message or by exhibiting one or more of the signals prescribed in Rule 37 of the

Collision Regulations.

5.2.3. Emergency Calling- From onshore or Vessel alongside Berth

a) By plain language message on VHF Radio Channel 16.

b) By phoning DPA Port Communications 24X7 direct on 08 9159 6556 or by calling the

Emergency Mobile Phone 0428 888 800.

c) By visual message or by exhibiting one or more of the signals prescribed in Rule 37 of

the Collision Regulations.

d) Contact the DPA administration during office hours (0800 to 1630 hours Mon-Fri) on

08 9159 6555.

5.3. INFORMATION REQUIRED WHEN REPORTING AN EMERGENCY

a) Name and contact details of caller.

b) Nature and extent of the emergency

c) Location of the emergency

d) Number of injured if known.

e) Effects to nearby moored ships or surrounding area (if applicable)

f) In the caller‟s assessment – resources that may be required.

If possible keep the calling person on the line and maintain communications until the initial stages of

the response have been implemented.



5.4. ACTION REQUIRED UPON NOTIFICATION OF EMERGENCY

5.4.1. Port Communications Staff

Immediately commence a personal log noting the time and date of any actions or

conversations in order as listed below:

a) Name of the vessel, person calling.

b) Call sign.

c) Exact Location – if a vessel, the latitude and longitude or bearing/direction and distance

from a well known point such as Courtney Head Light or the Sea Buoy.

d) Clear details of the incident and type of emergency.

e) Type of assistance requested.

f) When all the relevant information has been received request the caller to standby and

immediately contact the Harbour Master or senior DPA staff member as per the table in

Section 3.7.

If DPA Management can‟t be contacted, call the Local Emergency Coordinator (Officer in

Charge of Dampier Police – phone 9183 1144 or “000”) and request assistance and guidance

in the response.

Port liaison staff have check lists for each time of emergency to direct them to the first steps to

be taken to respond to any type of incident with in the waters of the ports

5.4.2. Logging Air, Marine or Land Incident Information

Where possible the following information should be logged throughout any emergency

operation and will assist in emergency management decision making and any subsequent

inquiry:

a) Time and date of each occurrence;

b) name, address, and telephone number or contact point of person reporting;

c) distressed craft (name/type/call sign/registration) or identification;

d) position of emergency (latitude/longitude or bearing/distance) from a known point or the

last reported position and the next reporting position);

e) nature of emergency (fire, collision, person overboard, disabled, overdue, crash etc.);

f) date/time of emergency occurrence;

g) date/time of notification;

h) for aircraft, altitude, attitude, heading, speed and endurance;

i) craft description (size, type, markings, hull, colour of cabin, deck, rigging, fuselage colour,

tail colour, wingtip colour, unusual features);

j) details of persons on board, persons involved (POB) including number of people involved,

ages, state of health, injuries, intentions;

k) date, time, departure point, planned route, speed, ETA and destination;



l) radio frequencies currently in use, monitored or scheduled;

m) emergency radio equipment and frequencies, EPIRB, ELT, or flares;

n) actual weather/sea conditions;

o) local action being taken or assistance required;

p) owner/agent of distressed craft and contact method;

q) possible route deviations;

r) navigation capabilities;

s) survival equipment including quantity of food/water and signalling devices;

t) other information sources, e.g. friends, relatives, associates, yacht clubs, and aero clubs;

u) mobile phone numbers of any person involved.

5.4.3. Person Overboard Incident Information

a) name and call sign of ship with man overboard;

b) position, course and speed of the ship;

c) date, time and position when the person went overboard;

d) if time of person overboard unknown, when last seen;

e) weather conditions (include water temperature if known);

f) person‟s name, age and gender;

g) person‟s height and weight to determine survivability;

h) person‟s physical/mental condition and swimming ability;

i) person‟s clothing (amount and colour);

j) height of fall from ship to water;

k) lifejacket (worn, missing);

l) has the ship been completely searched;

m) will the ship search for the person overboard and, if so, for how long;

n) radio frequencies in use, monitored or scheduled;

o) whether an urgency broadcast is requested;

p) assistance desired;

q) assistance being received;

r) initial reporter (parent agency, radio station, name/call sign of ship);

s) other pertinent information.

5.4.4. DPA Management and employees duties upon being notified of an Emergency Incident

a) Immediately commence a personal log.

b) Give immediate assistance and instructions to the Port Communications Officers over the

phone.



c) Activate the ERP and the IMT.

d) Advise the Port Communications Officers of ETA at the DPA communications centre.

e) If it is safe to do so (hands free car phone) make any necessary telephone calls to alert

the appropriate organisations including Police and HMA.

SAFETY NOTE: All staff should ensure that if woken from sleep to attend an emergency call, time should be taken to guarantee they are alert prior to driving. All care should also be taken whilst driving at night particularly on the Burrup Road where kangaroos feed close to the road edge. Drive at the posted speed limits, drive safely.

5.5. EMERGENCY LEVELS REQUIRING EVACUATION

The IC designates the Level of Emergency and decides (with the assistance of his IMT) if evacuation

is necessary. Depending upon the designated level of the emergency, the IC may need to consider

requesting assistance from one or more of the following:

WA Police.

AMSA Surveyors Karratha.

Local Government Agencies and Emergency Services (Police, SES, Fire, DOT, and Ambulance

etc.)

Masters and crew of vessels in the area.

Port Industry.

Other: e.g. helicopters, vessel masters, private craft and local resources etc.

5.6. EVACUATION MUSTER / ASSEMBLY POINTS

Refer to Appendix L, Site Information (Maps, Drawings, Charts) for Muster Points and

Evacuation Routes.

5.6.1. Muster Point 1: DPA Administration Building

Muster Point 1 is situated and sign posted at the front entrance to the main DPA

administration building at the northern end of the carport. All DPA administration staff and

visitors will muster at this point for any emergency situation within the DPA building. The most

senior person present will account for all personnel.

5.6.2. Muster Point 2: Wharf Services Area

Muster Pont 2 is situated and sign posted at the Wharf Manager‟s Office at the western side of

the lay-down area. All personnel associated with operations at the DCW are expected to

muster at this point where the wharf manager will account for all personnel.

5.6.3. Muster Point 3: Dampier Bulk Liquids Berth

Muster Point 3 is the Control Room on the Dampier Bulk Liquids Berth. All persons

associated with operations on the DBLB including Burrup Fertilizers personnel are expected to

muster at this point. and are to advise Port Communications when Muster is complete.



5.6.4. Muster Point 4: Truck Turn around area at the Security Gate

Muster Point 4 is situated at Truck Turn Around area at the front Security Gate. This can be

utilised as a major evacuation point for all personnel associated with the site. Emergency

personnel (WA Police and FESA) can also use this position as a control point for access to the

affected areas.

5.6.5. Muster Point 5: Situated on Board any Vessel

All commercial vessels operating from the DCW will have a clearly marked designated muster

point on board. Any personnel working on board a vessel alongside the DCW should make

themselves familiar with the vessel‟s emergency muster drill.

5.6.6. Leaseholder Muster Points

Leaseholders may designate Muster Points within their own facilities. As required, port users

are to make themselves familiar with Leaseholders Emergency procedures including the

location of Muster Points and evacuation routes when attending these lease areas.

5.7. CONTROL OF SHIPPING MOVEMENTS

The initial decision to close the port to shipping and/or restrict all or any movements within the port

will be made by the Harbour Master. When necessary he will decide the order in which ships are to

be moved.

The regulation and control of port shipping movements will be executed through DPA Port

Communications.

Vessels should not be moved from berths or anchorages following the receipt of an alarm without the

approval of the Harbour Master. However, if a vessel is in immediate danger of being affected by the

emergency and the Harbour Master cannot be contacted then the vessel may be moved. Movement

without Harbour Master's approval should only be adopted where grave risk exists by leaving the

vessel in its present position, and the Harbour Master must be advised at the earliest opportunity.

Vessels in danger of sinking must not use or cross a designated shipping channel unless directed to

do so by the Harbour Master. Under no circumstances may any vessel on fire in the anchorage, or

in danger of sinking, be moved without the specific order of the Harbour Master who will detail the

area to which the vessel is to be moved and the route to be taken.

On receipt of an alarm, Port Communications will inform the Harbour Master. The Harbour Master

will indicate the range of services which may be needed dependent upon the nature of the

emergency and will indicate those companies/organisations to be placed on standby alert. While not

comprehensive these may include Linesmen, Lines Boat, Launches, Tugs or Helicopters.

Companies involved in port operations but not immediately required may be required to be on

standby to render assistance.

5.8. GENERAL SHIPPING RESPONSES

5.8.1. Tanker in Port

On the receipt of an alarm which stems from an incident within three kilometres of the tanker,

all loading or discharging will cease and, where applicable, hoses will be disconnected and the

vessel readied for sea.



5.8.2. Responsibility for Fire Fighting Operations

Fires at Berths or on Ships alongside Berths

Direction of all available fire fighting aids, including the direction of the fire fighting resources of

tugs and other craft available, will be exercised by the Master until the arrival of FESA, when

overall direction of fire fighting will be assumed by FESA in consultation with the Harbour

Master.

Fires on Vessels Moored to Buoys or Anchored in the Port

Direction of all fire fighting aids, including the direction of the fire fighting resources of tugs and

other craft available, will be exercised by the Master until the arrival of the Harbour Master or

the Harbour Master's representative. Overall direction of the fire fighting craft will then be

assumed by Harbour Master or the Harbour Master's representative, in conjunction with the

Master.

NB: It should be noted that in the case of tugs being used for fire fighting, the person

responsible for the safety of the tug and its utilisation, is the Tug Master.

Ship Stability

Should any question concerning the stability of a ship arise in the course of fighting the fire,

the Master and the Harbour Master or the Harbour Master‟s representative will assess the

condition of the vessel and, in conjunction, take all necessary steps to ensure the vessel's

safety.

Port Safety

Should a question concerning the safety or post-incident use of the harbour or wharves arise,

the Harbour Master will be responsible for calling this to the attention of the FESA Officer in

charge of the operation. In conjunction with this officer, the Harbour Master will be responsible

for taking any steps necessary to ensure the port's safety and efficient working.

6. DPA TERMINAL INFORMATION

6.1. SECURITY

Access to DPA land is strictly for business only and all persons wishing to gain entry to the site

including the DBLB and DCW must undergo the appropriate Safety induction and possess a current

Maritime Security Identification Card (MSIC) before access to site will be allowed.

Access will also be considered as a visitor as long as the visitor is escorted at all times by a person

who has completed the DPA Safety Induction and possesses a current MSIC. A visitor‟s pass must

be carried and visible on the person at all times.

6.1.1. General

DPA owns and manages the DCW, which is operational 24 hours a day seven days a week.

The wharf is able to accommodate general cargo vessels up to 35,000 tonnes berthing

displacement and is located on the western side of the Burrup Peninsula between the

Woodside Supply Base and the Woodside Withnell Bay Terminal.

For emergency equipment information, refer to Appendix H, Equipment and Resources (On-

Site).



6.1.2. Explosives (DCW Import)

On occasions shipments of Class 1:1D blasting explosives for mine sites are imported through

the DCW. All DoCEP Hazardous Goods Regulations and the Australian Standards AS 3846

must be strictly adhered to.

When such vessels are berthed and unloading explosive cargo, all other vessels may be

excluded from berthing alongside the wharf at Harbour Master‟s discretion.

The wharf itself may also be secured for foot and vehicular traffic whilst offloading explosive

cargo with road access to the DCW manned and operated to monitor access. Landed

explosives are to be transported directly off site by road transport.

6.1.3. Diesel (DCW Bunkering)

Diesel is a petroleum product, which is classified as a combustible C1 material. The product is

flammable, requires a pre-existing fire or high-energy source to ignite and has a relatively high

flash point above 61 degrees.

The consequences of a diesel fire are heat radiation effects and small generation of smoke.

6.2. WHARF SERVICES AREA

6.2.1. Diesel Storage

Four (4) 55,000 litre capacity storage tanks are situated to the south of Wharf Managers

Building on the lay-down area. The fuel is piped underground to the approach bridge thence

along the edge of the eastern face of the wharf structure. The pipe branches off at four points

to deliver fuel to the western face bunkering points. There are eight vessel-bunkering points in

total.

The bunker line normally remains full but is purged during cyclone impact preparations.

An emergency shut off switch is positioned on the southern and northern end of the main

wharf structure. Activating this switch will shut down the pumping system. The fuel line can

also be manually isolated by turning off the diesel fuel line situated at the beginning of the

approach-bridge.

Port users also have the option of utilising other petroleum companies for bunker fuel, which

can be delivered directly to the wharf by road tankers.

6.3. DAMPIER BULK LIQUIDS TERMINAL (DBLB)

6.3.1. General

The DBLB exports Anhydrous Ammonia (Liquid Ammonia) and imports diesel. The export of

anhydrous ammonia brings a new hazard to the port and the possibility of an uncontrolled

release of ammonia and exposure to a subsequent plume of a toxic gas.

7. SPECIFIC CARGOES

7.1. ANHYDROUS AMMONIA (LIQUID AMMONIA)

7.1.1. Chemistry of anhydrous ammonia

Ammonia is a chemical compound used as a fertiliser because it is rich in nitrogen. The

weight ratio is 82.5% nitrogen and 17.5 % hydrogen. Anhydrous means the ammonia is

without water which distinguishes it from Ammonia/water solutions.



7.1.2. Odour

Anhydrous ammonia is a clear colourless gas at standard temperature and pressure

conditions and has a very characteristic odour. The odour is the strongest safety feature of

the product - at concentrations of only 5 parts per million one sniff distinguishes it‟s presence

in the air. A concentration of more than 5,000 parts per million will disable a person so that

escape is impossible and suffocation and death results.

The Short Term Exposure Limit (STEL) is recognised as being 4 x 15 minute exposures per

day at 35ppm.

The Time Weighted Average (TWA) is recognised at 20-25ppm @ 8hrs per day, 5 days per

week.

7.1.3. Uncontrolled Release

An uncontrolled release is a „worst case‟ scenario as clouds of anhydrous ammonia are

subject to the unpredictability of air movement. Clouds can be nearly invisible in some

atmospheric conditions, but might appear as white clouds when the atmosphere is damp.

7.2. AMMONIA NITRATE

7.2.1. Potential Hazards

Ammonium Nitrate (AN) is typically in the form of crystals, granules or prill. It is wholly or

partially soluble in water and when heated, will support combustion. AN hazardous properties

are dependent on: the grade (low density or high density); whether any other chemicals or

materials contaminate the AN; and the physical conditions (such as temperature and

pressure) to which AN is exposed.

The International Maritime Dangerous Goods Code (IMDG) states that:

‘A major fire aboard a ship carrying substances such as AN may involve a risk of explosion in the event of contamination (e.g. by fuel oil) or strong confinement. AN adjacent detonation may also involve a risk of explosion. If heated strongly, the substances decompose, giving off toxic gases which support combustion’.

AN spillage does not, in itself present an emergency situation. However, spillage may lead to

a hazardous situation if it is: Contaminated with an organic material such as fuel oil or

sawdust; and then exposed to an ignition or detonation source such as an external fire or

explosion.

A fire may result in AN decomposition, which will result in the emission of toxic smoke and the

potential for escalation to an explosion. Smoke from fires involving AN should be avoided and

personnel caught in the smoke plume should evacuate across and upwind of the plume to

escape.

The possible consequences of an explosion involving AN include:

Over pressure blast wave.

Missiles from the blast.

Ocean wave.

The AN will be transported in 1 tonne bulk bags and offloaded onto road transport and then

transported directly off site.



Adjacent bunkering operations are not permitted to take place during the AN unloading

process.

7.2.2. Evacuation Clearance Zones (Ammonium Nitrate)

Analysis of the potential consequences of AN explosions and fires (Granherne, 1994)

identified two basic evacuation zones:

i. Shipboard Incidents (Assuming up to 15,000 tonnes AN) - Minimum evacuation

distance is recommended as 2.8 kilometres however this ERP has adopted a safety

figure of 3.0 kilometres

ii. Road Transport (Truck) Incidents Involving AN Loads - Minimum evacuation

distance of 600 metres.

The extent of a 3.0 kilometre evacuation zone incorporates all current developed sites in the

King Bay area.

The extent of a typical 600 metre evacuation zone for a truck on the approach road to the

DCW includes the DCW, wharf amenities building and the DPA administration /

communications building.

8. REFERENCED DOCUMENTS

SEMC Policy Statement 7

National Search and Rescue Manual

ACTS

Port Authorities Act 1999

Emergency Management Act 2005

Occupational Safety & Health Act 1984

Dangerous Goods (Transport) Act 1998

Regulations

Port Authorities Regulations 2001

Emergency Management Regulations 2006

West Plan 200 HAZMAT

Australian Standards AS3486-2005

Marine Oil Pollution

International Convention for the prevention of Pollution from Ships (MARPOL73-78)

National Plan to combat pollution of the Sea by Oil and other Noxious Substances

Western Australian Pollution of Waters by Oil and other noxious substances Act 1987

Western Australian Marine Emergency Oil Pollution Management Plan



APPENDICES

8.1. A) CONTACTS LIST

DPA INTERNAL CONTACT LIST

24-Hour Emergency Number 9159 6556 or 0428 888 800

Administration (08) 9159 6555(Mon-Fri 0800-1630)

DPA Personnel Office Mobile A/Hrs Fax.

Steve Lewis

Chief Executive Officer

[email protected]

08 9159 6560 0429 937 623 0429 937 623 08 9159 6557

John Fewings

Harbour Master

[email protected]

08 9159 6565 0409 205 775 0409 205 775 08 9159 6558

Paul Toussiant – Jackson

Chief Operating Officer

[email protected]

08 9159 6506 0417 998 573 0417 998 573 08 9159 6557

Myron Fernandes

Deputy Harbour Master (Ops)

[email protected]

08 9159 6569 0427 424 917 0427 424 917 08 9159 6558

Daniel Frost

Deputy Harbour Master (Traffic)

[email protected]

08 9159 6575 0408 919 116 0408 919 116 08 9159 6558

Safety Officer

08 9159 6519 0407 902 221 0407 902 221 08 9159 6521

Peter Berry

Security Officer

[email protected]

08 9159 6520 0447 924 896 0447 924 896

Wharf Manager

[email protected] 08 9159 6550 0427 770 859 0427 770 859 08 9159 6518

Wayne Young

Environmental Manager

[email protected]

08 9159 6539 0488 910 298 0488 910 298 08 9159 6557

Port Communications

[email protected] 08 9159 6556 0428 888 800

EMERGENCY ONLY

0428 888 800 EMERGENCY

ONLY 08 9159 6558

ISS - Security Gate

[email protected] 08 9159 6584 0418 497 413 0418 497 413 08 9159 6576

DPA EXTERNAL CONTACT LIST

Dampier Police 08 9183 1144 08 9183 1144

Karratha Police 08 9143 7200 08 9143 7200

Onslow Police

Fire & Emergency Services Authority (FESA – Karratha)

08 9143 1227 08 9143 1227 08 9143 1236

Department of Transport

Accidents/Incidents 08 9431 1000

Department of Transport

Oil Spills 24/7 08 9480 9924 08 9480 9924

mailto:[email protected]













8.2. B) DISTRIBUTION LIST

DPA ERP Distribution List

Copy may be obtained from DPA website and Intranet

8.3. C) HAZARDOUS & DANGEROUS GOODS ON-SITE

D & H Goods stored on site

Material DG

Class

UN No. Hazardous

Property

Location on Site Maximum

Quantity

Diesel C1 OOC1 Combustible (Non flammable)

Storage Tanks in Lower Lay-down area

4 x 55000 litres

D & H Goods Handled on site

Ammonium Nitrate

5.1 1942 Explosion, toxic gas generation.

Aboard ships, on trucks.

Under review anticipated 50,000 tonnes per annum, 400 tonnes per shipment.

Aviation Fuel Jet A-1

3.0 1863 Combustible (Flammable)

Road tankers/vessels.

2 x 20 tonnes.

Explosives

(blasting type)

1.1D Explosion Vessels, Road Transport.

Small quantities

Nickel - - Not Hazardous, contamination of seawater and sediment

Aboard ship and on trucks

3000 tonnes per ship, 21 tonnes/truck

Copper concentrate

- - Not Hazardous, contamination of seawater and sediment

Aboard ship and on trucks

3000 tonnes per ship, 21 tonnes/truck

D & H Goods Handled at the BLB

Material DG

Class

UN No. Hazardous

Property

Location on Site Maximum

Quantity

Anhydrous Ammonia

2.3 1005 Flammable Toxic. Pipeline

Aboard Ship

25000 – 40000 tonnes on board fully laden ship.



8.4. D) INTEGRATION WITH OTHER PLANS

DPA Documents

This Emergency Response Plan (ERP) supersedes the previous document and is supported

by detailed plans, policies and procedures:

a) SHEQ-SYS-M-001 Occupational Safety and Health Program

b) SHEQ-SYS-M-012 Environmental Management Program

c) SHEQ-SYS-N-002 Marine Oil Pollution Plan – Port of Dampier

d) SHEQ-SYS-N-025 Marine Oil Pollution Plan – Port of Ashburton North

e) SHEQ-SYS-N-003 Marine Safety Plan – Port of Dampier

f) SHEQ-SYS-N-028 Marine Safety Plan – Port of Ashburton North

g) SHEQ-SYS-H-005 DBLB Terminal Handbook

h) SHEQ-SYS-H-006 DCW Terminal Handbook

i) SHEQ-SYS-N-005 Cyclone Response Plan

j) SHEQ-SYS-N-009 Ammonia Release Plan

External Documents

Port facilities within Port Limits are required to have a current Emergency Response Plan. It is

recognized that facility plans will vary according to their needs and requirements, however

they must:

Take into consideration Western Australian Emergency Management Arrangements

Contain procedures for the reporting of incidents to the HMA, DPA and to any other

relevant authorities.

Contain procedures and identify resources that provide an effective response to identified

emergencies.

A system of auditing the plans as set out in current MOU‟s held with the DPA.

Comply with all safety standards and requirements of law.

8.5. E) MAJOR IDENTIFIED THREATS

Major Identified Risks to the Port (not in any order of priority) are listed in the table below.

RISKS

Aircraft Transport Emergency

Ammonium Nitrate Emergency

Anhydrous Ammonia

Bomb Threat / Terrorism

Collision or Grounding (Vessel)

Cyclones, Storms/ Tempest

Distress Call Received from a vessel

Fire / Explosion Vessel / Facility

Hazardous Material Emergency / Chemical Spill

Marine Oil Pollution Incidents

Search & Rescue (Person Overboard)

Sudden Death (Fatality) Management

Tsunami



8.6. F) TRAINING AND EXERCISE SCHEDULE

Simulated Exercises

The DPA will facilitate, in consultation with the relevant HMA, an annual series of emergency

response exercises, which will be conducted involving DPA personnel, emergency services, industry

and port users.

Annual Emergency Response Exercise Schedule

Type of Drill Organisations Involved Training Agency

Frequency per year

DPA Admin Emergency (Fire) DPA personnel only DPA 2

Hazardous Materials HMA, DPA, Berthed Vessels and

Patrick‟s personnel and emergency

services

DPA 1

Desk Top Exercises – Testing

Emergency Procedures,

Resource Acquisition &

Communications

All agencies, emergency services

and port users

DPA 1

Marine Oil Spill Emergency All agencies DPA/DoT 1

Post Incident Review

An incident which activates this ERP may be regarded as a test exercise of the IMS.

The HMA is responsible to ensure that the debriefing of all participating organizations and of

personnel involved in the emergency response takes place within a reasonable time following the

stand-down phase.

DPA will also conduct an in house analysis of its procedures surrounding any major emergency to

identify ways to improve the systems in place. Recommendations and findings will be presented at

the HMA debrief.



8.7. G) EMERGENCY CALLING PROCEDURES



8.8. H) EQUIPMENT AND RESOURCES

DCW Emergency Response Equipment

Casualty Reception

The DCW offers a small boat landing facility for passing casualties ashore.

The truck turning bay at the top of the Barge Ramp next to the DCW is suitable for a helicopter-landing pad. All vehicular traffic to and from the DCW should be halted and kept clear during helicopter landing and take off procedures. The nominated helicopter-company may supply a load-master to assist in landing and take off procedures.

An intermediate landing area might be considered in the event of multiple casualties and limited helicopter resources that might necessitate fast aircraft turnaround.

DPA will make every endeavour to assist in the landing of casualties ashore.

First Aid Kits

First aid kits are available from the DPA Amenities building, the DPA Safety Office, and DPA vehicles. The first aid kits are serviced regularly and every effort is made to ensure full stockpiles are maintained at all times. A HS1 Heartstart defibrillator is also available at the Amenities building.

Eye Wash Basin and Safety Shower

Emergency eye wash and Safety Shower facilities are available on the DCW for use in the event of a person‟s eyes being contaminated with hazardous chemicals, liquids or powders.

Alarm

An audible alarm system (with an alternating tone) has speakers positioned on the DCW and will be sounded continuously to advise of an emergency in progress.

The alarm is tested by Port communications at 9.00am every Tuesday. The alarm tone will be continuous indicating a TEST ONLY and no action is to be taken.

Public Address

System The DPA has a Public Address System which will be used in the event of an emergency situation to pass on relevant information and directions.

Fire Hydrants Fire hydrants are clearly marked.

Fire Extinguishers Fire extinguishers are available in the emergency containers on the DCW and

are clearly marked

Laydown Areas Emergency Response Equipment

Fire Hose reel – Lower lay down area

A red, colour coded gravity fed water fire hose reel is fixed to the southern side of the Amenities Building.

Fire Hydrants Are available at the eastern and western end of the DPA shed.

First Aid Equipment (Amenities Building)

The following first aid equipment is located in the Amenities Building:

Industrial First Aid Kit

Heartstart HS1 Defibrillator

2 x stretchers (In cupboard in male change rooms)



DBLB Emergency Response Equipment

Appliance on Shore Standard fire hydrants

International ship/shore hose connection

First Aid Kits A large Industrial First ait kit is located in the Control Room. The first aid kit is

regularly serviced ensuring full stockpiles are maintained at all times.

Eye Wash Basin & Safety Shower

A stainless steel water eye wash basin and Safety Shower is located at the end

of the wharf near the loading arm for dousing a person‟s eyes/body when

contaminated with hazardous chemicals, liquids or powders.

Alarm

A Fire bell (audible alarm system) has speakers positioned at the approach and

at the end of the wharf. The alarm will be sounded continuously to advise of an

fire emergency in progress. The switch is protected by safety glass that must

be broken in order to gain access to activate the switch.

Fire Hydrants Fire hydrants are clearly marked.

Fire Equipment Cabinets

Fire Equipment Cabinets are located before the approach of the wharf and at

the end of the wharf. They contain: 6 Fire hoses and 1 Fog Spray

Fire Extinguishers

CO2 fire extinguishers (for paint, oil, electrical & other flammable liquids) are

located at the approach and end of the wharf as well as at the Control Room.

The extinguishers are checked regularly.

NB: Only intrinsically safe electronic equipment, including radios, can be used at the terminal - all car

radios, VHF and UHF must be turned off.

Digital and flash cameras must not be used. Mobile phones and pagers must be switched off prior to

going into the terminal.

Administration Emergency Response Equipment

First Aid Kits & Equipment

First aid kits and equipment are situated in the following locations:

Administration kitchen

o First Aid Kit

o Oxy Sok

o Heartstart HS1 Defibrillator

Port Communications

o First Aid Kit

o Oxy Sok

Projects Office

o First Aid Kit

o Oxy Sok

Fire Equipment Cabinets

A Fire Hose reel is located on the eastern side of the Administration Building.

Fire Extinguishers Fire extinguishers are available and clearly marked. The extinguishers are checked regularly.



Communications Equipment

DPA Communications Centre

The DPA Communications Centre and Administration building is operated 24/7

and available as an Incident Management Centre for the relevant HMA to

manage any port emergencies. If due to an emergency the building has to be

evacuated, another building will be selected to best accommodate the

administration requirements of the incident through the assistance of the local

emergency coordinator (Dampier Police).

Note: Local Emergency Coordinator (Officer in Charge of Dampier Police –

phone 91 831 144 or “000”) and request assistance and guidance in the

response.

Base Stations and Telephones

The DPA communications Centre is equipped with telephones, marine VHF

base station, UHF Radio and Marine 27 MHz Radio. The communications

centre telephone and radio communications are continually recorded on a

computerised recording system.

Portable Radios

DPA has six VHF hand held radios: four in the tower, one with Wharf Manager

and one with Safety and Security Officer, plus two UHF radios held by Wharf

Manager. The multi-channelled radios are always fully charged. The HMA will

determine the operational frequency. The Port Communications Officer in the

control room has a list of operational frequencies. In addition the wharf

manager has a VHF base station radio in his office that monitors VHF channels

16/11.

Mobile Radios (vehicles)

The Harbourmaster, Wharf Manager and Safety & Security Officer have multi-

channel VHF and UHF radios fitted to their vehicles for emergency response

requirements.

Police Communications

A WA Police radio base station is available in Port Communications.

Media Communications

An office at the DPA administration building can be made available for media

personnel. It is of the utmost importance that the media (electronic and print)

are informed of progress during an emergency response, particularly in an

environmental situation, i.e. a major oil spill.

FESA Communications

A FESA radio is available at Port Communications

ASHBURTON NORTH

There are not yet any facilities or emergency response equipment at the Port of Ashburton North.



VHF FREQUENCIES – WORKING & EMERGENCY

CHANNEL USER CHANNEL USER

1 VTS (USA Only) 61 Spare

2 Not available 62 Not available

3 63 VTS (USA Only)

4 Not available 64 Commercial

5 Int / Ship(Commercial) 65 Spare

6 Port Hedland Pilotage 66 Spare

7 Int / Ship 67 Aus Safety Channel

8 Port Hedland Pilotage 68 Hi Dampier Pilotage (Departures)

9 ROBE - Pilots 69 Royal Aus Navy

10 Mermaid Marine 70 DSC only

11 Dampier Port Ops 71 Professional Fishing

12 Hedland Port Ops 72 Boskalis (Port Ops)

13 HI Dampier Pilotage (Arrivals) 73 Spare

14 ROBE 74 Agents(Port Ops)

15 Spare 75 Not available

16 Calling & Distress 76 Not available

17 Spare 77 Fish / pleasure

18 Spare 78 Ship to Ship



21 Woodside (Pilot to Tugs) 81 Spare

22 Spare 82 Woodside (Ship to Shore)

23 Seaphone 83 Spare

24 Seaphone 84 Seaphone



27 Seaphone 87 AIS 1 *

28 Seaphone 88 AIS 2 *

29 Not available * AIS 1 ship/port (Data only)

30 Not available * AIS 2 ship/port(Data only)



8.9. I) MEDIVAC

A Medivac is a WA Police responsibility.

Ship‟s Masters should seek medical advice from a doctor to advise whether a patient requires

immediate medical attention. Medical advice can be obtained, via radio, through Canberra MRCC,

which is the standard practice for shipping. The request should be for a doctor to make an

assessment of the patient and for the doctor to give professional medical advice on the patient‟s

treatment to determine if evacuation is required or safe to be performed.

If the master advises he has obtained medical advice the police will take the lead role and arrange

for medical transport of that patient to the nearest hospital. This action is totally dependent on

available resources, however the police will endeavour to seek whatever resources are available to

ensure that the medivac can take place.

Dampier Port Authority has no legal responsibility or the physical capability to respond to Medivac

situations, but at times may be requested to assist by Dampier or Onslow WA Police.

In all requests for Medivacs, a medical practitioner should assess the patient by radio or in person

before any attempt is made to transport by helicopter or vessel.



8.10. J) EMERGENCY COMMAND AND CONTROL STRUCTURE

Note: DPA utilises the Australian Interservice Incident Management System (AIIMS) in managing

emergencies.

Incident Management Team (IMT) and Incident Management Group (IMG) duties may be modified to

reflect each incident requirement.



INCIDENT MANAGEMENT TEAM STRUCTURE FOR A MAJOR RESPONSE



8.11. DUTY CARDS

AIIMS Position Function and Roles for IMT

INCIDENT CONTROLLER DUTY CARD Allocated to: Harbour Master

Common to all ICS Positions:

Receive assignment from Incident Control Centre;

Check-in at designated reporting location;

Receive briefing from Incident Controller (or supervisor);

Acquire work materials as necessary;

Organise, assign and brief supervised personnel;

Maintain a written Personal Log during the response

Promptly complete ICS documentation as required;

Adopt clear ICS terminology in all communications;

Check-out at designated check-out locations and return all work materials as necessary;

Provide briefings, as necessary, for incoming personnel;

Observe OH&S requirements at all times.

Assume responsibility for the overall management of the incident, approve the strategy and tactics for the incident and assume the responsibility for the success of the incident activities.

The Incident Controller designated by the HMA is in charge of the response management at all levels.

Assume control of the incident response.

Establish the facts and assess issues related to health and safety, the environment, security and financial matters. Initiate incident investigation procedures

Decide if alarm needs to be sounded if it hasn‟t already been.

(DPA) Hand over control to Emergency Services upon arrival and take back command when the services leave the site. Continue throughout as DPA liaison.

Contact Police if Security breach

Decide location of Incident Co-ordination Centre

Establish Incident Management Group as necessary

Notify relevant regulatory authorities

Oversee the establishment of an Incident Action Plan and review

Ensure safety of all personnel

Continue liaison with the person who activated the situation for update information.

Authorise any/all external services and equipment required.

Inform Security personnel of incoming and outgoing vehicles and personnel.

Determine any neighbouring industries that may be under threat and arrange notification.

Brief the Emergency Response Team members; hand out Duty Cards and give any other instructions unique to the emergency at hand not already covered.

Remind the Team only the Media Liaison may release any information or opinions

Remind the Team to record all calls.

Decide actions to be taken in respect of equipment and people at the terminal.




INCIDENT CONTROLLER DUTY CARD Allocated to: Harbour Master

Continue to liaise with Emergency Response Team members. Monitor and assess overall response activities. Consider effects on community, neighbours and site.

Report to DPA Management

Review any media statements prepared by the Media Liaison.

Collect information on missing personnel and arrange notifications to the employee & next of kin where possible.

For emergencies that (may) continue for more than 12 hours, contact and brief backup team members to relieve present team members. Arrange briefing meetings as required.

When the immediate emergency has passed, ensure that neighbours are advised.

Liaise with the person performing Recovery duties on the timing and methods for bringing facilities back on line.

Monitor DPA‟s emergency response effectiveness. Note any changes required for future incidents.

After the emergency (during the recovery phase), initiate an accident/incident investigation.

Arrange „Hot‟ and „Cold‟ debriefs as required.




PLANNING OFFICER DUTY CARD Allocated to:

Common to all IMT Positions:












Collect and evaluate information that is needed for preparation of the IAP. Plan the probable course of

events the Incident may take and prepare alternative strategies for changes in or modifications to the IAP.

Typically emergencies are unexpected: the challenge to those with professional responsibilities for safety

is not to be taken by surprise.

Coordinate the preparation of the IAP (e.g. dispersants, marine operations, wildlife, waste disposal and OH&S) making sure it addresses operational, safety, security and environmental constraints.

collect and interpret data throughout the incident

provide expert advice regarding planned tasks

disseminate information

ensure incident documentation maintained (minutes etc)

work to a pre-designed structure

act swiftly

make measured decisions

prioritise

coordinate between other agencies.

obtain and interpret weather, tide and current predictions

obtain and interpret pollution fate and behaviour predictions

provide mapping and photographic services

maintain incident status boards and other incident summary services (resources available and deployed, rosters)

For DPA Emergency Response other operations tasks are as listed in the Duty Cards for the CEO, Incident Safety Manager and the Environment Manager.




OPERATIONS OFFICER DUTY CARD Allocated to:













Accomplish the strategy developed to combat the incident by meeting the tactical objectives. Direct all the incident tactical operations and assist the Incident Controller in the development of the IAP.

implement response operations in accordance with the IAP, and includes

coordinate of marine operations (traffic)

ensure correct OH&S procedures implemented during response





LOGISTICS OFFICER DUTY CARD Allocated to:













Provide services and supplies in support of the tactical operations. Provide facilities, transportation, supplies, equipment maintenance and fueling, and catering and medical services for response personnel.

supply of resources and services to support and sustain the operational response

coordinate personnel, resources and equipment to implement the IAP

accommodate response personnel needs

provide security for all areas of the response

provide appropriate communications equipment and support facilities to meet operational requirements

provide technical support for all response communications

provide first aid services





FINANCE & ADMINISTRATION OFFICER DUTY CARD

Allocated to:

DPA Corporate Services Manager













Responsible for the required fiscal and administrative services needed and produced as a result of the incident.

DPA Corporate Services Manager

Assist with administration support for IMG members (telephones, facsimiles, computers, radios and runners)

Assist with induction of IMG members

Initiate management of financial matters, recording of all emergency related costs (i.e. sufficient cash flow, personnel time sheets, equipment usage, contracts) and records management for response

Raise an incident account number for the overall incident and notify the management team.

Attend initial planning meeting.

Prepare and maintain a spreadsheet on costs to be presented at related IMG meetings in preparation for payment of all accounts and costs of incident.

Ensure sufficient cash flow to meet immediate response needs

Source external employment as directed by Incident Manager (IM).

Assist IM as required.

Executive Officer

Assume Finance and Administration Officer‟s position.

Scribe to Incident Control (IC) in initial stages and until relief is found.

Assist with Incident Control Centre (ICC) set up and management.

Assist with Incident Management Team (IMT) inductions including security of Administration building.

Attend initial planning meeting

Begin managing administration tasks including logging in time sheets for all personnel



AIIMS Position Function and Roles for IMG

INCIDENT CONTROL CENTRE (ICC) DUTY CARD Allocated to:

Provides personnel and equipment to assist in the coordination of support activities, liaison with Authorities and interfaces with the Media and community.

Set up the ICC (usually in DPA Board Room).

Ensure the ICC is adequately staffed, resourced and furnished to support long term operations.

Check with Fire Wardens for unaccounted personnel. Notify the Incident Controller should personnel be missing.

Check that the ICC has the required equipment. Appendix I lists the equipment required.

Ensure that all radios, phones and faxes (incoming and outgoing) are set up and working. Ask the Incident Controller whether any additional communication means are required.

Contact the system supplier if there are any problems with telephone or fax communications.

Update the Incident Controller with information relating to weather and external response status.

Where possible, log all incoming and outgoing calls made by Team members.

Advise all personnel on how all telephone enquiries regarding the emergency should be answered, namely

“An incident has occurred, I do not have any information, but I will transfer you to someone who can provide further details. To enable me to direct you through to the best person to assist you can you please tell me what information you are seeking.”

Further, advise personnel that calls should be directed to either the Incident Controller, the person performing Employee & Next of Kin duties or Principal Spokesperson & Media duties, depending on the nature of the call.

Monitor all forms of communications.




SPOKESPERSON & MEDIA DUTY CARD Allocated to:

CEO

Provides management of Media and Public Relations aspects of the impact of and response to an incident. Responsible to the Incident Controller.

In consultation with the HMA organise media/community representation, prepare media release, set up media room and establish a regular meeting schedule.

Obtain support staff as necessary. Anticipate media interest and attendance in proportion to the size and nature of the incident. Note: for most incidents the entire media management should be able to be handled by telephone.

Prepare written media release(s). Address effects on employees, the cause of the event, where the event occurred, and the strategy for controlling the emergency.

Review the release(s) with the Incident Controller and then release.

Keep the media away from the ICC to minimise interference.

Explain to the media when information on the incident will be available and when the next media release/interviews will take place.

Inform the media on a regular basis to encourage the media to avoid “chasing their own” information.

Throughout the emergency, continue to liaise with the Incident Controller for updated information.

After the incident is finished, continue to update the media through media releases and conferences. Liaise with the person performing Recovery duties and Incident Controller regarding the status of a facility Recovery Plan. Release applicable portions of the Plan if approved by the Incident Controller.

For Oil Spill/Marine Transport Emergencies activate DPI and the Call Centre.



AIIMS Position Functions for IMT

Position Roles DPA

Personnel

Incident Safety Officer

Provide specialist advice and local knowledge as required. Safety and Security Officer

Environment Officer

Provide specialist advice and local knowledge as required.

coordinate of wildlife operations in accordance with IAP including

coordinate oiled wildlife capture/cleaning, rehabilitation and wildlife exclusion

coordinate cleanup, monitoring and assessment

coordinate temporary and permanent disposal of waste

coordinate advice from environmental specialists

Environment Manager

Media, Welfare & Community

Liaison

Attend DPA Communications Centre.

Obtain full SITREP for the emergency.

Advise board members and minister/s if required.

Advise Incident Manager.

Attend initial planning meeting.

In consultation with the HMA organise media/community representation, prepare media release, set up media room and establish a regular meeting schedule.

Liaise with government agencies, port facility owner/operators and local organisations.

Consider the impact of the Incident on DPA's image and reputation and endeavour to safeguard its commercial and contractual relationships with customers and stakeholders.

Authorise essential business continuity plans for the organisation and prepare and implement recovery plans for the overall business operation

Liaise with community and commercial groups involved in consultation process and who may be affected by incident.

CEO




FIRE WARDEN 1 DUTY CARD

Ground Floor of the Administration Building including Environment offices

Allocated to:

Executive Secretary

A Fire Warden coordinates the evacuation of buildings and is responsible for the specific floor to which they have been assigned. This is generally a senior member of staff. In the event that a Fire Warden is absent, all staff are trained as Deputy Fire Wardens

On hearing an alarm:

Divert reception phone to mobile and take with you.

Collect Visitors‟ Sign-In Book and first aid box.

Clear all personnel from your allocated section of the building including all offices, meeting rooms and toilets. Direct personnel to the Muster Point 1 (North Car Park). If the route is barred by fire, smoke or toxic cloud, direct personnel to South car park, moving by the shortest route.

Locate air conditioning emergency shutdown button and press.

Proceed to Muster Point 1 (or alternative location if route is barred).

Conduct a Muster check and identify persons, visitors that may be unaccounted for.

On completion of muster, advise the Incident Controller by mobile phone or personally, of completion of muster, and of any unaccounted personnel and any other relevant information.

Monitor incoming telephone calls, with the aim of keeping all lines clear for emergency related calls only.

Record all telephone calls relating to the emergency.

Receive any specific directions from the Incident Controller.

In the event of fire or ammonia release at the DBLB, all staff and visitors are to remain in the DPA building; inform Wharf Manager and Safety officer to initiate personnel

muster in DCW Amenities room until situation is clarified





Tower

Allocated to:

Port Liaison and Administration Officer



Divert phone to emergency mobile and take it with you.

Clear all personnel from the tower including all offices and toilets and direct personnel to the Muster Point 1 (North Car Park). If the route is barred by fire, smoke or toxic cloud, direct personnel to South car park, moving by the shortest route.












Engineering Offices

Allocated to:

Projects Administrator



Clear all personnel from the Engineering Offices including all closed offices and direct personnel to the Muster Point 1 (North Car Park). If the route is barred by fire, smoke or toxic cloud, direct personnel to South car park, moving by the shortest cross wind or up wind route.












Wharf Manager’s Office and Amenities Building

Allocated to:

Wharf Manager or Deputy Wharf Manager

Fire Warden coordinates the evacuation of buildings and is responsible for the specific floor to which they have been assigned. This is generally a senior member of staff. In the event that a Fire Warden is absent, all staff are trained as Deputy Fire Wardens


Clear all personnel from the Wharf Manager‟s Office, Amenities Building and Induction Office including all toilets, and direct personnel to the Muster Point 2 (Laydown Area). If the route is barred by fire or smoke or toxic cloud, direct personnel to alternative location, moving by the shortest cross wind or up wind route.


Proceed to Muster Point 2 (or Muster Point alternative location if route is barred) checking MOP Building (if possible without endangering self), to ensure all personnel are vacating to the assembly area.





muster in DCW Amenities room until situation is clarified.



8.12. L) SITE INFORMATION PORT OF DAMPIER (MAPS, DRAWINGS, CHARTS)

Map of Port Limits Port of Dampier


ED2012-008079 Issued Date: 02/12/2011 Rev No: 4 Page: 57 of 59

8.13. FIRE AND EMERGENCY SERVICES /MUSTER POINTS



8.14. DAMPIER SPECIFIC EMERGENCY SCENARIOS

Anhydrous Ammonia (Liquid Ammonia)

Risks

Explosion

Fire

Uncontrolled Ammonia Gas or liquid release

Emergency Levels

Level one emergency – Local alert

Confined to specific location

Level two emergency – Site alert

May spread to affect a larger area

Level three emergency – external alerts

May affect people, property and the environment outside the plant, e.g. uncontrolled fire, and/or toxic

gas release.

Emergency Alarm

Site emergency alarm will sound. Alert all personnel to muster at evacuation points.

Notification of an Emergency

Control room will be notified of all emergencies. The Burrup Fertiliser Shift Superintendent will be Incident

Manager and will notify DPA if the problem concerns the export line or ship loading facility. Response will be

in accordance with Levels 1-3 emergency procedures.



8.15. SITE INFORMATION PORT OF ASHBURTON NORTH (MAPS, DRAWINGS, CHARTS)

Map of Port Limits Port of Ashburton North

SHEQ SYS N 006 Emergency Response Plan

Documents

Transcript of SHEQ SYS N 006 Emergency Response Plan