Lastedited:17/11/2016

Supplementary“WebinarSetup”guideforBlackboardCollaborateUltra.

Thisdocumentincludes:

WhatisBlackboardCollaborateUltra(BCU)?....................................................................................2

Beforeyougetstarted:......................................................................................................................2

WhatisCollaborateUltraScheduler?................................................................................................3

Sessions..............................................................................................................................................3

CreatingaSession..........................................................................................................................3

RetrievingtheParticipant/Guestslink...........................................................................................4

EditingaSession.............................................................................................................................6

ModeratingaSession.....................................................................................................................6

UnderstandingtheModeratorInterface............................................................................................6

SessionMenu.................................................................................................................................8

CollaboratePanel...........................................................................................................................9

ShareContent...............................................................................................................................11

SharingPowerPointslides.............................................................................................................12

Manageparticipants.....................................................................................................................13

ParticipantGuide..............................................................................................................................14

SessionRecordings...........................................................................................................................14

HelpfulChecklist...............................................................................................................................17

CollaborateUltraIcons–ReferenceGuide......................................................................................18

Lastedited:17/11/2016

WhatisBlackboardCollaborateUltra(BCU)?BCUisavirtualclassroomtool.ItispartofapackageoftoolsprovidedbyBlackboardtoUCD.Itisareal-timevideoconferencingtoolthatletsyouaddfiles,shareapplications,anduseavirtualwhiteboardandinstantmessagestointeractwithothers.Itallowsfacultyandstafftoprovideonlineclassesorwebinarstoawidevarietyofcustomers,internallyandexternally.ParticipantsenteraCollaborateUltrasessionbysimplyclickingthelinksenttothembyemail.ForthebestexperienceparticipantsandmoderatorsshoulduseGoogleChrome.

GettingStarted:Toworkthroughthisguide,youshouldhaveaBlackboardaccountwithinstructoraccesstoamodulethathasBCUenabled.Contactbusiness.elearning@ucd.ietofindoutmore.

UsingBCU

• TherearetwomainroleswithinBCU,aModeratorandaGuest.• Moderators

o SetthesettingsoftheBCUsessioni.e.o Canremoveparticipantsfromasesssiono Moderatorshavefullcontroloverallcontentbeingsharedandcanrecordasession

• Ifyouwishforsomeonetomoderateasessionyoumustensuretheyhaveinstructoraccesstothemodule.

• Guestso Guestsaretheattendee/studentsofthesessiono GuestscanaccessanytoolintheBCUsessionthatthemoderatorhasmadeavailable

RoomsandSessions

• ARoomisthepermanentuniqueroomassociatewithyourmodulewithinBlackboard• ASessionisascheduledwebinarthatissetupwithinaroom

FeaturesofaBCUSession• Dependingonthenatureofthesessionmoderatorswillbeableto:

o Shareaudio&videoo Sharecontent(suchasslidesordesktop)o Recordthesessiono Chatwithguestso Usethesessionwhiteboard

• Dependingonthefeaturesenabledbythemoderator,guestsmaybeableto:

o Shareaudioandvideoo Sharecontent(suchasslidesordesktop)o Chatwithotherguestsandthemoderatoro Usethesessionwhiteboardo Usetheraisehandfeaturetoolallowingsessionparticipantstogetattentionof

moderatorinaliveclass)

Lastedited:17/11/2016WhatisCollaborateUltraScheduler?ThescheduleriswhereyouscheduleandmanageyourBCUsessionsandrecordings.ToaccesstheschedulersimplylogintoBlackboardandenterthemodulewhereCollaborateUltrahasbeenenabled.

Showstepstoaccesshere

Youwillusetheschedulerto:

Ø ViewthescheduleØ Createasession(includingcreationoftheparticipantlink).Ø ModerateasessionØ ViewRecordingsØ ViewParticipantlistØ Updatemeetinginformatione.g.ifyouneedtoadjustthetimeordateØ Startyourmeeting,SelectthenameofthemeetingwhenyouarereadytostartØ Searchformeetings,ifyouhaveseveralmeetingsscheduledyoucanselectSearchtofilter

themeetinglist.TypeaspecificsessionnameordateØ ViewRecordings,SelectRecordingstoviewyourrecordingsØ Updateyouraccountinformation:Gotoyourprofiletoupdateyourpersonalinformation

SessionsASessionisascheduledwebinarthatissetupwithinaroom.WithintheSessionwindowyoucancreateandeditasession.

CreatingaSessionTocreateasession,clickontopright“+”(ashighlightedbelow)

Lastedited:17/11/2016Onceyouhaveclickedthecreateasessionlink,thebelowdialogboxwillappear:

NewSession-Enterthetitleofthesessionhereie.Theofficialtitleoftheevent/classthatistakingplace.SettheStart&Enddateandtime.YoucanchoosetoRepeatasession.EarlyEntryYoushouldallowstudentstojoinatleast5minutesbeforehand.Addadetaileddescriptionofthesession.Thishelpsparticipantsunderstandthereasonforthesession.AlwayshaveGuestAccessticked

RetrievingtheParticipant/GuestslinkTheGuestlinkisthelinkyouwillsendtoyourparticipants.Clicktheboxtocopythislink.Sessionlinkscanbelongandbreakwhensent.UseaURLshorteningservice,suchasTinyURLTM,tocreateashortaliasforyoursession.

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SessionSettings

Whilemostsettingscanbechangedanytimeduringthesession,youmustsetsomesettingsbeforethesessionbeginsifyouwanttousethem.ForE.g.allowingparticipantstodownloadrecordings.FromtheSessionSettingsOptionally,setthesesettings:Allowrecordingdownloads:Ifyouwanttoletusersdownloadrecordings,youmustsetthisbeforethesessionandrecordingbegins.Ifyoudon'tselectit,therecordingcan'tbedownloaded.

Lastedited:17/11/2016EditingaSessionIfatanytimeyouneedtoupdatemeetinginformatione.g.ifyouneedtoadjustthetimeordateyoudothisbyclickingonthebuttonhighlightedbelowontherelevantsession.

ModeratingaSession

Toenterasession,youshouldclickontheWebinarMenuandclickontherelevantsessionlink.Remember-ifyouaremoderatingasessionyoumustenterthesessionviaBlackboard.

UnderstandingtheModeratorInterfaceOnenteringthesession,youwillseeasimilarwindowtothebelow,notetheSessionSettings(topleft)andCollaboratePanel(bottomRight),theMediaSpace(Centre)andwhereyoucontrolyourMIC/VideoandHandsup.

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Lastedited:17/11/2016SessionMenuTheSessionMenuislocatedinthetoplefthandcorner;thisiswhereyouchoosewhocandowhatinyoursessions.

Choicesinclude:• Showtheprofilepicturesofmoderatorsonly.• Allowparticipantstouseaudio,video,chat,andthewhiteboardeditingtools.• Initiaterecordingofyoursession.• Toolsandfeaturesyouuseonlyonceortwiceduringasessionareconvenientlygroupedhere.• Finddetailsaboutthesession.

RecordingYoucanhavemultiplerecordingsduringonesession.Ifyoudecidetocontinuerecordingasessionafteryouhavestopped,anewrecordingissavedandaddedtothelistofrecordingsforthatsession.

OpentheSessionmenuandselectStartRecording.Therecordingcameraappearsonwithareddotwhilerecordingisinprogress.

Tofinishrecording,opentheSessionmenuandselectStopRecording.

Ifyouaresharingafile,allow8secondsfortherecordingtoincludethesharedfilebeforemovingon.

MoreinformationonRecordingscanbefoundhere

Lastedited:17/11/2016CollaboratePanelThecollaboratePanelisaccessedbyclickingonthepinkiconinthebottomrighthandcornerofthecollaboratescreen.WithintheCollaboratePanelyoucantestyouraudioandvideosettings,uploadyourPowerPointpresentationintotheMediaCentre,Chatwithandmanageparticpents.

AtanytimeduringthesessionyoucanclosetheCollaboratepanelbyclickingonthePinkX.

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AudioandVideoTestsClickontheSettingsiconofthecollaboratepanel

ThenChoosetosetupyourCameraandMicrophoneandfollowtheinstructions.

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ShareContentTheSharecontentiswhereyoucanuploadcontent,includingPowerPoint®presentations,orshareyourdesktopscreentodemonstrateanapplicationorwalkthroughofawebpage.

Toaccessthesharecontentarea,opentheCollaboratepanelandselectShareContenttostartsharingandcollaboratingwithyourparticipants.

InthisdocumentwewillmainlyfocusonsharingPowerPointslides.IfyouareinterestedinlearningaboutsharingtheWhiteboard,applicationorpollingandbreakoutgroupsthenclickhere.

Lastedited:17/11/2016SharingPowerPointslidesClickontheSharefilesiconoftheCollaboratepanel

SelectShareFileswhenusingPowerPointpresentationsof60MBorlower.Thisgivesyouandyourparticipantsthebestexperience.

UploadyourPowerPointandselectShareNow.Aslidenavigatorpanelopensshowingyouallofyourslides.Selectaslidetostartsharingit.Selectthepresentationnametoopentheslidenavigatorpanelagainatanytime.

Pleasenote:Ifyourpresentationhasanimations,sharethePowerPointapplicationinsteadofuploadingthePowerPointfiles.YoucandothisbysharingyourcomputersPowerPointviatheshareapplicationinCollaborate.Furtherinformationcanbefoundhere.

Lastedited:17/11/2016ManageparticipantsTomanageparticipants,youclickontheparticipanticon(highlighted).

Furtherinformationcanbefoundhere

Chat

Youcanchatwitheveryoneinthesessionorprivatelywithothermoderators.Moreinformationcanbefoundhere

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ParticipantGuideYoucanfindBlackboard’sGuest/participanthelppageshere

SessionRecordings

IfyouhaverecordedasessionyoucanaccesstherecordingsbyenteringtheCollaborateUltraSchedulerintheBlackboardModuleandclickingontheMenu.

SelectRecordings.

Thisiswhereyouwillbeabletoviewthelistoftherecordingsforthemodule.

Clickon“ViewRecording”toplay.

Lastedited:17/11/2016Ifyouwishtosendarecordingtoparticipants,youshouldandcopythelinkfromthewebpage.

NB.Youshouldalwaysreviewarecordingbeforesendingthisouttoparticipants.Recordinglinkscanbelongandbreakwhensent.UseaURLshorteningservice,suchasTinyURLTM,tocreateashortaliasforyoursession.

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Lastedited:17/11/2016HelpfulChecklist

Area Item CheckInformation InformBusinesseLearningofanyscheduledwebinarsessions Room/LaptopSetup

Quietspacewithnodistractions

Goodlighting,Camerashouldneverbefacingawindownostrongbacklighting(toavoidsilhouettes).

Signageondoortoalertingstaffthatanonlineclassistakingplace PresenterslaptopconnectedtotheUCDcablednetworkwithWIFI

turnedoff.

Presentersandmoderatorsshouldusegoodqualityheadsetswithworkingaudioandmic.

Participant Sendemailtostudentswithparticipantlink.InformthemoftheneedforAudioandMicandprovidealinktoparticipanthelp

SessionRecordings

Ifyouarerecordingyoushouldinformallattendeesandpresenterspriortothestartofthesession.

StartingaSession

Ifnecessary,StartRecording.

Ensurethereisamoderatorpresenttowelcomeparticipantsastheyarrive.

Outlinethepreferredmethodforparticipantstointeract/askquestions

Adviseparticipantstomaintain“onlineetiquette”–Muteyourmicunlessyouarespeakingandwherepossibleenableyourcamera.

DuringaSession

Moderatorsshouldmonitorchat,handsupiconandmutestudentsaudioifnecessary.Moderatorsshouldalertpresenterifthereareaudioissues.

EndingaSession

StopRecordingifapplicable.Moderatorshouldremaininroomuntilpresenterhasleft.LeavetheSession.

Lastedited:17/11/2016CollaborateUltraIcons–ReferenceGuide

Icon Tool Description

Audio Turnyouraudioon.Linesthroughthemicrophoneiconmeansthatitisturnedoff.SelectShareAudiototurniton.

Withyourkeyboard,pressAlt+Mtoturnyourmicrophoneonandoff.

Video Turnyourvideoon.Linesthroughthecameraiconmeansthatitisturnedoff.SelectShareVideototurniton.Withyourkeyboard,pressAlt+Ctoturnyourcameraonandoff.

Handraise Raiseyourhandtoansweraquestionorgetanothermoderator'sattention.SelectRaiseHand.Withyourkeyboard,pressAlt+H.

Collaboratepanel

OpentheCollaboratepanel.

Sessionmenu

OpentheSessionmenu.

Followthespeakerview

Switchtothefollow-the-speakerview.

Gridview Switchtothegridview.

Picture-in-picture

Changethefocusofyourscreen.Ifsharedcontentisonyourmainscreen,switchtowatchingthespeaker.Selectthepicture-in-picturetobringthatcontenttoyourmainscreen.

Status Showyourselfasaway.PointtothegreencheckmarkbyyouravatarimageandselectSetasAway.SelectI'mback!whenyoureturn.

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Icon Tool Description

Start/Stoprecording

OpentheSessionmenuandselectStartRecording.

Useyourphone

Useyourphoneforaudioduringasession.

Reportanissue

Reportanissuewiththesession.

Help GotoBlackboardCollaboratehelponhelp.blackboard.com.

LearnaboutnewUI

Openthenewuserinterfacetour.

Leavesession

Exitthesessionandcompleteaquicksurveytotellusaboutyourexperience.

Close ClosetheSessionmenu.

Lastedited:17/11/2016Collaboratepaneltools

Icon Tool Description

Chat Chatwithparticipants.OpentheCollaboratepanelandselectOpenChat.TheemojipackforCollaboratewiththeUltraexperiencesupportsdiversifiedemojisandUnicode8characters.

Useoneoffivesupportedskintonesonanyhumanemoji.Addunderscore,tone,andthesupportedtonenumber(1through5)toyouremojiwhentyping.Don'tforgetthecolonsoneitherendofyouremojitext.

Example::wave_tone5:

Collaborate'schathistoryonlyhas50messagesdisplayedatanygiventime.

Participantspanel

Viewthelistofparticipants.OpentheCollaboratepanelandSelectOpenParticipantsList.

ShareContent

Youcanshareablankwhiteboard,anapplication,PDFs,PowerPoint®presentations,andimagesinGIF,JPEGandPNGformats.Youcanalsopollparticipants.OpentheCollaboratepanelandselectShareContent.

MySettings Addaprofileimage,setupyouraudioandvideo,yournotifications,andsessionsettings.OpentheCollaboratepanelandselectMySettings.

Close ClosetheCollaboratepanel.

ShareWhiteboard

ShareablankwhiteboardfromtheShareContentpanel.

Shareapplication

ShareyourentiredesktoporasingleopenapplicationfromtheShareContentpanel.

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Sharefiles SharePDFs,PowerPoint®presentations,andimagesinGIF,JPEGandPNGformats.

Audioandnetworkindicators

Icon Tool Description

On-air Collaboratetellsyouwhenothersinthesessioncanseeyourvideo.Ifyouseeaneye,yourvideoisthefocusofeveryoneelse'sscreen.Ifyouseeaneyewhilecontentisshared,othersseeyourvideoastheirpicture-in-picture.

Audiostatus

Seewhoisspeakingandwhohastheirmicrophoneturnedon.Microphonesappearnexttoparticipantswhohavetheiraudioturnedon.Adarkmicrophoneisusedtorepresentthecurrentspeaker.,whichmovestothecurrentspeakerasthediscussionunfolds.

Networkstatus

Youcantellat-a-glancewhoisinyoursessionandwhomightbehavingtroubleconnecting.NetworkindicatorshavebeenaddedtotheParticipantspanel.Thesetellyouwhensomeoneisintheprocessofjoiningyoursession,ifusersareconnected,andhowtheirconnectionis.MoveyourpointeroverparticipantsintheParticipantpaneltoseetheindicators.Moveyourpointerovertheindicatortoseenetworkstatusinformation.