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Proposal for Collaboration System Implementationat IIM Lucknow

G R O U P 1 4SANJAY BK | SIDDHARTH B | VAIBHAV S | VINAYAK R

Agenda

Requirement Alternatives Available Features and TCO comparison Recommendation Case Study

Need for Collaboration

Common Digital Platform Need for

Collaboration

Knowledge Management

Collaboration

Communities Blogs, Wikis, Extranet Sites Ease of communicating with others Showcasing work, employees, etc.

Teams Group Chats Internal Team Sites Internal Blogs, etc. Secured Network for Communication

Knowledge Management

Intranet Search

Version Management

Document Sharing

Current State

And many more…

AlternativeSingle Software product with Out-of-box featuresApplication Platform and Content Management Systems

Alternatives

Business App. Platform – DekiWiki andMindtouch core.Open Source Business ModelSells Feature Rich and Support Contracts

Cloud Connect integrates MS Office with Google Docs, allows Save and Share.Not suitable for search, KM.

Business App. Platform – Server, Search and Designer, seamless integrationFastest Growing MS Product, Available at noCost under MS Campus Agreement.

Drupal: 1.5% sites running on this CMS. Open Source community support.Not suitable for search, KM requirements.

Mindtouch vs Sharepoint

Mindtouch

Sharepoint

Office Connectivity

Workflows

Governance

User-friendly

Multiple language

programming

Open Source

External facing

Mindtouch vs SharepointPackage Microsoft

Sharepoint

MindTouch

Standalone

MindTouch

Cloud

Licensing Cost 0 # 50,000 0

Development

Cost

0 2,50,000 0

Installation

Cost

50,000 50,000 0

Support Cost 5,00,000 5,00,000 19,20,000

TCO 5,50,000 8,50,000 19,20,000

*All figures in INR. #Campus License cost Nil else 5,00,000.

Total Cost of ownership = Licensing Cost + Development Cost + Setup Cost + Support Cost

Licensing Cost:Sharepoint 1000 user license approx. INR 20,00,000. Assuming 4 years to upgrade, INR 500,000 per year.MindTouch standalone, 1000 user feature/support contract approx. INR 200,000 (50% discount). 4 years to upgrade, INR 50,000 per year.Microsoft SharePoint however, available FREE under Microsoft Campus License Agreement.Development Cost:MindTouch Standalone: Part time developer approx. INR 2,50,000 per year.Sharepoint: No dedicated developer required for IIML requirements. Administrator sufficient.Installation Cost = Xeon Server as per requirements, INR 200,000. 4 years life. Per year = INR 50,000.Support Cost: 1 full time administrator INR 5,00,000 per year for SharePoint and MindTouch standalone.For MindTouch Cloud, $7/month/user. At Edu. Discount 50%, for 1000 users, INR 19,20,000 per year.

Drupal vs. SharePoint

Drupal Sharepoint

Office Connectivity

Capabilities Depth and Breadth

Governance

User-friendly

Open Source

Interoperable

Drupal vs Sharepoint Setup Cost: (Both)

Intel XEON server, standard configuration as per requirements. INR 200,000. Assuming 4 years of life, INR 50,000 per year.

Support Cost: (Both)One dedicated administrator, approx. INR 500,000 per year.

Development Cost:For SharePoint, no dedicated developer needed for IIML

requirements.For Drupal, it will depend on kind of customization needed,

assuming a developer would be required, costing INR 500,000 per year.

Licensing Cost:Drupal is under GNU General Public License, no licensing cost.SharePoint, under Microsoft Campus License, no licensing cost.

Based on features and cost, SharePoint scores more than Drupal.

Cloud Solutions? MindTouch cloud costlier than on-premises solutions Google Cloud connect is in nascent stage. Even though looks

promising, identity management issue exists

Internet Connectivity

• Slow speed from many hostels and Wireless • Very frequent disconnections and other issues• Cloud based solutions store data outside campus

on Vendor’s servers• Internet disconnection will disrupt the access and day-to-day work• Cloud approach not recommended in this scenario

recommendationMicrosoft SharePoint

Features and Cost Benefits

SharePoint FeaturesSites: One-stop shop for all website needs. People can share and publish using this

system

Communities: Collaboration tools to share ideas find

people and expertise and locate business info

Content: Enterprise Content Management – ease of

usage Well managed information – easy to find,

use and share

SharePoint FeaturesSearch: Find info needed to get job done Intranet search, people search, etc

Insights: Business Info and Decision Making Interactive Dashboards, Scorecards and

Reports

Composites: Building Blocks to assemble, connect and

collaborate Create Sharepoint Solutions without code

caseTwynham School SharePoint Implementation

*Courtesy: Microsoft Corp.

Twynham School Case Web based learning portal using MS SharePoint Server

2010 Students get access to past exams with answers, lesson

plans, multimedia files from digital library Teachers can create and edit study material, manage class

lists, track grades and performance Parents track children’s grades and mentoring system and

track progress of goals set

*Courtesy: Microsoft Corp.

“Our objective is to listen to the … students to discover what will help them learn better … [they] told us that they wanted to be able to get to their resources all the time, and from anywhere

Twynham School CaseMS SharePoint 2010 features helping this initiative Enhancements in Designer 2010 help reusability of

workflows Webparts help in extracting information and draw detailed

analysis of students Rich editing environment like wiki pages to plan content

of lessons better Tools for students to tag, rate and comment on content Enhanced blog functionalities simplify maintaining blog

sites This initiative helped in improving distance learning

program, better availability of educational resources and higher efficiency

*Courtesy: Microsoft Corp.

caseQueens University at Charlotte: E-learning

*Courtesy: Microsoft Corp.

Queens University e-learningProfessors – We need campus wide learning management system

(LMS)Students – We want central, easy-to-use web portal for resources

and communicationWhat to do now?MS SharePoint Server – The Savior Master – class template to create individual course sites MS Office Live Meeting to broadcast sessions

Benefits- Dozens of online courses, increased enrolment and continuous improvement

*Courtesy: Microsoft Corp.

thanks