SharePoint Online Technical Overview (W14 @ Beta) Mark Kashman SharePoint Online – Senior Product...
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Transcript of SharePoint Online Technical Overview (W14 @ Beta) Mark Kashman SharePoint Online – Senior Product...
SharePoint Online Technical Overview(W14 @ Beta)Mark KashmanSharePoint Online – Senior Product ManagerMicrosoft
| Copyright© 2010 Microsoft Corporation
In this Technical Overview…
• SharePoint Online overview• Capabilities overview• Workloads and benefits• Hybrid capabilities• Transitioning to the Cloud• Plan• Move• Manage
• Custom development in the Cloud• Summary and Resources
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| Copyright© 2010 Microsoft Corporation
Announcing Microsoft Office 365
BRINGING TOGETHER CLOUD VERSIONS OF OUR MOST TRUSTED COMMUNICATIONS AND COLLABORATION PRODUCTS WITH THE LATEST
VERSION OF OUR DESKTOP SUITE FOR BUSINESSES OF ALL SIZES.
OverviewSharePoint Online
| Copyright© 2010 Microsoft Corporation
Create sites to share documents and insights with colleagues, partners and customers
TEAM SITES
Keep teams in sync and manage
important projects
INTRANET SITES
Keep up to date with company
information and news
WEBSITES
Market your business using a
simple public-facing website
SharePoint Online
MY SITES
Manage and share personal
documents and insights
| Copyright© 2010 Microsoft Corporation
My SitesManage and share personal documents and insights with colleagues
• Solve document version control
problems
• Share personal information and
professional expertise
• Follow colleagues through notes and
activity feeds
• Set document-level permissions to
protect sensitive personal content
• Access important documents from
anywhere
| Copyright© 2010 Microsoft Corporation
Team SitesKeep teams in sync with shared document libraries, task lists and calendars
• Manage and share important
documents to help teams work
together efficiently
• Co-author documents and proposals
in real time and manage important
meeting notes with Office Web Apps
• Track key project milestones and
schedules with shared-calendars
• Enable real-time communication with
colleagues right from within
SharePoint Online
| Copyright© 2010 Microsoft Corporation
Intranet SitesStay up to date with company information and news
• Access key business process information
(e.g. operational policies, training guides
and expense reports)
• Search across your company for important
documents and people
• Participate in community discussion
forums and share innovative ideas
• Alert employees to new and exciting
developments using blogs
| Copyright© 2010 Microsoft Corporation
WebsitesMarket your business with a simple and professional public-facing website
• Designed for small businesses and
professionals
• Simple out-of the box web templates to
personalize sites
• Update your content quickly and easily
using familiar tools
• Allow customers to search for information
easily on your site
| Copyright© 2010 Microsoft Corporation
SharePoint and the Cloud
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Sites & Communities
Content Management
Search, Insights & Composites
ON PREMISES
OFFICE 365
FAST Search – Wave 15
BCS – FY12PerformancePoint – Wave
15No full-trust code
i
| Copyright© 2010 Microsoft Corporation
Sites & Communities
12
• My Sites• Team Sites• Intranet Sites• External Sharing Sites• Office Integration (2007/2010)• SharePoint Workspace 2010 for Offline Working• Simple Public-Facing Website
What’s In
• SharePoint for Internet Sites (targeted for release in FY12). Supports customizations, site authoring, and WCM workflow and approval.
What’s Out
| Copyright© 2010 Microsoft Corporation
• Document Libraries• Slide & Media Libraries• Business Taxonomies & Tagging• Document Sets & ID’s• Office Web Apps
What’s In
• Access to customer asset management systems. This limitation disables support for end-to-end eDiscovery scenarios. Targeted for W15.
What’s Out
Content Management
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| Copyright© 2010 Microsoft Corporation
Search, Insights & Composites
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• Cross-site Collection Search• Search Refiners/Indexing Controls People Search• Phonetic Search• Excel Services• Access Services• Visio Services• Forms Services• Silverlight Web part• Sandbox Solutions
What’s In
• Business Connectivity Services (BCS) which eliminates the ability to access external services. Targeted for release in FY12.
• ‘Unified’ Search results combining online and customer site sources. (Targeted for W15)• FAST Search which includes features such as thumbnails, previews, contextual search, visual
best bets, and deep search refinement. Targeted for W15.• PerformancePoint Services. Targeted for W15.• PowerPivot is unable to connect to external services. Targeted for release in FY12.• Sandbox Solutions are targeted at the site collection level. • Alternatives to higher-end custom solutions (full-trust code) are targeted for FY12 and W15.
What’s Out
Workloads and Features
SharePoint Online
| Copyright© 2010 Microsoft Corporation
SharePoint Sites
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• Easy site editing, including theming & branding• Office Ribbon UI for faster training & adoption• Rich offline experience with SharePoint
Workspace
Rich User Experience
• Mobile-based interaction with people and content
• Read-write web access using Office Web Apps• Cross-browser support for maximized
participation
Anywhere Access
• Collaboration across Intranet and for basic external sharing
• Improved interoperability with standards support
• Out-of-box accessibility compliance for WCAG 2.0
Single Platform
| Copyright© 2010 Microsoft Corporation
SharePoint Communities
17
• Promote sharing with easy social authoring• Easily navigate resources with pervasive
tagging• Find better answers faster via user feedback
Informal Knowledge
• Connecting users through enhanced profiles• Staying up-to-date using news feeds and alerts• Make expertise discovery easy across the
enterprise
Social Connection
s
• Work with peers whether online or offline• Collaborate on the go through the mobile UI• Enrich existing applications with social context
Participation Anywhere
| Copyright© 2010 Microsoft Corporation
SharePoint Content
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• Intuitive interaction with content through Office• Fast discovery using content metadata and
tagging• Easy upload and quick access to use new
documents
User-centric
• In-place records management and legal holds• Tenant-wide taxonomies and folksonomies• Multi-stage disposition in the content lifecycle
Flexibility and
Compliance
• Combine related materials into Document Sets• Generate Unique Document IDs for ease of
tracking• Check-in/check-out capabilities during
collaboration
Management Efficiency
| Copyright© 2010 Microsoft Corporation
SharePoint Search
19
• Improved relevance based on usage and history• Rich results-navigators for shorter search time• Cross-site collection search
Better Answers,
Faster
• Phonetic and people search• Social connections driven by interests and
expertise • Secure access to content, whether internal or
external
Knowledge Amplificatio
n
• View in-browser• Mobile search experience• Query suggestions, “Did you mean?”
Richer User Interface
| Copyright© 2010 Microsoft Corporation
SharePoint Insights
20
• Data visualization with Excel Services• Easy sharing of information while maintaining
control
Data interaction
• Powerful Self-Service capabilities and visualizations
• Visualize workflows using Visio Services
Decision Making
| Copyright© 2010 Microsoft Corporation
SharePoint Composites
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• Enhanced toolset for end-user solutions• Process automation and data validation with Forms• Visio services integration for data visualization
User-Driven Solutions
• Sandboxed Solutions for self-service, quicker deployment
• SharePoint Designer 2010 for branding and theming• No-code workflows deployed directly into SharePoint
Online
Custom Solutions
DEMO:SharePoint Online
End-User Experience
| Copyright© 2010 Microsoft Corporation
Sites Communities
Content Search CompositesInsights
Summary of FeaturesSharePoint Online - Standard
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W14-Beta
Ask Me About
Blogs
Colleague Suggestions
Colleagues and Memberships
Discussion Forums
Enterprise Wikis
Keyword Suggestions
My Network
My Sites: People Profiles and Personal Sites
Note Board
Organization Browser
Outlook Social Connector
Photos and Presence
Ratings
Recent Activities
Social Bookmarks
Status Updates
Surveys
Tag Clouds
Tag Profiles
Tags
What's New
Wikis
Access Services
Browser-Based Customizations
Customization via SharePoint Designer
Forms: Out-of-box workflows and
customization via SharePoint Designer
2010
InfoPath Forms Services
Sandboxed Solutions
Workflows
Document Sets
Legal Holds
Metadata Driven Navigation
Multi-stage Disposition
Office Integration
Office Web Apps
Rich Media Management
Shared Content Types and the Managed Metadata Service
Support for Accessibility Standards
The Content Organizer
Unique Document IDs
Excel Services
Visio Services
Audience Targeting
Lightweight Public-Facing Site
Cross-Browser Support
Enterprise Management Operations
External Sharing
Fluent UI / Ribbon
Mobile Connectivity
Multi-Lingual Support
Office Client Integration
OOTB Web Parts
Scalability
SharePoint Workspace Integration
Tagging
Video Support, REST, and Silverlight
Best Bets
Duplicate Results
Metadata-based Refinement
People and Expertise Search
Phonetics & Nickname Expansion
Recently Authored Content
Search a Single Site Collection
Search Across Site Collections
Search Scopes
Site Search
Social Behavior Improves Relevance
Taxonomy and Term Store Integration
View in Browser
Data Connection Library
PerformancePoint
Business Intelligence Center
Chart Web Part
Business Connectivity Services (BCS)
SharePoint Timer Jobs
FAST
Word Automation Services
Records Center
Web Analytics
Key:W14
Future Features
| Copyright© 2010 Microsoft Corporation
SharePoint Online – High Level Feature ComparisonFor Small Businesses
SharePoint Online in P1
For Kiosk Workers SharePoint Online in
K1/K2
For Information Workers SharePoint Online Plan
1 in E1/E2
For Information Workers SharePoint Online Plan 2
in E3/E4
Team Sites Yes Yes Yes Yes
Simple Public-Facing Website1 Basic Public-facing
site included No 1 Basic Public-facing
site included1 Basic Public-facing site
included
Site Designer Yes Yes Yes Yes
SharePoint Designer 2010 Yes, for Intranet sites Yes, for Intranet sites Yes, for Intranet sites Yes, for Intranet sites
Custom Workflows Yes Yes No Yes
Sandbox Solutions (PTC) Yes Yes Yes Yes
My Site No No Yes Yes
Enterprise Features (Forms Services, Excel Services, Visio Services)
No No No Yes
Access Services Yes No No Yes
Business Connectivity Services (BCS) No No No No
Site Collections Single Site Collection N/A Up to 300 Up to 300
Office Web Apps View & EditView only for K1
View & Edit for K2View only for E1
View & Edit for E2 View & Edit
Search (across Site Collections) N/A Yes Yes Yes
Basic External Document Sharing Yes N/A Yes, add-on Yes, add-on
Storage10GB + 500MB per
USL 10GB + 0MB per USL 10GB + 500MB per USL 10GB + 500MB per USL
Buy additional storage No Yes Yes Yes
Max Org Users Up to 50 TBD TBD TBD
Admin Single Site Collection No Yes Tenant level Yes Tenant level
Support Community24x7 phone support for
Admin24x7 phone support for
Admin24x7 phone support for
Admin
* SharePoint Online offered as a standalone SKU
Hybrid
| Copyright© 2010 Microsoft Corporation
The Pathway to the Cloud
On-Premises Cloud ServiceCoexistence
Complete control and ownership of hardware,
maintenance, resources, and administration
Migrate some capabilities to SharePoint Online and access both on premises
and online sites with the same domain credentials
Microsoft will regularly deliver new features and capabilities to
SharePoint Online
Single sign-on experience online and on premises
With identity federation and directory synchronization
+
| Copyright© 2010 Microsoft Corporation
Hybrid Co-existence
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LOB Apps
SharePointOn-
PremisesCommon workloads:
• Insights
• Content
• Composites
• FAST Search
• Internet Sites
Common workloads:
• Sites
• Content
• Communities
• SharePoint Search
• Basic Composite Apps/Forms
• Single Sign-on provides access to content online and on-premises
• Employee accesses relevant content online and on-premises depending on the task they are performing
• They cannot perform a unified search across online/on premise Id
entit
y fe
dera
tion
(ADFS
v2),
dire
ctor
y
sync
hron
izat
ion
Active DirectorySh
are
com
mon
site
tem
plat
ing
and
navi
gatio
n st
ruct
ure
PlanMove
Manage
Transitioning to the MS Cloud
| Copyright© 2010 Microsoft Corporation
Example Approach
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Determine Intranet Site
StrategyCloud seminars Plan Custom solutions In-house support
Build collaboration strategy
S+S workshops StageIntegration
services‘Partner on-behalf’
Gather requirements
Assess Active Directory health
Deliver
Application Lifecycle
Management (ALM)
Health analyzer dashboard
• Reduce friction• Simplify the transition• Drive down costs• Decrease time-to-market (TTM)• Improve satisfaction from all business owners
Primary Goals
| Copyright© 2010 Microsoft Corporation
Assessing requirements pre-move
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• Read the SharePoint Online - Standard Service description• Plan people and group permissions• Develop a content management strategy - assess/delete/archive• Consider onboarding in stages
Planning Activities
• Consider how end-users will discover sites• Single site collection? Or multiple aligned with various business
units?• Site templates, document libraries, navigation - what’s the look
and feel?
Site Design
• Select an individual(s) to be primary SharePoint Online Administrator
• Plan for unique site collection owners <within various business units>
• Individual site can be owned at lower levels
Delegated Administrati
on
• Refactor solutions for Sandbox, and potentially retire by use of out-of-the-box configuration.
• Establish development/test environments• Read the SharePoint Online – Standard Developer Guide (in DRAFT
at beta)
Prepare for the Sandbox
| Copyright© 2010 Microsoft Corporation
SharePoint Online Administration
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• … in SharePoint Online Administration Center• Enable sites to share with
External Users• Manage site collections and
ownership• Manage storage allocation• Manage My Sites & User Profile
data• Manage metadata (across site
collections)• … in Microsoft Online
Administration Center• Add and verify a domain name• Create, change, or delete user
accounts• Create a security group• Establish Active Directory sync• Escalate issues to Online
Services Support• Manage passwords• Monitor service licenses• Monitor service health
Responsibilities include … • Multi-Tenant• Modular Services Applications• Offers governance at all levels
= Administered by Microsoft
= Administered by Customer and/or Partner
For more information, please go to:• The SharePoint Online Administration resource center
(TechNet)• SharePoint Online Administration Guide (coming soon)• The Office.com 'Help and How to' center• The SharePoint Online Planning Guide
| Copyright© 2010 Microsoft Corporation
Sub-Levels of Administration within SharePoint Online
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• Tenant admins can delegate a unique owner per each new site collection
• Create new team sub-sites, new document libraries
• Manage the look and feel (title, navigation, theme, master pages)
• Manage various galleries (web parts, list templates, Sandboxed Solutions)
• Manage permissions and groups• Invite internal or external
groups/users via email to share your site
• And more …
Site Collection Owners
• Settings that only affect the single site they own (no cross-site actions)
• Manage site features• Save site as template• Manage site columns and site
content types• Site deletion• Manage user alerts, RSS settings• Adjust default regional and
language settings• And more …
Site level Owners
SharePoint Online Administration
Demo
SharePoint Online
Custom Development in the
Cloud
| Copyright© 2010 Microsoft Corporation
Development
Web Services
Client-Object Model
Silverlight
Sandboxed Solutions
Visual Studio 2010
Design
Site templates
Master pages
No-code workflows
SharePoint Designer 2010
SharePoint Online Development Extensibility
35* OOTB = Out of the box
Configuration (Out-of-the-Box)
Lists, libraries
Site templates
Workflows
Web Parts
For more information, please go to:• The SharePoint Online Developer Guide
(coming soon)• The
MSDN SharePoint Online Resource Center
| Copyright© 2010 Microsoft Corporation
What goes into a SharePoint Online customer’s Sandbox?
• Agility for developers and individual business units• Easy deployment• Iterative development• Access to Shared Servers
• Management stability• Safe• Limited API Access• Monitored Resources
• A safe, isolated process where the solution runs• Access to a subset of Microsoft.SharePoint namespaces• Site Collection Solution Gallery for deployment
• Managed by individual site collection owners
Custom code running at the site collection level, providing developers the flexibility to deploy safe and rapid solutions.
The SandboxEssential agility, essential stability
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| Copyright© 2010 Microsoft Corporation
What does Silverlight enable in SharePoint Online?
•A Web Part can be a host for Silverlight•SharePoint ships with Silverlight web part• Need only build a Silverlight control or app
•The web part can contain custom properties that are sent to Silverlight via the InitParameters property•The XAP file can be deployed to a SharePoint Online document library•The Silverlight application can then make use of the Client OM to access SPOnline data.• Programs running on the client can add and remove lists, add, update, and delete
list items, modify documents in document libraries, create sites, manage permissions of items, add and remove web parts from a page, and much more.
Silverlight provides the opportunity for developers to create the next generation of Rich Internet Applications (RIAs). SharePoint Online integrates closely with Microsoft Silverlight to enable you to build compelling user interfaces that interact with SharePoint Online data.
Silverlight
37
| Copyright© 2010 Microsoft Corporation
The Client Object Model
38
What does the client object model enable?
• Abstraction layer• Results returned as recognizable SharePoint objects
Provide powerful ways to interact with SharePoint Online data remotely from script that executes in the browser – providing access to objects at the site-collection level and lower within the SharePoint hierarchy.
• .NET• ECMAScript• Silverlight
Consistent developer experience across platforms
SharePoint Online Extensibility
Demo
| Copyright© 2010 Microsoft Corporation
Extensibility OverviewSharePoint Online – W14 - standard compared to SharePoint 2010 on-premises
40
Sandboxed Solutions (Partial-trust code)
Farm-level Solutions (Full-trust code) No
Silverlight Web Part (.XAP files)
BCS (backend LOB integration) No
SharePoint Designer 2010
Client Object Model
Web Services
OOB Browser Configuration (Web Parts, Theming)
Visual Studio 2010 (SharePoint Tools) (Farm and Sandbox) (Sandbox only)
InfoPath Forms (Admin and Sandbox) (Sandbox only)
Workflows (Custom and Declarative)
(Custom Activities in Sandbox and
Declarative)
Resources
| Copyright© 2010 Microsoft Corporation
Resources• Main SharePoint Online marketing site:• http://
sharepoint.microsoft.com/en-us/SharePoint-Online/Pages/default.aspx
• Primary Office 365 marketing site:• http://www.office365.com • Trials, 100-200 level customer-facing info• Contains info about BPOS suite and SPO• 30-Day trial
• SharePoint Online developer resource center (MSDN): http://go.microsoft.com/fwlink/?LinkId=203983
• SharePoint Online Administration resource center (TechNet): http://technet.microsoft.com/sharepoint/gg144571.aspx
• ‘Help and How-to’ for SharePoint Online (Office.com): http://office.microsoft.com/redir/FX102052854.aspx
42
| Copyright© 2010 Microsoft Corporation
© 2010 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information
provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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