SharePoint Online (Office 365) vs. SharePoint Server

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SharePoint Online (Office 365) vs. SharePoint Server

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Tribridge At a Glance

Selected as Microsoft Dynamics Partner of the Year for US in 2007; Worldwide in 2008, 2010, 2012 and 2013

Over 3,500 Microsoft Customers

One of only 3 Microsoft Partners Managed Nationally across both Microsoft Dynamics and Platform technologies

Microsoft Inner Circle Member for 11 straight years – includes only the top 1% of partners worldwide

Gold Certified Partner for more than a decade with 12 designated Competencies and Specialties

Top Microsoft Partner


• Tribridge brings you the collective experience gained through hundreds of Implementations

• Dedicated National Team• Business Productivity Focus

Connect and Empower PeopleEliminate Manual ProcessesReduce Costs Rapidly Respond to Business Needs

Tribridge and Microsoft SharePoint

Intranets / Enterprise Information PortalsExtranet Portal SolutionsEnterprise Search and Content ManagementGroups CollaborationIntegration with Core Business Systems (CRM, ERP, Line of Business)Forms and Business Process AutomationBusiness Intelligence


Brad HoltSenior SharePoint Consultant

Specializes in Information Management on SharePoint


Introduction

Who is Brad Holt ?

• SharePoint Consultant for 5 years through Tribridge Dell

• Worked with many Customers to implement SharePoint Online through Office 365 SharePoint Server 2010, 2013 Farms


IntroductionDifferencesEconomicsImplementationClosingQuestions & Answers

Today’s Agenda

SharePoint Online (Office 365) vs. SharePoint Server


Differences


Software as a Service (SaaS)

Platform as a Service (PaaS)

Infrastructure as a Service (IaaS)

Less

Com

plex

ityM

ore Customization

Own Infrastructure


• Installed 100% on Company Servers• Access to 100% of SharePoint’s features and

Capabilities

On Premises (aka: on-prem / behind firewall)

• Installed 100% and managed in the cloud• Most Common context: Office 365 / SharePoint

Online• Some features not available in the cloud.

Hosted (aka: Office 365 /

SharePoint Online)

• Mix of the two deployments• Very scenario driven on a Customer-by-customer

basis

Hybrid(aka: mix of On

prem and Hosted


Major Differences

SharePoint Server 2013

Central AdministrationFarm Level SolutionsInitial Costs is highThird party application integration. PowerShell Available

SharePoint Online (Office 365)

Service Admin CenterSharePoint AppsSubscription BasedPay for what you useMulti-Tennant EnvironmentLimited PowerShell


Documents, Items, and pages

Folders and Document Sets

Libraries and Lists

Sites

Site Collections

Services

Databases

Servers

Farm

Stuff we manage in SharePoint Online

Stuff we manage in SharePoint Server


Feature Sets are Different

Microsoft is moving toward Feature Parity between SharePoint Online and on SharePoint server but it is not there yet.

http://technet.microsoft.com/en-us/library/sharepoint-online-service-description.aspx





Administration

Where does Administration Start with SharePoint Server 2013 ?

Central AdministrationConfigure Web AppsService AppsSite CollectionsPermissions etc…

Farm Administrator

Central Administration

Tenant AdministrationSite Collection Admin and below

= Administrated by Customer


Administration

SharePoint Central Administration


Administration

Where does Administration Start with SharePoint Online?

SharePoint admin center• Enable sites to share with external users• Manage Site Collections and ownership• Manage Storage allocation• Manage My Sites and User Profile Data• Manage Meta Data

Microsoft Online Administration• Add and Verify a Domain Name• Create, change, or delete user accounts• Create a security Group• Establish AD director Sync• Escalate issues to Online Services Support.

Farm Administrator

Central Administration

Tenant AdministrationSite Collection Admin and below

= Administrated by Microsoft

= Administrated by Customer


Administration

SharePoint Online Admin Center


Economics


SharePoint Online

Minimal Entry costsPay Per useShift from CAPEX to OPEXLeverage Scale for Discounts to Customers

Economics

SharePoint Server

Entry Costs is moreServer is always onCAPEX Expenditure to get started


Economics

Savings:90% - 100% in hardware costs 72% in Microsoft software costs 51% in operations costs 53% in deployment costs 62% in total costs per year

3 year TCO

Mid-Sized Business

Large Enterprise

Cost Areas (US$) On-Prem Online On-Prem Online

Hardware 2312 0 21035 0

Software 64,312 20,952 330,440 93,120Deployment and Migration

9,600 9,600 43,000 40,000

Total Annual Costs for 3 years

168,000 75,700 727,500 296,500

Total Annual Costs per users

373.44 168.41 363.79 148.29

% Differences 3 years -55 % -59 %

% Differences 6 years -58 % -62 %

SharePoint Online – You always have the latest Version


Implementations


Implementation

• Subscribe to Office 365 • Add Subscription that

includes SharePoint Online.

• Add Users• Create Site Collection• Give users access to the

site collection.

• Install Servers, SQL, SharePoint

• Patch All Servers and SharePoint

• Configure Web Apps• Configure Service

Applications• Create Site Collection


Implementation

• Time to set up a site Collection

• 1 hour from no subscription to useable SharePoint Online Site Collection.

• Time to set up a Site Collection

• Estimate 2 working days if everything goes smoothly


A word about releases

Mark Kashman, Senior SharePoint Product Manager, Microsoft

“The innovation we’re bringing to the cloud will come to the on-prem version afterward.”


Where does Hybrid Fit In?

More control than SharePoint Online. More Migration options More Flexible Implementation choicesAnd In the Cloud


Remember

You Need A Comprehensive

SharePoint Strategy.


What is your Strategy?

• Infrastructure – Cloud • Performance• Security• Integration• Search - SEO• Taxonomy• Social Business• Governance• User Adoption• Branding and usability – Mobile• Development• Business Process• Staffing• Migration

SharePoint Strategies to think about


Economics

Best way to see increased Value with a SharePoint Implementation is to have a good Strategy

1. Shared Understanding of yourSharePoint Objectives

2. Focus on Achieving those Objectives

3. Plan for Challenges and Risks


Contact Your Tribridge Account Representative For More Info

Next Steps

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By Phone: (877) 744-1360By Email: [email protected]

Follow me on Twitter@bradholt_IT

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SharePoint Online (Office 365) vs. SharePoint Server

Technology

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