SharePoint Adoption Through Social Collaboration

SharePoint Adoption Through Social Collaboration

SharePoint Adoption Through Social Collaboration#newsgator @avepoint_inc

1August 2, 2011NewsGator Technologies 2010 Company Confidential2Greg HeadleyEnterprise Account Executive, NW RegionAvePoint@gregheadleyTodays SpeakersEric SauveVP, Corporate DevelopmentNewsGator@esauve

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Propelling the Future of Productivity

3SharePoint- Vision vs. Reality44Growing Your SharePoint DeploymentMore ValuableMore ComplexContent RepositoryCollaborationToolLine of Business ApplicationsEnterprise DeploymentsReturn on Investment5Evolution of Corporate Intranets Moving from What to Who

Are you here?Static DynamicInformation Centric People Centric6Business Objectives of Any SharePoint DeploymentHigh user adoptionSharePoint becomes an integral part of business processesSharePoint becomes the central repository for the organizations documents, information and intelligence

7Be Careful What You Ask For!High user adoptionMore user management and complex, fragmented permissions to manage as inheritance gets brokenSharePoint becomes the central repository Expensive SQL storage gets eaten up quickly as users upload files and retain versionsSite Collections, Sites, Lists/Libraries need to be created and managedSharePoint becomes an integral part of the organizations business processUptime, reliability and performance become essentialCustomizations and advanced integrations grow complex and need a process for QA and development

8Goal for TodayFind ways to drive SharePoint adoptionwhile.Keeping governance and best practices in mind to manage growth and protect your SharePoint investment9Social for the EnterpriseConsumer Social Changing Expectations of Corp ITPublic = Social Media& Social NetworkingExperiencesRecommendationsConnectionsAdviceShareComment Review

Corporate = Social BusinessProjectsDecisionsIssuesIdeasProposalsTrainingsProducts & Services

10Core Social Model

ProfilesConnectionsEventsContent11The Business Value of Social

Reduce Cycle Times & Time-to-MarketManage Knowledge & Discover Expertise

Innovate New Products & ServicesIncrease Employee EngagementAttract & Retain Talent

Drive Revenue &Increase ProfitabilityRelationships + Conversations + Activities

Improve CustomerSatisfaction

Enable Large Scale Transformation Initiatives12Business Benefits of Social CollaborationSource: NewsGator Client Survey at Annual User Conference

As social technology is being more adopted, used, measured, it becomes more and more business critical. All of your social data needs to be backed up and protected.13NewsGator Social Sites 2010LOB Systems

CRMERPHRISSolutionPackagesMicrosoft SharePoint 2010BPOS/SPO DeliveryOn PremiseCommunitiesSocial Sites Base

Activity StreamDesktop & Email ClientsMicrobloggingSocial Profiles

Social Insights

Idea StreamNews StreamSpotlightVideo StreamMobile

Expanding the Social Capabilities of SharePoint14Supporting Social InitiativesAn IT PerspectiveSocial Collaboration PlatformsEnhance user experienceProvide breakthrough collaboration and productivityCapitalize on existing investments

Now with all this User Generated Content we needScalable Server, Information, and Storage architecture to support future growthResponsible content managementIncluding migration strategies!Reliable content availabilityEfficient management and administration

15This Is the World We Live In16Architecting Enterprise-Wide InformationIn terms of architecting this enterprise wide information management platform - we need to remember a few key points:

First is that taxonomy, topology, the information structure is going to be changing, and it is going to be changing on an ongoing basis.

Your company might be going through a reorganization, where certain teams are being collapsed or certain teams are being changed.

Your going to have challenges in terms of certain teams generating more growth than others.

Your going to have teams that need to archive content, and teams that need to manage permission more diligently because of their ethical walls or because of their restrictions.

In doing all of this, you'll also want to take advantage of as many native SharePoint tools as possible: things like managed metadata, enterprise keywords, content organizer, content type hubs and all your retention policies and records management are really going to go a long way to help you in this architecture and to help you in the information management sharing. NewsGator has amazing gifts in this field, to be able to identify the right producers and consumers in your organization. And all of SharePoint's native capabilities are there to augment that and to really help enhance the discoverability of data -

17Planning for FindabilityInformation Architecture ConsiderationsAs SharePoint grows, content often needs to be restructured.Common examples:Documents between folders, libraries, and sitesItems between lists and sitesSites between Site CollectionsPromotion and demotion of sites (consolidate or expand)18How do we classify content?Taxonomy, Classification, GovernanceWorkflow?Approval?Retention?Restriction?

What do we do with it?Bottom UpEnterprise KeywordsTop DownManaged MetadataContent types

19Enhancing Scalability with DocAveAccommodate global usersQuickly expose legacy data into SharePointOptimize global access with geo-replicationSimplify management and compliance with global policy deploymentAutomate change managementExtend SharePoint storage to optimize costs and performance

Farm A

File ServerCloud Storage

Web Front-End ServersApplication ServersClustered SQL ServerStorage LayerFarm B

Farm C

20Protecting Your InvestmentMonitor Health and Ensure Global Protection with DocAveMonitor SharePoints health globallyProtect valuable SharePoint assetsMultiple farmsNewsGator Social SitesCustom solutionsWorkflowsContentSecurity structure,Wikis, blogs, MySites MetadataSimplify Restore processBinary File (OS / SharePoint)System ConfigurationsExternalized Data (BLOB)SharePoint ConfigurationsCustomizationsContent Content DB Search Index Web Apps Site Collection Site List/Library Folder Item/Document Version Metadata Central Admin DB Config DB Hive GAC Gallery Site Definition Solutions Cust. Features IIS Metabase IIS Settings Web.Config InetPubSocial Data21The Big PictureOr here enjoying simplified SharePoint management and optimized storageOr here getting tons of business value from social collaboration But you should be HERE! Getting the best of all worlds! If youre just here, youre really missing out22Q&A#newsgator @avepoint_inc

23Learn MoreLearn more about the AvePoint & NewsGator partnership at http://www.avepoint.com/partners/newsgator/

Download NewsGators 15-day Trial of Social Sites 2010 @ www.newsgator.com Download DocAve to try for 30 days @ www.avepoint.com/download

Eric SauveVP, Corporate DevelopmentNewsGator [email protected]

@bkellnerGreg HeadleyEnterprise Account [email protected]

NewsGator/AvePoint Integration

Demo of AvePoint/Newsgator Integration25

SharePoint Adoption Through Social Collaboration

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