Setting up when you first get here… Check in to our contact tracing system as a Staff Member/Volunteer

1. Use your smartphone (iPhone or Android) and scan the BLUE Staff/Volunteer QR code sheet that is posted on the table.

2. Follow the instructions. You will need to enter your name, contact info and answer the health declaration.

Don’t have a smartphone or having problems?... Use the laptop on the table to manually Check in:

1. You may need to power on the laptop (see procedure below to do this).

2. On the Visitance Dashboard page change the Facility drop down to SFX Staff

3. Click on Add Visitor

4. Enter your Name and Contact Info. Then click on Register & Admit

5. Switch the Facility drop down back to * St. Francis Xavier *

Power Up equipment Check-In Laptop

1. Press power button 2. Launch Google Chrome. Visitance Dashboard should be displayed. 3. Ensure the Facility drop down is set to * St. Francis Xavier *

Signage Computer / Monitor

1. Power on Monitor/TV. Remote control should be on table. The monitor should be set to HDMI 1 input.

2. Power on Computer (round button is on back side) 3. Log into computer using SFX account. Use “SFX1” for the password. 4. Launch Google Chrome. It should auto load the Visitance display page with the QR code. 5. Press CTRL + + F to put the page in full screen mode on the monitor.

Parishioner Check-in Routine…

1. Have parishioners use their iPhone or Android phone and scan the Green QR code on the TV monitor or one of the green signs that are posted.

2. They will need to enter their name, contact info, number of people they are with and answer the health declaration.

3. The parishioner’s name should appear on the laptop in the Visitance Dashboard under the Registered Visitors (Awaiting Entry) tab. You can click on the REFRESH button if you don’t see the name appear.

4. Verify the parishioner is okay to admit... • Verify there are no more than 50 parishioners already in the church. The Visitance

Dashboard displays how many parishioners are in the church. Exceeding this limit should be very rare.

• Verify parishioner is wearing a face covering. If not, they can purchase one for $2.00. They are located in the side table door. You can place the $2.00 in the donation box on the table behind you.

• Ask the parishioner the health questions that are printed on the table… • Feeling healthy today? • No fever? • No contact with a confirmed COVID-19 case in the past 14 days?

5. Click on the Admit button next to the parishioner’s name.

Then confirm that you want to admit the parishioner.

What if parishioner doesn’t have a smartphone or is having problems? Use the laptop to manually check them in…

1. Verify the parishioner is okay to admit...

• Verify there are no more than 50 parishioners already in the church. The Visitance Dashboard displays how many parishioners are in the church. Exceeding this limit should be very rare.

• Verify parishioner is wearing a face covering. If not, they can purchase one for $2.00. They are located in the side table door. You can place the $2.00 in the donation box on the table behind you.

• Ask the parishioner the health questions that are printed on the table… • Feeling healthy today? • No fever? • No contact with a confirmed COVID-19 case in the past 14 days?

2. On the Visitance Dashboard click on Add Visitor

3. Enter the parishioner’s name, contact info and number of people in party/group. Then click on Register & Admit.

Parishioner Check-out Routine…

1. Have parishioners use their iPhone or Android phone and scan the one of the RED QR Code signs that are posted near the exit door.

2. They will need to confirm they are leaving with all other members of their group/party.

As a side note, both the Green and Red QR Codes are the same so scanning either one will allow a parishioner to check-in or check-out.

What if parishioner doesn’t have a smartphone, is having problems OR forgot to check-out? Use the laptop to manually check them out…

1. On the Visitance Dashboard click on the Using Facility tab to show all parishioners currently in the

church.

2. Click on Exit button next to the parishioner’s name

3. Click on the Confirm button

Closing procedures…

Ensure all parishioners are checked out.

1. On the Visitance Dashboard click on the Using Facility tab to show all parishioners currently in the church.

2. Click on Exit button next to the parishioner’s name

3. Click on the Confirm button

Do the above for every parishioner that is shown on the list.

Power Off equipment Check-In Laptop

1. Shut down the laptop using the Windows shutdown option.

Signage Computer / Monitor

1. Press and hold power button on back of PC briefly. A shut down option will be displayed. 2. Select Shut Down. 3. Turn off monitor / TV.

Check out of our contact tracing system as a Staff Member/Volunteer

1. Use your smartphone (iPhone or Android) and scan the BLUE Staff/Volunteer QR code sheet that is posted on the table.

2. Follow the prompts to check out.