Session 40

A Hands-On Tour of the Direct Loan

Tools Software

Bob Tschinkel

2

Agenda

• Install

• General Functionality

• Setup

• Cash Management

• Student Account Statement (SAS)

• Rebuild

• Disbursement Measurement Tools Report

• Hands-on Exercises

3

Install

• Install Direct Loan Tools Release 6.0

software from FSAdownload.ed.gov

• Two DLLs for Grad PLUS enhancements

4

General Functionality

• Multi-year Windows-based application designed to provide the following functionality for:

– Cash Management

– Import, print and compare school cash, loans, and disbursements with the COD SAS

– Rebuild an EDExpress database or individual loan and disbursement records

– Print Disbursement Measurement Tools report

5

Setup

• www.cod.ed.gov

6

Setup

7

Setup

8

Setup

• Update options for

SAS on COD web site

– Report Activity

Type

– Disbursement

Detail (DSDF)

– Loan Level (DSLF)

9

Setup• Tools-Setup-System

10

Setup

• Tools-Setup-Security

Users

– Enable 508 grid

functionality?

checkbox

11

Setup

• Multi-cycle year

software

• Choose the year

within you wish to

work

12

SetupNon EDExpress schools will need to refer to the

COD Technical Reference on the FSAdownload

web site for all external record layouts for the

appropriate cycle year. The record layouts are in

Volume IV Section 3.

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Cash Management

• Track Direct Loan cash draw downs received and Direct Loan cash returned

14

Cash Management

• Print Internal Ending

Cash Balance Report

– Print this report

before importing

the SAS

15

Cash Management

16

SAS

• Direct Loan Reconciliation Session #47

• Import the DSLF or DSDF

– Includes only COD accepted data

• Each SAS import overwrites previous SAS

information stored in the DL Tools database

17

SAS• Print import reports

for the YTD Cash, Monthly Cash, YTD Disbursement and Monthly Disbursement Summaries and Import Edit Reports

18

SASSAS Cash Detail

• Displays cash

transactions that

appear at COD from

the SAS file

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SAS

20

SASDSDF

• Displays loan and

disbursement

transactions that

appear at COD from

the SAS file

21

SAS

22

SAS

• Non EDExpress schools need to import

their external Cash and Loan or

Disbursement files to compare

– Reminder: Record layouts on in Volume

IV Section 3

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SASCash Detail Comparison

• Compares SAS to Cash Management or imported external cash files

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SAS

25

SASLoan Detail Comparison-Loan Level

• Compares loan detail

from SAS with loan or

disbursement detail

records imported from

an external system or

disbursement detail

data in EDExpress

26

SAS

27

SASDisbursement Detail Comparison

• Compares

disbursement detail

from SAS file with

disbursement detail

records imported from

an external system or

disbursement detail

data in EDExpress

28

Rebuild

• CODRBFOP

– COD will only send accepted records

– Web disbursements & any Endorser Amounts

included in file

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Rebuild

• Rebuild options on

import:

– Compare Only

– Update All

– Update Selected

records

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Disbursement Measurement Tools Report

• Monitors disbursement process by calculating

averaging actual process time from entry of actual

disbursements, to sending the actual

disbursements in a batch to COD, and to booking

the loan

• Compares average number of days elapsed to your

tolerance settings in DL Tools System Setup

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Help Text: How do I?...

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Help Text: How do I?...

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Technical Slide

We appreciate your feedback and comments.

We can be reached at:

• Phone: 800/330-5947

• TDD/TTY services: 800/511-5806

• Email: CPSSAIG@ed.gov

• Representatives are available Monday through Friday, 7 a.m. to 7 p.m. (CT).