Session 1

•FM_Expenditure Detail by Project

•FM_Project BBA by Expenditure Type

Focus on Reports

To print:

• Right click

• Choose “Print”

• Change option “Print What?” from “slides” to “note pages”

• Click ok

Totals are in bold

Owning Org

“O” in the PTAEO.

Pull Award and optionally Task number up to page item bar.

Totals are in bold

Payroll EncumbrancesPer person, per pay period

Fringe Benefits

Payroll Expense

Mail ServicesInternal Service Provider

A <Computing ID> Cost Transfer

Phone ServicesInternal Service Provider

New website: Reconciliation Links

http://www.virginia.edu/finance/reconlinks.html

E < Computing ID> Oracle Manual Encumbrance

When the employee / vendor column shows an vendor name the comitment is either a PO or Req. number.

Parking and TransportationInternal Service Provider

R < Computing ID>Reversed cost transfer or Encumbrance depending on column amount is shown.

American Express

Comments entered in the description field of the P_Card Transaction Distribution form, will also appear on the expenditure detail report.

By default , comment contains the Card Holder

Name, Transaction Date, and Merchant Name.

Payment Voucher & Invoice Number (no

Purchase Order)

UVA Manual Encumbrance Sub-System

Dining Services

Payment Voucher & Invoice Number

with a PO.

The Current Month Actual and the Commitments Grand Totals should match Current Month and Commitment Grand Totals on FM_Project BBA by Expenditure Type Report.

Pull Award and optionally Task number up to page item bar.

Budget Balance Available (BBA) after commitments.

Budget Balance Available (BBA) before commitments.

Totals:

Totals:

Totals:

Current Month and Commitments grand totals should always match the grand total on the FM_Expenditure Detail by Project report for the same month.