SEPTEMBER 26, 2012

SESSION 1 OF AAPLS MEDFORD

APPLICANTS & ADMINISTRATORS PREAWARD LUNCHEON SERIES

Medford AAPLS Session 1

Finding Funding and Getting Started

Goals for this Session

1. Introduce the grant application preparation submission process at Tufts.

Introduce School-based Administrators, Office of Research Administration, Office of Proposal Development, and Corporate and Foundation Relations.

Provide a walk through of the proposal submission process at Tufts

2. Funding Opportunity Databases Introduce you to funding opportunity databases and their features. Provide guides to their use.

3. Limited submission process Introduce the limited submission process at Tufts, and best practices if you

find an interesting RFA that is a limited submission.

CFR - ORA - OPD

CFR ORA OPD

Mission for working with faculty/staff

Identifying potential funding sources for their programs and research

Responsible for pre-award and non-fiscal post-award administration of grants and contracts

Collaborates with Tufts faculty on the development of grant proposals, focusing primarily on multi-investigator proposals and new investigators

When to contact

• When interested in finding a foundation or corporation to fund research

• When interested in a specific foundation

Whenever you are planning to apply for federal, nonfederal, corporate, or foundation grants or contracts, as soon as possible

When interested in applying for a large federal or non-federal grant opportunity.

How we work together

• Collaborates with ORA on non-federal proposal submissions

• Assists with proposal development

• Works with OPD on proposal development as needed/requested

• Collaborates with CFR & OPD

• Alerts CFR to foundation proposals

• Alerts CFR & OPD to limited submissions

• Asks faculty to alert ORA of proposal submission

• Alerts and works with CFR on large proposals

How ORA and CFR Work Together to Support Faculty Research

Faculty

RFPs

Research

Cultivation

CFR works with faculty to identify funding opportunities, find and cultivate prospects and write pre-proposals

CFR handles fundraising activities, works with ORA and the BFO, writes and submits approved proposals for gifts, grants and in-kind donations

CFR writes acknowledgments and collaborates with ORA to assist faculty with grant reporting, no-cost extensions and post-award issues; acts as steward of Tufts’ corporate and foundation relationships

Knowledge

ORACFR

ORA identifies new funding initiatives and announces programs/limited submissions to faculty, reviews the specs for any limitations or special requirements

Office of Research Administration (ORA) Corporate & Foundation Relations (CFR)

CFR ORA

CFR is Responsible for Managing Corporate and Foundation Relationships across Tufts

ORA is Responsible for Institutional Review and Approval of all Sponsored Research Proposals & Award Administration Across Tufts

Pre-ProposalsPre-Proposals ProposalsProposals Stewardship / Award Stewardship / Award Negotiation and AdministrationNegotiation and Administration IdeasIdeas

CFR ORA

ORA reviews budgets, program announcement specs, and proposal documents for compliance, final sign off on Internal Coordination Forms and authorizes submission

Review, negotiate and accept awards.Assist with non-fiscal post-award administration, amendments, re-budgeting, extensions, closeouts and transfers, to ensure that Tufts’ legal obligations are met

Rules of Engagement

FacultyStaffPost Doctoral ScholarsGraduate StudentsUndergraduate Students

Work with your representative to complete the internal/external proposal requirements.

Representative will complete the Tufts internal process on your behalf.

Complete final review and loop back with PI and/or representative to make final edits and ensure grant proposal compliance.

Provides final approval of documents for submission to sponsor.

Corporate and Foundation Relations

Office of Proposal Development

Reference Department/School representative contact information.

School or Department Level Support

Schools/Departments

TYPES OF SUPPORT A&SEngineerin

g

Funding opportunity searches Understanding sponsor requirements Administrative pages of your proposal Budget preparation Subcontractor/Collaborator Requirements Navigating the Tufts internal process

Note: Other schools should contact their Administrative Manager/Director for guidance.

Corporate and Foundation Relations

Stage 1 – Pre-Proposal

Stage 2 – Proposal

Stage 3 – Stewardship

Introduction to Databases

• Funding opportunity databases are an efficient way of finding federal and non-federal funding for research.

• ResearchProfessional and Community of Science are among the databases subscribed to by Tufts.

• Use them to receive weekly digest emails of opportunities tailored to your research interests.

Why Use Funding Opportunity Databases?

• Searching for funding through a database gives a wider view of available opportunities.

• They allow you to stay informed about the maximum number of opportunities with a small amount of initial effort.

• Search can be tuned to your specific interests and research activities.

Available Databases

Grants.govAll U.S. government federal funding opportunities are posted on Grants.gov. Those seeking federal funding should look here first.

Community of Science (COS)The Community of Science (COS) database allows researchers to search more than 25,000 records representing nearly 400,000 opportunities, worth over $33 billion.

ResearchProfessionalThis database includes every funding opportunity from the NIH, NSF and another 60+ federal agencies in the U.S., as well as private funding sources.

How to Sign Up

• Easy to register and sign in.

• Once registered, searches can be saved using multiple keyword combinations.

• These searches can be re-accessed at any point.

• Any saved search can also be saved as a funding alert email.

Searching for Funding

• Searching for funding using a database involves looking for opportunities that match your research interests.

• You can search based on the topic of your research, as well as criteria such as budget, activities allowed, and residency requirements.

Email Alerts

• Email alerts come in an easy to read weekly digest, based on your keywords.

• Digest shows a snapshot of possible opportunities, with links to more information.

Notes About Databases

• You must be logged into a Tufts-networked computer to use any subscription-based database without a username. With a username, you may use the databases from anywhere.

• Subscriptions to multiple databases will cause some overlap, so remain subscribed to email alerts for those which you find have the best results for your work.

Example Search – Community of Science

What is a Limited Submission?

A Limited Submission is a funding opportunity for which the sponsoring agency has limited the number of proposals an institution may submit.

Limited submissions create a need for internal guidelines to prevent any potential disqualifications.

ORA facilitates the limited submission process to ensure such submission restrictions are met.

http://viceprovost.tufts.edu/researchadmin/find-funding/process-for-limited-submissions-competitions/

Internal Process

Questions?