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TECHNICAL HIGHLIGHTS

September 16 th,2015

Oglethorpe D

Constitution

one set of uniform business procedures, policies and practices

one technical platform / software solution

one support team and service center

one approach to solution delivery

one source of data

one governing structure

one set of vendors to provide complimentary service offerings

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Agenda

Feature Highlight

oneusg Architecture

Recent Technology Decisions

Technology Roadmap Proposals

Enterprise Strategic Needs

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oneusg Technology

FEATUREHIGHLIGHTS

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Technology (R)evolution

Workforce of the Future

Current Students are Digital Natives

Most Utilize Multiple Connected Devices

Blend Personal and Corporate Use

Eight hour Work Days - A thing of the past?

Individuals are Always Connected

Question: Is the University System of Georgia equipped to Support the Technology Requirements of

the Workforce of the Future?

Technology (R)Evolution

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Current

Platform

Oracle Vision Statement

Create Applications that will…

Inform decisions with visual, contextual feedback

Meet users where they work

• Desktop, Tablet, Phone

Guide users through complex processes

Provide unprecedented scalability and performance

Assist you to manage and respond to change

Leverage technology innovations

• including CLOUD

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Oracle Vision Statement

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FLUID

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Need More Information?

Employee Self Service & Manager Self Service

Thursday 9/17

8:30AM

Oglethorpe D

Joe Brittain

Description

FLUID Interface

Workflow Approvals

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Query Drill

Enhanced Functionality in Query that Allows…

Drill to Page

Drill to Attachment

Drill to External WebSite

Drill to Another Query

Drill to Image

Demonstration – Drill to Job Page

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HCMPLAY: Favorite – Summit – Query Manager

Folder: SUMMIT

Query Name: QUERY_NO_DRILL

Pivot Grids

Dashboard Reporting Tool “Excel like” Pivot Tables

Supports• Data to Grid

• Filtering

• Charting

• Drilldown

Most often Based Off Queries

Wizard Driven

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HCMPLAY: Favorite – Summit – Pivot Grid Wizard

NAME: SUMMIT_PIVOT_GRID

PUMS

New “Update Manager” Tool Creates One Package for All Updates Helps Find Specific Fixes Automatically Handles Dependencies Flexible, Streamlined Patching Process PUM’s Delivered on Full Database Image (Virtual Machine) Eliminates Bundles and Patches and Need to Patch Demo

Environment Updates include..

• Bug Fixes, Patches, Enhancements, New Features and Legislative and Regulatory Updates

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What does this mean?

You don’t have to wait for a new application release to get

new functionality

Form Builder

Forms and Approval Builder Design Online Forms Specify Approval Process Integrate with Existing HR

Functionality

Composition Form Instruction Attachments

Field Types Numeric Text Date Time Yes/No Prompt

• Select from Existing PeopleSoft Values

Code• Develop a Predefine Listing of

Values

Section• Assists in Organizing Values

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HCMPLAY: Favorite – Summit – Design a From

HCMPLAY: Favorite – Summit – Position Form

Search Engine

Pre-Defined Application Search Definitions

GOOGLE like experience

Keyword Search

Some useful things to know

Consider Only Current Effective Dated Rows

Require Batch Process to Index Data

Searches are Only Based on Indexed Fields

Rely on Last Update Timestamp for Incremental Build

Allow Non-Case Sensative Text Search

Accept Only an “*” as a WildCard

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Search Engine

Search Definitions Absence

• Request• Balance

Payroll for North America• Additional Pay• Garnishments

Applicants (Future) Career Plan (Future) Performance Management (Future) Job Data Job Postings (Future) Person

• Company Directory

Time

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HCMPLAY: Global Search – Job Posting: Accountant

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ARCHITECTURE

Development Architecture – Pilot (Phase 0)

•Approved Application Configuration

•Starting Point for All Environment BuildsHCMGOLD

•Ongoing Deployment and DevelopmentHCMDEV (1)

•Ongoing Development ConversionHCMCONV•System Testing Environment

•Refreshed from Production As NeededHCMTST (2)•Training Environment

•Refreshed from Production As RequestedHCMTRN

•PeopleSoft Delivered Demo EnvironmentHCMDEMO

•Prototype / Conference Room Pilot EnvironmentHCMPLAY

Development Architecture – Pilot (Phase 0)

Production Architecture – Pilot (Phase 0)

• Pre-Production

• Performance Testing and Quality AssuranceHCMPRE (3)

• Production Clone

• Refreshed Every Other Night

• Troubleshooting EnvironmentHPRC1

• Production Clone

• Refreshed Every Other Night

• Troubleshooting EnvironmentHPRC2

• oneusg Production EnvironmentHCMPROD (4)

Production Architecture – Pilot (Phase 0)

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Pilot Phase

KEY DECISIONS

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Recent Decisions – Pilot (Phase 0)

Security Integration with Active Directory User Profiles, Roles and Permissions will be centrally maintained by

Shared Services Users will sign on with their email address PeopleSoft Network ID will be 8 character email w/ @institution

• i.e. dsmith24@GGC – David Smith

Query and Reporting Users will run Queries against Production Database

• i.e. No Reporting Instance

History will not be converted into transaction tables, but will be available through other mechanisms• ADP EV5 still available for data inquiries

Users will create only Private Queries in Production• Users have the ability to copy Queries to Other Users• Public Queries deployed through Change Control

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TECHNOLOGYROADMAP PROPOSALS

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Proposal – ADP Replacement (Phase 1 & 2)

Security oneusg will integrated with local Active Directory or

LDAP• No Federated Solution

Roles and Permissions – Centrally Maintained

User Profiles – Decentralized

Reporting Reporting Database for Query Requests

Integration Deployment of Services for Common Integration

Points

Proposal – Retiree Centralization

Employee Access Available Outside of USG Network Encryption of Data at Rest

2 Factor Authentication

Deployment of External Portal• Access limited to benefits and employee self service

Penetration Testing

All Employees placed in one company (980) but segregated by institution (using department)

Target Open Enrollment - 2016

Proposal – Analytics / Historical Reporting

Deploy OBIEE HR Analytics Suite

PeopleSoft Adapter with Pre-Defined Integration

Phase 1 - Applications

Operations

• Headcount, Attrition, Diversity, Headcount Movement

Compensation

• Payroll Costs & Overtime Spend

Leave and Absence

• Plan and Unexpected Absences

• Trends and Exceptions

Proposal – Analytics / Historical Reporting

Phase 2 - Historical Reporting (ADP) EV5 eTime BOSS

Future Phases (?) Historical Reporting

• Georgia Regents• Georgia Tech• University of Georgia

HR Performance Analytics• Correlate Financial Measures with Workforce Metrics

Recruiting Analytics• Measures of Effectiveness of Recruiting Lifecycle

– Quality of Hire, Candidate Sourcing, Recruitment Pipeline, Vacancy Monitoring

Learning Management Analytics• Learning Program Enrollment and Completion

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STRATEGY

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Next Steps

Known Enterprise Strategy Needs

Identity Management

Document Management

Historical Reporting

Enterprise Data

Need More Information?

Question(s)

http://www.usg.edu/oneusg/faq

oneusg@usg.edu

Website

www.usg.edu/oneusg

Presenter’s Email

craig.golden@usg.edu

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