September 16, 2015 Study Session for the Joint Powers Authority Governing Oyster Point Marina

7/23/2019 September 16, 2015 Study Session for the Joint Powers Authority Governing Oyster Point Marina

1/109

SPECIAL MEETING

S

CITYCOUNCIL

OF

THE

CITY OF

SOUTH SAN FRANCISCO

P .

O .

Box 711 ( Cty Hall,

400 Grand

Avenue)

South San

Francisco,

California 940183

Meeting

to be

held

at:

CITY

HALL

CONFERENCE ROOM

400

GRAND

AVENUE

SOUTH SAN FRANCISCO, CA

WEDNESDAY, SEPTEMBER

16,

2015

6: 30 P . M.

NOTICE IS HEREBYGIVEN, pursuant to S e c tio n 5 4 95 6 ofthe Govenunent Code of the State of

California,

the

City Council of

the

City

of South

S a n

Francisco

will hold a Special Meeting o n

Wednesday,

the

16'

b

da y

ofSeptember,

2015,

at 6: 30 P .

M., in

the

Municipal

Services

Building,

Council

Chambers, 3 3 Arroyo Drive, South S an Francisco, California.

Purpose of the

meet ing :

1 .

Call

to

Order.

2.

Roll Call.

3.

Public

Comments

comments

are

l imited

to

ite m s on the

Special

Meet ing

Agenda.

4.

Agenda Review.

5.

Study Session: Provide direction on the

establishment of

a n Underground Utility

Dstrict,

Notice

a Pub l ic Hearing to consider Establishm ent

of

an Underground

Utility District along Spruce Avenue

from Railroad

Avenue to P a rk Way,

notify

affected property

owners

and utilit ies,

an d

direct

staff to

develop

a list of future

Underground

Utility

Districts (

CIP

proectno

st1204). (

Sam

Bautista,

Principal

Engineer and Swinerton

Management

Consulting).

6.

Study Session: Oyster Point Harbor Marina and P a r k .

7.

Adjournment.

Ad

CityC .

eirk/


2/109

s

Staff

ReDort

DATE:

September

16, 2015

TO:

Mayor,

Vice

Mayor

and

Councilmembers

FROM:

Brian

M cM inn, Di rec tor of

Publ ic Works/

City Engineer

SUBJECT: PROVIDE

DIRECTION

ON

THE

ESTABLISHMENT

OF

AN

UNDERGROUND

UTILITYDISTRICT, NOTICE

A PUBLIC

HEARING

TO

CONSIDER

ESTABLISHMENT OF

AN UNDERGROUND

UTILITY

DISTRICT

ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO

PARK

WAY,

NOTIFY

AFFECTED

PROPERTY

OWNERS

AND

UTILITIES,

AND

DIRECT

STAFF TO DEVELOP A LIST

OF FUTURE

UNDERGROUND

UTILITY

DISTRICTS (CIP

PROJECT NO.

stl204)

RECOMMENDATION

It

is

recommended

that

the

City

Council give staff

direction concerning

the establishment of

an underground utility

district

along Spruce Avenue between

Railroad

Avenue and Park

Way, direct

staff to

notice a public hearing

to

consider the establishment

of

an underground

utility district, mail notices

to af fected

property

o wner s and

utilities, and develop a list of

future

underground utility districts for

the Cty Council'

s approval and

prioritization.

SUMMARY

Staf f proposes forming an underground

utility

district p urs ua n t to California Publ ic Utilities

Commission ("

CPUC") Rule

20A.

The

proposed

Underground

Utility

District

Rule

20A

Project("

P

roj

ect")

calls fo r undergrounding overhead

utility wires

on Spruce Avenues to enhance

the

surrounding neighborhood.

Under Rule 20A,

P G &

E

utilities

will, at its own

expense,

replace

existing overhead electric facili ties with underground electric

facilities

when the governing body

ofa city or

county

determines,

after consultation with the utility

a n d

after holding public hearings,

that

such

undergrounding is in

the

public interest and subsequently adopts an ordinance

establishing an underground utility

district.

Under the similar Rule 32, overhead communicat ions

utilities

within

the

district

will also place their

utilities

underground at their own expense. This

report provides a s u m m a r y of the overall

process

to

establish

an underground utility district in the

downtown

section

of

Spruce

Avenue.

Even

if

the City establishes a n

underground utility district

fo r

the proposed a r e a , the

City wll

still have sufficient

work

credit

funding

from P G& E to

complete addit ional

undergrounding

work . Consequently,

this

report also describes

a

process fo r

the City

Council to develop a priority

list

of future undergrounding projects.

BACKGROUND/

DISCUSSION

Moving existing overhead electric and communications utilities underground el iminates the

potentia

hazard

o

downed

utility

lines

caused

by

eathquakes,

weaherand

vehce

colisons,

It


3/109

Staff

Report

Subject:

PROVIDE

DIRECTION ON

THE

ESTABLISHMENT

OF AN

UNDERGROUND UTILITY

DISTRICT,

NOTICEA PUBLIC

HEARING

TO

CONSIDER

ESTABLISHMENT

OF

AN UNDERGROUND UTILITY

DISTRICT ALONG

SPRUCE AVENUE

FROM

RAILROAD AVENUE

TO

PARK WAY,

NOTIFY AFFECTED

PROPERTY

OWNERS AND

UTILITIES, AND DIRECT STAFF TO DEVELOP

A

LIST

O F

FUTURE

UNDERGROUND

UTILITY

DISTRICTS (

CIP PROJECT

NO. stl

204)

Page 2 of

8

improves

customer service

b y

reducing

the

frequency of

power an d communicat ion outages

from

damaged

lines.

Itasoimproves

Americans

wth

Disabilities

Act(" ADA")

access by el im inating

physical

and visual

obstructions

caused by

utility poles.

Finally, it

improves

the appearance ofthe

pubic

stree.

In undergrounding projects,

the

overhead electric power and communication lines are reinstalled

into underground trenches

constructed

in the public street right-of-way.

Pole-

m ounted equipment,

such as swtches a nd transformers are moved to utility cabinets placed

on sidewalk

pads,

installed

in

a

manner that retains

AD A

a c c e s s .

Alternately,

this equipment may

be

moved

to

underground

vaults ifthere is sufficient space free ofutility conflicts, but the cost

for installat ion

ofunderground

vauts

is

no

rembursabe

by

the

Rule

20A

program

New

service laterals

are installed

underground in

trenches

from

the

m a in lin es into each property and connected at new service

panes

typically

mountedon

the outsde

o

buildings.

New street lights are

installed

to replace

l ights mounted

on

utility poles. The utility' s overhead lines, equipment, and poles are then

removed and

the sidewalk

is repaired and/ or replaced,

Underground District Selection:.

Staf f

thoroughly

evaluated three

different locations

for utility underground pro jects be fore

selecting

the Spruce

Avenue

corridor

a s

the

most

appropriate

location

fo r

the

City'

s

first

project

Although

not in

the downtown area, Chestnut Avenue

is

also

a

viable candidate,

but

staff

concluded it is m o r e

desirable

for the Cty and public to f oc u s on a

single

location at this time. T he

other

tw o project locat ions

that

were evaluated were city

parks

a nd the downtown lanes.

Staff

me

wththe

PG&

E Rule 20A

Program Management

Liaison to conduct

field

reviews and

discuss

the suitability ofthe various project options. Staff a l s o reviewed

City

planning

documents,

including

the Capital Improvement

Program ( CIP),

the

Downtown

Station

Area Specific

Plan

DSASP), the Pedestrian

Master

Pan, and the ADA Transition Pan for guidance on site selection.

With the exception of the CIP, none

of

t h e s e plans provide guidance for

selecting

utility

undergrounddistrict locations.

T he CIP Project explicitly designates

Spruce

and Chestnut

Avenues

to

be

future

utility

underground

distr icts; however,

it

does

not describe the

boundaries

of

these districts or

how

they were

selected, The

DSASP

has

a general

goal of

improving pedestrian

access along the downtown

lanes,

but does not relate th is to utility undergrounding. None

of

the

reviewed documents addressed utility undergrounding in the parks.

T o

q u a lif y for

Rule 2 0 A

funding,

the

City Council

must

determine that the proposed

Project

is

in

the genera

pubic

interest for one

or

moreofthe

followng

reasons (

1 )

undergrounding

will

el iminate an unusual ly

heavy concentration of

overhead

electric

facilities; (

2) the street

or r ight-

of-

way is extensively used

b y

the general public

and

carries a heavy

volume

of

pedestrian or

vehicular

traffic;(3 ) the street or

right-

of-way

adjoins

or passes through a

civic

area orpublic recreation

area

or

an

aeao

unusuascenc

interest

to

thegenera

pubic;

and

or(4) the

stree

or

right-

o

way

is

an


4/109

StaffReport

Subject:

PROVIDE

DIRECTION

ON

THE

ESTABLISHMENT

OF

AN

UNDERGROUND UTILITY DISTRICT,

NOTICE

APUBLIC

HEARING

TO

CONSIDER ESTABLISHMENT

OF AN

UNDERGROUND UTILITY

DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE

TO

PARK

WAY, NOTIFY

AFFECTED PROPERTY

OWNERS AND

UTILITIES,

AND DIRECT STAFF TO DEVELOP

A

LIST OF FUTURE

UNDERGROUND

UTILITY DISTRICTS (CIP PROJECT NO. stl204)

Page

3

of

8

arterial

or major collector

street. In

addit ion, the

Cty

Council

m u s t acknowledge

that

wheelchair

access

is

in the public interest and was considered a s a basis fo r defining the boundaries of the

Project area.

When considering

the

Rule 2 0 A

eligibility

criteria,

it becomes clear that the public parks an d the

downtown

lanes

would

be less

appropriate

sites fo r

Rule 2 0A undergrounding projects

than

the

Spruce:Avenue corridor.

First , none of the public parks appear to

satisfy

an y of the Rule 2 0 A

criteria,

with

the possible exception ofthe first, elimination ofa n unusually heavy concentration of

overhead

facilities.

As

the

parks

are

not classified

a s

s t r e e t s

or

public

rights-

of-

way,

the

other

three

criteria

canno

be

me.

Other

technical

constructability issues for

parks

include obtaining

easements through surrounding private properties to bring th e utilities to

street

connections. Aso,

it would

b e

difficult for the Cty Council to acknowledge that wheelchair access was considered

a s

a basis

fo r

defining

the boundaries

of

a project in a park a r e a , a s it is not likely that utility poles in

parks are

restricting

wheelchair access.

Second, the

downtown lanes

appear to

satisfy

the first

and

third Rule

2 0A

criteria,

a s

they have a n

unusually heavy concentrat ion ofoverhead

electric

facilities

and

they pass through a

civic area.

However; in their current

condition,

it would be difficult for the Cty

Council

to acknowledge that

wheelchair access wa s considered

as

a

basis

for defining the boundar ies

of a

project in the

downtown

lanes. T he

narrow

wdth

of the

downtown

lanes

does

not

allowfor

sidewalks,

which

means

that

pedestrians-must

walk

or

use

wheelchairs

in

the

travel

lane. There

are also technical

chal lenges

wth undergrounding within th e lanes due to their narrowwdth and potential conflicts

wth existing underground utilities used fo r water supply, sewers, an d

storm

drainage.

The portion

of Spruce

Avenue ad jo in ing

the

downtown area satisfies all of

the

criteria fo r

obtaining undergrounding funding through

the Rule

20A program. Namely, utility undergrounding

in the

Spruce

Avenue corridor

wll

eliminate a n

unusually

heavy concentration

of overhead

facilities. Spruce

Avenue

i s a minor

arterial

street used extensively by the general public to carry

a

heavy volume of both pedestrian

an d

vehicle traffic, and Spruce Avenue adjoins the downtown

cvc

aea

Establishing

the

district on this

street

would also allow

the

City Council to

acknowledg e that

wheelchair access wa s

considered

as

a

basis for defining the boundaries of the

Project because removing the utility

poles

and

their

supporting guy wires currently

placed

in the

sidewalk

will r ed u ce th e number

of sidewalk

obstructions along the Spruce Avenue corridors.

In l ight of the above ana lysis, staff recomm ends that the City

Council initiate

the process to

establish

a

new underground

utility

district consisting

of

the properties adjoining

Spruce

Avenue

from the

north

side of Railroad Avenue

to the

south

side

of

Park W a y (

s e e attached Proposed

Spruce Avenue

Underground

Utility

District

Map).

The extent of this proposed district is 2 , 600

feet

an d

includes

1 5

commerc ia l properties( includ ing two schools

an d

tw o churches)

and 3 0

single

fami ly residences.

The proposed

district currently h a s approximately

2 6

utility poles

that

wll

be

repaced

by

approximately

14

streelightpoesandfive

to 10-

utility

cabnes(

actua

numbers

wll


5/109

StaffRepoit

Subject: PROVIDE

DIRECTION

ON

THE

ESTABLISHMENT OF

AN

UNDERGROUND UTILITY

DISTRICT,

NOTICEAPUBLICHEARING

TO

CONSIDER

ESTABLISHMENT

OF AN

UNDERGROUND

UTILITY

DISTRICT ALONG SPRUCE AVENUE FROM RAILROAD AVENUE TO

PARK WAY,

NOTIFY

AFFECTED

PROPERTY

OWNERS

AND

UTILITIES,

AND DIRECT STAFF TO DEVELOP

A

LIST OF FUTURE

UNDERGROUND UTILITY

DISTRICTS (

CIP PROJECT

NO.

stl204)

Page 4 of 8

be

determined

in the design

phase).

Available Rule

20A

Work

Credits

and

Cost

Estimate:

PG&

E allocates approximately$ 200,000

ofwork credits

to the

City each

year and currently has

accum ulated $

6 ,

173, 446 of

work credits.

The allocation is m a de in May each year

based

on the

n u m b e r of electric meters in the

community.

These

work

credits

ar e not a grant and do not

represent

funds

deposited

with the

Cty. P G& E

uses

the term " work credits" rather

than" funds"

because

it

does

no

actually

oban

the

funds

until

the

Cty

estabishes

a quaified

district.

PG&

E

borrows

funds to

complete its

project work and pays the

loan

with proceeds from

the

ratepayers

throughout

P G&

E'

s

entire

service

area, which is why

the projects

should

be

of

general

public

benefit.

The City

has the option

of

borrowing

another

five years

of future c re dits to ra ise

the

available

balance to $

7 ,

192,

1 2 6 ,

although this

will not

be needed

for the

proposed Project, The

City has sufficient

credits

to fund

to

the proposed Spruce Avenue Underground Utility District

and

one

or two similar

additional

projects.

The

overhead communication

utilities

follow a similar CPUC Rule 32 rather than Rule 20A

for

undergrounding

projects.

U n de r R u le

32,

they do

not

allocate work credits to the City, but fund

their share

of the

utility conversions through their own programs. They ar e required t o c oop er a te

with

and

follow

P G &

E'

s

lead

in

complet ing

qualified

undergrounding

projects.

The

qualification

criteriaaethe

same

as listed above

for

Rule20A. In

addtion

the

Cty

has

budgeted$

170,000

in

the

fiscal

year

2015/ 16 CIP

Rule 20A project stl

204 for

project

management and

construction

inspection expenses.

As descr ibed

below, the

Cty

will need to b u dg e t

for

replacem ent streetlights

in a

future CIP

budget

cycle,

prior

to

the

start of

the

undergrounding construction

on S pru ce

Avenue.

T he

preliminary cost estimate for the Sp ruc e

Avenue Underground Utility

Dstrict is$ 2.

7

million,

excluding

costsfor new

streelights.

A

conservative estimate,

appropriate for this

preliminary

planning

phaseassumes

costs

for

undergrounding

theman

distribution

lines

at$

1 , 000

per

linear

foot.

Staff

recom m en d s

also using a portion of the

P G &

E

work

credits for installation of new

service

pane ls and underground service laterals fo r

customers, a s this is allowed by Rule 20A.

Panel

conversonsaeestimaedat $ 2, 000 per

resdentia

lot

and$

5,

000

per commercial

lot.

Service

laterals

aeestimaedat $

1 ,

500 per

lot.

There are currently

1 4

streetlights along this

corridor, I

I ofwhich are mounted

on the

utility

poles

that would

be

removed

Consequently, these

will

need to be replaced at the City s cost

a s

Rule

2 0A does not

cover

the City' s facilities. Assuming the City replaces all 1 4

streetlights(

including

the

foundations,

poes,conduts, and

wiring)

aan estimaed

ocost $

1 3, 000

per

light,

the

total

estimaed

cost

of

streelight

repacemen is

currently $

182,

000.

A

photometric

analysis,

which

should

be included in the design to confirm the replacement lighting wll meet current standards,

may

result

in

different light

spacing

and

quantities. Thisestimaed

cost

does

no include

escaaion


6/109

StaffReport

Subject:

PROVIDE

DIRECTION

ON THE

ESTABLISHMENT

OF

AN

UNDERGROUND

UTILITY

DISTRICT, NOTICE

A PUBLIC

HEARING

TO

CONSIDER

ESTABLISHMENT OF AN

UNDERGROUND

UTILITY

DISTRICT

ALONG SPRUCE AVENUE

FROM

RAILROAD

AVENUE

TO

PARK

WAY,

NOTIFY

AFFECTED

PROPERTY

OWNERS AND

UTILITIES, AND DIRECT STAFF TO DEVELOP A LIST OF FUTURE

UNDERGROUND UTILITY

DISTRICTS (

CIP PROJECT

NO,

st1204)

Page

5

of 8

to the

year

of

installation.

Establishing

the District and

Completing

the Project:

W h e n

the Cty establishes

an underground utility district, it

is

setting the boundaries of an area

where

existing

overhead utilities roust beremoved and no newoverhead

utilities

maybe installed.

If

he

Cty

estabishes

the

district in

accordance

wth

CPUC

Electric Rule 20A,

PG&

E

and the

other overhead communications utilities are

responsible

for

most

of the project costs.

The

Rule

2 0A

an d

the South

San

Francisco

Municipal

Code

requirements

for

utility

district

establishment

ae

1 .

The

Cty

consutswth

PG&],,-

and

the

other affected utilities,

Staff

represenaives

have

me

wth

he

assgned

PG&

E liaison several times and

have

walked the proposed

Spruce

A ve nu e U n d erg r ou nd

Utility

Dstrict

to evaluate its

suitability

an d to e st im a te

costs.

Staff

will

m e e t wth

the communication utilities before

the public

hearing to

discuss the form ation of

the proposed utility

district.

2.

The C ity C ou n cil holds

a

public hearing to assess the

public benefit

ofestablishing a

utility

underground

district.

SSFMC

1 3 . 16. 020authorizes the Cty

Council

to

h old p ub lic

h ea rin g s to a sc erta in

whether public

necessity,

health,

safety,

or

welfare requires

removal

ofoverhead utilities

and

the

underground

installation o

those

facilities.

Section

13. 16.

020

further

requires

that

the City

notify all

affected property

owners

and

utilities

b y m a il a t

least thirty(

30 )

days prior

to the public hear ing .

Attached

to

this

report is

a suggested notice for a .

public

hearing

to

b e

held on

October 2 8, 2 0 1 5 that includes

a

description

of

the

proposed Spruce

Avenue

Underground Utility Dstrict an d description of the

undergrounding

process,

3.

The

City Counci l

determines

that undergrounding

is

in the general public interestfor

one

or m ore of the followng

reasons.

L

Such undergrounding will avoid or

eliminate

an

unusually

heavy

concentration

ofoverhead electric,fticilities'-

2.

The

street or road or right-of-way

is

extensively

used

by

the genera l

public

and

carries a heavy volume of

pedestrian

or vehicular trqffic;

3.

The street or road or right-of-wq y adjoins or passes through a civic area or

public recreation

area

or an area ofunusual scenic interest to the general

pubic;

and


7/109

Staff Report

Subject:

PROVIDE

DIRECTION

ON

THE

ESTABLISHMENT

OF

AN

UNDERGROUND

UTILITY

DISTRICT, NOTICE

A

PUBLIC HEARINGTO


OF


DISTRICT ALONG

SPRUCE

AVENUE

FROM

RAILROAD AVENUE TO

PARK

WAY,

NOTIFY

AFFECTED

PROPERTY

OWNERS

AND

UTILITIES, AND DIRECT STAFF TO

DEVELOP

A LIST OF

FUTURE

UNDERGROUND

UTILITY

DISTRICTS (CIP PROJECT NO. st

1204)

Page 6 of 8

4.

The

street

or road or

right-

of-wa y is an arterial street or

major

collector.

As described above, Spruce Avenue f rom Railroad Avenue to Park W ay satisfies all four

criteria.

This

section

ofSpruce Avenue

has

an

unusually

heavy concentration ofoverhead

electric

facilities,

it

is extensively

used by the general

public and

carries a heavy volume

of vehicular traffic, it adjoins

the

downtown civic area, and it is an arterial street.

4.

The Cty

Council

acknowedges that

wheelchair

access is in the public interest

and

ha s

been

considered

as a

basis

for

defining

the

boundaries

ofthe

proposed

Spruce

Avenue

Underground Utility District,

As

replacing

the utility

poles

with

a

smaller number

of

carefully

placed

s t r e e t lights utility

cabinets

and repairing the sidewalks wll improve wheelchair access, the City Council wll

be able to make this

acknowledgement.

S .

The Cite Council a dopts a n ordinance

creating

an underground

utility

district

and

ordering the removal of the overhead utilities and the installation of such

utilities

underground

In

accordance

with

S S F M C

1 3 .

1 6 .

030

a n d

Rule

20A,

if,

after

t h e

public

hearing, the

City

Counci l

f inds that

establishing

the underground utility district is in the general public

interest,

the City

Council wll

then a dopt a n ordinance establishing the

district

boundaries.

This ordinance

must

require

removal of

all

overhead electric a nd

communications

facilities, retrofit all

properties

to receive underground services within

the district, authorize P G& E to discontinue

overhead

service and fix

a

time wthin which

such

work

mus

be done.

Rule

20A(

3) alows

the

City

Council

to

direct

PG& E

to use

Cty cred its to pay

fo r

up to

100

feet ofproperty underground

electric

service laterals

and

up

to$

1 5 0 0 per

service

entrance for

electric panel. conversions

per affected property

within the district. Staf f

recomin

ends this use ofcredits rather than requiring

individual

property owners to bear this cost.

When

the

Cty

noifies

PG&

E

o

the

creaion

o

ts

new

district, PG&

Ewill put

the

project into a

queue consisting of all other

qualified

projects

throughout

its service area. It takes about a year

for projects to rise

to

the

top of the queue, a t which time

the

utility companies

begin

designing

their facilities. While the project is in the queue, the Cty an d the utilities wll designate

a Lead

Agent

for

the

proect. The

Lead

Agent

may

be

the

City,

PG&

E, or one

of

the

communications

utilities.

T he Lead

A g e n t

coordinates the group

effort,

m e r g es th e composite drawings from

each

utility substructure

des ign

into a s ing l e p lan ( known as the joint

trench

composite), and

documents

thecostshaefor each

utility

toresdeits

facilities in

the

joint

trench(

known

as"

Form

B").

Staff

recommends that the City serve

as

the Lead Agent

for

th e S p ru ce Avenue project a s this

will

reduce

the

duration

of

theproect

by

abouta

year,

as

detailed

below.

The

utilities

wll

remburse


8/109

Staff Report

Subject: PROVIDE DIRECTION

ON THE

ESTABLISHMENT

OF

AN

UNDERGROUND UTILITY DISTRICT, NOTICE

A

PUBLIC HEARING

TO


OF


DISTRICT ALONG SPRUCE

AVENUE FROM RAILROAD AVENUE

TO

PARK WAY,

NOTIFY

AFFECTED

PROPERTY

OWNERS

AND

UTILITIES, AND

DIRECT

STAFF TO DEVELOP A

LIST

OF FUTURE

UNDERGROUND

UTILITY

DISTRICTS (CIP PROJECT NO. stl204)

Page

7

of

8

the City for

its

costs to

complete the technical

documents

including the joint

trench composite

a n d

Form.

B.

Rule 20A projects typically

take

approximately

five to

s e v e n y e a rs

to complete (

from

planning

through

construction).

P reliminary planning

to establ ish

the

district typically takes

up

to

a year.

Once the district

is

estabished,

t

goes

into

a

queue

a

PG&

E

for

another

year while the utility

companes

arangefor

funding

and

scheduetheir

designers.

The utilities' design

of

their

facilities

to

be installed

in

the

joint trench

an d the

Lead

Agent' s joint trench

composite

takes

approximately

on e

year

if

the

Cty

serves

as

Lead

Agent,

or

twce

that

if

on e of the

utilities

takes

this role. Construction

of the

underground

facilities

a n d

service

connections t a k e s

approximately

oneandone-half

yeas.

Site restoration including removing the poles,

site

repair, and f inal

cleanup takes

another

half year.

Establishing a priority list

of

future

districts:

After establishing

the Spruce

Avenue

Underground

Utility

District, the City

wll

have sufficient

work credits

remaining

to

complete at

least one

and

perhaps

tw o more utility undergrounding

proects

osimlar

sze

It

is

comm on practice and

highly

recomm ended that c ities develop a

priority list fo r future

underground

utility districts s o that

planning

can commence on the next

underground

utility

projects

a s

soon

a s

funding

is

available.

Cities

typically

review

an d

revise

their priority lists

on a regular basis, such

as once

a year wth

their Capital

Improvement

Programs.

The specific qualifying

criteria for underground districts

a r e

listed

above

in the " Establishing

the

District"

section. Because

the

projects are ultimately paid fo r by utility ratepayers, these criteria

ae

intended

to seect

proectsthat

benefit a

large

portiono

the genera

pubic.

The criteria

emphasize

projects

on arterial streets and

in

downtown areas. Ofnine underground utility

districts

recently established in

San Mateo

County,

eight

are loc ate d a lon g a rte ria l stree ts and / or in

downtown areas. Other constructability considerations fo r district selection

are ifthere

is sufficient

public right-

of-way

free of other utility conflicts for installation of

the joint

trench an d sidewalk

pads.

The

City

Council

can

direct

staff

to

look

into specific

streets

fo r

utility

undergrounding

or

provide genera l guidance to

staff

in s e le ct in g c a nd id a te stree ts and locations.

Staff

will then return

wth a list of streets and recommended priorities for City

Council

consideration.

FUNDING

The

City

has

nearly $

6. 2 mlliono

work

credts

alocaed

by

PG&

E for

qualified

underground

utility

converson

proects,

The

Cty may

borrow

anoher $

,

million against

its

future credit

allotments t o r a is e this amount to

nearly$

7 . 2 million. This is

sufficient

to complete the overhead

utility conversions

in the proposed Spruce


Dstrict,

In

addit ion, the

Cty

has

funds

budgeted

in

the

fiscal year

2015/

16 CIP

for

proect

managemen

expenses

for

this


9/109

Staff

Report

Subject:

PROVIDE

DIRECTION ON

THE

ESTABLISHMENT OF

AN

UNDERGROUND

UTILITY

DISTRICT,

NOTICEAPUBLICHEARING TO

CONSIDER ESTABLISHMENT OF AN UNDERGROUND UTILITY

DISTRICT

ALONG SPRUCE

AVENUE

FROM RAILROAD AVENUE TO

PARK

WAY, NOTIFY

AFFECTED

PROPERTY

OWNERS

AND

UTILITIES, AND

DIRECT

STAFF TO DEVELOP A LIST OF

FUTURE

UNDERGROUND

UTILITY

DISTRICTS (CIP

PROJECT NO. st1204)

Page

8 of 8

proj

ect.

CONCLUSION

The

proposed

P r oje ct is in the

general public

interest and sat is fies the

necessary criteria.

Consequent ly, staff recom m en d s that the Cty Council initiate th e p roc ess to

establish

an

underground

utility district on the Spruce Avenue

corridor. Such process

includes noticing a

public hearing and mailing

notices

ofthe public

hearing

to affected property owners

and

utilities.

Setting

the

public

hearing

date

fo r

the

regular

City

Council

meeting

of

October

28,

2015

wll

alowfor

the

requred

thirty

day

noice

Upon closing the public

hearing,

Council

m ay

then

introduce an ordinance to establish

the

district and m ay adopt this ordinance at a

following

regular

meet ing . Fur thermore,

staff r ecomm ends crea ting

a

list ofpotential

future

districts

that

m e e t

the

Rule 20A

criteria

for Cty Council

review

an d approval .

Jl

y:

Approved:,,

Brian McMinn

Mike Futrel l

Director

oPublic

Works/

Cty

Engineer

City Manager

Attachment:

Proposed

Spruce


District

Boundary M ap

Draft Public Hearing Notice

an d

Informational Brochure

PowerPoint

Presentation

2516738.

1


10/109

Q a s

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12/109

City of South San,

Francisco

Proposed SpruceAvenue

Underground

Utility

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13/109

9/ 11/ 2

Undei,

Igrot,md

Utility

I D S ,

tlri C a w .

Ig o

City

Council

Meefli

ig,

Sti,idy Sess"1 0 1 1

ll y

l '

uIle 20A

Amm

mom

y

ti

p p

Il i

a.

Underground

Utility

District -

Rule 20A

Project

Project No. st1 .

4)

identities Sp,ruce and Chestnut

for utility under reundin

o r , Cty can establish a half-mile

long

Spruce

Avenue

Underground Utility District now

s

PGEtE wllprovde$7. 2

mllion,

enough

for

over

a mil.e

of

underreundn

Cty can develop a priority list

of

future

underreunding

proects

and

begin

planning

therr ne,

rl


14/109

9/ 11/ 2

Why

U n ii i UU

ri

of

4 1 "

1

xb

lri

h

4;

x

II I

A/1 1 ,

I " ;

Regulatory

e w i u '

rz,

M

x w

w

or-

k

Iln 1967,

C P U C

enacted Rule 20A to create the

P EtE

Tariff

program

r,. Allocates

w o rk c re d it s to

cities annually

for

undergrounding projects

based

on

the numberofmeers. (

5sF receves -$

200 0O0Jyr)

W h e n

a city establishes

a

district

and

ha s

sufficient credits, PGEtE

borrows mo ney to build

the

project an d recovers

its

cost

through

rates

p C P U C

Rule

3 2

requires telecommunication utilitiies to

follow P G E E ' s

lead

Cty' s Utility Undergrounding Enabl ing Ordinance

rl y

Municipal

Code

Chapter

1 3. 1 6 "

Underground

Utility

Installations"

codifies the

Cty'

s enabling ordinance

Authorizes holding a public

hearing

to ascertain if public necessity,

health,

safety,

or

wefarerequres

removing

overhead

utilities

a/

l o ,

Cty must

mail

notice to

affected

property owners and utilities

at least 30 days P rior to

the p ublic

heang


15/109

9/

11/ 20

m

u

r

w

for District

b l i'

s

h

rn ft

R ules 2 0A an d 32 require that the Cty first

find

that

undergrounding

will b e

in the

general

public interest

because:

It

eimnaes

an

unusually

heavy

concentraion

of

y

overhead

electric

facilities

2

Street( s )

in

the

district are arterials

or

major collectors

Street( s ) or rights- of-

way

in th e district are extensively

used b y the

general

public,

and/

or

Street( s ) or rights-of-way

in

the district adjoin or are

in

a civic

area,

pubic

recreaionarea or area

ofunusua

scenic

interest

T he

proposed S p ru ce Av en u e

Underground Utility District

saisfies

these

four

criteria

o

I , > Chestnut

Avenue

G viable loca tion me e t ing all criteria except being in

a

civic area

rs

Ca n

retain on priority list of future

projects

South SpruceAvenue

r, Cost

prohibitive for

City to

f un d u n d er g ro u nd in g

of large, long

industrial lateral

servces

Public (Parks

No t

arterials

so cannot

meet criteria wth

possible exception of removing an

unusually heavy concentration of overhead facilities

i

Need

dedicated

easements

through private

lots (

residential

side

yards")

for

joint

on- traditional" project not likely

supported by

communicat ions

utilities

ll,


16/109

9/ 11/ 2

Evaluation

a

Poss

ii i b

ie I L

oca.;ans

CO I

id

ii r iued

Downtown

Lanes

No t arterials nor,heavily used Ib y the general public

Lanes

ar e

narrow

wth limited

right-of-

way(

20r)

r

Wat er an d

sewer

utility

conflicts m a k e

siting the joint trench difficult

v-

No

space

for

aboveground

cabnesso

City

woudneed

to

pay

for

underground

r.

vauts

Vaults would h am p e r m a k in g

lanes

pedestrian friendly

an d

pavement

maintenance

V I I I

m

Il

mm` wa

W u m ^

w

r

r

B

o

r

I l f i t i N "

m'

W i r a

1

2, 600

feet

from

Railroad

Avenue to dark '

ay

i/

o,,

Heavy

concentraion

n

x

m

t ^

of

overheadutilities

rl

Minor

arterial

street

r,

xtensively used with

10, 000 Average

Dail

2 y

A

Trips,

w

o,, Adjoins downtor

iVIIC area

j . . . . . . . . .

w

r.' > , r


17/109

9/ 11/ 2

tneeds

u

move"?

w

u i w m w h

w o

r(

got


18/109

9/ 11/ 20

Who

n

e

s

move?

a&

j

ms

Inm

G y i f '

l%

r`

1

P

i

I l

e

y

Steps (

evl

iew

Cty Establishes Underground Utflity District

Project placed in queue

Design

f

Construction

t

Joint trench

and

pad-

mounted

equipment

i , ) .

Service

laterals to

homes

rid businesses

New

street

lights

F

o


19/109


20/109

9/ 11/

2

Lr ' r die ro s o oaeu'

t

Spruce Avenue

UftW

Underground District

o{

asawaau

4u

an'

AR

wy

ar o

aaaes9r

at

the

usuHar

City Cownned

meetU

4 on

f i A S f i ' k f n c r v a m o 9 w m q n a a w 3 d a g r d '

s ~

w c '

t

Mime

October'

@ aa aa

vd

a

o

p.

w

to

pFu x

AG .

au7 TO

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omgo

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x+ 1 tv Y V w e. p%e n a r d

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uu. rc A,

xx

war wrawrc

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b

uQcaW

Hhamb

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xn?

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ool

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33 Arroyo Road

South Spa

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21/109

9/ 11/ 20

y

d

lri

rPrroi

i

l

nr/

r, ' ' ' '

y

0

p

w '

y

G / /

l'

r

l

f

i i n l : N / r r a >

1 .

D e

s i g

n

o f

Each

utility

is

responsible

for its

own

design

o o

Cty

will need to design new street

lights

o z -

Lead

pentis designated

to coordinate

all

F u tility d es ig n s a nd

design the

joint trench

ys .

the

r

r

r ,

r rr

1 ,

r

r, ,`.

I ; . , , , , , % ;

r

v,,,,,

l

rr

a ,, r

i t , The

Lead

Agent:

i,,

Coordinates

project with

all utilities

Incorporates

each

utility'

s substructure

design

into

single plan (

joint trench

c omplosite)

lo , Determines each

utility'

s

cost for

the joint trench

construction (

Form

B)

p , , , . The Cty,

PGEtE,

or one of the telecommunications

utilities m ay b e designated the

Lead

Agent

I i p , , If the Cty chosen to be the

Lead

Agent it will reduce

the project

duration

b y

about a year

r, .Cty as Lead Agent will be reimbursed costs

incurred

to

prepare

the joint trench

composite and dorm

B

dir r/

6


22/109

9/ 11/ 20

l

r

orr

r

ire

n

j ,

c d 1 r / /

i

cr

ii:%

r

o % /

l'rc

r

r'

f

N

f

f Y f f ,

a/

r0

cg

tnn 7rAp, ,

rjj

v i i i , / l /

il ` p r m %

c

Ili " ' "

n +

1

r .

Construct

joint trench with

underground

utilities

P ; Install

pad-

mounted equipment

o

Install new

stree

lights

y

Construct underground service

laterals to

each lot

Make

panel conversions

to

receive new service

A

r o Transfer services to underground

utilities

Remove

overhead

lines

and

paes

f

1

Restore sidewalks and AA accessibility

VVI

a

l


23/109

9/ 11/ 2

t

azi M yr ;

A

H

a

a s

JYW

CRIDUN

tawdo'

t','

N

Frv.

Fr,

F

rMntF+

v,

rl,

e

Stre" , '

m r y r y

Cty has 14 street lights

in

the

proposed district:

r

1 1 mounted on utility

poes

3 on city poles

o z ,

New stre tli , s costs

j

about $

13,

000

each

lJ

1 ? , ,

Tot,

at

street

light

cyst

f

estimaed

a $

182, 000

IN'


24/109

9/ 11/ 2 .

N , ,

Il

ry

pw w

p

NN

ii

d

mYNN

IHi

mixuxm

N p l

I M I . . c w i m L ' '

livmir

viii .. S

f

wb

u

e

a

2016 2017 2018 2019

k1 1

l

az

ck

Ilo

ra, 3 a

cg

rdD

I g2

g

Qua 4

2 l( a

i

I

EstabHsh District

Ueu

Joint Trench Design

Joint Trench

t

rc

ion

A

Services

Construction

Street

Lights

Construction

Service

Conversions

W

I

Pole

R e

moval

and Ceanup

R ,,

ui

A I t l H M

W' I .

line

A' n , , , , , , ,

h m

a

Proposed Spruce Avenue

Undergroui,

W

Utility District

Available

Funds

PG&

E

W

ork

Credits

6, 200,

000

Available

to

Borrow

I" 000,000

Total

Available

Credits

7, 200,000

Costs

Quantity

Unit

Cost

Utility Undergrounding

2, 600

ff $

1 , 000/ if $

2, 600,000

Service

Laterals, 45

1 .,

wo 67,500

Residential Panel Clonversions

2, 000

60,,000

Commercial Parwe

Conversions

15

5,

000

75,000

Total Costs

2, 802,

500

f lRenr iaining

C . . .

ule

Credits


25/109

9/ 11/ 20

Cil"

ity

B

Funds

project

No.

st,

,204

1

P

0sts

Qattty,

Unit Cost

Construction i ana rrrren

t

108,

800

Street Lights

1

4

3.

3,

1000_

,82,000

r6tW

290,800

ir c

caae

to 201

tP d

Pribr-

ffty

o

After

constructing

the Spruce

Avenue District

the

City

will

have

remaining credits for

on e

or two moire projects

Staff

seeks direction to

bring feasible district locations to

Gouncit to

develop a priority

ss

deal districts:

o o - Are

of

general public interest and desirability

i o -

Improve the

safety and

convenience

of a

large number

of the public

r A re located alone

arterials

and in downtowns

Have

sufficient

right- of-way free of confrlicts to instatl

the

point

trench and sideway pads

A l

it>

f,?

,%

1


26/109

9/

1 .1 /

2

crri

uu

m

I

u

E y

o f

t

Fu

i w i m

p ,

to

ral

noiceto afected

property

i

irect staff

ownersandutilities

o,-

Hold

a Public

Hearing

on October

28,

201

Adopt any ordinance to

establish the

Spruce

Avenue Underg round Utility District

P h ,

10/

28 -

Furst Reading

to

Introduce

Ordinance

o o ,

12/ 9 -

S e con d R e ad in g to Adopt Ordinance

o o Direct staff

to

bring a

list of

feasible future

districts for :

ouncl s prioritizaion


27/109

9/ 11/ 20

ul

w

q

p I I I I V

y

y

m

N

MW

OU

VI

I

N

A

W

N I

I I I I II I I I I r y p I

p y l r y l

h

o

i

V I V I m

i l .

II

I I '

iI

i '

Ws

I I N I I I I H I ;

N

Q ,

a

s


28/109

S

Staff

R

emport

DATE:

September 16,

2015

TO,:

Mayor, Vice Mayor, and Councilmembers

FROM: Jim

Steele, Assistant

Cty

Manager

9\'>,

SUBJECT:

CONSIDERATIONS

FOR

OPERATIONS

OF

THE

OYSTER

POINT

MARINA/PARK

RECOMMENDATION

It is recommended

that

the

City Council

review the

information in this

staff

report

and

provide

staff

direction on actions

to take,

if

any,

following

the

Local

Agency

Formation

Commission (

LAFCo)

recommendation

to

dissolve the S an Mateo County

Harbor District

the

District)

REPORT

SUMMARY/

OUTLINE

This report is structured as follows:

1 .

Background/Discussion

A.

History/

Joint

Po w er s

Agreement

B.

S an

Mateo

County Grand Jury and LAFCo

Recommendation

an d Action

II.

Current Oyster Point Marina and

Park

Financial Picture

A.

Operating Budget

B.

Capital Improvements

C.

Current

Debt

111.

Potent ia l Organization

Structure

for

Cty

M a n a g e m e n t and Financial Implications

of

Oyster Point Marina and Park

A. Reorganization of Oyster Point Marina and P a r k under the Cty of South S an

Francisco

Parks

and

Recreation Department

B.

Potent ial Cost of the Oyster Po int Marina

an d

Pa rk U n d e r the Cty

of

South

San

Francisco

Parks

and Recreation Department

C.

Potential Capital Improvements Under the Cty of South

S an Francisco Pa r ks

an d


D. Fire, Police and Public Works

Impact

E.

Anticipated

Revenues Should

the

City

o South

San

Francisco

Assume

Responsibility for Oyster Point Marina an d P a r k

L

IV.

Discussion


29/109


30/109


31/109

Staff Report

Subject: CONSIDERATIONS

FOR

OPERATIONS

OF THE OYSTER POINT

MARINA/PARK

Page 4 of 11

The budget for Oyster

Point Marina

includes both marina business

operations

and

park/open

spaceoperaions.

Currently,

Oyster

Point

Marina

costs $

3 . 1 million to

operae(

2)

Below

are the staff

costs

broken

out

for the

Oyster

Point Marina and

Park.(

3)

Table 11

OYSTER POINT MARINA

AND

PARK

STAFFING

COSTS

Position

Hrly

Rate Annual

Cost

Qty

Total

Parks

Marina

Harbormaster 67. 57 $

207,

632 1 $

207,

632 $

41,

526 $ 166,106

Assistant Harbormaster 46. 80 $ 151, 056 1 $ 151,

056 $

75, 528 $ 75, 528

Lead Maintenance Worker 42.45 $

139,

207

1 $

139;

207 $

69, 604 $ 69, 604

Business Manager( 1 2- 24 monhs)* $ 50.00 $

159,

773 1

1 $

159,773 $ - $ 159, 773

Deputy

Harbormaster 36.

67 $

123,462 5 $ 617,310 $

246,924 $ 370,386

Admin

Assistant I

29.

62 $ 104,

259 1 $

104,

259 $ 52, 130 $ 52, 130

Hourly

Harbor Workers

15.

22 $ 65, 034 2 $ 130,068 $ - $

130,068

Total

Staffing

Estimate:

1 ,

509,305 $ 485, 711 $

1 ,

023, 593

Current

Oyster

Point Marina revenuesae$

1 .

4

million,

leaving an

operating

deficit of

1 .

7

million.

Considering Oyster Point Marina

operational trends discretely

over

the

past

5

years,

expenses

are increasing,

while

revenues ar e decreasing.

Oyster

Point

Marina

Financial Overview

N $

2.

4

c

2. 2

2. 0

w

I I I I I I I I I I I I I I I I I I I I I I I I II I I I I I I I I I I I I I I R e v e n u e s

1 . 8

i i i i i i i i i i i i i i i i i i i i i i l l i l l i l i l l i l l i l l i l I

1 .

6

I

Linear(

Revenues)

1 . 4

Linear(

Expenses)

1 . 2

1 . 0 ..........

FY

2010-

11 F Y 2011- 12 F Y 2012- 13 FY 2013-

14

FY 2014- 15 F Y 2015-

16

Actual Actual Actual Actual

Projected

Adopted

2)

The

operating

cost

for Oyster

Point includes

anassumpion

that

50%

of

the cost for Harbor Commissioners and

Administration is

attributable

to Oyster PointMarina.

3) Based

on

Cty

of

South S an

Francisco

staff

estimate

for allocation

of

staffing costs

between

Oyster Point

P a r k

an d

Oyster

Point

Marina.


32/109

Staff Report


FOR

OPERATIONS

OF THE OYSTER POINT

MARINA/PARK

Page

5

of 11

B.

Capital

Improvements

The

S an

M a te o C ou nty Harbor Dstrict

has

historically

appropriated

limited funds

toward Oyster

Point

Marina

and

Park capital improvements in comparison to Pillar

Point Harbor.( )

lk '

iguirc

11

CIP

Budget History

N $

6.

0

c

0

5.

0

4. 0

3.

0

2.

0

1 EEL=

Adopted

Adopted Adopted

Adopted

2012-13 2013- 14 2014-15 2015-16

1 1 1 1 1 1 1 1 1 1 1 1 Oyster Point Marina

2,

959, 439 215,

000

25,000 115,

000

I I I I I I I I I I I

Pillar Point Harbor

2, 394,

477 1 ,

481,329 520,

933

710,000

C.

Current

Debt

The Harbor

District

has a consolidated loan agreement

with the State

Department

of

Boating

an d

Waterways ( SDBW)

that will be

paid off

as of December 31, 2 0 1 8 ,

with the

payment schedule shown

in Table III. The loan

payments

are

factored

into

the budget figures cited above.

T he

Harbor District is actively

working

to refinance outstanding

loan balances at a

lower

interest

rae

From

this,

they

hope

to save

approximately $

500, 000 in

interest

expense

In addition,

the

Harbor

District Board is consider ing

additional

debt in the

amount of $

3 . 6 million to secure

funding to b eg in

addressing some

of

the capital improvements

listed in

Table

IV.

3) Of

the$

3.

0

mllion

budgeted in FY

2012- 13 for

Oyster

Point

CIP,$

2.

0

million was appropriated

for

dock

replacement.

The

South S an

Francisco

Redevelopment Agency contributed$ 2. 0 million,

while

the

Dstrict

conributed

the

remander.


33/109

Staff Report


FOR

OPERATIONS

OF THE OYSTER POINT

MARINA/PARK

Page 6 of 11

Table

III

Harbor

District Loan Payments By Year (Rounded):

Fiscal Year: Oyster Point:

Pillar

Point:

Total

b y y ea r:

15- 16 679,300

713,800 1, 393,100

16-

17 679,300

713,800 1, 393,100

17- 18

679,300

713,800 1, 393,100

18- 19 (Final

Payments) $

1 , 310,300 1 , 376, 900

2,

687,200

Total 3,348,200

3,

518,300 6, 866,500

III. Potential Organization Structure for

City

Management

and

Financial

Implications of the

Oyster

Point

Marina

and

Park

The

followng

are o ptio ns th at

the Cty

Council could consider, given

the

LAFCo

recommendation that the

District

be dissolved:

Option One: Keep the J P A

in

place

for

the term of th e a g re em e n t,

wth

the

Cty

continuing

to

work wth

the

Harbor

Dstrict

to ensure

the O P M

continues

to

be

operated an d maintained consistent wth the te rm s of the

J P A (

see letter from Cty

M a n a g e r

Futrell to Harbor Dstrict dated

July

30,

2015,

included

a s

Attachment

B) .

Option

Two:

Pursue

early

termination

othe

JPA.

This is possible with mutual

consen

from

the

Harbor

District

Board

and the

Cty

Council.

The financial

implications

of

discussed

below.

Option Three: Pursue LAFCo' s recommendation an d coordinate wth the County

on

potential

Dstrict dissolution

followng

a reasonable time for the Dstrict to

address identified improvements

an d

operations. At

the LAFCo

meet ing on

July

15,

2015,

the

two LAFCo Commissioners who are also

on the

Board of

Supervisors (

Horsley an d

Tissier)

indicated

tha t they

would

like

to give the Dstrict

12-

18

months to make improvements to its operations and organization before

considering dissolution.

A.

Reorganization

of Oyster Point Marina

and

Park under the City of

South S an

Francisco Parks and Recreation

Department

If

the Cty were to take over

m a n a g e m e n t of

th e Oyster Point Marina and Park, on e

option is

to

create

a

n ew

operating

division

wthin the P ark s an d

Recreation

Depar tment , similar to

how

the

County

operates its Coyote Point facilities. T he

County operates

the

Marina portion

of

Coyote Point a s

a

self-sustaining

enterprise

fund, while the

parks/

open space/public

areas

are

operated

as

a

regional

park. A

simplified organization structure for Parks and Recreation with the

inclusion

of the

Oyster

PointMarina

is

shownin

Figure

I11,

below.


34/109

Staff Report


FOR

OPERATIONS

OF THE OYSTER POINT

MARINA/PARK

Page 7 of 11

Figuire

III

Cty

of South S a n Francisco

Parks and Recreation Department

Simplified Organizational Structure

Director of Parks

and

Recreation

4 l

Parks

Manager

I

lRecreation Mana

I

Facilities Manager Harbormaster

Parks Division

Recreation

Division Facilities Division Marina Division

Assistant

Harbormaster

Manage

Parks

portion

of

Oyster

Deputy Harbormaster

Point Marina)

Lead Maintenance

Worker

Business Manager

Administrative

Assistant I

Hourly

Harbor Workers

B.

Potential Cost

of the

Oyster

Point

Marina and

Park

Under

the City of

South

San Francisco

Parks

and Recreation

Department

T he

Cty

of

South

S an

Francisco

P a r k s

and Recreation

Department

estimates

they

coudoperae

and

mantanOyster

Point

Marina

for

approximately $

3, 327, 305 as

shown

below.

Personnel

Cost(

4)

1 , 509,305

Supplies

and

Services: Assume

15-

16

Budget:

1 , 618,000

Annual Minor

Maintenance Needs (

5)

200,

000

Total

Budget,

Operating

and

Ongoing

Minor

Maintenance

3, 327,305

Of the $

3 . 3 million

in

operating and ongoing minor maintenance budget shown

above for the Oyster

Point Marina

an d Park, Cty of South

S an

Francisco staff

estimae

that $862,000

is

atributabe

to

park operaions, and$

2. 5 million is

attributable

to

marina

operations.

4)

Assumes curren t m a r in a

staffing, plus

a Business

M a n a g e r

to

better

m a r k e t

an d

operate the marina .

5)$

1 6 7 , 000 listed

in

the November

2 0 1 4

Oyster Point Marina

Condition survey;

rounded

up for

conservative

measure.


35/109

Staff Report


FOR

OPERATIONS

OF THE OYSTER POINT

MARINA/PARK

Page 8 of I I

C.

Potential Capital Improvements Under

the City of

South S an

Francisco Parks

and


T he S an Mateo County Harbor

District

commissioned a study of capital

and

maintenance

needs at

Oyster

Point Marina in November

2014,

which

concluded

that $

5. 8 mllionin capta

improvements

and mantenance

ae needed

A

s u m m a r y of the study

is below:

Table I

Pruerorrt

Repair projett

lope

2

Gr2nd Uto

rl

Maintenance S7,

705

95,700 9S,,460

166,10

Dock

1

17,

000

17,0W

Dock

2

18,

30,0

Dock

m.....

27, '

c

30

1

p

ry y

yy p p

p

A

5, 7

Dock

01

ro

w

Master

d

rbor

a

ter

7,7 C

X2,7

Maintenance

16,0=00

16,E

Dock

1

12100

N

7

O

Dock

8

ante

7

000

77, 1 p

1aarnt ennra

rNre 4,

0 w

9

l

R

troctri

4

4, 0

4,

capital

tl00

60" ,

O

654,000

4,250,

00

1,

0,

7. , 730,

Desk

14

35,0,

07%

000

1 ,

1 0 5 ,

0

am L ,owrr

Harbor Master

20

0'

00

aintenance 15000

4

5, 0

Mama 1

1 ,

74,

000

17 ,

1

estroom

4

740000

240,

0

80,00

v

s

Wren'-

k+

eer

40,000 $ 00,E

East

6reakwa

er

75,0

75,0

T,

rand

Total:

1,

70i5,

L

74

4 ,

5,

7 "_'

a le 7 : Repair Project

Prioritized

Coists

D.

Fire, Policeand

Public

Works Impact


36/109


37/109


38/109

Staff

Report

Subject:

CONSIDERATIONS

FOR

OPERATIONS

OF

THE

OYSTER

POINT

MARfNA/

PARK

Page 1 1 of 1 1

Approved:

Jim

Steele

Mike

Futrell

Assistant

Cty

Manager

City

Manager

Attachments:

Attachment

A:

Joint Powers Authority ( J P A ) Agreement between the San Mateo County

Harbor

Dstrict

an d the Cty

of

South S an

Francisco,

Dated July 6 , 1 9 7 7 ;

F i rs t A g r ee m e n t

Amending

J P A , D a te d O c t ob e r 3 , 1979

Second Agreement Amending JPA, Dated November 27 , 1985

Third

Ag r eement

Amend ing

J P A ,

Dated

February

23, 2005

Attachment

B:

Letter

from

City M a n a g e r

Futrel l

to

Harbor

Dstrict,

Dated

July

30,

2 0 1 5

2515668

1


39/109

ATTACHMENT

A

JOINT POWERS AGREEMENT

S AN M ATEO CO UNT Y HAR BO R DISTRICT

AND

CITY

OF SOUTH

SAN FRANCISCO

The

SAN

MATED

COUNTY

HARBOR

DISTRICT,

apoitica

subdvson

o

theStae

o

Caiforna

hereinafter

usually

caed "

DISTRICT" ,

and

the

CTY

OF

SOUTH

SAN

FRANCISCO,

a

muncpa

copoaion

herenater

caled "

CITY" ,

entered

intoa

Jont

Powers

Agreement on

Juy

6,

1977,

whch

has

been

rescinded

and

the

parties

enter

into this Joint Powers

Agreement in

lieuthereof.

RECITALS

1.

Each of

the

parties

hereto

is

a

public agency

and

authorized

to enter into

a Joint Powers Agreement pursuant

to

Ttle1,

Dvsion

7,

Chaper

5

o the

Goveri=

ent Code of

the

Stae

Of

Caiforna (

Section 6500 et seq. ) .

2 .

DISTRICT

is a

poiticasubdivision of the State

of California formed and existing

pursuant

to

Division

8 ,

Part

3

of

the State of

California

Harbors

and Navigation Code,

Section

6000 e

seq.

Said

DISTRICT

was

created

in 1 . 933

pursuant to the Harbors and Navigation Code and has the powers

and

duties

pescrbed

by

saute

including

the

power to acquire,

own

operate and develop

harbor

and

related

facilities within

CENTRAL Picoms

10/ 12/

77

FILE


40/109

its

teritoriaboundaies.

S .

The CITY

OF

SOUTH SAN FRANCISCO isa pubic

corporaioncreaedformuncpa

purposes

pursuant to the

terms

and provsions

of the

Genera Law

of the

Stae

of

Caforna,

and

has

the power

to

do any work or make

any

mprovements

wthnorwthout

the

territoria

limtsof the

CITY which are determined tobe ofgenerapubicbenefit

including construction and

maintenance

of parks and

receaona

manas

CITY

presently owns

and

operates a

sma

boa mainaa

OYSTER POINT wthn

the

sad

CITY.

4.

The territory

of the CITY is

included within

the

territoryof the DISTRICT.

5.

Each

of the

partieshereto

has

deermned

tha

it

is

in

thebest, interestsof thepeope

of

sad

AGENCIES

to

repair and/

or

replace the

existingmarina facilities

at

OYSTER POINT and expand

sad

faclities

as described

inthe

agreement beween

CITY and theStaeofCaifonaDepartment

o

Navgaionand Ocean

Deveopment (

referredtoheren

as

DNOD")

daed

Sepember

8,

1975 , the

Proposed

Master

Pan

and the Preliminary

Engineer'

s estimate prepared

by

Daniel,

Mann,

Johnson &Mendenhal, a

corporaion

and including

leachae

conro

measures

pepaaon

of

the

poec -

ste

fo

theMarina-

Park

landscaping,

and other auxiliaryshoresde

support

faclities

6 .

Each of

the

parties has deermned

further

thait

is in

thebest

interestsof

thepeople

of said AGENCIES to

2-


41/109


42/109

appointed by

the

B O A R D OF HAR30R COMMISSIONERS

each

to serve

a

termo

four

yeas

or

un

a

successor

is

apponed

Sad

four

members

shal select a fifthmember who shal

serve

a term

o

four

yeas

or

una

successo

is

apponed

whosha

represent

the pubic

and who

shal be

a resdent of San Mateo

County but not

an elected

or appointed m e m b e r of the governing

board

of

any

governmental agency or employee

of

any governmental

agency.

In

seecting

thepubc

member,

in

addtion

to other

maters

deemed

reevan,

thesadfour members shal evauae

eachappcan's busness

expeence

interest

in

taxpayers

concen

regardng

management and

use

o

pubc

funds,

interest

inthe

Marina and

other

water- reaeddevelopment

of

the San

Maeo

County

aea

reputaionin

the

communty

and ablityto

repesen

the

pubc

If

an

evauaion

o an

appcan,

who

is

a

resden

o

South San

Francsco

equas or exceeds

evauaion

fo

appicansfromohe aeas

o San

Maeo

County,

the

appi-

cant

from South

San Francisco shall

have firstpriorityfor

seecon

Members of thesadPOLICY BOARD "

shal serve

wthout

compensaon

but

shall

be

reimbursed actual

and necessary

expenses from the revenues from sadMARINA/

PARK

proect.

Said BOARD shall have responsibility for

making

recommendations -

totheCITY

COUNCIL

and HARBOR COMMISSION on al

maters

of

poicy

reaing

to

the

consrucion

opeaion

managemen

and

manenance

o

the OYSTER

POINT MARINA/

PARK,

and suchohe

4-


43/109

powes

asae

specficaly

deegaed

tothe

Board

The chef

admnsraiveofce,

the

atorneyand

engineer

of the

DISTRICT

shal serveas saf

tothePOLICY BOARD

on al

matters involving

the DISTRICT' S

responsblityand

the

cheadmnsraive

ofce,

the atorneyand engineer of

theCITY shal serveas saf

to

theBOARD

on

almaters

involving

theCITY'

S

responsblty

Compensation

for each

staf

person

shall be the responsblityof

the

primary

employer

of

said

person

but such salary shal be

considered

as

part of the

expenses

of the AGENCY

incurred

formaintenance

and

operation

to

be

reimbursed from

operating -

evenues pursuant

toPaagraph

12

hereof.

5 .

RESPONSIBILITIES AND AUTHORITY OF DISTRICT

The DISTRICT. and theCITY desiretocooperae inal

matters involving the

said

project

for the purpose of developing

the most feasible project and..providing the greatest possible

benefit

for

the

uses

theeo

a

reasonabe

chages

However ,

pursuan

to

ths

Agreemen,

ultimate

financa

responsblity

resswth

the

HARBOR DSTRCT

and

foths

reason

if

thereis

dsagreement

beween

the

CTY

the BOARD and the

DSTRCT

as to

the

manne inwhch

the

poec

wllbe

consruced

managed

mananed

or

opeaed

the

finadecsion

as

tosadmaters

shall be

made

by

the

B O A R D

O F HARBOR

COMMISSIONERS

of

the

SAN MATEO

COUNTY

HARBOR

DSTRCT.


44/109


45/109


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enter

intoa

written

agreement estabishngthe

leve of

services

to

be

provided

by the

CITY and the cost

thereof

so

tha

pope

budgetary

povsons

can

be

made.

Servces

to be provided

by

the CITY shal be as

follows -.

i)

ewer

and

wae -al

sewe

and wae sevces

as defined

inExhbt

2,

including

sewe lines ,

interceptor

lines ,lift,

taions

and waermans of

a

size

sufficen

to

meet

fire

flow

and

service demands necessary to

service

the

proect shal

be

the responsblityof the DISTRICT as part

o

the

consrucon

cos..

CITY shal rod

out theman

sewer

Lines as

requred

manan the

pump

staionand rod out

he '

laeasfrow

1 ,

Aa

man

to

or .Les

'

s

cleanouts and

be

reimbursed by

Dstrict

for

cost thereof,

except tha

DISTRICT may elect to otherwise

provide for said

servce

wthout

incurring

coss

to

Cty.

Al

lessees

of

facilities

on

the

proect

September 16, 2015 Study Session for the Joint Powers Authority Governing Oyster Point Marina

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Transcript of September 16, 2015 Study Session for the Joint Powers Authority Governing Oyster Point Marina