Seminar Report Guidelines 2011 sree buddha college

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Seminar Report Guidelines

2011 - 12

Department of Computer Science & Engineering

Sree Buddha College of Engineering

Pattoor, Alappuzha


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Guidelines for Presentation & Submission of Report

This whole document is only for students instructions. None of this

document is for printing in your report, though the templates can be

copied.

Before Printing ::

Submit the softcopy to the guide/coordinator, Receive the revision of the document, Incorporate the revision, Get the coordinators printing approval before printing and binding

the document.

After Approval :: Printing Guidelines FINAL soft copy of the Seminar Report must be emailed to

[email protected]

Seminar Reports must be printed and bind with a soft, lightcolored (preferably green) paper cover with glass paper

covering.

Three hard copies of the report should be submitted to thecoordinator; this includes the personal copy of the student.

Sequence the pages as follows:o Cover pageo First pageo Certificateo Acknowledgementso Abstracto Contentso Table Index


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o Figure Indexo Introductiono Related Worko Proposed System Overview (Use your systems name)o Design of the Proposed Systemo Algorithms used in the Systemo Advantages of the Systemo Applicability of the System in Other Areaso Resultso Validationo Conclusiono Referenceso Appendices

Minor variations in the sequence of pages are acceptable afterdiscussing with the guide/coordinator.

The term proposed system must be replaced with the name of yoursystem

Templates and examples of the report specifications are located inthe Appendix.


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FORMAT OF PROJECT REPORT

1. Paper Size A42. Margins Top 1

Bottom 1Left 2Right 1

3. Line Spacing 1.54. Format All in one column format and Justify aligned5. Chapter Font Font: Times New Roman (Bold, Capitals)

Size: 20 pointsAlignment: CenterExample: INTRODUCTION

6. Heading FontHeading 1 Font: Times New Roman (Bold, Capitals,Underlined)

Size: 16 pointsExample: EVOLUTION

Heading 2 Font: Times New Roman (Bold, Capitals)Size: 14 pointsExample: IMAGE PROCESSING

Heading 3 Font: Times New Roman (Bold, LowerCase)Size: 12 pointsExample: Photo Paper

7. Normal Font Font: Times New RomanSize: 12 pointsExample: This is it.


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8. Abstract Font: Times New Roman (Bold)Size: 12

9. Figures Font: Times New Roman (Bold)Size: 10Alignment: CenterFigure Title typed below Figure.Example: Figure 1.1 - Figure Title

10. Tables Font: Times New Roman (Bold)Size: 10Alignment: CenterTable Title typed above Table.Example: Table 1.1 - Table Title

11. Header Font: Times New Roman (Bold, Capitals)Size: 10Include Report Title (in Bold) & DateExample:

_______________________________________________REPORT TITLE OCTOBER 2011

_______________________________________________12. Footer Page Numbering

Font: Times New RomanSize: 10Alignment: Right


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GUIDELINES FOR WRITING THE REPORT

WORD COUNT

Please take note of the word count for the abstract and the conclusion. There is

a leeway of 10%. This means that if you type over 10% of the word limit, theexceeding words will be ignored and unmarked. For example if the word limit is

200, 220 words is the complete limit and any words exceeding this limit e.g. the

221st word or the 222nd word or the 223rd word etc. will be ignored by the

lecturer and not be marked.ABBREVIATIONSWhen you have a long name for something, you may be shortening the long

name to an abbreviation.e.g. Global Positioning System (GPS)To support the reader in remembering what each abbreviation stands for, it is

helpful to remind them at each new section of your document. At each new

section of your document, at first mention, check the abbreviations are

restated with their long full name (Global Positioning System) and their

abbreviation in brackets (GPS).It is important that the first mention in each large section of your document

includes this reminder,The following mentions, in each section, will only require the abbreviation e.g.

GPS.Once a new section begins the abbreviations mentioned need to be restated in

full.Unique Naming

When writing, it important to be as clear as possible so that the reader can

understand what you are attempting to convey.There are many words for the same thing, especially in engineering.An example of this is:End node and Leaf


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Both these names mean the same thing.It is important to decide before writing what name you will give each

part/action/object.Choose one name for each thing and remain faithful to that name throughout

your document.E.g. choose either end node or leafand keep the same name throughout your

writing.Using many names for the same thing just creates confusion and your idea is

lost. Engineering is already complicated so it is better to simplify, as much as

possible, for clear communication.

ACKNOWLEDGEMENTSAcknowledge the support you have received and express your gratitude, in abrief and professional manner. (A sample acknowledgement is in the appendix)ABSTRACT (150 WORD LIMIT)This is a brief summary of the report, including its conclusions. It will be

written after you have completed your report, but should be included here, so

that anyone reading it can decide whether the report is relevant to them. THEABSTRACT GIVES THE FIRST IMPRESSION OF YOUR WORK. So spent time to

make the abstract clear, concise, and really pinpoint and highlight the

advantages of your system.INTRODUCTIONBriefly outline and state what the report is about. Bring in some statistics of the

problem and how it affects the world or India.What is the importance or significance or this work? What is the motivation for

this work? (both the people problem and technical problem)(If relevant: Why doesnt the people problem have a trivial solution? What are

the previous solutions and why are they inadequate?)Provide definitions of any key terms you use that require specialist knowledge.


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RELATED WORKRelated work is a review of relevant literature. A literature review should

contain the review of research papers that have used the same or similar

technology as of your proposed system; you should review the papers

considering the scenario of your proposed system. Ask yourself what is

relevant in these papers for my proposed system and discuss and evaluate theirattempts.Each of the research paper review should be reviewed and written in your own

language, and proper referencing should be performed. Reference properly.PROPOSED SYSTEMWhat is the proposed solution (hypothesis, idea, design)? How does it

represent an improvement? How is the solution achieved?

For work that has practical implications, ask whether this proposed system will

work, who would want it, what it will take to give it to them, and when might it

become a reality?FURTHER WORKWhat are future directions of your seminar topic?What questions would you like to raise in an open discussion of the work? What

is there still left to do/consider to make this idea a reality? List and

explain/discuss as many as you can.CONCLUSION (200 WORD LIMIT)Highlight what you have talked about. Say nothing new, just recap main points.


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PLAGIARISM & REFERENCING

These guidelines are compiled from Information for Authors : IEEE

Transactions, Journals and Letters published by the Institute ofElectrical and

Electronics Engineers (IEEE) in 2006 and BrunelUniversity, Student Handbook2005-2006.WHAT : Report must be written in your own English language.WARNING : You must reference your work clearly.Plagiarism is the using of anyone elses work in your work without

referencing them.Whenever you copy another persons work and pretend that it is your own

for your own advantage (in this context, to obtain academic credit towards

a degree and, or to enhance the standard of a project, dissertation or thesis)Or

Whenever you copy paragraphs of another persons work and merely

change the occasional word or phraseTHIS IS PLAGIARISM OR CHEATING


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REFERENCINGStudents are expected to acknowledge all books, journal articles and other

reference material used in the preparation of assignments. Plagiarism is an

extremely serious offence. The name of the author and date of publication

must be given in the text and further details provided in a reference list at

the end of the assignment, so that another researcher could find that book

or journal article. Please note that the title printed in italics in the reference

list, enables the researcher to trace the book or journal article.

A reference acknowledges a piece of writing by another author which has

been referred to or directly quoted in the assignment. The purpose of

referencing is to provide support and evidence for statements, ideas or

hypotheses that (you) the author is propounding. Readers are able to

evaluate the relevance and validity of such supporting sources for

themselves.

There are different methods of referencing. These instructions are from IEEE

instructions which are relevant to engineering students. ACM guidelines are

also relevant engineering students and differ from the IEEE instruction.

Other subjects use Harvard method or Vancouver style referencing. Details

of all these other referencing methods can be found online.

REFERENCING TIPSIt is advisable to record full details of texts consulted whilst you aredeveloping an assignment: e.g. author, year of publication, title, edition,

place of publication and publisher and, where appropriate chapter headings,

authors and page numbers, titles of articles, authors and page numbers etc.


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If you need to use others information you can quote them by putting the

quote in quotation marks and indenting their words, so that it is obvious

and putting their reference number enclosed by square brackets.Alternatively you put their words into your own words and indicate the

reference number in the text e.g. *1+ states . or .as discussed in *1+.

REFERENCING GUIDELINES (IN TEXT)Each reference number should be enclosed by square brackets.In text, citations of references may be given simply as in *1+ . . . , rather

than as in reference *1+ . . . . Similarly, it is not necessary to mention the

authors of a reference unless the mention is relevant to the text. It is

almost never useful to give dates of references in text.Footnotes or other words and phrases that are not part of the reference

format do not belong on the reference list. Phrases such as For

example, should not introduce references in the list, but should instead

be given in parentheses in text, followed by the reference number, i.e.,

For example, see *5+.REFERENCING GUIDELINES (AT END OF PAPER)A numbered list of references must be provided at the end of the paper.

The list should be arranged in the order of citation in text, not in

alphabetical order. List only one reference per reference number.Sample correct formats for various types of references are as follows.Books:[1]G. O. Young, Synthetic structure of industrial plastics, in Plastics, 2nd ed., vol. 3, J.

Peters, Ed. New York: McGraw-Hill, 1964, pp. 1564.

[2]W.-K. Chen, Linear Networks and Systems. Belmont, CA: Wadsworth, 1993, pp.

123135.

[3] J. D. Freeman, F. D. Holdstock & J. S. Fruit, Patients Narratives. London: Penguin,

2010.


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Periodicals:[3] J. U. Duncombe, Infrared navigationPart I: An assessment of feasibility, IEEE

Trans. Electron Devices, vol. ED-11, pp. 3439, Jan. 1959.

[4]E. P. Wigner, Theory of traveling-wave optical laser, Phys. Rev., vol. 134, pp.

A635 A646, Dec. 1965.

[5] E. H. Miller, A note on reflector arrays, IEEE Trans. Antennas Propagat., to bepublished.

Articles from Conference Proceedings (published):*6+ D. B. Payne and J. R. Stern, Wavelength-switched passively coupled single-mode optical

network, in Proc. IOOC-ECOC, 1985, pp. 585590.Papers Presented at Conferences (unpublished):*7+ D. Ebehard and E. Voges, Digital single sideband detection for interferometric

sensors, presented at the 2nd Int. Conf. Optical Fiber Sensors, Stuttgart, Germany,

1984.Standards/Patents:*8+ G. Brandli and M. Dick, Alternating current fed power supply, U.S. Patent 4 084

217, Nov. 4, 1978.Technical Reports:*9+ E. E. Reber, R. L. Mitchell, and C. J. Carter, Oxygen absorption in the Earths

atmosphere, Aerospace Corp., Los Angeles, CA, Tech. Rep. TR-0200 (4230-46)-3, Nov.

1968.REFERENCES ELECTRONIC SOURCESThe guidelines for citing electronic information as offered below are a

modified illustration of the adaptation by the International Standards

Organization (ISO) documentation system and the American Psychological

Association (APA) style. Three pieces of information are required to

complete each reference: 1) protocol or service; 2) location where the

item is to be found; and 3) item to be retrieved. It is not necessary to

repeat the protocol (i.e., http) in Web addresses after Available since

that is stated in the URL.


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Books:Author. (year, month day). Title. (edition) [Type of medium]. volume(issue).

Available: site/path/file

Example:[1] J. Jones. (1991, May 10). Networks. (2nd ed.) [Online]. Available:

http://www.atm.com Journals: Author. (year, month). Title. Journal. [Type of medium]. volume(issue), pages. Available: site/path/fileExample:[2] R. J. Vidmar. (1992, Aug.). On the use of atmospheric plasmas as electromagnetic

reflectors. IEEE Trans. Plasma Sci. [Online]. 21(3), pp. 876880. Available:

http://www.halcyon.com/pub/journals/21ps03-vidmarPapers Presented at Conferences:Author. (year, month). Title. Presented at Conference title. [Type of Medium].

Available: site/path/fileExample:[3] PROCESS Corp., MA. Intranets: Internet technologies deployed behind the firewall

for corporate productivity. Presented at INET96 Annu. Meeting. [Online]. Available:

http://home.process.com/Intranets/wp2.htpReports and Handbooks:Author. (year, month). Title. Company. City, State or Country. [Type of

Medium]. Available: site/path/fileExample:[4] S. L. Talleen. (1996, Apr.). The Intranet Architecture: Managing information

in the new paradigm. Amdahl Corp., CA. [Online]. Available:

http://www.amdahl.com/doc/products/bsg/intra/infra/htmlComputer Programs and Electronic Documents:ISO recommends that capitalization follow the accepted practice for the

language or script in which the information is given.Example

[5] A. Harriman. (1993, June). Compendium of genealogical software. Humanist.

[Online]. Available e-mail: HUMANIST@NYVM Message: getGENEALOGY REPORTSlightly more simplified referencing and further information can be found:

http://wwwlib.murdoch.edu.au/find/citation/ieee.html
http://wwwlib.murdoch.edu.au/find/citation/ieee.htmlhttp://wwwlib.murdoch.edu.au/find/citation/ieee.html

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