SEMI-ARID FOOD GRAINS RESEARCH AND. DEVELOPMENT (SAFGRAD ...pdf.usaid.gov/pdf_docs/PDAAZ808.pdf ·...

26
UNCLASSIFIED SEMI-ARID FOOD GRAINS RESEARCH AND. DEVELOPMENT (SAFGRAD).PHASE II * *PROJECT PAPER AMENDMENT, March, 1989 UNCLASSIFIED

Transcript of SEMI-ARID FOOD GRAINS RESEARCH AND. DEVELOPMENT (SAFGRAD ...pdf.usaid.gov/pdf_docs/PDAAZ808.pdf ·...

UNCLASSIFIED

SEMI-ARID FOOD GRAINS RESEARCH AND DEVELOPMENT (SAFGRAD)PHASE II

PROJECT PAPER AMENDMENT

March 1989

UNCLASSIFIED

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON 0 C 20523

ACTION MEMORANDUM FOR THE ACTING ASSISTANT ADMIOiTSTRATOR FOR AFRICA

THRU AFD -fOhJBk(

FROM AFRTR Keith W Sh per-lt

SUBJECT Authorization Amendment to the Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II Project 698-0452

I PROBLEM

You are requested to amend the authorization to the subject project thereby increasing life of project funding by $1450000 from $9800000 to $11250000 and extending the PACD from June 30 1991 to September 30 1991 TIe additional funding planned for obligation in FY 89 is required to continue the operations of the SAFGRAD Coordination Office and provide support for two technical assistance positions for the final twenty-nine months of the

project This funding and the PACD extension will allow for the

orderly completion of scheduled project activities

II BACKGROUND

SAFGRAD-II was authorized as a five-year activity in August 1986 The purpose of SAFGRAD-II is to increase the efficiency and effectiveness of agricultural research and production techniques for sorghum millet maize and cowpeas in semi-arid Africa This is accomplished by strengthening commodity-specific resc zrch networks

and by improving the service capacity of and linkages among the international regional and national research institutions in the SAFGRAD region

The effort has been underway since October 1986 and is being accomplished in two principal ways

(A) Support of Collaborative Agricultural Research Networks Support for networking as the centerpiece for SAFGRAD II targets sorghum and millet in East Africa and maize sorghum and cowpeas in West and Central Africa The International Institute for Tropical Agriculture (IITA) and the

International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) are providing full-time network

coordinators as required in the project grant IITA for cowpeas and maize in West and Central Africa and ICRISAT for sorghum and millet in East Africa ani sorghum in West and Central AfricL The project funds various networking

activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks

(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget

Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989

III DISCUSSION

The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose

Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded

staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance

The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will

(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991

(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991

(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)

The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants

IV AIDW REVIEW OF THE AMENDMENT

The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88

The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)

V SUMMARY COST ESTIMATE AND FINANCIAL PLAN

A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs

-- 4-shy

provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization

VI -JUSTIFICATION TO CONGRESS

The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress

VII AUTHORITY

Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations

VIII RECOMMENDATION

That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991

Attachments

1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate

Clearances

AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_

Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M

1

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON 0 C 20523

ACTION MEMORANDUM FOR THE ACTING ASSISTANT ADMIOiTSTRATOR FOR AFRICA

THRU AFD -fOhJBk(

FROM AFRTR Keith W Sh per-lt

SUBJECT Authorization Amendment to the Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II Project 698-0452

I PROBLEM

You are requested to amend the authorization to the subject project thereby increasing life of project funding by $1450000 from $9800000 to $11250000 and extending the PACD from June 30 1991 to September 30 1991 TIe additional funding planned for obligation in FY 89 is required to continue the operations of the SAFGRAD Coordination Office and provide support for two technical assistance positions for the final twenty-nine months of the

project This funding and the PACD extension will allow for the

orderly completion of scheduled project activities

II BACKGROUND

SAFGRAD-II was authorized as a five-year activity in August 1986 The purpose of SAFGRAD-II is to increase the efficiency and effectiveness of agricultural research and production techniques for sorghum millet maize and cowpeas in semi-arid Africa This is accomplished by strengthening commodity-specific resc zrch networks

and by improving the service capacity of and linkages among the international regional and national research institutions in the SAFGRAD region

The effort has been underway since October 1986 and is being accomplished in two principal ways

(A) Support of Collaborative Agricultural Research Networks Support for networking as the centerpiece for SAFGRAD II targets sorghum and millet in East Africa and maize sorghum and cowpeas in West and Central Africa The International Institute for Tropical Agriculture (IITA) and the

International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) are providing full-time network

coordinators as required in the project grant IITA for cowpeas and maize in West and Central Africa and ICRISAT for sorghum and millet in East Africa ani sorghum in West and Central AfricL The project funds various networking

activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks

(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget

Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989

III DISCUSSION

The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose

Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded

staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance

The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will

(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991

(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991

(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)

The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants

IV AIDW REVIEW OF THE AMENDMENT

The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88

The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)

V SUMMARY COST ESTIMATE AND FINANCIAL PLAN

A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs

-- 4-shy

provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization

VI -JUSTIFICATION TO CONGRESS

The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress

VII AUTHORITY

Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations

VIII RECOMMENDATION

That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991

Attachments

1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate

Clearances

AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_

Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M

1

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

activities coordinated by IITA and ICRISAT as well assteering committees made up of scientists representing the various national agricultural research systems in the networks

(B) Support to the SAFGRAD Coordination Office (SCO) The SCO operates under the Scientific and Technical Research Commission of the Organization of African Unity (OAUSTRC)Among other activities the SCO facilitates the participationof the National Agricultural Research Systems (NARS) in thenetworks The initial project authorization and Grant Agreement with OAUSTRC provided for only two years of support for the SCO operations (salaries and allowances for an international coordinator an accountant support staffand operating expenses) from October 1986 through September1988 USAIDBurkina in September 1988 programmed interimfunding for the international coordinator position from October 1988 through March 1989 by drawing down the contingency line item in the budget

Four crop networks have now been established and areoperational In August 1988 an external mid-term evaluation concluded that the organization and implementation of the four crop networks was proceeding on schedule Theevaluation recommended continued support to SCO and alsothat AID consider extending support for the two positions(Director of Research and Financial Controller) which IFAD aparticipating donor outside the scope of this project would not be able to fund after April 1989

III DISCUSSION

The original SAFGRAD II project had four main elements Threeelements were fully funded for the life of project namely ICRISATsorghum and sorghum-millet networks for West and Central Africa and East Africa respectively IITA maize and cowpea networks and project managementThe fourth element the SAFGRAD Coordination Office was funded onlyfor the first two years of project life during which timealternatives to the use of the SCO were to be examined The August1988 evaluation concluded that there are no alternative viableregional institutions to the SAFGRADSCO for providing the regionalpolitical and administrative services to these networksUSAIDBur ina accepts this evaluation finding and believes that theservices of an international coordinator such as the SAFGRADSCO are essential to achieve the project purpose

Two international staff members of the SCO (Director of Research andFinancial Corcroller) were funded by IFAD under the latters FarmingSystem Research project implemented by SAFGRAD The IFAD funded

staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance

The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will

(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991

(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991

(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)

The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants

IV AIDW REVIEW OF THE AMENDMENT

The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88

The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)

V SUMMARY COST ESTIMATE AND FINANCIAL PLAN

A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs

-- 4-shy

provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization

VI -JUSTIFICATION TO CONGRESS

The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress

VII AUTHORITY

Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations

VIII RECOMMENDATION

That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991

Attachments

1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate

Clearances

AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_

Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M

1

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

staff are significantly involved in the management and coordination of the project-funded networks IFAD is terminating the project grant assistance with SAFGRAD as of April 1989 and bilateralizing its project assistance

The Project Paper Supplement (PPS) analysis affirms the original project goals purpose and outputs The original project design remains valid The $1450000 amendment proposed in this PPS will

(1) finance the operations of the SCO for a period of 30 months from April 1989 through September 1991

(2) finance the salaries and certain costs of the two international staff members (Director of Research and Financial Controller) previously funded by IFAD for 29 months from May 1989 to September 1991

(3) require the SCO to concentrate its activities and consolidate them around the present networks which include the West African Farming Systems Research Network (WAFSRN)

The following analyses and elements contained in the original project paper remain valid socio-economic technical environmental Gray Amendment and human rights considerations legal arrangements conditions precedent and covenants

IV AIDW REVIEW OF THE AMENDMENT

The proposed amendment was reviewed by an AIDW Project Committee January 26 1989 and approved by you on February 23 1989 Two issues were identified during the review The first concerned funding since only $1 million of the $1450000 is currently in the Africa Regional Budget This issue is now being resolved in that AFRDP and FMCAD are proceeding to obtain the required funding from funds that were mistakenly deobligated in FY 88

The second issue concerns the continuation of the network coordination functions of the SCO after the end of the project It was concluded that the project will accelerate-planning for an assumption of these functions by the National Research Systems and the International Agricultural Research Centers In the event that AID funding for the coordination role is needed beyond 1991 then this activity could be a candidate for funding in a follow-on to the Africa Regional SAARFA project (Strengthening African Agricultural Research and Faculities of Agriculture)

V SUMMARY COST ESTIMATE AND FINANCIAL PLAN

A table providing a summary estimate of revised project costs is included as an attachment Except for the additional inputs

-- 4-shy

provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization

VI -JUSTIFICATION TO CONGRESS

The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress

VII AUTHORITY

Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations

VIII RECOMMENDATION

That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991

Attachments

1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate

Clearances

AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_

Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M

1

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

-- 4-shy

provided under the line item SAFGRAD Coordination Office andContingency there are no changes from the original authorization

VI -JUSTIFICATION TO CONGRESS

The revised FY 1989 Congressional Presentation which expired March 13 contained $1 million from the Development Fund for Africa and $500000 from the ARDN account for this activity This constitutes notification to Congress

VII AUTHORITY

Pursuant to Delegation of Authority No 400 the Assistant AdministratorBureau for Africa has authority to amend project authorizations

VIII RECOMMENDATION

That you sign the attached Project Authorization Amendment thereby (1) increasing the amount authorized for the project by $1450000 from $9800000 to $11250000 and (2) extending the PACD by three months from June 30 1991 to September 30 1991

Attachments

1 Project Authorization Amendment 2 Project Paper Supplement 3 Summary Cost Estimate

Clearances

AFRSWAPDichter Date AFRDPJWestley Date GCAR JKnott _(____ _D ate AFRTRCMarti__n _ _raft) Date 37489 AFRPDSWAPBBurnett (draft) Date3389 PFMFMCADDOstermeye(draft)Date31589 DAAAFRELSaiers Date- __ __I_

Drafted byUSAIDBURKINA amp REDSOWCA RevisedAFRPDSWAPCReintsma3389ext763355402M

1

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON DC 20523

PROJECT AUTHORIZATION AMENDMENT (Amendment Number One to the Project Authorization)

Country Africa Regional

Project Name Semi-Arid Food Grains Research and Development (SAFGRAD) Phase II

Project Number 698-0452

1 Pursuant to Section 103 of the Foreign Assistance Act of1961 as amended and to provisions under the appropriationsheading uSub-Saharan Africa Development Assistance contained in the FY 1989 Foreign Operations Export Financing and Related Programs Appropriations Act the Project Authorization for the SAFGRAD - II project as authorized on August 30 1986 is hereby amended as follows

Section 1 is amended by deleting the amount of $9800000(Nine Million Eight Hundred Thousand United States Dollars)and substituting in lieu thereof the amount of 11250000(Eleven Million Two Hundred Fifty Thousand United States Dollars) Further the Project Assistance Completion Date (PACD) of June 30 1991 is extended to September 30 1991

2 The increase in the funding level of the SAFGRAD-II project to help in financing foreign exchange and local currency cost for the project is subject to the availabilityof funds in accordance with the AID OYBallotment process

3 All other terms and conditions of the project authorization cited above remain in full force and effect

U Act i-g As tnt Administrato

for Africa

Clearances AFRDPJWestley date j AFRSWAPDichter date

DAAAFR ELSaiers I dat d U 44A

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

Summary of US Inputs (Amended)

(in $)

ORIGINAL

Research Network Support West Africa Sorghum ICRISAT 1489545 West Africa Sorghum-Millet ICRISAT 1302656 West Africa Cowpea IITA 1563952 West Africa Maize IITA 1624658

Subtotal 5980811

Resident Research West Africa Sorghum ICRISAT 175270 East Africa Sorghum ICRISAT 157270 Cowpea IITA 325676 Maize IITA 563524

Sub-Total 1221740

SAFGRAD Coordination Office SCO 735781 Director of Research Financial Controller shy

(salaries allowances travel) Sub-Total 735 781

Project Management 1000000

Evaluation and Audit 230000

Accelerated Crop Production Officer 350000

Contingency Inflation 281668

Grand-Total 9800000

CHANGES REVISED

- 1489545 - 1302656 - 1563952 - 1624658 - 5980811

- 175270 - 157270 - 325676 - 563274 - 1221740

1249000 1984781 381000 381000

1630000 2365781

- 1000000

- 230000

- 350000

(180000) 101678

1450000 11250000

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

3

AGCNCV MR INTCN4ATIONAL OUVgtioaNT 1 ASACTION DE[] A-A

Add A O DEPROJECT DATA SHEET2WURYUTIYDDdetc A CI Change Amendm DE

1 Africa Regional

P ROJECT NU MBR698-0452 698-0452-shy

SBUREAUOFFICE 5 PROJECT TITLE (W40mm9 cardc err)

AFR Arid Foodgrains Research6 PROJECT ASSISTANCE COOMWLVION DATE (PAC) 6i amp Dev shy

7 STIMATED ATE OF OBU0 CATIO (Uftde abso etf 1 3 or 4)

IMM DD YYj ~ _J 81 0 1 6nt1y rn c Pi ry Lai9gJ

S COSTS 000 OR EQUIVAErr II -A FUNDING SOURCE _fIRST FY 86SrX -LIFE OF PROJECTC LCAID ApproiatedToW D ToATo 9 800 L FX FLC GTou9 00

(Grint) (9 800 9800( 9 - 01 250 11250(Loan)

_ __crUS f- -- _-2 H osCo uny 360 3 6 0 - 1 80 0 - I 00Otbr Donorf) 1 100 - 1 100 5 500 - 30-

TOTAL S 15 300 1 800 18530

9 SCHEDULE OF AID FUNDING 00000 PRIA T IN RPO S E

TEL --- - - -- - -shyPRIAcentL5NPJ T SACTIlO NCSE iA z y a OBUGATIONS TO DATE L r O P O CL AMOUNT APPROVED FLIFE OF PROJEC-7CODE IGrxnt 2 Loa 1 Grnt 2 Loan(-1 1Grrnt 2 Loan 1 Grant100 90 - 9 800 --1 0 I

Z E o

S0

90U0

() TOTALS 9 80 shy0 SECONDARY TECHwiICAl CODES (midxwoc 1 5 - _gtuof 3 posir ech) 11 SECOyDkR YURSOSE CO

12 SPECIAL CONCERINS CODES (maximum 7 cods of 4 potoru each)

ACode RAGBAmount 1i25

3 PROJECT PURPOSE (maximum 480 characters)

To increase the efficiency and effectiveness of agricultural research onidentified staple food crops in the SAFGRAD region by strengthening connodityspecific research networks and the service capacity of regional and national research institutions

14 SCHED EvALUATIONS 15 SOURCEoPl oIt MM y I MM yN nw KM yy -OF GOODS AND SERVICES088181 loM+90o La

088 Final 0 8 90 DV 94116 AMLNDMENTSNATUIRE OF CHANGE Le M Othc(Specsf) 935PROPOSED (Thi is p I of a pag PP AmednLn)Original Project Authorization amended to adUTT450000 to the authorized amount of$9800000 for a new LOP total of $11250000 The additional funds are required tosupport the SAFGRAD Coordination Office operating

30 months or the PACD of costs for a period of approximately93091 All other aspects of original authorization remain

the same

Strr -- x48 DATEMiX DOCLNIENT RECEIVED17 APPROVED - L AIDAW OR FOR Dt DOCU MLTS DATE OF DISTRLBLTh1

DD YD ndY

AID So4 (6-79)

I

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

C Project Development Team

Sanath K Reddy REDSOWCA Agricultural Development OfficerDennis McCarthy USAIOBurkina Agricultural Development OfficerMichael Zak USAIDBurkina Project amp Program Development OfficerIssa Koussoube USAIDBurkina Senior Program Specialist

Ernest S Hardy USAIDBurkina Controller

I

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

11 PROJECT BACKGROUND

SAFGRAD II project was authorized in August 1986 This project is afollow-on to the SAFGRAD-I Project (698-0393) which was implementedbetween 1977-1986 The purpose was to develop improved varieties ofbasic food crops and improved cultivation practices The projectcombined the expertize of two IARCs IITA and ICRISAT for conductingcommodity research and Purdue University for conducting farming systemsresearch The OAUS Scientific and Technical Research Commission(OAUSTRC) served as coordinator of SAFGRAD-I project in which 26African countries participated to conduct coordinated agriculturalresearch The major contributions of SAFGRAD-I were testing andscreening and adaptation of improved germplasm of semi-arid food cropstraining of 28 graduate level scientists and initiating collaborativeresearch activity among SAFGRAD countries Among the important lessonslearned from SAFGRAD-I which underly the strategic framework forSAFGRAD-II were that (1) a regionally oriented networking activity canhelp participating countries to strengthen research capabilities andshare results from all appropriate sources and (2) the development ofnational level leadership to guide and direct inter-countrycollaborative research efforts in a long-term process SAFGRAD II was designed to increp-e the efficiency and effectiveness ofagricultural research on selected staple food crops (sorghum millptcowpeas maize) in the 26 country semi-arid food grains research dnddevelopment (SAFGRAD) region by strengthening commodity specificresearch networks and the service capacity of regional and nationalresearch institutions The project provides technical assistancethrough two International Agricultural Research Centers (IARCS)the International Institute of Tropical Agriculture (IITA) and theIhternational Crops Research Institute for the Semi Arid Tropics(ICRISAT) and through the SAFGRAD Coordination Office (SCO) of theScieiitific and Technical Research Commission of the Organization ofAfrica Unity (OAUSTRC)

The activities of IITA and ICRISAT which operate and manage theirrespective networks and provide network coordinators have been fullyfunded for the five year duration of the project October 1986 throughSeptember 1991 Support for the SCO has been funded only for the firsttwo years under the original grant with OAUSTRC (Oct 1986-Sept1988) USAIDBurkina programmed interim funding from the contingencyline-item for the International Coordinator position for the six monthperiod ending March 1989 pending completion of this PPS and an amendedproject authorization The Director of Research and a tinancialcontroller who are funded by the IFAD Farming System Research Projectthrough April 1989 have been assisting the SAFGRAD Internationalcoordinator in organizing and coordinating the network and infinancial management These two IFAD funded positions were essentialin implementing the four networks supplementing the efforts of projectfunded International Coordinator and an Accountant The Director ofResearch position contributed to the technical side of coordinationin reviewing and prioritizing research moderating the activities ofsteering committee and reporting on the implementation of plannedresearch Continuing need exists in the project for a experiencedFinancial Controller The IFAD project will be terminated as of43089 IFAD is terminating the project grant with SAFGRAD andphasing over to bilateral project activities

An interim external evaluation of the project conducted in Augustmade favorable observations on the implementation of networks

1988

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

and included recommendation to improve the overall network managementand coordination The key observations were

(a) Networks have been established and gotten off to a good start andnetwork coordinators and network steering and oversight committees are beginning to exercise leadership

(b) SCO has done a good job in organizing and coordinating the fournetworks and is providing an effective umbrella to the NARS scientists for network activities and

(c) IARCs are committed to the networks including the gradual shift of network leadership to NARS

The evaluation also made several recommendations for improving thefunctioning of networks Important among those were

(a) Preparation of a strategy document by the SCO and a plan forturning over network leadership to NARS by the end of the project

(b) SCO taking a leadership role in promoting long term training forNARS researchers

(c) Increased financial support of OAUSTRC for the SCO operations

(d) Steering committees to play more active role in reviewing research priorities

(e)Development of a plan for direct support of networks from theprincipal research stations of IARCS and more regular consultation between IARC managements and SCO and

(f) Continued financial support by the USAID for the operations of SCOuntil the end of the project and funding two additional positionsDirector of Research and Financial Controller who were earlier funded by IFAD

USAIDBurkina has generally concurred with the observations andrecommendations Therefore it proposes in this PPS to provide supportfor the SCO operations and fund the two positions indicated above Inreviewing the evaluation report USAID noted the need for specifyingcertain intermediate outputs and indicators considered essential forthe achievement of overall project purpose These revisions are setforth in this Project Paper Supplement (PPS) and the revised logicalframework matrix (Annex 1)

11 REVISED PROJECT DESCRIPTION

A Project Goal and Purpose

The project goal and purpose set forth in the original PP arereaffirmed in this PPS There has been no significant change in theproblem situation that led to the design of this project

lhe goal of SAFGRAD II is to increase the productivity and productionof maize sorghum millet and cowpeas among small scale producers inthe SAFGRAD member and cooperating countries

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

The purpose is to increase the efficiency and effectiveness ofagricultural research and production techniques for sorghum milletmaize and cowpeas in semi-arid Africa by strengthening specificresearch networks for these crops and to improve the service capacityof regional and national research institutions to assist with these efforts

B Project Components

Two major components of the project that will be continued throughSeptember 1991 will be

I Crop Research Networks for sorghum millet maize and cowpea

a) West and Central Africa Sorghum Collaborative Research Network (ICRISAT)

b) East Africa Sorghum - Millet Collaborative Research Network (ICRISAT)

c) Cowpeas Collaborative Research Network (IITA)d) West and central African Maize Collaborative

Research Network (IITA)

These networks will continue to be managed by two InternationalAgricultural Research Centers (IITA and ICRISAT) under existingimplementation arrangements

2 SAFGRAD Coordination Office (SCO)

Project support for the continuation of the SCO is considered criticalfor effective coordination and support of the four networks Thesenetworks have completed about two years of their operation Theirsuccess depends on the coordination management and political supportprovided byan organization such as the SCO There are no alternativeorganizations available in the region to manage the networks Furtherthere are several tasks that need to be accomplished in order to firmlyestablish the concept of crop research networks among the nationalagricultural research systems (NARS) in the region A key task ispreparing the NARS to take over the leadership of networks by the end ofthe project A strategy and plan for turning the network coordinatorpositions to NARS is yet to be prepared

On a more operational level there are myriads of tasks that need to beperformed to ensure the effectiveness of the networks These tasksrelate to the oversight of research coordination within and between thenetworks guiding and influencing the research agenda relevant to theproduction constraints ensuring rational and objective allocation ofresources among network members and ensuring communication and exchangeof research results and information The position of internationalcoordinator alone is not sufficient to achieve these taskstherefore proposed to It isfund the following positions for the remainder of

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

the project duration International Coordinator from April 1989 throughSeptember 1991 Director of Research and Financial Controller from May1989 through September 1991 Position descriptions of Director ofResearch and Financial Controller are presented in Annex 2

C Proiect InDuts

1 Networking Funding for the four networks (ICRISAT and IITA)approved in the original PP will be continued during the remainder of project period

2 SCO Recurrent cost support (salaries operating costs) technicalassistance to improve internal operations and coordination of networksand means to increase service capability (travel funds publicationsetc will be provided to the SCO for the rest of the project durationIn Addition the project will fund two positions Director of Researchand Financial Controller (salaries allowances and travel) from May 1989 through September 1991

3 Evaluation and Audit Funding epproved in the original PP will becontinued Funds available under the evaluation line item will also be used for audits

4 Project Management Funding will be continued to finance contract support for project management

D Project outputs and Performance Indicators

In addition to the overall Project outputs and Performance indicatorsdescribed in the original PP (Pages 9-11) the following intermediate outputsand formance indicators will be included These intermediate outputs areidentified on the basis of the mid-term evaluation (August 1988) and areconsidered essential for the achievement of over all outputs and project purpose

Output Indicator

1 Full time Sorghum Network ICRISAT recruits and bringscoordinator for West and on board a full time sorghumCentral Africa network coordinator by 389

U

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

2 Detailed network budgets developed for each of the remaining years ie crop seasons 1989 1990 and 1991 indicating (among other things) budget allocations to network countries

3 (A) Network Staffing Plan for each country indicating the graduate level training needs (NARS)

(B) Identifying and promotinglong-term training opportunities for NARS researchers participating in networks

4 Improved staffing of country network programs with trained researchers

Budgets are prepared bynetwork coordinators in consultation with steering committee reviewed and proposed by respective IARCs and transmitted to cCO and USAID by 389 for approval

Each network coordinator will develop staffing pattern for participant country with the following information by 389

(a)Critical minimum qualifiedresearchers required for a crop research network by discipline (breeder agronomist entomoloshygist etc)

(b)Number and names of researchers already available by the NARS on a full-time basis

(c) Number to be trained by disciplineand level of training

(d) Number of researchers by category yet to me made available on a full-time basis

SCO (International Coordinator and the Director of Research) and network coordinators during their country visits meet with (1)major donors (USAID France Canada) to identify long-term training opportunities under the bilateral projects and (2) NARS leaders to ioentify those already under longshyterm training who could be oriented for commodity specific training (via courses and thesis research)

SCO and network coordinators will w-k with NARS and bilateral donors to ensure that NARS respect their commitment to place returning participants in research positions andor to assign those alreadytrained to network activities

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

5 Plan for turning over SCO in consultation with NARSnetwork coordinator will develop a tentativepcsition s to NARS plan by 991 This willby 1991 identify (a)at least two potential

researchers(and NARS) who will be capableof serving as network coordinators and network headquarters respectively and (b)other actions necessary to imolement the plan

6 Network coordination SCO will prepare a network strategy document coordination strategy document

with the following elements by 389 (a)organization management and coordination of networks (means and processes)

(b)clarification of the role of SCO and oversight committee

(c)clear definition of the roles of SCO and director of research

(d)specific activitiesfunctions insupport of networks current and planned

IV REVISED FINANCIAL PLAN

The Revised Financial Plan isshown inAnnex 3 Revised ProjectBudget Principal change to the financial plan is in the line itemSAFGRAD Coordination Office (SCO) Funds to support the operations ofSAFGRAD coordination office during the years 3-5 of the projects lifehave been added in the amount of $1450000 The detailed budget isinAnnex 4 total LOP funding requirements have increased by $1450000from $9800000 to $11250000

V OTHER DESIGN REQUIREMENTS

1Analyses The technical social organizational economic andenvironmental analyses included inthe original PP are still validand no changes have been proposed in this PPS

2 Evaluation and Audit will continue as provided for an original PP

3 Statutory check list Updated checklist appears as Annex 5 in this PPS

4 Logframe Revised log frame showing revised project inputs ispresented inAnnex 1 A list of intermediate term outputs withindicators is shown in Part III 0of the PPS text

5 Waivers A source and origin waiver for the procurement of non-US manufactured vehicles is included in the original projectauthorization No additional waivers are required

(

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

6 Method of FinancingLegal ArrangementsExistingGrant agreement with OAUSTRC will be amended to fund thesupport costs of SCO (including the positions of Director ofResearch and Financial controller) as detailed in the budget forthe period indicated in the PPS

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

SAFGRAD If (698-0452) REVISEU LOGICAL FRAMEWORK MATRIX

zs~zz~ t8 ~z~mR1 888wmmt~l szz zz~ = z szz 2=z === =z Z== = = X= ===Z == = === == = ===zz=zxz a azs2 zaxzwzsxzz zz zw z z2NARRATIVE SLDMARY OBJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATIONI snsusuaXZf=asIr IMPORTANT ASSUMPTIONS PROGRAM OR SECTOR GOAL a==MEASURES OF GOAL ACHIEVEMENTS I rs~ZS~~glS~ll~I I To increase the produc-tivity and production of Increased yieldsIncrrased production Government statistics Increased allocation ofmaize sorghum millet nasednalocto

Increased adoption ofand cowpeas amng small improved technologies research and extensrIo scale producers Availability of neededin the SAFGRAD me iber and - inputs and credit cooperating countries Incentive price policiesI

PROGRAM PURPOSE EOP STATUS CONDITIONS TO INDICATE ACHIEVEMENT

To increase the efficiency and Effectively operating collabo-effectiveness of agricultural Annual Reports All interested partiesrative research networks (Cest- Attendance at over- witting and able toresearch on identified staple food Africa sorghum East crops sight meetings participatein the SAFGRAD region by Africa sorghummitletlo-Strengthening commodity Attendance at network NARS actively partishymaize and cowpeas startingspecific research networks meetings

in West and Central Africa) cipating and eventually- Reports from countryto plan broaden their base witting and able towhich operate by the fottong missionsof support and make productive criteria assume leadership - Information from SCOuse of resources IARCs witting to assumeand o-Establish corrnon goalsIo-Strengthening the service networks and NARSso-Leadership by an apolitical leadership rotes and

capacity of the OAUSTRCSCO operate networks In partishyentity with continuityto facilitate the NARSs cipatory mannrero-Policy set by advisory committeparticipation in networking and of researchers Improved prioritizationsobtain Internal and external of research work by NARC9o-Conducts at least annual support for national research through participation inprografm to accomplish this

meetings to identify objectives the networkstechniclpurpose problems review pastresearch and plan future researchresearch

o-Effective linkage to Southern Io I 0 Africa sorghummillet network I Effective functioning ServiceOversight Committee established

o-Analyzes and plans for the futureo-Facilitates information exchangeon research

-oo=======--------------- - - - - -- II - -== === =

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I MARRArIVE SLUtY OJECTIVELY VERIFIABLE INDICATORS MEANS OF VERIFICATION IMPORTANT ASSUPTIOS I

OUTPUTS MAGNITUDE OF OUTPUTS

An effectively functioning African Coordinating Orga-nization

SAFGRAD Oversight committee meets annually

Research for network reviewed aand evaluated annually

I- Future research activities J identified planned and I allocated among participants

In-couzntry research implemen-I ted by NARSs

varieties released and cultural J practices recommended

Responsive technical back-stopping by IITA and ICRISAT Network priorities are

retected In MARS decision-makingI opportunities for the future

J donor support at regionaland national levels clarified--

I

I

j

I

- Annual Meetings of Oversight Committee provides guidance for IARCs

- Annual meetings of scientists monitoring tours and advisory

committee meetings - Network plhnned agronomic trials Relevant varieties released in each commodity crop based upon thorough testing and cultural practices

I

- Reports by SCO JITA and ICRISAT

Monitoring of SAFGRAD and network meetings

- Visits to and data from MARSs

- Visits to and data SCO IITA and ICRISAT

I

I

- Able leadership in Africa Regional Coordination

and networkcoordinatorsmeetings

- NARSs willing to review plan and allocate research

responsibilities - NARSs will fund in-country

research costs - IARCs CRSPs and AID directly-managed centrally ftcided projects will interact responsibly with NARSs Technologies will be

- developed involvingimroved I ti-iscipinary participation and on-farm testing and It will be

diffused to farmers

z=Z~a23==t==1 =Z z~n-- Za- - zz- -------------shy-- - - - -- - - -- lS=t2Zt~tt~~t2z

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

SAFGRAD II (698-0452) REVISED LOGICAL FRAMEWORK MATRIX

I NARRATIVE SLMARY

inz-mazaau auzauza uaaum INPUTS

USAID SCO

Salaries and allowances - Technical assistance -operations

Capital

OBJECTIVELY VERIFIABLE INDICATORS 2zz ==

ILEVEL OF EXPENDITURE I

S2365781

MEANS OF VERIFICATION

jZaSZ=Aassain=a

Reports by SCO and Oversight Committee

j IMPORTANT ASSUMPTIONS

22amp2a

I IITA and ICRISAT to be willing to coordinate

NARSs continue to

Project Management mid Long-Term

Technical Assistance Evaluation amp Audit

NETWORKS for sorghum milletI maize and cowpeas - Salaries and allowances-operations -overhead -Capital

$1000000

S2300O-

17202541

- Reports by IITA

ICRISAT and others Evaluation~q

fl- Final reror

support project and provide for national

program resources

AID funding available

Accelerated Crop Production

Officer S350000

Inflation and Contingency S101678

TOTAL Sll250000

COUNTRY INPUTS National Program Expenses OTHER DONOR INPUTS I IFAD

0I

-Vz~ ~ = = zz zz = = = = z =z z z z ~

N

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

ANNEX-2 SAFGRAD-II-PPS 698-0452

POSITION DESCRIPTIONS

A Director of Research SAFGRAD

Duties and Responsibilities

1 Coordination of all collaborative research activities supported through SAFGRAD

2 Promote leadership role of NARS - scientist in researchnetworks activities and management

3 At regional level provide technical guidance to enhance thetransfer and adoption of technologies through forging closelinks between national research and extension by means ofmulti-locational on-farm trials program

4 Provide technical guidance for network development and alsoliaison inter-networks activities

5 Initiate or encourage the realization of other supportiveagricultural research networks

6 Facilitate the SCO-Secretariat services to network research activities

7 Improve linkages of the International research to nationalresearch needs and strengthening of national research activities

8 Provide leadership for the organization of variousworkshops conferences meetings planned within the SAFGRADProject in general and SCO in particular

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

-2 -

B Flnancial Controller SAFGRAD

Duties and Responsibilities

1 Responsible for the maintenance of all financial accounting records and documents relating to the SAFGRAD project

2 Provides accounting expertise in areas such as salary taxes and is ultimately responsible for preparation of the payroll

3 Prepares regular financial reports according to donor requirements

4 Certifies disbursement vouchers adjustment vouchersreceipt vouchers and joint signatory of checks drawn on donor accounts

5 Approves vouchers and invoices for the release of grants bydonors

6 Approves disbursements from SAFGRAD grants from other sources

7 Prepares monthly bank reconciliations banking transactions including foreign exchange

8 Coordinates and liaises with internal auditor of OAUSTRC Lagos and external auditors that may be requested by donors

9 Manages SAFGRAD insurance policies

10 Certifies disbursement by SAFGRAD subcontractors before submission to donors for release nf grants and funds

11 Prepares monthly trial balance for submission to donors and OAUSTRC

12 Prepares annual accounts - balance sheets and income and expenditure accounts for total SAFGRAD funding

13 Prepares per diem cash advances for workshops etc

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

REVISED PROJECT FINANCIAL PLAN SAFGRAD I (698-0452)

CONPONENTS RESEARCH NETIWORKS NETWORKS NETIORKS NETORKS NETWORKS NETWORKS GRANDYEAR 1 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL TOTAL

1 ICRISATWEST AFRICA SORGHLd COLLABORATIVE 175270 267450 315100 283811 315503 307681 1489545 1664815RESEARCH NETWORK 61

EAST AFRICA SORGHUqMILLET COLLAR- 157270 266650 240560 248807 271570 275069 1302656 1459926ORATIVE RESEARCH NETAORK

ICRISAT SUB-TOTAL 332540 534100 555660 532618 587073 582750 2792201 3124741

2 IITA COWPEA COLLABORATIVE RESEARCH 325676 306500 332198 292627 321066 311541 1563952 1889628NETWORK

MAIZE COLLABORATIVE RESEARCH 563514 302750 339014 317677 326746 338471 1624658 2188172NETWORK

IITA SUB-TOTAL 889190 609250 671212 610304 647832 650012 3188610 4077800 3 SAFGRAD COORDINATION OFFICE (SCO) 361572 374208 360000 432300 456700 1984780 1984780

SAFGRAD DIR RES ANDFINACIAL CONTROLLER - 67000 150000 164000 381000 381000 SCO-SUB-TOTAL

361572 374208 427000 582300 620700 2365780 2365780

4 PROJECT MANAGEMENT REOUIREMENTS 230000 220000 220000 175000 155000 1000000 1000000 5 EVALUATION AND AUDIT - 100000 shy 130000 230000 230000 0o t 6 ACCELERATED CROP PRODUCTION 275000 75000 350000 3S0O00 I CXt

OFFICER PROGRAM (ACPO)

7 INFLATIONCONTINGENCY 101678 101678 101678

GRAND TOTALS 1221730 2009922 1996080 1789922 1992205 2240140 10028269 11250000

rishy

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

Annex 4 SAFGRAD II-PPS

698-0452

Illustrative Budget for SCO 489-991

(in$)

1 SCO FY 89 FY 90 FY 91 Total

A Salariesallowances I B Operations 2 C Capital 2 D Contingencies

Total

100300

77000

0

2700 180000

210630

216000

0

5670

432300

221162

227000

0

8538 456700

532092

520000

0

16908 1069000

2 SCO A Director of Research 3 B Financial Controller 3 C Travel (A amp B above) 3

Total

36000 26000

5000

67000

80000 60000

10000

150000

84000 68000

12000

164000

200000 154000

27000

381000

Grand Total (1 amp 2) 247000 582300 620700 1450000

Notes 1 Salaries allowances increased at 5 per annum so also operations

and contingencies 2 Six months from April 89-Sept 89 3 Five months fror May 89-Sept 89

Reference SAFGRAD Coordinators letter of 9-19-88 681SBCCI and letter of 9-16-88 0676SCOIC

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

ANNEX 6 SAFCRAD 1 1 -ppS

SAFGRAQ EVALUATION ABSTRACT 698-0452

SAFGRAD II concentrates on 4 food crop research networksAgricultural Researchers of 26 member countries participate in the2xecution of network plans Directors of Agricultural Research meetbiannually They have appointed a committee of Oversight that acts asa Board of Directors of the SAFGRAD Coordination Office (SCO) and thenetworks

A evaluation in August 1988 was conducted by three agriculturalscientistsadministrators from USA and Africa It consisted ofdocument review at the SCO and extensive Interviews with peers InEast and West Africa

The crops networks are backstopped by IITA Nigeria for cowpea andmaize and by ICRISAT for sorghum These IARCs provide networkcoordinators under separate grants who serve as links between theresearch centers and the National research systems Services of theSCO are needed when communications between coordinat0s and NARS atedifficult

The purpose of the evaluation was to assiss the suitability of SAFGRADCoordiation Office in serving as mnnagerment base of the networksAre the committees guiding the SCO ard the networks and are thesedeveloping into leadership groups of the NARS How well does theSCO serve as a communication channel between the NARS and IARCs inregards to the crops of the 4 networks

The maior finding nd cenclus-o werc

a) SAFGRAD has performed in a satisfactory manner the difficultpolitical and administrative roles of supporting the four cropnetworks The Oversight Committee has assumed responsibility for longterm planning The members are selected from National AgriculturalResearch Systems and progress in implementing African leadership forthe networks is being made

More rapid development of the NARS may be expected if advanced degreetraining in the National programs in strengthened Proposals forfunding must be generated by SCO to support the future activitiesof the networks such as training and leadership development Theposition of the SAFGRAD Director of Research must be assured in orderto maintain and improve these services of the networks

The shift In organizational structure of SAFGRAD for the earlyEighties is dramatic Network implementation isthrust now the majorBy strengthening its delivery of services to the networksSAFGRAD II creates an effective lobby for its services in the NARSIncreased financial support by OAU would improve the position of SCO

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

Lessons noted bythe evaluators 1) Many misunderstandings can be avoided by Improving commiunicationsbetween SCO and 1ITA and between SCO and ICRISAT Regional and CentralHead quarters 2) The Network coordinator post should be a full time job and mustnot be combined with other IARC regional activities 3) The NARS need to assume progressivelynetworks and much effort is still required to train national programstaff to assume

more leadership in these

such leadership roles

(

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development

ANNEX 7

SAFGRAD II-PPS 698-0452

ACRONYMS AND ABBREVIATIONS

ACPO Accelerated Crop Production Officer IARC International Agricultural Research Centers ICRISAT International Crops Research Institute for the

Semi-Arid Tropical IFAD International Fund for Agricultural Development IITA International Institute for Tropical Agriculture NARS National Agricultural Research Systems OAUSTRC Organization of Agrican UnityScientific Technical

and Research Commission REDSOWCA Regional Economic bevelopment Service Office West

and Central Africa SAFGRAD Semi-Arid Food Grain Research and Development

SCO SAFGRAD Coordination Office USAID United States Agency for International Development