Seeing the Forest for the Trees: A look outside the OAIS Reference Model
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SEEING THE FOREST FOR THE TREES Kara Van Malssen | AVPreserve PERICLES Conference November 30, 2016 [email protected] @kvanmalssen a look outside the OAIS reference model
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Transcript of Seeing the Forest for the Trees: A look outside the OAIS Reference Model
SEEING THE FOREST FOR THE TREES Kara Van Malssen | AVPreserve PERICLES Conference November 30, 2016 [email protected] @kvanmalssen
a look outside the OAIS reference model
1996 2016
OAIS has been widely adopted
We have good maturity models (NDSA LoDP, ISO 16363, etc.)
Technology has matured
We have professional communities of practice
Training is widely available
Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
?
AVPRESERVEwe are an information management consulting
and software development firm, serving
media & entertainment corporategovernment
cultural heritage
higher education
areas of expertisedigital / media asset managementmetadata management & governancedigital preservation
servicesrequirements defintiontechnology selectiontool development (Fixity, Exactly)ISO 16363 assessmentsorganizational alignment
OAISISO 16363 ASSESSMENTS
ORGANIZATIONAL ALIGNMENT
OAISISO 16363 ASSESSMENTS inside the box
Category-level evaluation Top 3 strenths/gaps Recommendations
Roadmap
LITE ASSESSMENTAll criteria evaluated Scoring Priortization Categorization Timeline Recommendations Roadmap
FULL ASSESSMENT
OAIS
OAIS
ORGANIZATIONAL ALIGNMENT outside the box
ORGANIZATIONAL ALIGNMENT outside the box
OAIS
ISO assessments (inside the box)
DocumentationPolicyProcedureFunctionalityInfrastructureOperations
Organizational Alignment
(outside the box)
COMMON GAP AREAS
Content creators unreasonably burdened
No digital preservation mandate
No central oversight
No / lacking policy Exemplary siloed preservation efforts
2.50
Insuffcient infrastructure
COMMON GAP AREAS
Why?
1we have a cultural obsession with innovation 2 we don’t have
patience for the slow pace of change
“In Praise of Maintenance” Freakonomics Radio, 19 October 2016
Has our culture’s obsession with innovation led us to neglect the fact that things also need to be taken care of?
The work of the maintainers, those individuals whose work keeps ordinary existence going rather than introducing novel things. Brief reflection demonstrates that the vast majority of human labour… is of this type: upkeep.Andrew Russel and Lee Vinsel “Hail the Maintainers” Aeon, 7 April 2016
0
20
40
60
80
INNOVATION MAINTENANCEGoogle Search Trends 2004 - present
> 23 x
the next s
hiny thing
!
CREATORS, CREATE MAINTAINERS, MAINTAIN
INCENTIVES?
The most general lesson to be learned…is that the change process goes through a series of phases that, in total, usually require a considerable length of time.
The central issue is never strategy, structure, culture, or systems…But the core of the matter is always about changing the behavior of people.
John P. Kotter “Leading Change: Why Transformation Efforts Fail” Harvard Business Review, January 2007
John P. Kotter The Heart of Change, 2002
“Coming up with a plan, sticking with it, and getting buy in.”
“What is your greatest digital preservation challege today?”
Achieving systematic digital preservation requires large-scale organization change
Lasting organizational change takes concerted effort over many years
http://www.nytimes.com/elections/results/president
1996 2016
OAIS has been widely adopted
We have good maturity models (NDSA LoDP, ISO 16363, etc.)
Technology has matured
We have professional communities of practice
Training is widely available
Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
We have largely focused on the area inside the OAIS box
1996 2016
Publication of “Preserving Digital Information” — Task Force on Archiving Digital Information
Where do we go from here?
Reassess resource allocation as a profession
Resist the urge to become distracted by the next shiny thing
Recognize that our work, maintenance, is not always highly valued, even by ourselves
Remember that lasting change takes time
Seek help from other communities
Find ways to close the incentive gap
A FEW SUGGESTIONS
2Establish organization-wide governance & oversightBring together existing silos and identify stewardship gaps
Create a vision for digital preservation
3Demonstrate the value and impact of long-term accessibility
4Create and/or update policies
5Ensure alignment & accountability
6Focus on small wins, but don’t let them become a distraction
7 8Maintain…
Quantify the need and communicate it broadly Team up with marketing
1Instill a sense of urgency amongst all stakeholders
Ensure roles & responsibiities are clear, and all content is accounted for
Create feedback loops to help cement practices Team up with behavioral scientists
Incremental victories are necessary, but not the end goal
Remove technological barriers
Keep core infrastructure simple, and integrate specialized applications
Demonstrate connection between new behaviors and success. Ensure continuity during change in tech and staff
Kara Van Malssen | AVPreserve www.avpreserve.com [email protected] @kvanmalssen
thank you
Icons from The Noun Project: https://thenounproject.com/
