SeefinDM-DCS - Services To Financial Departments
description
Transcript of SeefinDM-DCS - Services To Financial Departments
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SeefinDM with technology partners DCS – Financial Solution Services
Integration with Financial Systems – Life can get easier
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Seefin Data Management
EXECUTIVE SUMMARY
Seefin Data Management Ltd will act as an outsource facility, providing a
complete data management service to our clients. Our services will add value
to our clients existing set up working to pre-determined schedules deadlines
and costs without compromising quality or accuracy
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DCS Company Overview Mission Statement
Develop technology which enables our customers to evolve from the use of paper documents to electronic transactions and gain the full benefit of E-Commerce.
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Applications Receivables
Digitising Sales Delivery Dockets Payables
Digitise Purchase Invoices and Electronically Approve them to company rules
Purchasing E-Procurement tool with requisitioning rules
Sales Invoicing Low volume ad-hoc
Contracts and RFQ’s In-tend relationship and Simple RFQ
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User’s of DCS P to P Applications
Schroders Leeds Bradford Airport TG4 Ofgem Regional Education
Authorities Ireland(250 Schools/Colleges)
UK Colleges Housing Associations Greenstar Readymix Spring Grove Services Greenstar NA Talbot Underwriting
Some of our customers…
Over 70 Sites implemented and over 250 Locations using the DCS Portal Solution.
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DCS Value Add
Experience Proven Solution with Scalable platform Seamless Integration with all existing financial
Software applications Structured Implementation Best Practice Model Industry Knowledge No upfront cost – Pay per unit processed
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Product Overview
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DCS Purchase To Pay Applications
AccountingSystem
DCS Purchase Management DCS Invoice Management
Requisition
Approval
Order
Delivery Confirmation
Delivery
• Invoice Scan/ OCR
Invoice Review, & Matching
Invoice Approval
Accounts Payable
• Data Loader
Envi
ronment
Purchase Order(XML,Fax,E-mail,Print)
(XML, CSV,Spreadsheets, EDI)
Payment Approvals
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Reporting Module
Requistion To Issue Elapsed Time
0.0
5.0
10.0
15.0
1 2 3 4 5
Week Number
Ela
pse
d D
ays
Maximum
Average
Minimum
Orders Raised By Type Of Supplier
050
100150200250
1 2 3 4 5
Week Number
To
tal O
rders
Off-Catalogue
TotalSourced
ApprovedSuppliers
PreferredSuppliers
ContractedSuppliers
Invoices Matching Successfully
0
200
400
600
800
1000
1200
1400
1600
1 2 3 4
Week Number
To
ta
l In
vo
ic
es
No P.O. No.On Invoice
CodeMissing
AuthorityMissing
PriceMismatch
QuantityMismatch
OrderMissing
MatchedFirst Time
Percentage of Orders Requiring Further Approvals
0%
50%
100%
1 2 3 4 5
Week Number
Purchasing-Approved
Line-Approved
Self-Approved
Spend By Supplier Category
-
20,000
40,000
1 2 3 4 5
Week Number
To
tal S
pen
d
in £
Contracted
Preferred
Approved
Other
Off-Catalogue
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Integration to Accounting Systems
• Integration through additional option that is easy to use and keeps audit trail
• Integration Points
Accounting Ledger FilesOrder/Invoice Processing Steps Actual
Hard Commitment
Soft Commitment
Requisition RaisedRequisition ApprovedPurchase Order Placed PostedDispatch Note Rec'dGRN Raised Posted ReversedInvoice EnteredInvoice MatchedInvoice Approved Posted Reversed
Posted
OPTIONAL
OPTIONAL
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Benefits enjoyed by our Customers currently using the DCS Solutions
• Local visibility of spend enabling Manager control budgets more effectively• Improved visibility and Audit control • Significant reduction in the time taken to prepare accounts • A single consistent approval process has been implemented the entire Purchase to
Pay process that everyone understands• The removal of paper between the offices/sites and the Head Office• Reduction in the time it takes to process orders and invoices• Paperwork no longer gets lost or delayed Commitment Accounting• No lost invoices = reduction in late payments
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Serv Centric Hosting Centre
Office/Sites
DSL orISDN orPhone
- Web Browser- FOB Authentication
Users
Head Office
DSL or ISDN
VPN (Virtual Private Network)
Hosted Solution
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Invoice Process Benefits Over head reduction – Pay per Invoice
Processed only. Fixed licence Fee No lost invoices = reduction in late
payments Auditable Approval Process Reduction in Data Entry & Duplication
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Process Benefits
Faster processes - process step reduction: 10%-40% - cycle time reduction: 40% - 80%
Better processes - Manager friendly - Accurate & Timely Reports
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Purchasing Benefits
Harder on Costs - Eliminate Maverick Buying - Improved Discounting
Process cost reduction Hidden factory Costs Compliance with Purchasing Guidelines Catalogues
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Reporting/Control Benefits Commitment Accounting = Visibility Automatic Accruals Transparent Control – System Manages
Process Steps Traceability Request through to Payment Ability to answer queries quickly Speed = Accuracy
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Other Seefin Services Expenses in a bag – post us your expenses and you
receive back a file with associated scanned images – ready for approval.
Non Standard Payroll – SeefinDM process your time sheets and return your payment file and exception report – in 36 hours.
Data Capture – from Application forms, Questionnaires, Stock control sheets etc.