Video ConferencingVideo Conferencing

Presented by Bobby BlakePresented by Bobby BlakeIT Technical Support SpecialistIT Technical Support Specialist

The Emerica Group, Inc.The Emerica Group, Inc.

Current Meeting, Presentation and Current Meeting, Presentation and Training FormatsTraining Formats

Off-Site communication is Off-Site communication is either by phone conference or either by phone conference or travel to the sitetravel to the siteThe presentations are given The presentations are given strictly in audio, unless strictly in audio, unless traveling is involvedtraveling is involvedMeetings and travel times must Meetings and travel times must be established earlybe established earlyTrainers and staff are flown to Trainers and staff are flown to location to train new hireslocation to train new hires

Current Communication LimitationsCurrent Communication Limitations

Cannot visually see the speakerCannot visually see the speakerGraphs, Pictures and Visual Aids Graphs, Pictures and Visual Aids cannot be used effectively during cannot be used effectively during PresentationPresentationMust mail or fax copies of documents Must mail or fax copies of documents ahead of timeahead of timeInconvenient use of telephone for Inconvenient use of telephone for communication to large groupscommunication to large groupsTrainers and management must travel Trainers and management must travel to train staffto train staff

Video Conferencing SystemsVideo Conferencing SystemsUses a high speed internet Uses a high speed internet connectionconnectionCan be displayed on large Can be displayed on large screensscreensAudio may be heard using Audio may be heard using speaker systems or Television speaker systems or Television setssetsPowerPoint's, Word PowerPoint's, Word Documents and other visual Documents and other visual aids may be displayed to each aids may be displayed to each group of usersgroup of users2 or more destinations may be 2 or more destinations may be connected at anytimeconnected at anytimeCamera costs are $3000 per Camera costs are $3000 per sitesite

Conferencing LayoutConferencing Layout

Benefits of Remote Camera Benefits of Remote Camera SystemsSystems

Audience InteractionAudience Interactionvisual aidsvisual aidsExceptional Audio Exceptional Audio Larger Video DisplaysLarger Video DisplaysFast, Reliable VideoFast, Reliable VideoBetter ListeningBetter ListeningSaves travel expenses Saves travel expenses Interact with clientsInteract with clients

Video Conferencing Vs. Travel Video Conferencing Vs. Travel CostsCosts

Costs of Camera Systems and Costs of Camera Systems and Maintenance: $10,000.Maintenance: $10,000.Cost of Airfare for Management to Atlanta Cost of Airfare for Management to Atlanta Office: $2000Office: $2000Cost of Food for one Week: $1500Cost of Food for one Week: $1500Cost of Hotel Stay: $1500Cost of Hotel Stay: $1500Cost of Rental Cars: $1200Cost of Rental Cars: $1200Totals: $10,000 Vs. $6,200 for one trip!!!Totals: $10,000 Vs. $6,200 for one trip!!!

Fixing Issues at CBEFixing Issues at CBE

Allow Trainers to Allow Trainers to interact with new interact with new hireshiresEliminate TravelingEliminate TravelingElimination of Mailing Elimination of Mailing DocumentsDocumentsAudience Interaction Audience Interaction allowedallowed

RecommendationRecommendation

Purchase camera system for Corp Office, Purchase camera system for Corp Office, Atlanta Office and Des Moines OfficeAtlanta Office and Des Moines OfficeTrain a member of management at each location Train a member of management at each location on how to use the connectionon how to use the connectionIncorporate more multi-site meetings in order to Incorporate more multi-site meetings in order to cover more training in a shorter period of timecover more training in a shorter period of timeEncourage clients to invest in systems to better Encourage clients to invest in systems to better the form of communication between the the form of communication between the companiescompanies

Sony BrochureSony Brochure

Available for Pick up after Presentation