MANAGEMENT REVIEW GUIDE

Background

Over the past 5 years the University has carried out a Work Health and Safety (WHS) Continuous Self-Assessment Audit (CSA) Program which has delivered consistent and measurable improvement with regard to work health and safety management.

Last year the University met the challenge of the Vice Chancellor’s KPI to achieve an Organisational wide maturity rating of ‘4’ or ‘Compliant’.

What’s changed this year?

This year the University has moved away from the CSA Audit Tool and ControlTrack system.

A new Management Review has been developed as a ‘Due Diligence’ check for Officers to assess and improve WHS management and performance within their Organisational Unit.

Officers of the University must exercise due diligence to ensure that the University complies with its duties and obligations under the Work Health and Safety Act 2012.

A Management Review checklist is held in the University’s Safety Management System, MySAFETY and will be completed at least annually.

What’s the Process?

The Management Review process is undertaken by the Head of the Organisational Unit and its Managers and Supervisors.

The WHS Unit has prepared a Management Review Guide to support Officers which will demonstrate what evidence is required to achieve the rating of ‘compliance’ satisfactorily.

The following steps form the basis of the Management Review:

1. Setup a review team - lead by the Head of the Organisational Unit, the team includes Managers of key areas of the Organisational Unit, key Administrative and OU WHS support staff and a nominated data entry ‘Auditee’.

2. Prepare for review meeting – Managers of key areas or disciplines within the OU can review the Management Review Guide before the Review meeting, to gather and prepare evidence.

3. Hold Review meeting - Complete checklist in MySAFETY and record findings, evidence sighted and recommended actions. A WHS Advisor can provide support if requested.

MANAGEMENT REVIEW GUIDE4. Sign off Management Review Report – A Management Review Report with compliance score, findings and action plan will be

provided for sign off by the Head of the Organisational Unit once the review is complete.

5. College/Division Summary Report – A summary report will be provided to Heads of College/Division Heads for sign off by the end of 2017.

How to complete the Management Review Checklist?

The Management Review checklist is divided into three sections:

Section A. – General Requirements

Section B. – Specialised Key Risks

Section C. – General Key Risks

All Organisational Units are required to do Section A and C. Section B. lists specialist risks that are applicable to only some Organisational Units who undertake these activities.

To complete the review:

The Auditee logs into MySAFETY, following the ‘Conducting a Scheduled Audit’ Guide.

The MySAFETY Checklist:

Asks a series of questions about a particular WHS element. A score is made of whether the Organisational Unit meets compliance requirements or not. Findings and evidence sighted to verify that score are recorded. Recommendations are made if compliance requirements are not met, which go into an action plan.

Scoring:

There are 4 levels to the scoring of questions. Please use this guide to influence the scoring by reviewing the requirements for each questions. Make an assessment of whether requirements are met and score according to:

Yes – 100% compliant – meets all the requirements No – minor non-conformance – 80% compliant – meets most of the requirements No – Major non-conformance – 20% compliant – meets one or two the requirements Non-compliant – meets none of the requirements N/A – not applicable – work activity does not apply to Organisational Unit

MANAGEMENT REVIEW GUIDE

Table of ContentsSection A. General Due Diligence.................................................................................................................................................................................................. 6

WHS Policy................................................................................................................................................................................................................................. 6

WHS Planning............................................................................................................................................................................................................................ 6

Legal and other requirements...................................................................................................................................................................................................7

Objectives and Targets.............................................................................................................................................................................................................. 7

Resources.................................................................................................................................................................................................................................. 8

Responsibility and Accountability..............................................................................................................................................................................................9

Induction and training............................................................................................................................................................................................................. 11

Consultation, Communication and Reporting Framework.......................................................................................................................................................13

Risk Management.................................................................................................................................................................................................................... 15

Emergency preparedness and response..................................................................................................................................................................................19

Workplace Inspections............................................................................................................................................................................................................ 20

Incident Investigation, corrective and preventative actions....................................................................................................................................................22

Records and records management.......................................................................................................................................................................................... 23

Section B. Specialised Key Risks................................................................................................................................................................................................... 23

Boating.................................................................................................................................................................................................................................... 23

Biologicals................................................................................................................................................................................................................................ 25

Diving....................................................................................................................................................................................................................................... 29

Field Activity............................................................................................................................................................................................................................ 30

Noise Management................................................................................................................................................................................................................. 33

Plant and Equipment............................................................................................................................................................................................................... 34

Radiation................................................................................................................................................................................................................................. 36

MANAGEMENT REVIEW GUIDERemote or Isolated Work......................................................................................................................................................................................................... 39

Work Integrated Learning and Placements.............................................................................................................................................................................41

Hazardous Chemicals and Dangerous Goods...........................................................................................................................................................................43

Section C. – General Key Risks..................................................................................................................................................................................................... 47

Driving..................................................................................................................................................................................................................................... 47

Electrical Safety....................................................................................................................................................................................................................... 48

Travel....................................................................................................................................................................................................................................... 50

Working from home................................................................................................................................................................................................................ 51

Ergonomic and Manual Handling............................................................................................................................................................................................. 52

Psychological........................................................................................................................................................................................................................... 55

MANAGEMENT REVIEW GUIDE

Section A. General Due DiligenceQuestion Requirements Evidence

WHS PolicyAs an Officer can you articulate your obligations under the WHS Policy?

Officers, Managers and Supervisors Senior having strategic management responsibility, should be aware of their obligations under the WHS Policy.

Your obligations are to provide: a safe and healthy work

environment; safe systems of work; appropriate information, training,

instruction, supervision; arrangements for meaningful

consultation on health and safety matters at work; and

promote a positive safety culture.WHS Planning

Do you have a current WHS action plan? You are required to create an annual WHS action plan to ensure WHS is integrated into business planning and resources and to enable continuous improvement.

The WHS Action plan is developed from: Previous Continuous Self-

Assessment (CSA) or Management Reviews for WHS undertaken each year.

Workplace Inspections Risk Register reviews Risk Assessment controls Hazard and Incident reporting

Documentation: Review

WHS Action Plan from last CSA audit.

Review minutes of OU Staff or WHS

MANAGEMENT REVIEW GUIDEand investigations

Internal / External Audits etc.

The WHS Action plan must be provided and reviewed by the OU Management, with actions assigned to responsible persons and tracked during the year for completion.

The WHS Action plan and Management Review must be shared with staff of the OU.

Committee meetings.

Review Hazard and Incident Register for actions.

Legal and other requirementsDo your local work instructions and practices refer to and comply with current health and safety legislation, standards, codes of practice?

There are references to legislation on local work procedures and risk assessments.

Documentation: Review

OU specific Risk assessments, instructions and safe work procedures to ensure they reference legislative requirem

MANAGEMENT REVIEW GUIDEents.

Objectives and TargetsHave you set, maintained and reviewed documented health and safety objectives and measureable targets and consider the impact of:a) legal requirementsb) standards, codes and

guidelinesc) health and safety

hazards and risksd) past health and

safety performancee) technological

developmentsf) leadership and

worker participation

The OU is required to set health and safety objectives and measureable targets to continuously improve safety and health performance. Objectives and targets can be set for: Consultation and communication

framework and reporting Risk Management Training and Induction Incident Response and

Investigation Health and WellbeingWHS Calendar of Events is the recommended tool for tracking completion and for reporting performance.

Documentation: The

minutes of OU meetings which record discussion about the selection of suitable health and safety objectives and targets.

Review WHS Action Plan performance reports.

Consider how objectives and targets

MANAGEMENT REVIEW GUIDEare measured and reported.

Have you set health and safety performance indicators that are consistent with its objectives and measureable targets?

Performance Indicators can be set for: Schedule Workplace Inspections Induction and Training Communication and consultation Incident and Hazard Reporting Risk Register and Risk Assessment Audit Action Plans Emergency PlanningWHS Calendar of Events is recommended for tracking completion and for reporting.

Documentation: Review

minutes of OU meetings.

Review OU performance reports

Has the OU established relevant and timely reporting to ensure the safety management system is monitored and performance improved?

Reporting procedures to cover the following should be established within the OU: WHS performance reporting

including results from Audits and reviews.

Reporting of incidents and near misses.

Reporting of hazards identified. Reporting on risk registers and

risk assessments. Reporting on preventative and

corrective actions. Any statutory notification

requirements i.e. notifiable incidents, public health exposures e.g. contagions, biohazards, asbestos, occupational diseases

Documentation: Review

the local area induction to ensure information on when and how to report is provided to staff and students.

Review

MANAGEMENT REVIEW GUIDEand injuries, radiation etc. staff and

WHS committee minutes for reporting on performance, incidents and hazards, corrective actions etc.

ResourcesHave you identified and provided the resources required to implement, maintain and improve safety for your area of responsibility?

Managers and Supervisors must consider and allocate adequate resources to ensure a safety and health working environment within their area.

Resources include human resource and specialised skills, technology and financial resources.

Budgetary resources should cover training, First Aid response, ergonomic assessments and risk management controls.

Documentation: Review

business planning documents to determine if WHS is resourced.

Review people resources for

MANAGEMENT REVIEW GUIDEmanaging WHS for the OU.

Review financial records to determine if there is a dedicated WHS budget.

Review types of WHS expenditure.

Interview Managers and Supervisors on how they provide adequate WHS resources for their work area.

MANAGEMENT REVIEW GUIDE

Where there is a Health and Safety Representative (s) elected to represent workers on Health and Safety matters, are they provided with time and resources to effectively undertake this role?

A Health and Safety Representative (HSR) is a worker representative who had been elected by the staff in the designated workgroup to represent their health and safety interest using the procedures outline in the University’s Issue Resolution Work, Health and Safety Procedure.

The HSR acts as the focal point for communication between workers in the workgroup, Management and the WHS Unit.

A HSR represents all staff in the workgroup and is an elected position defined under the Tasmanian WHS Act 2012.

Responsibility and AccountabilityHave you defined, documented and actively communicated the responsibilities of all WHS roles in your area of responsibility?

The Responsibilities – Work Health and Safety Minimum Standard outlines the roles and responsibilities across the University.

“Officer” - The Head of OU as “Officer” is ultimately responsible for health and safety for their area of responsibility. The Officer is required to Specific management representative (s) with defined role, responsibility and authority for ensuring that the University’s safety management system (SMS) is established, implemented and maintained in accordance with University requirements and report performance of the SMS to senior management for review and continuous improvement.

Managers / Supervisors – Managers and supervisors have responsibility for the provision of a safe and

MANAGEMENT REVIEW GUIDEhealthy working environment and are accountable for ensuring the SMS is working effectively within their work area and for report performance to the Officer for review and continuous improvement.

“Workers” – All staff including Adjunct, Clinical and University Associates, Contractors, Postgraduate students and Volunteers

Safety roles:You may have staff responsible for specific safety management such as: Health and Safety Representative Safety Induction and Training

Coordinator Laboratory Managers Technical Managers Hazardous Chemical Coordinators Radiation Safety Officers Laser Safety Officers Biosafety Officers Dive Officers Dive Coordinators Drone Pilots Emergency Wardens First Aid Officers Campus Emergency Coordinators Behavioural Contact Officers Contractor Managers

Safety roles must have: Their roles appropriately

recognised and resourced in

MANAGEMENT REVIEW GUIDEterms of time and support.

Appropriate training to carry out their responsibilities.

In some instances the role/duties should be reflected in their position descriptions or Performance and Career Development documentation.

Induction and trainingHave all workers completed a WHS Induction?

Induction includes:

“Officer”The Head of the OU must complete the specific WHS Officer Induction in addition to the completion of a worker induction.

“Workers” include all Management and staff, adjunct, clinical and university associates, volunteers, work experience and postgraduate students, must complete

Level 1 – University WHS Induction MyLO WHS Induction – covers

the University Safety Management System, tools and resources to manage safety.

Workers should repeat these every 3 years. MyCERT keeps records of the MyLO Induction.

Level 2 – OU WHS Induction Local Area Induction Checklist –

covers local procedures and

Documentation: Check

WHS Officer Verification with WHS Unit.

Check MyCERT records for online MyLO WHS Induction.

Check local records for Local Area

MANAGEMENT REVIEW GUIDEinformation such as emergency response, local health and safety staff, facilities and risk management within the OU.

Level 3 – High Risk Inductions: High Risk Area Induction – covers

high risk areas such as Laboratories, Workshops, Studios, Vessels, Fridge/Freezer rooms etc.

High Risk Activity Induction – covers work activities such as Fieldwork, Off-road Driving, Hazardous Chemical Handling, Biosafety, Animal Handling, Boating, Diving, WIL or Industry Placements etc.

High Risk plant and equipment Induction – which covers high risk plant and equipment such as machinery, instrumentation, tools etc.

Training Needs AnalysisTo assist with identifying Induction and training requirements for workers a Training Needs Analysis (TNA) must be undertaken for each new worker.

Identifies any further induction or training required for their role, responsibilities. This can be part of the PaCD planning and review

Induction Checklists.

Review Local Area Induction and inductions for High Risk Areas records.

Review Training records required for legislative requirements and specific high risk activities.

Review Training Needs Analysis Records.

MANAGEMENT REVIEW GUIDEprocess.

Training for specific activities, systems or technology needs to be identified before work starts.

Workers need to complete training and be tested for competency before undertaking the activity. There are some activities or equipment that has legislative training requirements.

Training needs should be identified as part of risk assessment.

“Contractors”All Contractors must complete the Online Contractor Induction whether engaged by the OU directly or through a work request.

If the Contractor is working in a High Risk Area unsupervised, they must complete the High Risk Area Induction.

Review Risk Assessments.

Review records of Contractor induction.

Have you appointed a person (s) to coordinate the induction and training records of workers in your OU?

A person (s) should be appointed to manage induction and training records and their role communicated to workers.

Use the WHS Calendar of Events to schedule Induction and Training reviews.

Documentation: Check

Local Induction/Safety Manual to

MANAGEMENT REVIEW GUIDEdetermine who is responsible.

Consultation, Communication and Reporting FrameworkHave you a documented framework for consultation and reporting with in the OU?

Each OU should have a consultative and performance reporting framework for Health and Safety across workgroups and vertically through the Management structure. Consultation and performance reporting can then feed up to Senior levels of the OU for their due diligence.

Refer to University of Tasmania WHS Committee Terms of Reference Appendix A. Organisational Unit (or other) Work Health and Safety Committee Guide, found under the WHS Committee webpage.

Are all workers should be informed of local WHS consultative arrangements including notification of local WHS

Committee/workgroup meetings. receive requests for agenda items

and have access to meeting minutes.

WHS consultative groups should meet at least quarterly and be responsible for providing a consultative forum for the discussion, resolution and implementation of WHS issues and the formulation of local practices that promote WHS within the area.

Documentation: Review

Local Area Induction material for consultative arrangements for the OU.

Review minutes and agendas for WHS committee and workgroup meetings.

Review WHS Calendar of Events

MANAGEMENT REVIEW GUIDE

Use the WHS Calendar of Events to determine consultative arrangements and to track scheduled meetings.

All Management meetings should have WHS as a standing agenda item for consideration during meetings to demonstrate the incorporation of WHS as a core management responsibility.

for consultative arrangements and scheduled meetings.

Do you consult with your workers in the development of local procedures and risk management process?

Workers must be consulted: During risk management

processes When making decisions regarding

facilities related to the work environment and facilities.

During development of WHS policies and procedures.

When changes are made to the workplace, new buildings and renovations, machinery/equipment, substances, processes and work performed that may affect the health, safety and wellbeing of workers and students.

Documentation: Review

minutes of workgroup meetings, WHS Committee, staff communications, risk assessments and procedures.

Risk ManagementDo you have a WHS Operational Risk Register which identifies the OU WHS risks, risk management controls and that is reviewed at least annually?

The framework for the University for Risk Management has been developed by Audit and Risk.

A WHS Operational Risk Register is a register with

Documentation: Review

the OU WHS

MANAGEMENT REVIEW GUIDE all WHS risks identified by the OU,

each WHS risk ranked on likelihood and consequence,

the impact to the OU assessed, the OU and University control

strategies in place to manage the risk.

This is also known as the risk assessment process.

To assist OU’s in developing their Operational Risk Registers a University-wide WHS Operational Risk Register has been developed by the WHS Unit.

Risk examples: Chemical hazards Biological hazards Asbestos hazards Radiation Field Activity Driving Work Integrated Learning Industry Placements Diving and Boating Drones Remote and Isolated work Events Electrical hazards Emergency response Hazardous Noise Hazardous Manual Tasks Plant and equipment Working at Heights Hot work (i.e. welding)

Operational risk register if one is in place.

MANAGEMENT REVIEW GUIDE Confined spaces Construction/refurbishments Excavation and demolition

Do you meet the requirements of each risk listed in your WHS Operational Risk Register?

Each risk identified by the OU should be risk assessed.

Risk Assessment is a 4-step process:1. Identify the hazards2. Assess the risks of harm3. Control the risks using the

hierarchy of controls4. Review the controls

Hierarchy of controls – ranks risk control measures in decreasing order of desirability and effectiveness, these are: Elimination – Remove the hazard Substitution – Exchange the

hazard for a lesser one Isolation – Separate people from

the hazard Engineering controls – Use

physical barriers to control the hazard

Administrative controls – Provide information, training and procedures to ensure that people can manage the hazard appropriately.

Personal Protective Equipment (PPE) – Last layer of defence to stop people from being exposed to the hazard.

Documentation:

Review Induction material regarding risk management.

Review WHS Operational Risk Register.

Review risk assessments.

Minutes of safety meetings.

Compare with hazard and incident reports.

Review

MANAGEMENT REVIEW GUIDE

ConsultationRisk Assessments should be completed by or developed in consultation with workers who carry out the work activity or who are (or are likely to be) directly affected by a work health and safety matter.

For instance: Supervisor of the workgroup; Personal undertaking the task; HSR for the workgroup (if

applicable); WHS Advisor; External Organisation or subject

matter expert (when appropriate).

Consultation involves sharing of information, giving workers a reasonable opportunity to express views and taking those views into account before making decisions on health and safety matters.

TrainingThe risk assessment should be completed or reviewed by staff who have been trained in the University’s risk assessment methodology. The WHS Unit offers Risk Assessment Training for Workgroups.

Risk assessments should be completed when: A new activity not previously

performed is to be undertaken; Reviewing/changing safe working

procedures;

Risk assessments to determine if Hierarchy of Controls are used.

Review a selection of Risk Assessments to determine who was consulted with during their development.

Review training records to determine staff trained in the University’s Risk

MANAGEMENT REVIEW GUIDE Purchasing new

plant/equipment/chemicals etc.; An incident or hazard report is

generated; Required by legislation and new

information becomes available concerning an activity, work practices, and/or plant/equipment that may impact on the health and safety of a person.

Risk assessments are not required where: the activity is routine, has been

performed before and a current Safe Work Procedure (SWP) is in place to manage the activity or

the activity is deemed to be a low risk and appropriate supervision is allocated (e.g. Conferences / Meetings, cross-campus travel and urban visits to local public venues / attractions e.g. museum).

Risk assessments are to be reviewed: At least every three years; A hazard or incident is reported; Following a significant change

that could impact on the health and safety of workers and students;

Monitoring and review of risk

Assessment methodology.

MANAGEMENT REVIEW GUIDEassessments and controls for routine tasks, should also occur to ensure the continued effectiveness of controls.

Have Safe Work Procedures (e.g. Plant and Equipment Safe Work Procedures, laboratory manuals etc.) been developed for routine tasks where a risk assessment has first been completed?

Safe Work Procedures should be developed from a risk assessment for high risk routine activities e.g. for plant and equipment, repeated events etc. SWP should be reviewed: At least every three years; A hazard or incident is reported; Following a significant change

that could impact on the health and safety of workers and students;

Is there a local procedure in use when working alone or after hours?

The Minimum Standard for remote or isolated work outlines the minimum requirements for managing activities involving working alone or after hours.

Connextions, a free 24-7 call-in service is accessible to workers and students to assist with communications for such activities.

Documentation: Review

local procedures.

Review induction material.

Emergency preparedness and responseHave you appropriate emergency response resources in place for all buildings in which your OU is located and for the risks, activities and workgroups of the OU and are reviewed at least annually?

Each OU must: Complete a First Aid Risk

Assessment to identify the First Aid needs specific for the risks, activities, facilities and workgroups within the OU.

Appoint and train Designated First Aid Officer (’s) to undertaken the responsibilities are outlined in

Documentation Review

Risk Assessments.

Review local signage to see if

MANAGEMENT REVIEW GUIDESection 4.11 in Responsibilities – Work Health and Safety Minimum Standard.

Appoint and train Emergency Wardens for all buildings in which your OU is located.

Ensure workers and students are informed of local area procedures and information through Induction and signage.

Use the WHS Calendar of Events to schedule emergency resources review annually.

it’s up to date.

Review training records.

Review First Aid kits to see if maintained.

Workplace Inspections Can you demonstrate that workplace inspections are carried out in all of the work areas occupied by the OU at intervals appropriate to the level of risk for that workplace each year?

Workplace Inspections are planned, systematic appraisals of the workplace which help identify and rectify hazards before any harmful event takes place.

Frequency of Workplace Inspections: Every 6 months at a minimum. High risk areas such as

Laboratories, Workshops and studios the requirement is every 3 months.

New or refurbished facilities should be inspected within a week of occupancy.

Use the WHS Calendar of Events to schedule inspections for the year.

Inspection Team: An inspection team should

MANAGEMENT REVIEW GUIDEinclude the manager/supervisor of the workplace and a member of staff familiar with the work area.

Head of OU should be directly involved in the inspection of area at least annually as part of their due diligence.

TrainingAt least one member of the inspection team has completed relevant training which may include: Completion of the MyLO WHS

Induction; Training as a HSR; In-house training and mentoring

provided by a competent and experienced person e.g. WHS Advisor.

Workplace Inspection Procedure: Review the inspection checklist

and ensure control measures have been identified for all hazards identified;

Consult with the HSR and workers where applicable;

Undertake control of hazards in accordance with the University Risk Management Policy;

Set realistic dates for completion and review;

Complete Hazard Reports in

MANAGEMENT REVIEW GUIDEMySAFETY and Works Requests with CSD where necessary;

File the completed inspection checklist.

Record completion on the OU work health and safety performance report;

Incident Investigation, corrective and preventative actionsDo you ensure all hazards and incidents are reported through the online reporting system MySAFETY, investigated and corrective/preventative actions reviewed and actioned by Managers/Supervisors in a timely manner?

The Incident Response and Investigation Procedure outlines the University’s requirements. The Incident Response Flowchart should be accessible to staff and students in the workplace.

MySAFETY is the online reporting system for reporting, investigating and managing corrective or preventative actions.

Hazard and Incident reports in MySAFETY are assigned to the affected persons Manager / Supervisor

Managers / Supervisors must review and develop an action plan for hazard or incident as soon as possibly following notification by MySAFETY.

Performance reports can be created from MySAFETY on hazard and incident statistics and outstanding corrective actions.

Incident investigations should be

Documentation Review

Induction material and records.

Review statistics of reporting. Few reports may indicate that staff or students are not aware of reporting requirements.

Review OU WHS meetings

MANAGEMENT REVIEW GUIDEcompleted for serious incidents/near misses or hazards/incidents of high frequency.

Statutory Notifiable Incident “Statutory Notifiable Incident” is

a serious incident which has or could have resulted in a serious injury, illness or death or a dangerous occurrence.

The incident site is not disturbed to ensure the evidence is preserved for investigation by the Regulator and/or WHS Unit.

/committee minutes for performance reporting on hazard and incident reporting and management.

Review MySAFETY Register for OU to determine if hazards and incidents are managed in a timely manner or remain “not

MANAGEMENT REVIEW GUIDEassessed”.

Records and records managementHave you created local procedures, guidelines, safe work procedures, safety manuals and are they approved in consultation with workers?

Local WHS documentation is created where the central WHS Safety Management System policies, procedures and guidelines are not specific enough for the process to be implemented at the local level.

WHS documents created Eg. Procedures and Guidelines,

Induction material, Safety manuals and Safe Work Procedures and

Must be controlled in accordance with the Work Health Safety Record Management Guidelines

Regularly review of local documents should occur to ensure consistency with the Safety Management System.

Developed in consultation with workers E.g. OU Induction material, safety manual, fieldwork manual etc.

Are managed, identified, maintained and disposed of in accordance with the University’s Records Management Policy and Records Management Guidelines.

Documentation: Review

locally created WHS documentation to determine they have: a responsible person, approved by, approval date, date of next review, reference to WHS management system document that the OU document is based

MANAGEMENT REVIEW GUIDEon, responsible OU.

Review records of induction, training, incidents and hazard reports are kept as required.

Section B. Specialised Key RisksBoatingYes ☐ N/A ☐

Does the OU undertake any research, teaching or instruction involving boating activities on any body of water, e.g. rivers, lakes, estuaries, sheltered bays, open ocean using: Small watercraft

including kayaks Boats Ships and vessels

IF YES, then all staff, students and volunteers who undertake boating activities must meet the requirements of Boating Minimum Standard and all relevant maritime safety legislation.

Do all boating activities undertaken by your OU meet all requirements outlined in the University’s Boating Minimum Standard and relevant marine safety standards?

All staff, students and volunteers have the necessary, current licenses and the relevant skills

Documents Review license,

training and competency records

Review safety

MANAGEMENT REVIEW GUIDEand experience to undertake boating activities. Licence, competency and training records are maintained on file

All OU persons undertaking boat work have undertaken the relevant Shipboard Safety training.

All boats, vessels or ships utilised for OU boating activities have relevant registrations, insurances, survey and safety management plans in place that meets the marine safety standards

Boating is listed and assessed on the OU WHS Operational Risk Register and risks are controlled according to legislative and University requirements.

All boating activities

management plans and survey for all OU owned vessels

Review safety due diligence conducted on external vessels used by the OU

Review the OU’s WHS Operational Risk Register

Review MySAFETY for records of boating related incidents and investigations where relevant

MANAGEMENT REVIEW GUIDEare risk assessed, planned and approved by an authorised person

All boating incidents and violations of standards are reported in MySAFETY as soon as practical and relevant authorities are notified as required. Significant incidents and near misses are investigated

The OU consults with the University’s Vessel Safety Committee

Biologicals YesN/A

Does the OU work with biological substances such as: Human blood, bodily fluids

or tissues Microorganisms including

GMO’s Animal blood or tissues Cultured cells, biological

products derived from cells

Have contact with

MANAGEMENT REVIEW GUIDEAnimals?

Has biosafety and GMO hazards been risk assessed under the OU WHS Operational Risk Register by qualified staff within the OU?

If the OU works with biological and GMO substances, then biosafety hazards should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

Managers and Supervisors must ensure that biological hazards are risk assessed before the work activity starts and that the controls meet legislative and University requirements.

Have all staff, students and volunteers been adequately inducted, and made aware of the risks of working with biological substances and GMO’s prior to undertaking work in the laboratory/s?

Are induction and training records maintained?

All persons working with biological substances must be inducted following legislative and University requirements to ensure biosafety risks are managed.

The Microbiological Minimum Standard outlines the legislative and licensing requirements for the facilities, Principal Researchers, Users and the biological materials in use.

The application process for working with biological material is managed through the University’s Institutional Biosafety Committee.

If the work is being undertaken in a certified and register Physical Containment (PC) facility, all persons accessing these facilities must undergo

MANAGEMENT REVIEW GUIDEan induction or must be under constant supervision (e.g. Contractor and Visitors).

Other relevant documents are: Working Safely in

Laboratories, Workshops and Studios Minimum Standard

Health Monitoring Minimum Standard;

Personal Protective Equipment Procedure

Is there adequate evidence that all laboratory users are aware of, and follow, safe work procedures, and meet licensing requirements managed by the University’s Institutional Biosafety Committee (IBC)?

Review the TNA and training records

Are all laboratory/facility users aware of what to do in an emergency involving hazardous biological material?

Review procedureReview training

Does the facility/laboratories have appropriate certification for the work undertaken?

All facility/laboratory must have appropriate certification such as: physical containment and Biosecurity (quarantine) etc.

Does the facility have all necessary equipment for the work that is carried out?

Facilities must have all the correct equipment for the work carried out in the area. This includes the correct type

Review laboratory risks and controls

MANAGEMENT REVIEW GUIDEof biological safety cabinet, centrifuges with interlocks, alarm systems for freezer failure, autoclaves with cycle validation

Are all risk assessments and standard operating procedures and similar documents current and available for all facility/laboratory users?

All documents must be readily available to users at all times (hard copies or on computer).These documents must also be reviewed at regular intervals – every three years or sooner if processes are changed, regulations are updated and so on

Review risk assessments and SOPsConsider review schedule

Are all biological samples sufficiently labelled and indicate risk?

Labelling must include: A process to easily

identify all GMO specimens.

All specimens in fridges and freezers can be easily identified.

Is there a process for the appropriate treatment of biological waste?Are these processes adhered to at all times?

There must be appropriate decontamination processes for waste, either by steam or chemical means.

If steam sterilisation is used there must be a record of each cycle to show sterilisation pressure, time and temperature.

If chemical disinfection is used there must be a check to ensure that if is appropriate to the biological risk and

MANAGEMENT REVIEW GUIDEthe procedure optimises the chemicals effectiveness.

Are all items from the regular laboratory workplace inspections noted, and all non-conformance tabled in an action plan and rectified in a timely manner?

This includes the actions from the annual IBC inspection for all OGTR certified laboratories.

Important aspects from these inspections include:Access to all emergency equipment including safety showers and eye wash stations must be unhindered at all times.Plumbed in Safety showers and eye wash must be tested regularly (according to a documented risk assessment)Appropriate spill kits and contents must be available and current at all times.

Have appropriate health surveillance measures (e.g. lung function testing) or any immunisations requirements (e.g. Tetanus, Hepatitis B) been identified?

The Health Monitoring Minimum standard outlines the legislative requirements for health monitoring identification and management.

The OU must identify any immunisation or health surveillance requirements for the work activity being undertaken following the requirements in this minimum standard and keep records of health monitoring of staff and students.

Review health risks for laboratory users.

DivingYes ☐ N/A ☐

Does the OU undertake any research, teaching or instruction involving diving or snorkelling activities on any body of water, e.g. rivers, lakes, estuaries, sheltered bays, open ocean?

If Yes, the following University documents outline the legislative and University requirements: Diving Procedures

Manual outlines the

MANAGEMENT REVIEW GUIDErequirements for undertaking diving and snorkelling activities at the University.

Field Activity Minimum Standard outlines the legislative and University requirements for field activity.

Remote or Isolated Work Minimum Standard.

Do all diving or snorkelling activities undertaken by your OU meet all requirements outlined in the Field Activity Minimum Standard and Diving Procedures Manual?

All staff, students and volunteers have the necessary, current licenses and the relevant skills and experience to undertake diving related activities. Licence, competency and training details are recorded and maintained on file.

Diving and snorkelling equipment meets all legislative and University requirements and

Documents Review licence and

competency records Review equipment

procurement and maintenance records

Review risk assessments for diving activities, including approval

Review Riskteq records of diving activities

Review the OU’s WHS Operational Risk Register

Review MySAFETY for records of dive

MANAGEMENT REVIEW GUIDEequipment is maintained to ensure ongoing safety and compliance

All diving related activities have documented risked assessments which are approved by an authorised person

The online system Riskteq is used for the risk management and planning of all diving activities and all staff, students and volunteers aware of this requirement

Diving is listed and assessed on the OU WHS Operational Risk Register and risks are controlled according to legislative and University requirements.

All incidents (including near misses) and violations of standards associated with diving activities

related incidents, and investigations where relevant

MANAGEMENT REVIEW GUIDEare reported in MySAFETY. Significant incidents and near misses are investigated

The OU consults with the University Dive Officer and the Dive Safety Committee

Field ActivityYesN/A

Does the OU undertake any ‘in the field’ research, teaching or other instruction?

This includes off campus in remote, isolated or urban environs in local, domestic and international locations. It can also include study tours if field work is included.This does not include low risk off campus activities such attending meetings, travel between campuses or attending conferences

Does the OU, and all of those involved in field activities for University purposes, meet the minimum health and safety standards as required by the University’s Field Activity Minimum Standard and Remote or Isolated Work Minimum Standard?

Documents include: Field Activity

Minimum Standard outlines the legislative and University requirements for field activity.

Remote or Isolated Work Minimum Standard

Field Trip Risk Identification Checklist.

MANAGEMENT REVIEW GUIDE

Requirements include:The Field Activity Supervisor/Course Coordinator is required to ensure: that a risk

assessment is completed for all field activities signed off at the appropriate scheduled delegation level, which consider such issues as:

workload and work team

working alone or remotely

transport facilities emergency

response first aid security psychosocial,

cultural and behavioural issues

communications assistance or

advice permits/licences/

training equipment to be

MANAGEMENT REVIEW GUIDEused

hazardous substances, animal handling or biological hazards

work environment, flora and fauna

The field activity is authorised by their respective Officer;

that prior to undertaking a field activity, the Medical Disclosure and Authorisation Form is completed by each participant and securely stored according to records management policy;

that an emergency response plan is in place including first aid support.

that each participant is able to undertake field activities safely.

MANAGEMENT REVIEW GUIDE delegated safety

responsibilities are fulfilled;

that appropriate supervision and training is provided;

Equipment hired for any field activity is suitable and safe for use and any training required is provided to Users.

that appropriate records relating to field activities are kept using a form of database, such as Risteq;

Does the OU have a procedure for maintaining contact with staff, students and volunteers who undertake field activities locally, domestically and internationally, such as Connextions 24-7 Call-in Service?

Connextions 24/7 Call-in Centre is a free service which maintains contact with staff and students who: Work alone e.g.

controlled environments, farms, observatories,

Work after hours, Undertake field

activities locally, domestically and internationally.

MANAGEMENT REVIEW GUIDE

Connextions ensure regular contact is maintained with a User and in the event of failed contact, action is taken to ensure the User is okay following a predetermined escalation protocol.

This service takes the stress and anxiety away from Supervisors/Managers, knowing that someone else is ensuring that your staff or students are okay

Noise ManagementYes ☐ N/A ☐

Are there any work areas where it appears that noise exposure thresholds may be exceeded or that hearing protection is currently worn?Do you, your staff and students consider the

Areas where hearing protection is worn or where conversations are difficult to hold due to the noise level, are an indication that the noise exposure thresholds may be exceeded.

Where noise is a hazard, Managers need to be aware of Code of Practice For Managing Noise and Preventing Hearing Loss. The Managing Noise and Preventing Hearing Loss Minimum Standard provides the University requirements for preventing hearing loss to meet legal compliance.

Managers need to implement the

MANAGEMENT REVIEW GUIDEfollowing controls and noise monitoring of the work environment: A noise assessment

of the workplace to determine the noise exposure to workers, followed by a noise control plan applying the hierarchy of control.

Audiometric testing is required for a person who frequently uses personal hearing protectors as a control measure for noise that exceeds the exposure standard.

An audiometric test must be completed at initial employment of staff, and annually or more frequently based on intensity of noise as measured.

Tracking of audiometric test results to note changes and investigate causation.

MANAGEMENT REVIEW GUIDE To be organised by

the OU and recorded on HR staff files.

Purchase of equipment and tools should consider the risks of hazardous noise and preference give to quieter options.

Hazardous noise should be listed on the OU WHS Operational Risk Register with the control measures that are being taken to manage this risk according to legislative and University requirements.

Plant and EquipmentYes ☐ N/A ☐

Does the OU use plant, machinery or equipment (other than computers and office equipment)?Does the OU have a plant and equipment register?

Plant and Equipment should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

The OU has a current plant and equipment register.

Documents Review the OU’s WHS

Operational Risk Register

Review OU’s plant and equipment register

Review SWPs and risk assessments

Review license, training and competency records

MANAGEMENT REVIEW GUIDE Safe Working

Procedure are in place for each item of plant or equipment which are supported by a risk assessment and are regularly

Training requirements have known and understood for the plant and equipment items, and operators are inducted and their competency is assessed.

Permit to work systems are implemented for higher risk activities such as hot works or working at heights.

Plant and equipment items are regularly inspected and maintained by competent persons.

All plant and equipment items are adequately equipped with guarding and emergency stop

Review permits to work

Review maintenance and inspection schedules

Review electrical testing and tagging processes

Review High Risk plant registration and licenses

Review LOTO procedures and equipment

Review RCD coverage and testing schedule

MANAGEMENT REVIEW GUIDEcapabilities

Plug in plant and equipment items have current electrical testing and tagging and an ongoing testing schedule is in place.

All OU owned or managed high risk plant is registered with the regulator WorkSafe Tasmania and compliance requirements are met such as valid high risk license operators and maintenance schedules. This includes boilers, pressure equipment, tower cranes including self-erecting tower cranes, lifts/ escalator/moving walkways, mobile elevated work platform, amusement device, concrete placing boom or mobile

MANAGEMENT REVIEW GUIDEcrane.

Lock out – tag out (LOTO) procedures are implemented and LOTO equipment is available and all plant and equipment is inspected by a competent person before it is returned to service.

All electrical high voltage plant and equipment items are protected by RCD which are tested as per legislative requirements by a competent person.

RadiationYes ☐ N/A ☐

Does the OU use Radiation? I.e. use either: X-ray Sealed and unsealed

Sources Laser

Radiation work includes all teaching, research and diagnostic work which deals with: Ionising radiation -

X-ray equipment, sealed or unsealed radioactive material;

Non-ionizing radiation – Lasers.

Radiation Minimum Standard sets out the minimum requirements for radiation

MANAGEMENT REVIEW GUIDEprotection and is to be read and understood by anyone undertaking Radiation work at or on behalf of the University.

The University’s Radiation Management Plan outlines the requirements to ensure the practice of using radiation for the purpose of research, teaching and diagnostic work is conducted as safely as possible in compliance with legislation.

The University Radiation Safety Advisor in the WHS Unit is responsible for facilitating the University’s compliance with the Radiation Act 2005 assisted by the Radiation Safety Officers in each area where radiation is used.

The University has a license for each of the following sources of radiation: X-ray apparatus, Sealed and unsealed

radioactive material, and

Laser apparatus.Does the use of radiation in your OU comply with the University’s Radiation Minimum Standard, Radiation Management Plan and legislative and license requirements?

Radiation is listed on the OU WHS Operational Risk Register and risks are controlled according to legislative and University

Documents Review the OU’s WHS

Operational Risk Register

Review RSO/LSO coverage of your radiation areas and

MANAGEMENT REVIEW GUIDErequirements.

The OU has appointed a Licensed Radiation Safety Officer (RSO) and/or Laser Safety Officer (LSO) in those areas that use radioactive substances, sources (sealed or unsealed), x-ray apparatus or Lasers

All radiation users are competent, licensed and authorised, and this includes dealings to acquire, store, use, sell, transport and service the radiation source. Student users may be exempt from some licensing requirements but must still be competent and authorised.

All radiation sources and apparatus are licensed and have a current Certificate of Compliance for use. Unsealed radiation

facilities Review that all

radiation users in your OU are authorised on the University’s relevant radiation license

Review that all radiation sources and apparatus are licensed and have a current certificate of compliance for use (or are otherwise tagged out)

Review that all radiation locations utilised by the OU are certified and registered, and that required signage and contact details are displayed.

Review local training records for radiation activities

Review relevant personal radiation and health monitoring records

Review contamination monitoring records

MANAGEMENT REVIEW GUIDEsources will not have a certificate of compliance

Sources and apparatus not certified for use are tagged out as per the Lock Out/Tag Out procedures

All premises where radiation is used or stored are certified and registered under the University’s radiation licenses

All University Radiation license amendments and new proposed radiation dealings are submitted to the WHS Unit in a timely manner

A purchasing procedure for radiation apparatus or sources is in place to ensure the appropriate licenses and authorisations are in place before purchasing

All radiation activities

for unsealed radiation source laboratories

Consultation Further information

to inform this review may need to be gathered from RSO/LSO’s, the WHS Unit and research leads whose groups utilise radiation sources and apparatus.

MANAGEMENT REVIEW GUIDEare risk assessed and approved, and assessments consider the purchase, storage and risks associated with use of the source to ensure that all requirements of the Radiation Minimum Standard and license conditions are met

A system to control access to radiation apparatus and sources e.g. restricted access, interlocks, emission indicator, logbooks of use etc.

The OU has established procedures for local radiation safety training to ensure radiation user competency

Personal radiation and health monitoring requirements have been assessed.

MANAGEMENT REVIEW GUIDEPersonal monitoring equipment has been provided to users as required, and for class 3b and 4 laser users, the requirement for eye testing has been determined.

Radiation Approved Premises License, RSO Contact Details and Radiation Trefoil are all displayed, and visible before entering the restricted radiation area

All areas of unsealed radiation source use have established procedures for regular contamination monitoring and for the disposal of radioactive wastes generated

Remote or Isolated WorkYesN/A

Does the OU, staff and students who work alone, work after hours or those involved in remote work meet the minimum health and

Isolated work includes on-campus activities where the nature or location of the work means that the person is

MANAGEMENT REVIEW GUIDEsafety standards as required by the University’s Remote or Isolated Work Minimum Standard?

isolated from immediate assistance.

The Remote or Isolated Work Minimum Standard and Remote or Isolated Work Checklist are to be read and understood by anyone coordinating or arranging remote or isolated work.

Connextions 24/7 Call-in Centre is a free service which maintains contact with staff and students who: Work alone e.g.

controlled environments, farms, observatories,

Work after hours, Undertake field

activities locally, domestically and internationally.

Connextions ensure regular contact is maintained with a User and in the event of failed contact, action is taken to ensure the User is okay following a predetermined escalation protocol.

This service takes the stress and anxiety away from Supervisors/Managers, knowing that someone else is ensuring that your staff or students are okay.

MANAGEMENT REVIEW GUIDERemote and/or isolated work should be listed on the OU WHS Operational Risk Register and risks controlled.

Work Integrated Learning and PlacementsYesN/A

Do students in the OU undertake Work Integrated Learning or Industry Placements as part of their studies?Are you, appropriate staff, and students, aware of the appropriate University policies and procedures for Work Integrated Learning?

Relevant Documents:The Work Integrated Learning Policy and Work Integrated Learning Procedure are to be read and understood by anyone coordinating or undertaking Work Integrated Learning activities at the University.

The Field Activity Minimum Standard and Remote or Isolated Work Minimum Standard and Field Trip Risk Identification Checklist may also apply.

A Student is classed as “Volunteer worker” in the placement Organisation under the Act. Therefore both the University and the placement Organisation have equal responsibility for the health and wellbeing of the student under the WHS Act. Both parties need to ensure they consult and communicate effectively before, during and after (if necessary) the placement.

Requirements include:

MANAGEMENT REVIEW GUIDE All Work

Integrated Learning Placements should have a simple contract with the placement Organisation which includes an outline of WHS responsibilities for each party involved.

An assessment of risk associated with the placement and how they will be managed.

Induction and any relevant training of the student into the workplace.

Emergency response Procedures are explained as part of induction.

Incident Management and Communication – how are incidents managed in the

MANAGEMENT REVIEW GUIDEplacement Organisation and communicated to the University, who will contact who? Pre-placement briefing to students know how to notify via MySAFETY

Medical Disclosure form completed so that any accommodations can be made by the placement organisation, if relevant to the activities to be undertaken.

Does the OU use the Professional Placement Management System ’InPlace’?

Professional Placement Management System ' InPlace ' is available for Faculties to manage professional placements of their students.

‘InPlace’ connects students with the workplace through easy-to-use and flexible management software. Currently InPlace is management and accessed through the License Holder, the Faculty of Health.

MANAGEMENT REVIEW GUIDEHazardous Chemicals and Dangerous GoodsYesN/A

Does the OU use Chemicals or Dangerous Goods? e.g. for: work procedures cleaning? teaching research preparation of materialsAre you and all appropriate staff, students and volunteers aware of the legislative and University policies and procedures for the use of hazardous chemicals and dangerous goods?

Hazardous Chemicals and Dangerous Goods should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

The following University documents outline the legislative and University requirements for managing hazardous chemicals and dangerous goods: Managing Risks of

Hazardous Chemicals Minimum Standard;

Chemical Management Procedure;

Hazardous Chemicals, Dangerous Goods & Explosives Storage & Transport Procedure;

Investigate level of staff, student and volunteer knowledge of University documentation

MANAGEMENT REVIEW GUIDE Prohibited &

Restricted Carcinogens & Restricted Hazardous Chemicals Procedure;

Security Sensitive Dangerous Substances;

DRAFT Use and handling of Scheduled Substance Guideline

Other relevant documents are: Working Safely in

Laboratories, Workshops and Studios Minimum Standard

Health Monitoring Minimum Standard;

Personal Protective Equipment Procedure

Does the OU have a process or program for the safe use, handling, transfer, transport and inventory management of hazardous chemicals and dangerous goods?

As per the Managing Risks of Hazardous Chemicals Minimum Standard the OU must maintain a chemical inventory in the University Chemical Management

Review staff responsibilitiesReview processes and documentationReview TNA

MANAGEMENT REVIEW GUIDESystem, ChemWatch, which includes: A list of all

chemicals currently in use, stored and handled; and

Either a hard copy or access to an electronic copy of the Safety Data Sheet (SDS) for each chemical.

Is there evidence that staff and students are identified as being involved with hazardous chemicals and have been trained appropriately? Such as in:

Chemical risk assessments

Handling and safe use

Labelling and storage

Spills and waste disposal

Unattended reactions/experiments

MANAGEMENT REVIEW GUIDEAre risk assessments performed for each new chemical both before approval to purchase and before use in an activity?

Assessments followed according to the Managing Risks of Hazardous Chemicals Minimum Standard and Purchasing Minimum Standard

Does the OU have persons responsible for maintaining and updating the chemical inventory in ChemWatch according to the Managing Risks of Hazardous Chemicals Minimum Standard? E.g. Hazardous Chemical Coordinator

Review staff responsibilities and PD

Are all chemicals appropriately labelled and stored as per current legislation

Labelling to be as described in the Global Harmonisation of chemical labelling and segregated storage as described in the Hazardous Chemicals, Dangerous Goods & Explosives Storage & Transport Procedure

Does the OU store or use any substances that require particular licencing and procedures This can include:Scheduled carcinogensScheduled SubstancesSecurity Sensitive Dangerous Substances

OU must ensure these substances are licenced, stored and handled according to the :the Prohibited & Restricted Carcinogens & Restricted Hazardous Chemicals Procedurethe Security Sensitive Dangerous SubstancesStorage and Handling of Scheduled Substances Procedure (Draft)

Is there a procedure for managing chemical waste, and is it always followed?

Procedure must be according to Managing Risks of Hazardous Chemicals Minimum Standard

Are all items from the regular laboratory workplace inspections noted, with all non-conformance tabled in an action plan and rectified in a timely manner?

These include: All equipment in

test such as fume hoods

MANAGEMENT REVIEW GUIDE Safety showers and

eye wash stations checked regularly (or as per documented risk assessment)

Fire equipment Regular inspection

of first aid kits Correct gas

cylinder storage and transport

Are all laboratory/facility users aware of what to do in an emergency involving hazardous chemical material?Has a health monitoring assessment been undertaken for Chemicals in use, which are currently listed in Schedule 14 of the WHS Regulations 2013 (TAS)

Health monitoring is required under WHS laws where there is significant risk of workers developing an occupational disease due to exposure to the following hazardous chemicals:

AcrylonitrileArsenic (inorganic)AsbestosBenzeneCadmiumChromium (inorganic)Creosote Crystalline silicaIsocyanatesLead (inorganic)Mercury (inorganic)4,4'-Methylene bis(2-chloroaniline)

MANAGEMENT REVIEW GUIDE(MOCA)Organophosphate pesticidesPentachlorophenol (PCP)Polycyclic aromatic hydrocarbons (PAH)ThalliumVinyl chloride.

Section C. – General Key RisksDriving Yes ☐ No ☐

Does the OU, and all of those who drive for University purposes, meet the health and safety standards as required in the University’s Driving Minimum Standards?

All drivers have completed an authorisation to drive form.

All drivers have completed a Driver medical disclosure form.

All drivers have the appropriate driver license which is valid.

All drivers who use their private vehicle for University purposes have written approval from the Head of the OU and their private vehicle meets the vehicle safety requirements

Documentation Current copies of

required forms and authorisations can be evidenced for all drivers (staff, students, volunteers and visitors) within the OU

Review any vehicles owned or leased by the OU against the University’s Minimum Standards

Review the OU’s WHS Operational Risk Register

All driving incidents are reported, investigated and actioned in MySAFETY in a timely manner

MANAGEMENT REVIEW GUIDEas provided in Driving Authorised Vehicle Minimum Standard (section 4.1.5)?

All existing vehicles owned or leased by the OU comply with the University Minimum Standards, including vehicles, trailers, moving plant which requires licencing (e.g. forklifts, All-terrain Vehicles).

The driving risks of the OU are listed and assessed on the OU WHS Operational Risk Register and risks are controlled according to legislative and University requirements.

All drivers meet the requirements in Safe Driving of Vehicles Minimum Standard, follow all road rules and

Review training records to evidence that required driver training has been provided by the OU

MANAGEMENT REVIEW GUIDEconsider the risks of the driving activity to ensure safe driving. All incidents (including near misses) involving driving and motor vehicles are promptly reporting and investigated

Drivers are provided with information and training as required to safely use the vehicles they drive

E.g. Fatigue

management Trip planning Pre-start vehicle

checks Off-road or 4WD Vehicle type (e.g.

all-terrain vehicle) Towing

Electrical SafetyYes ☐ No ☐

Are all the electrical health and safety requirements addressed by the OU?

Faulty electrical appliances can cause electrical shocks, electrocutions and electrical fires.

Inspection, testing and tagging is a

Review test and tag records Review workplace inspection reports

MANAGEMENT REVIEW GUIDEreasonably practicable method of minimising electrical risk.

To ensure electrical safety, each OU is responsible for Ensuring that

electrical equipment is visually inspected, tested and tagged by a qualified person, as outlined in the Electrical Equipment Inspection, Testing and Tagging Procedure either by trained workers or external contractors.

Ensure that all electrical issues noted in Workplace Inspections are actioned in a timely manner (i.e. there are no double adaptors in use, the use of power boards, and extension leads is

MANAGEMENT REVIEW GUIDEminimised, no bar radiators are in use, unsafe items tagged out?

That there is a system for unsafe items to be identified and removed from use.

Keep a detailed asset register and record of when testing occurred and it is due again.

Residual Current Devices should be used in appropriate situations e.g. when using portable electrical equipment, high risk work environments such as laboratories, near corrosive environments etc.

Electrical safety should be included in the local induction and workers informed

MANAGEMENT REVIEW GUIDEthat any personal electrical item must be inspected, test and tagged before use for University purposes.

Electrical risk should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

TravelYes ☐ No ☐

Do any staff, students or volunteers in the OU travel as part of University business?

WHS guidance is available on the Travel page.

Question – remote work may sit with this topic. Similar issues especially with frontier work e.g. remote communities within Australia.

Are Managers, staff, students and volunteers’ travel arrangements managed in accordance with the Travel Policy and Travel Procedure and Risk Management requirements?

The following information is relevant to persons travelling for University purposes: Travel Policy Travel Procedure Risk Management

MANAGEMENT REVIEW GUIDErequirements

iSOS

Managers should ensure that a travel plan has been provided to them which include: trip details medical disclosures risk assessments

considering travel services, communications, emergency planning, fatigue, cultural, environment.

For risks related to travel activities should refer to Field Activity risk.

When travelling internationally, the Travel service International SOS can assist with international travel advisory and risk management services such as : Specific country

general, security and medical advisories as well as email updates while travelling.

Call Centre for medical advice and referrals while travelling as well other issues such as

MANAGEMENT REVIEW GUIDEhow to replace a lost passport while travelling.

If you need a medical referral, lose your medication, seek pre-travel advice or experience a medical or security crisis.

If travel is regularly undertaken Travel should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

Working from homeYes ☐ No ☐

Do you allow staff to work from home on a regular basis?

Are Working from Home Agreements in place for every such case, so that the risks of working from home can be managed according to the Working from Home Minimum Standard?

The Working from Home Minimum Standard sets out the requirements for an agreement between the University and an employee requesting to undertake work in a home based work environment.

Where agreement is entered into for home based work, the home work environment becomes a ‘workplace’ under legislation.

Therefore the University has a duty to the health and safety of workers engaged by

MANAGEMENT REVIEW GUIDEthe University while they are at work, including home based work.

Ergonomic risks should be managed as per the Ergonomic and Manual Handling risks.

Communication protocols should be agreed upon while working at home.

Working from Home should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

Ergonomic and Manual HandlingYes ☐ No ☐

Do you have a process to ensure all staff (including casuals and volunteers) with pre-existing injuries receive an ergonomic assessment upon starting work?

All staff (including casuals and volunteers) with pre-existing injuries must have an ergonomic assessment by a professional provider before starting work.

Providers are listed on Ergonomic and Manual Handling website.

Ergonomic risks should be managed according to the Ergonomic Risk Management Procedure and should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

MANAGEMENT REVIEW GUIDEDo you provide checklists to staff (including volunteers and casuals) and students on the safe set up of computer workstations?

Checklists should be provided to new staff and to students particularly in computer laboratories and as part of OU induction processes.

Information on how to setup a workstation are provided on the WHS Ergonomics and Manual Handling website.

Has a member of your staff been selected to complete an Ergonomic Office Workstation Training Course?

It is recommended that you have some local expertise in ergonomic set up for office work. Training for a nominated staff in basic workstation set-up and injury prevention for staff without pre-existing injuries can be organised by the WHS Unit.

Have risk assessments been undertaken for work activities that require hazardous manual tasks?

Activities which involve hazardous manual tasks must be risk assessed to determine if the risk can be eliminated, if not, then reasonable practicable controls must be put in place to reduce the risk of injury.

Risk Assessment is undertaken for hazardous manual handling that requires heavy lifting, awkward postures, pulling and pushing or handling animals.

The Manual Handling Minimum Standard outlines the University requirements for managing manual tasks.

Hazardous Manual tasks risks should be listed on the OU WHS Operational Risk Register and risks controlled according to legislative and University requirements.

MANAGEMENT REVIEW GUIDEDo you provide training to staff or students who undertaking hazardous manual tasks as part of work activities?

To reduce the risk of injury, staff and students who regularly perform manual handling tasks should undergo some form of training to ensure risk of injury is minimised.

When purchasing goods for the University, are ergonomic or manual handling hazards considered?

It is important to consider human factors when choosing furniture, materials, plant and equipment for purchase.

Consulting and testing with users before purchase, providing adjustability for different body dimensions, and considering the biomechanics of manual handling will help ensure a good fit for purpose.

The Purchasing Minimum Standard should be referred to before purchasing goods and services for the University.

When assessing a proposed purchase the WHS Pre-purchase checklist may be used as a guide.

PsychologicalYes ☐ No ☐

Do you manage the risks of psychosocial harm ways to manage them? e.g. Bullying Harassment Assault or violence Workplace conflict Workload pressures

and fatigue

Psychosocial hazards at work are recognised as contributors to mental illness. It is important that managers take responsibility to follow up on psychosocial hazards that may affect staff or students.

MANAGEMENT REVIEW GUIDEInherent psychosocial risk associated with business activities can be listed in the OU WHS Operational Risk Register, with strategies to control the risk.

Psychosocial Risk includes:

Bullying Harassment

(including sexual) Assault or violence

(including sexual) Workplace conflict Workload pressures, stress and

fatigue, change management

Managers should complete a Psychosocial risk assessment which identifies control strategies, training and support for staff and students.

Equal Opportunity Online Training must be completed for all Staff and Managers.

Further resources on mental health at work is available at MyHEALTH .

Do you ensure staff, students and management are aware of University Counselling services, health and wellbeing initiatives and specific tailored training available to them?

As part of induction and training staff, students and management of the OU must be made aware of: University

Counselling services for both staff and students.

Health and

MANAGEMENT REVIEW GUIDEWellbeing initiatives offered both within the OU and University-wide.

Specific tailored training for staff and students, e.g. Equal Opportunity Online training.

Students can access many services and initiatives through the student safety, health and wellbeing webpage.

Staff can access many resources through the WHS webpage especially the MyHEALTH health and wellbeing page.

Supervisors of HDR students have access to resources under the Graduate Research Office Supervisors page and Supporting and Managing Candidates Mental Health webpages.

MANAGEMENT REVIEW GUIDE