Section 1 Before Election Day - Voter Registration & · PDF fileBefore Election Day ......

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1 - 3 Before Election Day Section 1 Supply Pickup .....................................................................................................4 Standard Supplies ................................................................................................4 Equipment Receipt ..............................................................................................5 Preparing for Election Day .....................................................................................6 Verifying Ballot Type and Precinct Number ................................................................7 Roster of Voters Page - Primary Election ...................................................................8 Roster of Voters Page - General Election ...................................................................9 Polling Place .....................................................................................................10 Coordinators ....................................................................................................10

Transcript of Section 1 Before Election Day - Voter Registration & · PDF fileBefore Election Day ......

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Before Election DaySection 1

Supply Pickup.....................................................................................................4Standard Supplies................................................................................................4Equipment Receipt ..............................................................................................5Preparing for Election Day .....................................................................................6Verifying Ballot Type and Precinct Number ................................................................7Roster of Voters Page - Primary Election ...................................................................8Roster of Voters Page - General Election ...................................................................9Polling Place.....................................................................................................10Coordinators ....................................................................................................10

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Each Inspector receives a colored card in their Notice of Appointment letter with instructionsregarding their supply pickup site and drop-off site.

If the Inspector is unable to pick up the supplies during the allotted time, they may have anotherperson pick up the supplies. The person must have the colored card to present at the supply pickup site.The card must contain the signatures and phone numbers of both the Inspector and the person picking upthe supplies.Match the precinct number on the red supply bag tag, the precinct scanner luggage tag, and theofficial ballots label(s) and verify that it matches the precinct number you were assigned to in yourNotice of Appointment Letter.

The Inspector will receive an equipment receipt at the supply pickup site. The receipt willinclude:(The following numbers correspond to the numbers on the following page.)

A declaration that the Inspector intends to faithfully discharge the duties theyare about to perform as a Precinct Officer (The Inspector must fill out the topportion of the equipment receipt.)Phone numbers and contact information for the polling place

Standard supplies include the red supply bag, precinct scanner in soft case, officialballots and 4 wire framesSpecial supplies needed for the polling place

Special instructions regarding the placement of signs and/or supplies, such asaccessibility signs, parking signs, threshold ramps, etc., and additional contactinformation as needed

Red Supply Bag Official BallotsPrecinct Scanner inSoft Case

Supply Pickup

Remember: Election equipment must be in a secure location at all times. Do not storeelection equipment or materials in a vehicle.

Wire Frames (4)

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Standard Supplies

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Equipment Receipt

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Inspector’s Supply Checklist. Retrieve this listfrom the red supply bag in the side with thewriting ‘Sacramento County’. There is a padlockon the other side to ensure that no supplies areput there. Verify that you have received allitems on this list. The items listed on theequipment receipt given to you at the supplypickup site should be in the red supply bag orplaced in your car. If you are missing any items,call immediately.Final Instructions Envelope. Final forms and listsprinted and how to process them. Verify that theseitems match your assigned precinct number:� Declaration of Election Officers and Payroll

- used for processing payroll. See page26 for more information.

� Inspector’s Vote by Mail List - an updatedlist of voters who have received vote by mailballots after the roster was printed. PrintVBM next to the voters name in the‘REMARKS’ column as shown on pages 8 and 9.

� Supplemental Roster of Voters - a list ofvoters who registered to vote after therosters were printed. Use this list if you are unableto locate the voter’s name on the roster. Placeit in the front of the roster.

� Supplemental Street Index - a list thatmatches the supplemental roster of voters.Keep with the street index on the table.

� Roster Updates - voters on the roster whohave been cancelled and are not eligibleto vote in the election. Write ‘ineligibleto vote’ in the ‘REMARKS’ column on thesignature line of the voter.

� Phone Authorization to Vote and Password- the Inspector may receive a phone call fromthe elections office regarding any updatedinformation about voters. Before the callergives out any information, they must give apassword. The password is found in the FinalInstructions Envelope. Add the voter’s nameand address to the ‘Voters Added to Roster’page provided in the back of the roster.

� Qualified Write-in Candidates List - a listof qualified write-in candidates to beavailable for voters who wish to vote fora write-in candidate.

Preparing for Election Day� Precinct Equipment Verification Sheet -

used to verify seals and tags on the precinctscanner on election morning. See page 16for details.

Roster of Voters Information and Procedures.Each precinct will receive a Roster of Voterswith a blue cover. You will note that on someof the lines next to the voter’s name you mayfind additional information about the voter.� ID REQUIRED - this is a first time voter in

Sacramento County voting in a federalelection. The voter has been identifiedas a H.A.V.A. (Help America Vote Act)voter.

� VOTE BY MAIL VOTER - this shows thatthe voter requested and was issued a voteby mail ballot.

Official Ballots. Follow the instructions on theBallot Receipt inside the box of official ballots.� Check the ballot type and precinct

number on the ballot to ensure they arecorrect for your precinct (see example onnext page).

� Re-seal each box with an Official BallotInspection Seal that is located insideeach box.

� Enter the total amount of ballots receivedfrom the elections office on line #1 of theBallot Statement located on the back of theRoster of Voters.

Test Ballots. Each precinct will receive atest ballot for the AutoMARK, along with theinstructions, in a clear envelope found in thefirst box of official ballots. This ballot will beused to test the accuracy of the AutoMARK.Do not run the test ballot through the precinctscanner.Repack the supplies - if there are anydiscrepancies, please contact the electionsoffice immediately or call your coordinator.

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Verify that the precinct number on theRoster of Voters matches the precinctnumber on the official ballots.

Verify that the ballot type number on the sampleballot pamphlets matches the ballot type number onthe official ballots.

Verifying Ballot Type and Precinct Number

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Print VBM under the ‘REMARKS’ column on the line of the voter from the Inspector’s Voteby Mail List who was issued a vote by mail ballot. If ‘Vote by Mail’ has been printed on theline, it is not necessary to write another VBM on the same line.

Roster of Voters Page - Primary Election

VBM

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Print VBM under the ‘REMARKS’ column on the line of the voter from the Inspector’s Voteby Mail List who was issued a vote by mail ballot. If ‘Vote by Mail’ has been printed on theline, it is not necessary to write another VBM on the same line.

Roster of Voters Page - General Election

VBM

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Inspector to Visit the PollingPlace. Please be courteousand respectful to all personneland the polling place. Asguests of the facility, do notuse any of their office supplies or equipment.When you arrive at the polling place, be sure tocheck that the following equipment has arrivedat the polling place before Election Day.� AutoMARK� Table for the AutoMARK� Ballot Box� Voting Booths (5 regular booths, 1 accessible

booth)� Tables and/or chairs (if needed)

Verify the assigned room has not changed. Doan on-site inspection for possible problems. Ifa problem exists, notify Precinct Operationsat (916) 875-6100, so that the problem can beresolved before Election Day.Make arrangements to pick up the key forthe polling place; if somebody else willopen, get the name of the contact personand telephone number. Be sure the personopening the door on election morning isthere by 6:00 a.m. If the facility will notsupply a phone number of the person whowill open the door, call Precinct Operationsimmediately.Have a plan for setting upthe election table, AutoMARKand the precinct scanner withthe ballot box. Check positionof the electrical outlets. Seean example on page 13.If the equipment receiptindicates a threshold ramp, vanaccessible parking or anyother special equipment, determine where thiswill be placed. If you believe that other equip-ment is required, call the elections office.

Polling PlaceA Coordinator is a field supervisor assigned tooversee polling places during an election. Theyprovide a channel through which Inspectorscan be contacted prior to Election Day.Each polling place has an assigned coordinator.Coordinators will contact Inspectors beforeElection Day and ask the questions below plusothers to assist in the preparation of the elec-tion:

� Did you receive all of your supplies?� Did you follow the instructions in

the Final Instructions Envelope?� Did you receive your Declaration of

Election Officers and Payroll sheet?� Did you visit the polling place?� Did you get the name of the contact

person who is letting you in, or aphone number, or a key?

� Do you need extra supplies for thepolling place?

� Have you contacted your clerks?� Do you have any questions regarding

the equipment set up?� If you received special accessibility

equipment, do you know how to setit up, and where?

Please exchange Election Day phone numberswith your coordinator.Your coordinator will visit your polling placeseveral times on Election Day. They are thereto assist you with extra/missing supplies,procedures, voter issues, personnel issues, andtroubleshooting the equipment.

Coordinators