Second Annual Friends Group Summit – Ralph A. MacMullan Conference Center
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Transcript of Second Annual Friends Group Summit – Ralph A. MacMullan Conference Center
www.michigan.gov/DNR
Second Annual Friends Group Summit – Ralph A. MacMullan
Conference Center
Future Project Collaborations• Fund matching for success
• Blending state requirements with friends groups’ focus
www.michigan.gov/DNR
Overview & Introductions
• Who we are…..• Keith Cheli, Mackinac Regional Planner• Dan Lord, Development Program Manager
• Why we’re here…..• Interactive opportunity• Share information• Gather input
• Points of contact….(handouts)• Unit Supervisors• District Supervisors• Regional Field Planners & Rec. Specialists• Division Staff (planning & stewardship)
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Iron Sharpens Iron – Team Effort & Approach
• It’s critical to function as a team.
• Support one another.• Be informative.• Be respectful.• Set realistic goals.• Be patient.• Make it fun.• Celebrate success.
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What’s Changed in the Last Year
• Merger of State Forest recreation elements into the State Park system
• More campground, more trails, more Friends Groups• Restructuring of staffing • Blue Ribbon Panel to evaluate the long term focus and
efforts of Michigan State Parks• Diversity of projects Friends Groups are involved with
• Playgrounds• Spray parks• Trails• Site amenities • Historical restoration• Operational & maintenance work• Overall facility focus (Thompson’s Harbor & Rockport
example)
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How Projects are Funded
• Typically development projects fall into one of these categories
1. Division Based Project with Capital Outlay Funding or Grant2. Gift & Acceptance Policy Based Project3. Division Based Project with Organizational Funding
• All of these projects, because of being located on State lands, have specific requirements:
1. Align with the Department & Division goals2. Adhere to legal stipulations3. Internal reviews & approvals4. Permits & fees (environmental, construction, etc)5. Other agency reviews, inspections & approvals6. Quality standards
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Gift & Acceptance Policy
• Department policy 16.01-04• Defined procedure for accepting a
gift of a design and/or construction of a facility
• One version for large projects and a simplified version for site amenities
• Contractual agreement between an entity and the department addressing:
• Design, construction, inspections• Insurances, bonding,
indemnification• Who’s doing what, where and how
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Gift and Acceptance Policy Example –Bay City R.A.
• “Spray by the bay” spray park
• Over 100 individuals, corporate and foundation donors targeting $300,000
• Many in-kind and donated items
• Direct control over vendors, contractors, materials and services
• Differences in phase 1 (Friends) and phase 2 (State)
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Fund Raising Example Ideas
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Fundraising Match Program
• Initially conceptualized around playground projects in April, 2011
• Team assembled to lay the basic framework (Friends of Bay City, DNR Procurement, District Supervisor, Unit Supervisor, Division Development Unit)
• Looking for a flexible program compared to and modeled from the Recreation Passport local unit development grants and existing programs through Georgia and Wisconsin
• Intent – to leverage and match fund raising from state park friends groups and other qualified entities – Leveraging may consist of either a monetary grant or concurrent
purchasing and construction activities administered by PRD up to 50% of the total project’s cost
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Fundraising Match Program
• Evaluation & prioritization criteria:– Supports Parks and Recreation Division Strategic Plan Goals – Supports the Four Priorities of the DNR – Supports existing location Management & Stewardship Plans – Has been coordinated with and supported by the local state park or
recreation area through an approved work item proposal – Expands recreation opportunities – Addresses visitor/public health, environmental safety or security
problems – Expands or improves educational and interpretive programs – Restores habitat in a manner consistent with approved stewardship
plans – Renovates historical structures and monuments
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Fundraising Match Program
• Potential amount of annual funding = $350,000– $50,000 towards “small tier” projects ($1000 – $10,000 range)
• Examples: materials for maintenance / renovation projects, programs or events
– $300,000 towards “large tier” projects ($10,000 - $100,000 range)• Examples: new infrastructure items, utility upgrades, etc.
– Funds would need to be spent in 3 years• Application Periods
– Biannually, October 1st & April 1st
• Administered by the Division’s vacant Grant Analyst position
• Targeting October of 2012 to commence
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Steps to Success – Elements to be Considered as a Basic Checklist
•Take a deep breath and plan ahead (repeat as needed)!•Establish a consistent and inclusive basis for communication; this will help to add efficiency while minimizing confusion, misunderstandings & redundancies•Get a Work Item Proposal (WIP) approved (internal review process) by the Unit Supervisor; addresses location, improvement type & related details• Be aware of all applicable permits, codes, for federal & state law compliance
•Include barrier free accessibility of all elements, areas and features (ADA)• Utilize the Regional Field Planner as a resource
•These projects need to enhance recreational value while representing & supporting the PRD Mission
•The theme & character needs to include the natural setting &/or cultural & historical resources
•Don’t forget about the long term maintenance & operation plan as well as funding
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Now We’d Like to Hear from You!
• Questions about today’s presentation• Questions about projects that you’re currently working on• Input on the fund raising match program• Thanks for your time!