Searches ps

8/10/2019 Searches ps

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PowerSchool University2014

Conducting StudentSearches

Trainer Name

Trainer/Consultant


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Agenda

Welcome and Introductions

Database Overview

Search Commands

Search Codes

Storing Options

Shortcuts and Additional Searches Time for Review

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Database Overview

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Database Terminology

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A Single Record

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Data in records is contained in fields

Each field has a unique name

Fields

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Tables and Records

Tables are interrelated lists containing individual records A change in one table can update similar fields in other tables

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Examples of Basic Searches

Type a last name Type a student number

Click a letter

Click a grade level

Click Mor F

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But That Isnt Your Only Option!

Enable the Smart Search feature.

Personalize > Interface

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Smart Search Icons

Students

Inactive Students

Staff

Fields

Stored Selections

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For Example...

EnterAndersonin the

search field

View a list of students

matching that search,including inactive students

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Click the students name in the list

Click the blue links on the menu to view student pages

Viewing Student Information

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Now ItsYour Turn

Complete hands-onactivity 1:

Conducting BasicSearches

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What is a search command?

A search command contains three elements:

Field name

Comparator

Search argument

Field Name Comparator Search Argument

first_name = John

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Navigate to the Start Page

Click View Field List

What if I dont know the field name?

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Dont forget the Smart Search!

Start typing the field name to view matching fields.

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= (equals)

< (less than)

> (greater than)

# (does not equal)

In

Contains

!contain (does not contain)

@ (wildcard)

Comparators

Examples:

Find all students who are on the

soccer team:

soccer#

Find the student whose mothers

last name is Adams:

mother contains adams

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Enrollment Status Searches

Example:

Find all pre-registered

students:

/Enroll_Status=-1

Example:

Find all students who havetransferred out:

/Enroll_Status=2

-1 Pre-registered

0 Active

1 Inactive

2 Transferred out

3 Graduated

4 Imported historical

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Use multiple search commands Separate search commands with semicolons

Compound Searches

9th and 10th graders on thefootball team

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Examples of Compound Searches

Find 9th- and 10th-grade football players:

grade_level in 9,10;football#

Find students who live in Roseville on 15th Street:city=Roseville;street contains 15

Find 4th-grade students in Mrs. Camps Homeroom:

grade_level=4;home_room=camp

Find students whose last name begins with H-P:

last_name>H;last_name


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Now ItsYour Turn

Complete hands-on

activity 2:

Using SearchCommands

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Activity 2 Answers

1. first_name=John2. football#;alert_discipline#

3. last_name contains -

4. grade_level


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Search Codes

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A special command that begins with an asterisk.

What is a search code?

Find students whose birthdays are in January:

*birthday>=1/1;*birthday


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Sample Search Codes

*birthday

*enrolled_in

*not_enrolled_in

*has_completed_course

*number_of_classes

*hours_requested

*fee.fee_balance

*special_program

*secondarystudents

*cumulative_credit_hours

Find students in Algebra classes:

*enrolled_in=MAT260

Find students who are enrolled in classes at more than

one school:

*secondarystudents=all

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Now ItsYour Turn

Complete hands-onactivity 3:

Using Search Codes

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1. *special_program=gifted and talented

2. *fee.fee_balance>0

3. *as_of=6/1/2014;grade_level=12

4. *not_enrolled_in_period=1

5. grade_level=12;*cumulative_credit_hours=11/1;*birthday


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Storing Options

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What is a stored search?

Saved search criteria

Output varies when PowerSchool data changes

What is a stored selection?

A saved snapshot of search results

Output does not vary

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1. Run the search

2. Copy and paste the search in Stored Searches

3. Name the search

4. Store the search

How do I store a search?

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A Stored Search

Start Page > Stored Searches > New

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A Stored Selection

(Select a group of students) > Select Function arrow > Save Stored Selection

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Now ItsYour Turn

Complete hands-onactivities 4 and 5:

Using StoredSearches

Creating a StoredSelection

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Shortcuts

andAdditional Searches

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Use Enrollment Summary to search for students by: Grade level

Gender

Ethnicity

Enrollment Summary

Start Page > Enrollment Summary

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Search for Parent/Guardian Accounts

Search for parent/guardian accounts by name and email,or add a new entry.

Start Page > Parent Search

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Special Functions Searches

Search Attachments

Search By GPA

Search By Grades/Attendance

Search For Perfect Attendance

Search Log Entries

Special Program Enrollment

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Now ItsYour Turn

Complete hands-onactivities 6-8:

Using the EnrollmentSummary

Creating a Selection ofStudents

Finding Discipline Logs

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Timefor

Review

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Underscores

Colons

Pound signs

To make a compound search, jointwo or more search commands with

_______.

Semicolons

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To make a compound search, jointwo or more search commands with

_______.

Semicolons

Pound signsUnderscores

Colons

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Where would you click to search for 9th-

grade Hispanic boys quickly?

}#2

#1

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Where would you click to search for 9th-

grade Hispanic boys quickly?

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Personalize >Interface

EnterSmart_Search=

Enablein the

Search field

Special Functions >Enable Smart Search

View Field List >Smart Search

How do you enable the Smart

Search feature?

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Personalize >Interface

EnterSmart_Search=

Enablein the

Search field

Special Functions >Enable Smart Search

View Field List >Smart Search

How do you enable the Smart

Search feature?

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Stored Search

Search Command

Stored Selection

Search Code

Does a calculation andcompares results

Saves a snapshot of data

Contains a field name,comparator, andsearch argument

Output varies whendata changes

Question 4Match the term with its definition.

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Stored Search

Search Command

Stored Selection

Search Code

Does a calculation andcompares results

Saves a snapshot of data

Contains a field name,comparator, andsearch argument

Output varies whendata changes

Answer 4

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Which statements below are true about the searchdetails shown in this image?

The soccer students

have been added tothe current selection.

The advanced searchoptions are enabled.

The user has selected59 students.

The search resultscontain one gradeonly.


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Key Points from Todays Class

Search commands Narrow results with compound searches

Search codes Search for data that doesnt have a field name

Storing options Save search commands or store a selection of

students

Built-in searches Use the Teacher Schedules page to select a

teachers class Advanced searches Use the Special Functions page to locate

grades and attendance searches

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Question and Answer

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