Search and Rescue Sponsorship Prospectus

Australia & New Zealand

6th May, 2015 • Jupiters Gold Coast

www.sar.anzdmc.com.au

Sponsorship Prospectus

6th May, 2015 • Jupiters Gold Coast Sponsorship Prospectus


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INVITATION

The Australian & New Zealand Search and Rescue Conference (SAR) Committee warmly invites your organisation to support the conference as a sponsor and/or exhibitor. The 2015 Conference will be held at Jupiters Gold Coast on the 6th May 2015.

The conference will provide an invaluable opportunity to build relationships with professionals representing the Search and Rescue industry and achieve face-to-face contact to promote your products and/or services.

The committee appreciates your consideration of support for this event and looks forward to the opportunity to develop a mutually beneficial partnership.

THE CONFERENCE

The 2015 Australian & New Zealand Search and Rescue Conference brings together leading search and rescue practitioners to discuss challenges of preparing, deploying and operating search and rescue. The aim of the conference is to facilitate sharing, knowledge and experience between the different search and rescue agencies, enterprises, communities and professionals. Presentations will cover air, sea, land-based, urban, wilderness, domestic and overseas search and rescue.

The conference theme is, Preparing • Deploying • Operating Search and Rescue. The key focus of the conference will be better integration to more effective search and rescue operations. The program will reflect just how much the search and rescue world has evolved, tackling issues ranging from the latest requirements for airborne search and rescue assets through to the latest in innovative life-saving training and techniques.

This conference is dedicated to advancing the discussions on search and rescue and moving the community a step closer to an effective, integrated, search and rescue capability.

DELEGATE PROFILE

• Federal and State Government• Australian Defence Force• Department of Maritime Safety and Rescue• Federal and State Police• Rescue Coordination Centres and Search and Rescue Units • SES and Volunteers Organisations• Private SAR operators for air searches• Private SAR operators for sea Coast Guard and Coast Watch• SAR Canine• SAR education and trainers• Emergency Services Managers • First responders to natural disasters• Industry associations• Customs and Immigration• Equipment supplier and service providers

TWO CONFERENCES! THREE DAYS! ONE LOCATION!

The Australian & New Zealand Search and Rescue Conference, in conjunction with the Australian & New Zealand Disaster and Emergency Management Conference are delighted to come together to give the industry the most significant event on the 2015 calendar. The collaboration brings together National, State and Regional delegates to explore, exchange ideas and network.

The Australian & New Zealand Disaster and Emergency Management Conference will be held at Jupiters Gold Coast from 4th – 5th May 2015. The conference will feature multi-agency presentations covering all phases of emergency and disaster management – prevention, preparedness, response and recovery. There will be representation by fire, ambulance, emergency, rescue, volunteer, defence and health sectors.

The joint conferences will offer delegates an extensive range of topics with over 100 presentations across three days including Keynotes, Concurrent Sessions, Case Studies and Posters.



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SPONSORSHIP AND EXHIBITION OPPORTUNITIES

A vast range of sponsorship opportunities to enhance exposure of your business are now available. Ranging from 1/4 page advertisements to ‘Conference Partner’, cost effective packages can be tailored to suit individual organisations.

Sponsors and exhibitors will have an opportunity to network and meet potential new clients and explore new business opportunities at the conference that will bring together government representatives, industry leaders, organisational representatives and others.

Why sponsor and/or exhibit at the Australian & New Zealand Search and Rescue Conference?

• Access a wider or different audience than other communication activities allow for while maintain a high profile in valuable target markets before, during and following the event.

• Conference delegates attend to improve their knowledge, aligning your company with this experience demonstrates your commitment to the profession.

• Enable your organisations representatives to mix informally with industry professionals, leaders, local governance personnel, planners and speakers.

The conference will allow your organisation to benefit significantly from constant exposure with daily catering being served in the exhibition area, maximising exhibitor exposure to delegates.

Some sponsorship opportunities can be tailored to suit your company’s needs. Call the conference secretariat on (61 7) 5502 2068 to discuss your requirements.

CUSTOMISED PACKAGES

A variety of packages have been designed to suit all marketing objectives and budgets however the committee recognises that some aspects might need adjustments to better suit the needs of your organisation.

Additional discounts are being offered if you book for both the Search and Rescue Conference along with the Disaster and Emergency Management Conference.

Please contact the conference secretariat to discuss how we can tailor a customised sponsorship package that suits your requirements.



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SPONSORSHIP PACKAGES

GOLD$8,000

SILVER$6,000

RECOGNITION & BRANDING OPPORTUNITIES

Primary exposure of organisation on all event collateral and publications a a

Acknowledgement at the opening ceremony a a

Company logo to appear on title slides a a

Company logo included on door and venue signs a a

Company logo printed on delegate name badges a

Recognition as a sponsor of the speakers prep room, with the opportunity to provide signage within this room a

WEBSITE & E-MARKETING EXPOSURE

Company acknowledgment and logo on the conference website with a link to your organisations website a a

Logo and links to company website included in all HTML email marketing campaigns a a

Promotion of sponsorship on the conference social media networks a a

Advertisement banner on the home page of the website a

ADVERTISING OPPORTUNITIES

Advertisement in the conference handbook Full Page Half Page

Advertisement in the book of abstracts Full Page Half Page

Promotional insert in the delegate satchel (A4 flyer up to 4 pages) 2 1

Full page editorial in the conference handbook a

VENUE SIGNAGE

Prominent display of signage in main plenary room Two Banners One Banner

EXHIBITION

Exhibition booth in a prime location within exhibition hall Double Single

CONFERENCE REGISTRATION

Full registration to the conference for your organisation representative 5 3

Sponsors are invited to continue on as a major sponsor for the Disaster and Emergency Management Conference. Add an additional $3,000 to the Gold or Silver Sponsor package.



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KEYNOTE SPEAKER $4,000 $4,000Have your company associated with a leader in the industry, by meeting the expenses of one of our Keynote Speakers.

• Naming rights to one keynote speaker with recognition on the website and program• Company logo to appear next to keynote speaker profile (handbook and website)• Company logo displayed on the title slides of the keynote session• Prominent display of signage in the main plenary room • Opportunity for your organisation representative to chair the keynote session• Acknowledgement at the opening ceremony• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook • Half page advertisement included in the book of abstracts • Two full registrations to the conference for your organisation representatives• Promotional insert in the delegate satchel (A4 flyer up to 4 pages)

Sponsor a second keynote speaker and get a 75% discount off the second speaker. Discount available for the SAR or ANZDMC program.

CONFERENCE HANDBOOK $2,500 $4,000The handbook, containing speaker biographies, conference program and exhibition information will be provided to delegate’s onsite.

• Sponsor logo prominently positioned on the front cover and throughout the handbook• Acknowledgement at the opening ceremony• Recognition as a sponsor with a 50 word company description and logo in the handbook and website• Double page advertisement included in the handbook • Quarter page advertisement included in the book of abstracts • Promotional insert in the delegate satchel (A4 flyer up to 4 pages)• One full registration to the conference for your organisation representative

Increase your exposure and sponsor the Disaster & Emergency Management Handbook. Total Package $4,500 (saving $1,500).

CONFERENCE SATCHEL $2,500

Every delegate will receive a satchel, to carry during the conference and for use beyond the event.

• The conference and sponsoring organisation logo printed on every satchel (artwork and logo placement to be approved by committee)• Acknowledgement at the opening ceremony• Recognition with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook• Quarter page advertisement included in the book of abstracts • Promotional insert in the delegate satchel (A4 flyer up to 4 pages)• One full registration to the conference for your organisation representative

Expand your marketing reach with your logo included on the Disaster & Emergency Management bags. Total package $4,500 (saving $1,500).



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NAME BADGES $2,000 $4,000All delegates will not only see your logo but they will wear it, with your company branded lanyard. Delegates, speakers, sponsors, and exhibitors will wear the name badge for the duration of the conference.

• Naming rights as the name badge sponsor with company logo printed on the name badge• Company branded lanyards supplied to each delegate (lanyards supplied by sponsor)• Acknowledgement at the opening ceremony • Recognition with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook• Promotional insert in the delegate satchel (A4 flyer up to 4 pages)• One full registration to the conference for your organisation representative

Continue on as the name badge sponsor for the Disaster & Emergency Management Conference and double the exposure for an additional $1,000.

CONCURRENT SESSION $2,000

The program is the main focus for all delegates leading to high company exposure as a session sponsor.

• Naming rights to one concurrent session with recognition in the program • Company logo displayed on the title slides of the sponsored session• Prominent display of signage in the room • Opportunity for your organisation representative to chair the sponsored session• Flyer distributed during the session• Acknowledgement at the opening ceremony • Recognition with a 50 word company description and logo in the handbook and website• Half page advertisement included in the book of abstracts • One full registration to the conference for your organisation representative

Sponsor a second concurrent session and get a 50% discount off the second session. Discount available for the SAR or ANZDMC program.

DELEGATE WIFI $1,800 $4,000Complimentary WiFi access is extremely important to delegates to keep connected while at the conference.

• Naming rights as the WiFi sponsor with recognition on the delegate internet access instructions• Advertisement banner on the home page of the conference website• Acknowledgement at the opening ceremony • Recognition with a 50 word company description and logo in the handbook and website• Half page advertisement to be included in the conference handbook• Promotional insert in the delegate satchel (A4 flyer up to 4 pages)• One full registration to the conference for your organisation representative

Increase your exposure and sponsor the Disaster & Emergency Management delegate WiFi for an additional $500.



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ADVERTISEMENT OPPORTUNITIES

CONFERENCE HANDBOOK ADVERTISEMENT The conference handbook will be provided to all delegates and will be viewed throughout and after the event. This publication will be a valuable reference for all delegates long after the conference, providing a high level of exposure to companies booking advertising space.

• Full Page $1,200 • Half Page $700 • Quarter Page $450

Include the same advertisement in the Disaster & Emergency Management Conference Handbook and receive a 50% discount on your second advertisement.

DELEGATE MARKETING $800 PER BLAST

Conference sponsors will have the opportunity to promote themselves prior to the delegate’s arrival to the conference or thank them once the conference is completed.

• Opportunity to have an e-blast sent to all registered delegates (sponsor to write and design the email).

Include the Disaster & Emergency Management Conference delegates in the email broadcast for an additional $450.

WRITING PADS AND PENS $700 (plus supply of items by sponsor) • Company to supply pads, pens and stationery for each delegate, branded with company logo• Recognition with your company logo included on the conference website

Upgrade to include pads and pens for both conferences for an additional $100.

SATCHEL INSERT $600 Promotional inserts will be packed in the delegate satchels that are handed to every delegate onsite.

• Promotional insert in the delegate satchel (A4 flyer up to 4 pages)

Include a Satchel Insert in the Disaster & Emergency Management Conference bags for an additional $200.



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CONFERENCE EXHIBITION

Take part in the conference exhibition to ensure maximum exposure to the leaders in the industry. This is a great opportunity to connect with current and existing clients, as well as create new relationships. Exhibiting at the conference includes:

• Booth structure (3m x 2m) including header board with your company name• Power outlet and spotlight• Promotion as an exhibitor via company name and logo listed in the handbook• Company logo with links on the conference website• One full registration to the conference for your organisation representative• Opportunity to purchase up to two additional exhibition passes for $300

All catering will be located within the exhibition to ensure that your company has excellent exposure to delegates.

TWO CONFERENCES! THREE DAYS! ONE LOCATION!

The Search and Rescue exhibitors are invited to exhibit at the Disaster & Emergency Management Conference and widen your delegate reach. With the SAR Conference following directly on from ANZDMC we are delighted to offer a special discount package. Priority booth allocations will be given to those that stay on for the full three days. EXHIBITION PRICES

Search and Rescue Conference Disaster & Emergency Management

Combined Conferences

6 May 2015 4 – 5 May 2015 4 – 6 May 2015

Single $1,200 $2,200 $2,700

Double $2,000 $4,000 $4,500

IMPORTANT INFORMATION

LOGOS

Upon confirmation of sponsorship or exhibition please forward a copy of your company logo in print quality format to the conference secretariat to ensure full acknowledged and promotional of your involvement in the conference is received.

Show your support of this important event by including the conference logo on your company’s website. Please contact the conference secretariat for a copy of the conference logo.

Company Description

Recognition as a sponsor and exhibitor will be included in the conference handbook. A maximum 50 word company description should be emailed to the conference secretariat by Monday 23rd March 2015.

Advertisements

All advertisement artwork is to be supplied by the sponsor. Upon confirmation of sponsorship or advertising a media kit with advertisement specifications will be emailed. All advertisements must be emailed to the conference secretariat by Monday 23rd March 2015.

Cancellations

Cancellations of sponsorship, exhibition or advertising must be received either by mail, fax or email to the conference secretariat. A 50% cancellation fee will be charged for cancellations received in writing prior to 5pm on Monday 6th April. After this date there will be no refunds made. Non-payment does not constitute cancellation.

For further information on sponsorship and exhibition, please contact the Conference Secretariat:Ph: 07 5502 2068 or Email: [email protected]



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SPONSORSHIP & EXHIBITION BOOKING FORM

Organisation: .............................................................................................................................................................................

Contact name: ...........................................................................................................................................................................

Mailing address: ........................................................................................................................................................................

Telephone: ( ) ....................................................................... Fax: ( ) ..................................................................................

E-mail: .......................................................................................................................................................................................

SPONSORSHIP OPPORTUNITIES ADVERTISEMENT OPPORTUNITIES

c Gold $ 8,000 c Delegate Marketing $ 800

c Silver $ 6,000 c Writing Pads and Pens $ 700

c Keynote Speaker $ 4,000 c Satchel Insert $ 600

c Conference Handbook $ 2,500 c Conference Handbook

c Conference Satchel $ 2,500 c Full Page Ad $ 1,200

c Name Badges $ 2,000 c Half Page Ad $ 700

c Concurrent Session $ 2,000 c Quarter Page Ad $ 450

c Delegate WiFi $ 1,800

DISASTER & EMERGENCY MANAGEMENT CONFERENCE SPONSORSHIP DISCOUNT

c I wish to include the same sponsorship package for the Disaster & Emergency Management Conference as per the discount listed in the prospectus.

CONFERENCE EXHIBITION

c Single Booth – SAR $ 1,200 c Single Booth – Combined $ 2,700

c Double Booth – SAR $ 2,000 c Double Booth – Combined $ 4,500

c Additional Exhibitor Pass* $ 300

*The exhibitor pass entitles entry to the exhibition area only and includes catering.

Terms & Conditions: Confirmation of sponsorship and exhibition space is conditional upon this form being completed and 50% non-refundable deposit received. A tax invoice will be issued for this amount and must be paid within 14 days. The organisers reserve the right to reassign any exhibition stand to another exhibitor if these conditions are not fulfilled. Allocation of exhibition stands will be at the discretion of the organisers.

All costs are in Australian Dollars and include GST. Each company representative attending the Conference must be pre-registered with the Secretariat.

I/We agree to comply with the terms and conditions and all provisions of the sponsors and exhibitors contractual obligations all of which I/we acknowledge, have read and understood.

Signature: ...................................................................................................................... Date: ...................................................

Please forward completed form to: Australian & New Zealand Search and Rescue Conference PO Box 29, Nerang, QLD 4211 Tel: (07) 5502 2068 Fax: (07) 5527 3298 Email: [email protected]

Search and Rescue Sponsorship Prospectus

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