SDRRStudent Data Review and Rosters Application

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Work in SDRR2015 Spring Rosters• ACCESS – (EL)• The ACT – Grade 11• K-PREP – Grades 3-12

– Pearson (K-PREP)– QualityCore End-of-Course

(EOC)

2015 Data Review• ACT Explore • ACT Plan • The ACT • Alternate K-PREP• K-PREP End-of-Course (QualityCore)• K-PREP (3-8, 10,11)• College/Career Ready Data

– The ACT (includes National Tests)– ACT Compass– KYOTE– Alternate TAR– ACT WorkKeys– KOSSA– ASVAB– Industry Cert.KDE:OAA:DSR:3/5/2015 2

Training opportunities for SDRR Rosters and Data Reviews will be announced in

a DAC Monday E-mail. TEDS

ROSTERShttps://oaa-adc.education.ky.gov/

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Accountability Rule – 100 Days

KDE:OAA:DSR:3/5/2015

Test Name Grade(s) 100 Days as of …EXPLORE 8 Spring 2014 K-PREP WindowPLAN 10 Spring 2014 K-PREP Window

The ACT 11 Spring 2015 K-PREP Window K-PREP 3-8, 10,11 Spring 2015 K-PREP Window Alternate K-PREP 3-12 Spring 2015 K-PREP Window

END-OF-COURSE High School Spring 2015 K-PREP Window

Algebra IIBiologyEnglish llU.S. History 4

100 days as of the first day of the 5-day testing window

New Feature• K-PREP test windows for elementary, middle and high

schools in SDRR• https://oaa-adc.education.ky.gov/ • District level users will be able to make changes to the

K-PREP test windows• School level users will have read-only access and

cannot make changes to the K-PREP testing windows• Tentatively open in March

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District Test Windows

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Features in SDRR• Connection of SDRR to IC • Home Page: Information and Student Changes, List of

Tasks• Moved From Icons To Text Features• “Locked” Label-Submitting Accountability and Non-

Participation Changes• Creation of a Sandbox for training• Edit Change Request

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Assessment Opens Closes Fields/Comments

The ACT March 4April 1 (New Change Requests)April 6 (Final)

Non-participation, Accommodations,Accountability (done with Spring Rosters)

K-PREP Pearson Mid/Late April

June (New Change Requests)June (Final)

Accommodations used on test collected (IEP, EL/LEP) with a yes/no option, Non-participation, Accountability and Annotations

K-PREP EOC (English ll, Algebra ll, U.S. History, Biology)

Alternate K-PREP

College and Career Readiness

9th Grade (For Fall 2015 Plan) Accountability

Demographic Changes are made in IC

ALL DATES

TENTATIVE

Fields to Change on SDRR Rosters in…Infinite Campus• Name• Grade• SSID• DOB• Gender• Race/Ethnicity• Lunch• IEP• EL/LEP

SDRR• Annotations• Accountability• Non-participation• Accommodations

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If IC change is not reflected in SDRR by the next day, contact

kdedatarequest@education.ky.gov

Infinite CampusQuestions regarding fields coming from IC must be submitted to the Enterprise Data – KSIS Team at

kdedatarequest@education.ky.gov

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OAA will be unable to assist with IC questions.

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IEP Field (Helpful Hints) Correcting the IEP field in IC:• Make certain the student has a current

Individualized Educational Program (IEP)• Make certain that the IEP is locked

KDE:OAA:DSR:3/5/2015

If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education.ky.gov

EL/LEP Field (Helpful Hints)Correcting the EL/LEP field in IC:• Mark the student as LEP• Home language other than English:0400• Mark at least one instructional accommodation• Mark at least one program services type

(cannot be declined services)

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If IC change is not reflected in SDRR by the next day, contact kdedatarequest@education.ky.gov

K-PREP Rosters• Verify student enrollment in grades 3-12• Include all students enrolled as of the first day of the

testing window • Change requests created for:– Non-Participation Students – First Year EL/LEP, Medical,

Extraordinary Circumstance, Foreign Exchange, Withdrew/Expelled During the Testing Window

– Accountability• Save an electronic version of all rosters

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Data is pre-populated from IC

EOC Rosters• In mid/late April, OAA will provide DACs with a list of seniors that

are missing an EOC score or without a non-participation to assist with roster cleanup

• OAA will add all seniors missing EOC scores or without a non-participation to the rosters based on current available EOC data

• All EOC tested students and seniors that are expected to graduate are to be on the rosters

• When spring testing rosters open in mid/late April, DACs will be able to file non-participations for EOCs

• New added non-participation: EOC Graduation Issue

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ACT EXPLORE & ACT PLAN DATA REVIEW PROCESS

Closes March 4

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Prioritizing Your Data Review• Schools and districts may review all available student information.

OAA encourages focus on these priorities.• Step 1 Accountability (Priority One) (From Spring 2014 K-PREP

Window)– Confirm 100 day students that will contribute to the district or school

accountability. Change any non-100 day students that should be removed from the district/school accountability to the correct school/district/state accountability.

• Step 2 Demographics (Priority Two) (From September 2015)– Check free-reduced lunch and students with disability status (IEP), since

these have potential to change over time.– Confirm ethnicity and race categories.

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Two Sides of Data ReviewUse Student Listing to Check• Accountability– 100 Days as of Spring

2014 K-PREP Window– Changes are rare

• Demographics– Based on time of test

Use Data Review Change Listing to Check• Update information

about change requests• Close change requests

opened in error• Check change request

statusKDE:OAA:DSR:3/5/2015 17

ACT Explore/Plan Data ReviewChange in SDRR Send E-mail to KDE to Change

• Tested Location• Grade

kdeassessment@education.ky.gov

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ACT Explore/Plan Data Review opened January 28 and will

close on March 4

• Name• State Student ID (SSID)• Date of Birth (DOB)• Gender• Race• Ethnicity• Non-participation• Accountability• IEP• EL/LEP• Lunch (Free/Reduced)• Accommodations