SDL Trados Studio 2009 Quick Guide_EN

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PRISMA - SDL Trados Studio 2009 (SP3) Quick Guide - ver. 1.0 (September 2011)

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1. FOREWORD

This Quick Guide is meant for enabling PRISMA translators:

to start using SDL Trados Studio 2009 (SP3) software application in an efficientway with the file packages received from companys Project Managers (PM) and,

once translation work has been completed, to send back those packages to them in a correct format.

Remark (in case SDL Trados 2007has already been installed on your

PC)

As a rule, SDL Trados Studio 2009 (SP3) installation procedure does not require

the presence of any pre-existing Trados software on your PC.

However, should SDL Trados 2007have already been installed on it, you ought

to make sure that the relevant software release is actually the most recent one

(as of August 2011, 8.3.0.863 (Build 863) version), in order to avoid annoying

error messages to be displayed when using SDL Trados Studio 2009 (for this

purpose, please take into consideration that, for example, 8.2.0.835 (Build 835)

version will surely create such type of troubles): hence, if necessary, access your

SDL account and perform SDL Trados 2007software download from the same

section where SDL Trados Studio 2009 package is located.

After having verified the above, youll be able to use both the SDL Trados

software packages indicated independently and without any mutual

interference.

If, on the contrary, SDL Trados 2007 cannot be used correctly on your PC or

crashes after SDL Trados Studio 2009 softwareinstallation, youll have to go to

Windows Control Panel and start the corresponding repair procedure by

means of dedicated Add or Remove Programs -> Change or Remove Programs

functions.

(The steps indicated below refer to the English version of Windows XP

Professional OS. Should you have any other operating system or localized

version of the same, please try to follow a similar procedure, thus taking into

duly consideration existing differences).

At this stage, please proceed as follows: select SDL Trados 2007, click on Change button, then click onNext > button, selectRepairoption and confirm by clicking again onNext > button.


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2. INITIAL SETTINGS (USER PROFILE)

Before starting working on our translation projects, an adequate Trados Studio 2009

User Profile should be defined in order to meet PRISMA workflow requirements.

For this purpose, go to Tools / Manage User Profiles... and select Change userprofile (the 2nd item from top in the displayed option list):

Then, click onNext > button to continue.


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Should there be no previously defined User Profile (for any custom use), select Do

not back up, overwrite my current settings(the 2nd

item from top):

(If, on the contrary, one would prefer to keep an User Profile previously prepared and

loaded for future uses, the 1st

item on top - Back up my existing settings to the

following location: - should be selected.

After that, the corresponding back-up file shall be saved in a suitable location, which

will allow to retrieve it when necessary).

PressNext > button again to continue.

Now it will be possible to set the right User Profile for carrying out the operations

indicated in PRISMA PMs P.O. Letters.

Use Browse... button (placed on top right) for loading the profilo prisma.sdlprofile

file provided along with current Quick Guide.


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The following screen will then be displayed:

Complete this part of the procedure by clicking onFinish button.

At this stage, all necessary settings should already have been performed thanks to

the User Profile file youve just loaded by following the instructions above.

At any rate, we strongly suggest to visually make sure that in Tools / Options... /

Editor (1st

item from top in the list displayed on the left) all settings indicated in the

screens below have been correctly made.

The checks suggested are shown in the following pages.


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Editor section:

Spelling section:


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Automation section:

Auto-propagation section(i.e. setting how repetitions will automatically propagate (i.e. spread) throughout

your translation file/es. Please note that this utility wasnt available in SDL Trados

2007):


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Now go back to Editor section and select Font Adaptation in order to verify that

the preset font size parameter is compliant with your PC monitor screen size:

As far as Translation Results Window is concerned, the settings displayed should

be the following:


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Then, lets check Concordance Search Window status:

Once all necessary checks are completed as indicated above, youll be able to start

working on your translation projects by carrying out the following main steps:

opening the file packages received from PRISMA; performing the translations requested by PRISMA PMs according to their P.O.Letters instructions;

preparing translated packages for transmission to PRISMA.Each of the steps listed above will be shortly described in Sections no. 3 to 5 below.


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3. OPENING THE FILE PACKAGES RECEIVED FROM PRISMA

Please copy the .sdlppx extension file received from PRISMA into a folder on your

PC you previously prepared for this purpose.

WARNING!NEVER DOUBLE-CLICK ON RECEIVED .SDLPPX FILES, since, as

explained below, these file packages must be opened exclusively with SDL

Trados Studio 2009 software application.

At this stage, if necessary, activate software Home view (i.e. initial display screen)

by clicking on the corresponding bottom left button.

The following screen will be displayed:


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Click on Open Package icon on the right, then go to the folder where your .sdlppx file

had been previously saved, select it and click on Open button:

Now click onFinish button:

A default folder where your translation files will be placed is then automaticallysuggested by system.


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Click on OKto confirm folder selection:

(A message indicating that the folder you selected is not empty might be displayed at

this stage: if so, youll have to create a new folder (by means of the relevant bottom

left button)).

Finally, click on Close button.


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Current project name will now be displayed in Projects section, which can be

accessed by simply clicking on the corresponding bottom left button:


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Whereas Files section includes the names of the files, pertaining to the project

concerned, which shall be translated:


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4. PERFORMING THE TRANSLATIONS REQUESTED

After having accessed Files section, double-click on each of the desired translation

files in order to open it.

Should the following error message appear, simply click on OKbutton (actually this

message does not indicate a malfunction):

Now you can start your translation work:

After having opened a translation file for the first time, use Translation /Clear Draft

Segments option.

At this stage:

place your mouse pointer in the first top right cell (segment) if required, translate it into the relevant target language upon segment translation completion, press CTRL+ENTER to confirm.


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After confirmation, mouse pointer will shift to the next (following) translation

segment:

Fuzzy-Match segments

Should the translation memory (TM) you are currently using include at least a

segment similar to the one being translated (fuzzy-match), the relevant translation

will be automatically displayed by system: such text shall be duly updated in order

to fully match the new source language one.

For making translation work easier, all the differences existing between the segment

under translation and the one saved in your TM will be highlighted in the top left area

of the screen.

Once you have made sure that the target language text you have just updated fully

matches the contents of the corresponding cell to the left, press CTRL+ENTER to

confirm.

In the top right area of the screen, termbase data (glossary terms), if any, will bedisplayed additionally (in the example above, English steam trap corresponds to

Italian scaricatore di condensa).


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No-Match segments

If, on the contrary, no similar translation is available in the TM currently being

used, a copy of the source text to be translated will be displayed in the corresponding

right cell:

Carry out the relevant translation and confirm it by pressing CTRL+ENTER.

Follow the same steps until you reach the end of your document and adopt the

procedure described above for all your translation files.


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5. PREPARING TRANSLATED PACKAGES FOR

TRANSMISSION TO PRISMA

ChooseProject /Create Return Package... option:


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Then select the folder where you are going to save the package file to be transmitted

back to PRISMA:

Youll obtain a .sdlrpx file which shall be uploaded to your PRISMA PM,

according to the requirements indicated in the relevant P.O. Letter.

SDL Trados Studio 2009 Quick Guide_EN

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