SCURL: PARTNERSHIP, COLLABORATION, SUCCESS

SLIC SHOWCASE & AGM,

22 NOVEMBER 2013J ILL EVANS, SCURL SERVICE

DEVELOPMENT MANAGER

DILYS YOUNG, V ICE CHAIR, SCURL

Members

All Scottish Higher Education InstitutionsEdinburgh City LibrariesGlasgow LifeNational Library of ScotlandNational Museums ScotlandOpen UniversityRoyal Botanic Garden EdinburghScottish Library & Information Council

Some of our SCURL Libraries

SCURL aims & characteristics:

Independent voluntary association To benefit users and library operations Constitution, officers, representatives and voting procedures Plenary (Directors) Business Committee (Constituencies) Task Forces, Working Groups, Communities of Practice Officers:

Chair: Mark Toole (Stirling) Vice Chair: Dilys Young (Strathclyde) Secretary: Evelyn Simpson (NMS) Treasurer: Michelle Anderson (Robert Gordon) Service Development Manager: Jill Evans (NLS)

Governance

SCURL is an independent voluntary association, launched in 1977, supported by the NLS and SLIC

Has a constitution, officers, representatives and operating procedures:

SCURL Chair, Vice Chair, Secretary and Treasurer SCURL Service Development Manager SCURL Minute Secretary SCURL SHEDL Digital Library Administrator

SCURL Business Committee: constituency representatives

SCURL Constitution

SCURL Business Plan and Strategy 2012-2014

Business Plan and Strategy 2012-2014

6 Strategic Priorities

Effective collaborative content managementMaximise access to physical & digital collectionsShowcase Scotland’s research & collectionsDevelop & promote collaborative shared services &

systemsEffective advocacy & promotionSCURL organisation re-development

Procurement - SHEDL

Scottish Higher Education Digital LibraryWorks to secure collaborative access to digital

content for Scottish Higher Education InstitutionsSet of guiding principles and criteriaProcurement is through JISC Collections>3600 periodical and >4,000 ebook titles procured through

contracts with individual publishersProcurement totals represent 10-15% of member

institutions’ library resources budgetseJournal bundles to date, now also moving into eBook

packages

SHEDL – operating principles

Standardised, common access to all HE members (students, staff)

Some contracts extended to registered users of the NLS and NMS

Electronic only provision (Deep Discount for print)Cost contributions from member institutions based on

previous historic spendMaintain core subscriptionsUsually 3 year contracts, ideally including transfer titlesMinimal annual increases

SHEDL achievements

Achievements:Supports about £2m of procurement per annum (c10% of

member institutions’ total journals budgets) – NESLi2 £8m opt in

Secures annual renewals with 3 to 4 publishers each yearExisting publishers include: Springer, ACS, CUP, OUP,

EUP, Berg, Portico, Intellect, Project MUSE, (IEL & IEEE), & Social Sciences Directory

Recent agreement on the first joint purchase of an eBook package (Springer and also CUP)

Continuing to develop and consider a more comprehensive approach to developing a digital library for Scotland

SHEDL challenges

Engaging with additional publishers who see growth in Scotland

Changing budgets and/or focus of institutionsExtending access across other sectorsEnsuring prompt payment of invoices to benefit discountAdvising the Advanced Procurement of Universities &

CollegesLiaising with the Subscription Agent managing the

SCOPnet periodicals contractNegotiating with publishers’ complex business models

SHEDL and additional procurement activity - operating procedures

Structure of SHEDLSteering Group (University Library Directors)Working Group (Representative from each SCURL member)Received the Shared Services Award in the Scottish Parliament Invited by Universities Scotland to document SHEDL for Shared

Services Case Study

Three current work streamsSCOPNet JournalsSCOPNet Print BooksSCURL Ebooks

SHEDL’s Launch

Twice launched – 2009 with formal reception in University of Edinburgh25th April 2012 from the Island of St Kilda, 70 miles west of

Scottish mainlandSHEDL boat recovered on island on

east coast of Shetland on

1st August 2012 – over 300 miles!

nautical miles

Task Forces, Working Groups & Events

Task ForcesSCURL Walk In Access SCURL Scottish Library Services PlatformSCURL Scottish Metadata Platform

Working GroupsAccess GroupHealth GroupWebsite Group

EventsAnnual Ebooks Conference Annual SLIC FE Conference

SCURL Affiliated Groups

Scottish Digital Library Consortium – shared LMS & procurement

Music & Audio Resources Scotland GroupRare Books in Scotland GroupScottish Universities Special Collections &

Archives GroupScottish Visual Arts GroupScottish Working Group on Official Publications

Communities of Practice

Across staff rolesDeputy Directors Institutional Repositories ManagersSystem LibrariansLiaison Librarians

Topic/interest relatedCollection ManagementMobile DevicesReading Lists Legal Issues

SCURL Services

SCURL Research Extra Card Enables members of all SCURL institutions reference access to print

collections across all member institutions

National Entitlement Card The National Library of Scotland is one of the founder members of the

scheme and welcomes card holders, including holders of the Young Scot card

SCURL Walk-in AccessProject supported by funding from SLIC IDFLiaised with SCONUL, WHELF, and M25Enables visitors legitimate access to licenced e-content

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SCURL & SLIC’s partnership:examples

JISC Collections Ebook study commissioned by SLIC SCURL liaised on behalf of SLIC with Further Education, Higher Education

Institutions, NLS, Public Libraries, and school libraries

Information Literacy Community of Practice Both organisations represented on the CoP

FE College Librarians’ Development Network SLIC is represented by SCURL

SLIC Management Board meetings SCURL is represented & receives a report for each meeting

SCURL Business Committee SLIC is represented and receives a report for each meeting

Extending Partnerships in New Sectors

NHS: first collaborative procurement of content agreed welcome NHS member to SHEDL Working Group

Further Education FE representative on SCURL Library Services Platform Task Force FE representative on Scotland Colleges Development Network Extend relevant SHEDL content to FE Articulation

Northern Collaboration Reciprocal invitations to meetings to share good practice in relevant

aspects of service provision

SCURL Libraries

Challenges for SCURL Libraries

Budgetary constraints and rising inflationResearch Excellence Framework and increased focus on

supporting researchHigh demand and increasing levels of occupancy and

usage – importance of the student experience and impact of surveys, especially National Student Survey

Digital transitions: Traditional – books, print journals, storage, disposal Digital – wifi, mobile devices, power & data, bandwidth,

VAT for e-materials, formats, transitional change Exploitation – digital literacies for both staff and students

http://www.glasgow.gov.uk/

SCURL website

Task and Finish Group: project completed in 6 monthsscurl.ac.uk