Scrum desk quick start

Copyright© 2008 ScrumDesk.com www.scrumdesk.com

ScrumDesk Quick Start 2008

ScrumDesk Intuitive management!

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What is ScrumDesk ScrumDesk is project management tool supporting Scrum agile project management method.

ScrumDesk demo is provided as hosted application where user has ScrumDesk installed locally and

project data are stored on hosted database. Final product is installable locally.

Why ScrumDesk? ScrumDesk provides intuitive view on stories (tasks) using card view and enable project management

collaboration.

ScrumDesk is not only for project managers. ScrumDesk connects project teams, team members

with customers and management. Everyone can easily identify status of the project using burndown

chart.

ScrumDesk provide at any time easy access to collaboration tools including messaging, internet calls,

emails, web pages and bug tracking systems. ScrumDesk also support LDAP for easy user

management.

This Quick start guide will take you through the basic ScrumDesk features.

If you need more information please check www.scrumdesk.com or don’t hesitate to send email to our

[email protected].

Benefits

for managers

Easy team members management

Support for multiple teams even dislocated

Releases and sprints planning

Instant project status metrics

Retrospective ideas to get development process improved

for product owners

Close relations with development team

Instant feedback about changes

Easy product features planning

Direct connection to developers

Timeline for main project development events like demo, release, sprints

for developers and QA

Tracking work

Easy sprint status identification

Collaboration with product owner, scrum master even in distributed scenarios

Latest stories changes

http://www.scrumdesk.com/

mailto:[email protected]?subject=Question%20about%20ScrumDesk


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Technology ScrumDesk is application programmed using modern technologies:

Microsoft .NET Windows Presentation Foundation that is perfect solution for creating natural

look and feel user interface applications.

SQL Server 2005 that is perfect solution for easy administration, scalability, reliability and

security.

Intuitive management

Scrum

Scrum is an agile iterative method for project management. This method can be use not only for

software development. Scrum, as project method, started in Toyota Corp. in car development

process.

Project requirements, defects, risks are called Story. In Scrum, every project requirements are

organized in a Product backlog. Project development time is divided to iteration called Sprint.

Developed product is released to the customers in one or more Releases.

To improve development process, team members can provide feedback towards to management in

Retrospective.

Roles in Scrum:

Product owner represents customer, his requirements and satisfaction.

Scrum Master ensures correct Scrum method usage.

Developer, tester… is developing product.

Visitor is obviously somehow connected to project, but it cannot change its progress. Good

example of visitors is consulting experts, selected product users or executives.

Project

Product backlog

Releases

Sprints

Retrospective

• Name

• Team

• All stories

• Date

• Timeboxed iteration

• Selected stories must be completed

• Ideas

• Voting


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Working with stories Any task, requirement, defect or risk can be represented by a story. Stories are displayed using story

card concept. Card concentrates information about story, their detailed tasks and progress.

Story Card

Story tasks

Story progress

Story card can be resized, selected or moved across the desk. Stories can be easily joined to groups

by assigning card color. Every card displays story status in the top left corner.

The desk containing cards can be freely zoomed and moved across a screen.

Maximized desk

Maximized card

Installation ScrumDesk can be downloaded from address sent to you by email. To start installation, click on the

Launch button.

Installation page

ScrumDesk minimum requirements:

Microsoft Windows XP or Windows Vista

Microsoft .NET 3.0 Framework, that can be downloaded here.

If you use a Firefox web browser, please install FFClickOnce plug-in. The Firefox is not

compatible with Microsoft ClickOnce installation used by ScrumDesk.

http://www.microsoft.com/downloads/details.aspx?FamilyID=10CC340B-F857-4A14-83F5-25634C3BF043

https://addons.mozilla.org/en-US/firefox/addon/1608


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Starting intuitive Scrum management After ScrumDesk starts, a Login window appears. Please enter your login name and password you’ve

received. You cannot change projects server and database while in demo version.

Login window

You can choose the project to manage by double clicking on project’s name after you are logged in.

You can also create a new project by clicking on Create New Project in bottom right corner.

Project selection

Project In ScrumDesk, project has its name, bug track url and homepage url. It is possible also set default

sprint length used for all new sprints here.

Team members can be assigned to the project by selecting from company users list. Company user

list is managed by administrator. Only the Scrum Master cans build-up the team.

Project team members


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Team members can be grouped into the teams.

View by teams

Timeline ScrumDesk shows your project iterations and events in a timeline.

Timeline

Events type

Sprint

Active sprint, sprint for current day

Release event

Demo event, product owner will come to see demo of sprint stories

Current day

Arrows to scroll time

You can easy scroll the timeline easily by dragging it or clicking on arrow buttons in the right corner.

Project backlog Project backlog is a collection of stories that product owner wants to implement. The story can be

added to the product’s backlog also by any member of team.

Stories can be freely moved around the desk. You can scroll the desk by using preview pane or simply

click on the desk area, wait a few milliseconds and drag. Cursor will change and you can freely move

the desk.


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Preview pane

The desk can be zoomed by using a zoom track bar in right bottom corner or simply by using Ctrl +

Mouse Scroll Wheel. Double click on the track bar will reset the zoom back to 100%.

Zoom pane

Backlog can be viewed in Desk view with stories cards or in Grid view like table of stories. Grid view

can be used for easy filtering, sorting and grouping your stories by different attributes.

Desk view

Grid view

Stories can be filtered at any time by clicking on the info pane.

Info pane

Filter dialog enables user to filter stories by story state, category or text. Story’s id, subject,

description, remaining and estimated attributes are searched for given text. Another possibility is to

filter out just the stories assigned to logged user.

Filter definition


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Story

The story describes the product owner requirement which must be implemented in the project. In

ScrumDesk every story has following attributes:

Id, that uniquely identifies story

Subject, short name of story

Description, more requirements details

Priority, the level of product owner requirement demand

Estimated value, relative size of story in story points. Estimated value can be selected only

from predefined list of values obviously used in scrum method.

Remaining is number of days necessary to finish the story.

Operator, team member responsible for story implementation

State of story is indicated using color bar in left top corner. Clicking the bar you will change

the story state. For more details about state look at Story states.

Tasks, every story can have multiple tasks or steps needed to be done to complete the story.

Every task has its own state (the same meanings as story state) and remaining time required

to task’s completion. Tasks can be processed by more team members at once.

When you use tasks, remaining value of parent story will be counted from these tasks. In this

case, you will not be able to enter story’s remaining value directly.

Sprint represents a timebox in which stories going be developed.

Release gives you information about a date when customer would start using this story in

product release version. Release can be done after each sprint or it can include stories from

more sprints. It depends on your customer or product owner needs.

Story definition

Story can be displayed as story mini card. Mini card displays only story subject, priority and estimated

story points.

Mini story card


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Stories can be organized into virtual groups by using category (sometimes called as “theme” in scrum

method) or by using color. This gives you an opportunity to level complex projects with many stories.

Story states

New story is Unplanned. After the sprint planning team member Assigns stories that she will

implement. Team member Checks story out when starts working on it. After programmer completes

story implementation, she will change story state to Solved. This is an indication for testers that they

can test the story. If the implementation is correct, tester changes story state to Completed.

Planning In planning view, the scrum master and the product owner can assign stories into the sprints and

releases. In this view they also can define sprints and releases.

With ScrumDesk you can develop product parallel. In one sprint, stories for more releases can be

developed. ScrumDesk offers this feature even though it’s no fully compliant with scrum method.

We think that sometimes this practice is required and handy.

For planning process ScrumDesk uses a unique planning matrix solution. You can imagine your

sprints and releases as the matrix where:

sprint are in rows,

releases are in columns,

stories are in cells.

Planning matrix

Planning view is divided in two parts both containing list of stories. You can change sprint or release

and see required stories. Story is assigned to sprint or release simply by using drag and drop between

lists.

Unplanned Assigned Check out Solved Completed


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Planning view

For example, assigning story from backlog to sprint/release can be done as follows:

1. Select Project backlog from upper Sprints combo.

2. Select required sprint/release from bottom Sprints combo.

3. Now find your story in product backlog part and easily drag it to the sprint/release stories list

in the bottom.

4. Changing the release before dragging will also assign story to release.

You can change sprint for selected stories list also by clicking on the sprint bar in the timeline. Stories

can be also easily filtered by clicking on stories list header.


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Sprint Scrum is based on time boxed iterations. Iteration is called Sprint. Sprint is defined by the product

owner and the team:

Sprint details

Name of the sprint

Goal of the sprint

Start date is date when sprint starts

Sprint length is sprint duration in days. This value depends on default project sprint length, but can be changed

Demo date is date when customers or product owner meet with the team to view a demo of completed work.

Estimated velocity is a forecast for maximum amount of work that team is capable of. It is defined in storypoints.

Completed is sprint completeness indicator.

State of the sprint, can be planning, in progress and done

Storypoints is sum of storypoints estimated for all sprint stories

Occupation is indicator of sprint fullness

o for 0% - 75% occupation

o for 75%- 90 % occupation

o for full sprint

During planning phase, you select stories that should be completed in the sprint.

Sprint view can be used daily by your team. You can simply use it to make daily scrum meetings.

Sprint view displays stories in intuitive way, the same way as paper story cards on a cork board. Team

members can easily track stories progress just by entering remaining value. They can also check story

progress on a story chart.

Some story properties can be changed depending on logged user role. For example, you can have

team members with the Visitor role. This role enables user to see project details, stories, progress

but the Visitor cannot change any of these values.

Next sprint view Team performance is sometimes better than expected. In this case developer can take story from

the next planned sprint and add it into current sprint. For ease of use, ScrumDesk provides Next

Sprint pane displaying unassigned stories.

Adding the unassigned story to the current sprint is as simple as drag and drop story from next sprint

pane to the current sprint desk. You can also postpone story to the next sprint by the same way,

dragging from the current sprint to the next sprint.


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Double click on the story card displays story details in a detail dialog.

Next sprint view

Tracking progress ScrumDesk displays sprint progress using a burndown chart. This chart shows real progress versus

ideal progress by calculating remaining values over time.

Burndown chart

X-axis displays date, Y-axis displays sum of stories remaining values. To display value for given day

just mouse over serie data point.

Click on this small chart to display full screen chart.

Retrospective Retrospective in the scrum gives team a chance to continuously improve quality of the development

process.

Anyone from the team can say his opinion or idea to get things better. ScrumDesk supports

retrospective not only by writing ideas, but team members can also vote for the best ideas.

Every idea shows total points value so the team can easily identify most wanted ideas. Moreover,

each team member can see his vote (points he assigned) for ideas. Idea can be deleted only by its

author or the scrum master.

Retrospective idea


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Integration

Bug track support ScrumDesk integrates your favorite bug track page together with the project management. Team

members can work with bug tracking system they are familiar with.

You don’t need to change or convert your bug database, just keep using your preferred bug tracker.

Project homepage Many companies use their own document management systems (wiki, Microsoft SharePoint...).

ScrumDesk provides access to such systems and integrate them into the management desk.

Team collaboration

ScrumDesk connects anyone with story mini team clicking on button in story caption.

ScrumDesk integrates:

Internet calls for easy call. If you want to use this feature, you need to install client, for

example Skype or Microsoft NetMeeting.

Email

Team member web url for access to his web pages, blog

Card caption

After click on the button Contact team member dialog is displayed:

Contact Team Member window


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LDAP support To simplify user management ScrumDesk support user import from LDAP server. Import can be

accessed only by administrator. In demo version this is unsupported feature.

Importing from LDAP


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If you need more information please check www.scrumdesk.com

or don’t hesitate to send email to [email protected].

ScrumDesk contacts

[email protected]

Sales: [email protected]

Support: [email protected]

http://www.scrumdesk.com/

mailto:[email protected]?subject=Question%20about%20ScrumDesk

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