Board of Directors Robert Campbell Edward Harmon Joseph Parker Russ Patterson Daron Pisciotta

SCOTTS VALLEY FIRE PROTECTION DISTRICT

7 Erba Lane, Scotts Valley, California 95066 (831) 438-0211 Fax (831) 438-0383

Steve M. Kovacs Fire Chief

Date: May 1, 2019

To: Board of Directors

From: Steve M. Kovacs, Fire Chief

Subject: Agenda Item 5.2

Recommendation

Board to review the responses to the Request for Proposal (RFP) and authorize the President to

enter into an agreement for financial audit services for fiscal years ending in 2019, 2020 and 2021.

Discussion

The following is the cost for the last Audit Contract with Zach Pehling CPA, MBA: 2016- $8,100,

2017-$8,424 and 2018- $8,760.

An RFP for the District’s Financial Statements and Audit was posted and mailed to nine firms. The

following five responses were received by the March 29, 2019, noon deadline:

Ahmed Badawi, CPA-

Oakland

Bloomberg & Griffin

Accountancy Corp.-Stockton

David Farnsworth,

CPA- Milpitas

Fechter & Company-

Sacramento

2019 $19,935 2019 $ 5,975 2019 $ 7,950 2019 $13,500

2020 $20,375 2020 $ 5,975 2020 $ 8,195 2020 $13,850

2021 $20,830 2021 $ 5,975 2021 $ 8,395 2021 $14,250

Total $61,140 Total $17,925 Total $24,540 Total $41,600

Zach Pehling, CPA, MBA-

Truckee

2019 $ 8,584

2020 $ 8,842

2021 $ 9,108

Total $26,534

Board of Directors Robert Campbell Edward Harmon Joe Parker Russ Patterson Daron Pisciotta

SCOTTS VALLEY FIRE PROTECTION DISTRICT

7 Erba Lane, Scotts Valley, California 95066 (831) 438-0211 Fax (831) 438-0383

Steve M. Kovacs Fire Chief

Date: May 8, 2019

To: Board of Directors

From: Steve M. Kovacs, Fire Chief

Subject: Agenda Item 5.3

Recommendation

Declare the Public Education Trailer Surplus and Authorize the Fire Chief to locate a smaller

organization that is in need and cannot afford a new one.

Discussion

The District has had a long standing history of providing excellent public education training in

our elementary schools. One of the tools we have used over the years has been a 5th wheel

style trailer that we made the interior to resemble a child’s bedroom. Each October we would

tow the trailer to each of the elementary schools and teach children to crawl out of bed, feel

their bedroom door for heat, and then escape out the window to a waiting firefighter. The

trailer was also outfitted with a TV and VCR to show various public education videos.

Our school program has now evolved into utilizing the classrooms for the AV portion and the

simulation training for the elementary school kids. We have found that the classroom

instruction is just as effective for the kids, and logistically more efficient for the crews. We are

in the process of updating our curriculum and props for classroom instruction.

The public education trailer was purchased by the district in 1989 and is in need of some

updating. Since the District is no longer using the trailer in our Public Education Programs, the

recommendation is to declare it surplus equipment.

Board of Directors Robert Campbell Edward Harmon Joseph Parker Russ Patterson Daron Pisciotta

SCOTTS VALLEY FIRE PROTECTION DISTRICT

7 Erba Lane, Scotts Valley, California 95066 (831) 438-0211 Fax (831) 438-0383

Steve M. Kovacs Fire Chief Date: May 8, 2019 To: Board of Directors From: Chief Kovacs

Subject: Administrative Report

Incident Type January February March Year To Date

2018 2019 2018 2019 2018 2019 2018 2019

Fires 1 8 2 1 1 2 4 11

Explosion / Rupture 0 1 0 0 0 0 0 1

EMS 123 101 89 116 105 104 317 321

Hazardous Condition 8 20 5 9 7 6 20 35

Service Calls 18 19 14 14 14 19 46 52

Good Intent 34 37 27 45 41 40 102 122

False Alarms 15 19 5 11 8 8 28 38

Severe Weather 0 1 0 1 0 0 0 2

Totals 199 206 142 197 176 179 517 582

Operations

E2538 awaiting new radio replacement

E2538 should be in service by mid-May

We have purchased and installed Cradlepoint modems in the three Type 1’s and both Type 3 engines.

They are all online and connected to CAD.

A full complement of ballistic PPE has been added to each lead engine and command vehicle.

Training

SCHMIT Members participated in the quarterly refresher training at SCO1 consisting of multiple

scenarios.

Type III off-road driver training at Hollister Hill SVRA for all apparatus driver operators.

Strike Team and single resource overhead refresher training at Zayante Fire

Crews attended unified response to violent incidents at the old Sears location in the mall and learned

about hands-on approach with scenarios and informative ballistic vest information.

Firefighter Nehf has successfully completed his six month test

April 25, 2019 Administrative Report

Page 2 of 2

Administration

Child Passenger Safety Program – Secretary Receptionist Bridges inspected 8 car seats in March.

Administrative Secretary Walton and Secretary Receptionist Bridges and Mayfield completed personnel

file reorganization per Policy 1400.

Administrative Secretary Walton and Secretary Receptionist Bridges and Mayfield completed the

reorganization and consolidation of all pertinent files into the copy room for greater accessibility.

Secretary Receptionist Mayfield attended a Governmental Social Media Conference and is working on

supporting policies and standard operating procedures before launching the District’s Social Media

Content Strategy.

Battalion Chief Theilen led the Administrative office remodel to accommodate all three administrative

personnel which is now near completion.

Secretary Receptionists Bridges and Mayfield attended the Administrative Fire Services Section

Conference in Paso Robles.

Prevention/Community Risk Reduction

Plan Reviews and permit approvals: 10

Inspections completed: 15

Hazard complaints: 5

Meetings: 7

Vandervoort attended IAFC Community Risk Reduction and Wildland Urban Interface Conferences

Vandervoort attended Community Fire Forum.

Fire Chief Activities:

Presented before the City Council re: Fire Season

FDAC Meeting

Legislative Task Force Conference Calls

Annual Recognition Dinner

NetCom Users Meetings

Staff Meetings

Joint Finance Meeting with SCO/BRN

Attended Smart Board Training at Central Fire

Meeting Regarding Ambulance Sub-Contract

Conducted the Officer Leadership Session

Attended a Meeting with CalFIRE Director Porter

Taught a class to the County CERT Leadership

File Reviews for Workers Comp

SCCFAIG Board of Director’s Meeting

County Health and Wellness Meeting

Meeting with Santa Cruz Fire Chief

Assisted Meals on Wheels with SV Meal Distribution

Worked on Preliminary Budgets

Attended the SVWD Seminar

County Chiefs Meetings

EMSIA Meeting

Auxiliary Meetings

Participated in the Fire Prevention and Response Forum

Attended the FDAC Annual Conference

FDAC EBA Meeting

Meeting with State OES Director Ghilarducci

April 25, 2019 Administrative Report

Page 3 of 2

SLV District Council Meeting

BRN finance and Board Meeting

Attended Annual Strike Team Leader Refresher Training

Filmed the Annual July 4th Safety Message

Participated in SV EOC Exercise

Attended a DRiSC Meeting

Testified at Senate Health and Safety Hearing

Reviewed Engagement Letter for new Labor Legal Counsel

Attended the National Day of Prayer in SV