Managing and Reporting Utilization:Slots, Capacity,

Termination Types, and You!

Scott RonanIdaho Supreme Court

Senior Manager, Problem-Solving Courts and Sentencing Alternatives

http://www.isc.idaho.gov/solve-court/resource-links

TodayWhy? And what?The road so far…The future!Questions?

Why?Early 2000’s the ISTARS drug court module was

developed to assist in the tracking of #s in and #s out, to help courts with local ongoing case management/ staffings, and for evaluation purposes

It became clear early on that although ISTARS may meet our evaluation and case management needs, but the ability to update the drug court module was contingent on time and $.

In a dynamic world, we needed to be able to track several data points that changed based on our needs

Why?.....Enter the monthly utilization report

Validated numbersHistorical perspective for reporting (annual

report to the governor/legislature)Local budget and policy analysisState budget and policy analysis

http://www.isc.idaho.gov/annuals/2014/2014_ISC_YearlyReport_Problem-Solving-Courts.pdf

Data Elements:Court TypesTermination TypesGrad/Term ratesDUI or Non-DUI casesFelony or Misdemeanor level# that “touched” the court within a given

timeframeNew admits in a month# last day of the month$ received from participants# drug free babies born to female participants

Utilization QuestionsIs it accurate?How is it used and how can I use it for

ongoing or ad hoc reports?Everyone that “touched” the court within a

timeframe (fiscal year)Graduation/Unsuccessful Termination %Drug free babies bornParticipant fees collected

When can we stop? “The future is Odyssey and the future is now!”

Switching gears

Tracking of $ then and nowThen. Utilization has been a method of

calculating the usage of funds as compared to the # of participants

It used to be fairly straight forward with 1 participant = approximately $4,000 of ISC treatment funds, and $400 of ISC testing funds in a fiscal year.

Recession…….and adjustmentsAlternative and additional funding

opportunities

Now. $ from IDVS, ITD, DHW, Federal Grants, Medicaid, etc.

Slots and CapacitySo what do we do now with all the different

funding sources? How do we account for our “slots”?What does capacity really mean?

Conceptualization and Operationalization Slot = a space for which funds are associated that

a participant may occupy. In a fiscal year, multiple participants may occupy a slot. Like a hospital bed. Used as a budget management tool for allocation by the ISC.

Funds = ISC funds $4,142 per slot for treatment and $400 per slot for testing, Medicaid = $, DHW-ATR-IV = $, DHW-Misd =$, Vet Recognition Funds = $, Self Pay = $, Transportation = $, other state or federal grants = $, VA $

Conceptualization and Operationalization cont…

Capacity = the total number of participants that a court can “manage” at any one time. This is not tied to $, it is tied to caseloads and ability to be effective while serving as many people as possible.

Slots and capacity…Each court should explore opportunities to

take as many participants as they can handle based on their ability to supervise. “Slots” is only a budgeting or allocation tool, not a cap of how many participants can come into the court.

Operationalize…Scenario:A Drug Court has a “capacity” of 25 based on

the ability to manage a caseload sizeTreatment Funds:

$82,840 for a fiscal year from the equivalent of 20 slots that are funded through ISC funds = 20 X $4,142 = $82,840

Funds via Medicaid =X$ (about 3 participants)Funds via DHW-ATR-IV =X$ (about 1

participant)Funds via the VA= X$ (about 1 participant)

Cont..Still have a capacity of 25 Testing Funds: $400 for 20 ISC funded “slots” = $8,000 Self pay or a portion of participant fees= X$Medicaid Covered Drug Testing = X$County Contribution = X$Other = X$?

All funding sources combined should be enough to test and treat 25 participants with some participants in earlier phases and some in later phases to balance out the impact within a given fiscal year.

Questions?

Thanks!

Scott RonanIdaho Supreme Court

Sr. Manager, Problem-solving Court and Sentencing Alternatives

sronan@idcourts.net947-7428