Score & Prioritize Your Project Portfolio with Ease

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Agenda

Housekeeping

Importance of Scoring & Prioritization

Scoring & Prioritization Models

Scoring in Practice

Steps To Getting Started With Scoring

Tips & Best Practices

Live Q&A Session


Housekeeping Items

40 minutes of presentation

15 minutes of Q&A

All lines are on mute

Enter questions into chat box

Event is being recorded

Slides will be shared post

presentation

3


Your Presenters

Tushar Patel SVP of Marketing, InnotasNational Semiconductor, Mocana

Kristyn Medeiros, PMP, ITILSenior Manager, Innotas Johnson & Johnson, Sandia National

Laboratories


Quick SurveyHow does your organization align

& prioritize projects?


Quick Survey

No Formal Methodology

17%

High, Medium, Low21%

Scor-ing

based on Business Ob-jec-

tives51%

Other11%

How does your organization align & prioritize projects?

Source: Innotas Survey, April 2016


Defining Scoring

Scoring is a structured, repeatable process for evaluating projects with the goal of prioritizing your investments and focusing your resources on the work that will make the largest business impact.

Scoring should take place periodically and organizations must maintain a continuous process to ensure priorities accurately reflect current business needs.

“IT investments need more than ROI to justify them. Firms need broader measures, support processes and governance tools.” – Gartner


Why is Scoring & Prioritization Important?

Current Reality: Most organizations are

resource constrained and cannot / should not take on all

the work that is proposed


Why Scoring & Prioritization is Important?

The Problem: Demand is increasing. We are being asked to do more with current or

less resources


Why Scoring & Prioritization is Important?

The Result: Set yourself up for failure. Risk your reputation and stakeholder’s perception

of the PMO.


When is Scoring Relevant? (Hint: All the Time!)

Portfolio Planning Processo Key initiativeso Which strategic projects will make it into the portfolio for that year

Ad Hoc Project Requestso Thinking critically about how ad hoc project requests impact the

organizationo Ensure you’re taking on the right work

Resource Managemento Capacity and Demando What-If Scenario Planningo Resource Optimization


Scoring & Prioritization Models

Resource Optimized Value

Maximization

Maximizing value of enterprise

project portfolio based on resource

constraints

“Right” Projects based on

Business Needs at the “Right” Time

Weighted Average:

Value / Business Objectives

Prioritize highest value projects.

Ignores resource constraints.

“Right” Projects based on

Business Needs

Range:High, Med, Low

1 to 10

Course prioritization “buckets” or groups

High Level Agreement on

What’s Important. Subjective.

No Scoring

No prioritization. Take on everything.

“First In, First Out”

Business Value & Impact


Scoring in Practice


5 Steps To Getting Started With Scoring

Get the team togetherDecide on the model and whose opinion matters1

Decide on criteriaWhat’s important to the group and get agreement on the criteria

Roll it outShare the scoring methodology with all team members who will be submitting requestsCreate a communication plan and a timeline for rollout

2

3


5 Steps To Getting Started With ScoringGet a process in place to support the scoringEither a team meets regularly to review all requests at once and they discuss, giving it one scoreOr the approval flow can be automated, traveling to individuals to review and score on their own time

5

4

Right-size the scoring profileMay need different scoring profiles for different teams / departments or for different types of work (small projects, large projects, maintenance, change requests, etc.)


Tips and Best Practices For Scoring

Value Should Be Measured By the Output of the Project – Not Just the Management of the Project. o Focus on the desired outcome or goal of your stakeholders

Have both quantitative and qualitative value metricso Quantitative: Revenue, Cost Reduction / Avoidance, Time To

Revenue, Profitability o Qualitative: Strategic Fit, Competitive Differentiation, Business

Expansion, Market Penetration, Risk, Customer Satisfaction, Compliance

Continuous Scoring and Prioritizationo Always aligned with the latest organizational goals


Single Point of Entry

Consolidated entry point of all requests with complete visibility to all in the organization


Strategic Alignment with Key Business Objectives

Weighted scoring accurately reflects business value and

provides more context


Strategic Alignment with Key Business Objectives

Maximizes strategic alignment with business partners

Approvers or Key Stakeholders review and

score each project


Visually present project values

Justify why you are taking on projects across portfolio

Fosters healthy conversation and better

decision making

Results in resources working on the right work at

the right time


Enterprise level prioritization with visual presentation of data

Fosters healthy conversation and better decision making

Results in resources working on the right work at the right time


Live Q&A


Innotas Company Overview

Cloud portfolio management solutions to improve value contribution by connecting planning & execution

Disruptive technology and a history of market “firsts” – most recently Predictive Portfolio Analysis (PPA)

500+ customers, including proven enterprise-wide deployments in Healthcare, Financial Services, Technology, Government, and Education

Project Portfolio ManagementEffectively manage project requests, resources, budgets and projects

Application Portfolio ManagementAnalyze and manage IT tasks needed to sustain existing operations

Predictive Portfolio AnalysisPredict, plan, and re-plan your highest value portfolio that aligns with business goals

Resource ManagementProductive alignment of IT resource capabilities and availability

Four-Time“Leader”

“Leader” Cloud-nativeMulti-tenant

“Leader”


Contact Innotas

Phone: +1 866-692-7362

Email: [email protected]

Twitter: @innotas

LinkedIn: http://www.linkedin.com/company/innotas

Blog: blog.innotas.com

Learn More: www.innotas.com/resources

mailto:[email protected]

http://www.linkedin.com/company/innotas

http://www.innotas.com/resources

Score & Prioritize Your Project Portfolio with Ease

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