Score and Prioritize Webinar


Today’s Speakers

Rahim Walker, PPM Evangelist - MBA: UNC Kenan Flagler

- Regional Sales Manager

- 7 years in Saas & Business Consulting

Kristyn Fredericks, PMP, ITIL - Sr. Solutions Consultant

- 8+ Years in the Project Management

space


What is Scoring & Prioritization?

IT investments need more than ROI to justify them. Firms need broader measures, support processes and governance tools.

Scoring & Prioritization is “a structured, repeatable process to evaluate IT investments”, using this evaluation to “manage IT initiatives against them”, and keeping them up-to-date.


Why Scoring & Prioritization is Important?

Most organizations are Resource Constrained and cannot/should not take on all the work that is proposed

Key Takeaways: 1. Tradeoffs exist

2. Opportunity Costs must be considered

Approved Work

Idea # 3

Idea # 2

Idea # 1


Common Use Cases

Portfolio Planning process o Key initiatives

o Which strategic projects will make it into the portfolio for that year

Ad Hoc Project Requests o Thinking critically about how ad hoc project requests impact the

organization

o Ensure you’re taking on the right work

Resource Management o Capacity and Demand

o What-If Scenario Planning


Framework for Scoring & Prioritization

1. How to Categorize Potential Projects o Use a criteria scale such as Gartner’s Five Perspectives

2. How to Build a Scoring Model o No range & Unweighted; Range & Unweighted (low maturity)

o Weighted scoring (high maturity)

3. How to Prioritize Projects Based on Plotted Scores o Use visual modeling tool such as bubble charts


Prioritizing Based on Plotted Scores


How Scoring & Prioritization relate to Resource and Budget Availability

Examples of Scoring


Simple Scoring & Prioritization Model


Healthcare Scoring Model: Patient Outcomes Nath Original Description Total Score

Quality and Effectiveness Member 1 Member 2

1 Decreases practice variation, promotes

appropriate utilization of resources 3 2 5

2 Aligns with Tier 2 Project

3 Aligns with Tier 1 Project

User Productivity / Satisfacton

1 Reduces number of steps / time required 1 3 4

2 Automates a manual process

3 Mitigates significant adoption / retention risk

Patient Safety

1 Reduces likelihood of POTENTIAL near-miss

or adverse event scenario 3 3 6

2 Responds to PSN filed - no adverse event

3 Responds to PSN filed - adverse event

Financial

1 Favoraby impacts revenue or expenses 1 3 4

2 Favorably impacts revenue or expenses > 50K

Budgeted

3 Favorably impacts revenue or expenses >

100K Budgeted 19

Scope / Urgency This Item Used as Multiplier for AVERAGE

1 Affects < 50 transactions a day

2 Affects > 50 transactions a day

3 Aligns with leadership priority initiative

Committee Review Example

3

Nath Scoring Matrix


52%

21%

27%

Not Enough Resources Nothing Is Prioritized

Too Many Projects

Main Challenges Faced By Project

Management Professionals

Innotas sponsored survey

posted to PM.com Virtual Expo

Audience 4/24/2014


Benefits of Scoring and Prioritization

More Easily plan your portfolio

Better visibility into high priority projects o Executives can make business decisions more quickly

Strategic Alignment with Key Business Objectives

Understand where resources should be spending time o Ensure resources are working on the right work at the right time, which leads to

setting more accurate customer expectations

Single point of entry o One place to store and collect all demand on the organization, helping to establish

governance in a streamlined manner.


Contact Innotas

Headquarters : 111 Sutter Street, Suite 300 San Francisco, CA 94104

Phone: +1 866-692-7362

Email: [email protected]

Twitter: @innotas

LinkedIn: http://www.linkedin.com/company/innotas

mailto:[email protected]

http://www.linkedin.com/company/innotas

Score and Prioritize Webinar

Technology

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