School Turnaround AmeriCorps 2013-14 Pre-Proposal Conference
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Transcript of School Turnaround AmeriCorps 2013-14 Pre-Proposal Conference
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MARCH 22 , 2013
CVS -13-074
OFFICE ON VOLUNTEERISM AND COMMUNITY SERVICE
School TurnaroundAmeriCorps 2013-14
Pre-Proposal Conference
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AmeriCorps at National Level
• Administered by the Corporation for National and Community Service (CNCS) www.nationalservice.gov
• AmeriCorps includes VISTA, State/National, and National Civilian Community Corps (NtripleC)
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AmeriCorps State in Virginia
Office on Volunteerism and Community Service www.vaservice.org Within Virginia Department of Social Services
OVCS administers Virginia’s AmeriCorps*State funds, and is the ‘base’ of the Governor-appointed State Service Commission
Last year approximately $2.9 million was distributed to 23 Programs under the ‘formula’ allocation
Provides opportunity for ‘direct service’ to meet compelling community needs
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AmeriCorps State in Virginia
The School Turnaround AmeriCorps FY 2013 Program is new. This is a first.
The entire document is available through links and references at www.vaservice.org.
Proposal deadline is April 11, 2013 at 3 p.m.
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Pre-proposal Conference Elements
Receipt of ProposalSign In SheetPurpose of ConferenceAddendaQuestionsConference ConductWelcome and IntrosRFP Review
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Welcome and Introductions
Donna Shropshire, VDSS Office of General Services
Virginia Department of Education Representatives
Potential ApplicantsOVCS Staff
Amanda Healy, Program Manager Tanisha Dorsey, Program Officer Kim Brown, Program Officer Jim Davidson, Fiscal Officer Matt Fitzgerald, Program Officer
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RFP Review
Primarily tracks RFP, but uses all documents – RFP, NOFO, Instructions
Highlights essential elements
Applicants responsible for information in all documents
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Essential Documents
Virginia RFP, published 3/8 – available at www.vaservice.org and on eVa
CNCS Announcement of Federal Funding Opportunity, School Turnaround AmeriCorps FY 13
School Turnaround AmeriCorps Application Instructions
Notice of Federal Funding Opportunity Addendum, School Turnaround AmeriCorps, Definitions, Suggestions regarding Data Collection, and Additional Notes
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Section 1 - Purpose
To solicit proposals to establish Operational AmeriCorps*State School Turnaround Programs in Virginia in a very limited number of eligible schools (also see NOFO, Section I.A., including footnotes) Increase educational achievement Increase high school graduation rates Increase college readiness
Increase volunteerism in schools
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Section 2 - Background
Collaborations and partnerships are encouraged, but there must be one lead applicant
Required support letters outlined in NOFO, Pages 14 – 15, from eligible schools and local educational agencies
Required letter of endorsement from VDOE, as identified in RFP, Page 2
Eligible schools described in NOFO, Section I.A., including footnotes
Timetable, RFP, Page 3
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Cost Reimbursement Programs
Education Award Programs
Open to new and re-competing applicants
Requires match Flexible member slots
(less than full-time) Full documentation of
all program costs $13,300 per MSY
maximum
Recompeting only No specific match
requirement, applicant provides significant funds to operate effectively
Flexible member slots CNCS funds only for
member support costs $800 per MSY maximum
Section 3 – Statement of Needs – Grant Types
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Section 3 - Statement of Needs, Miscellaneous
Minimum Request – 5 MSY; CNCS recommends higher request – rightsize for your circumstances
Eligible Applicants – see NOFO Page 6 for Eligible Organizations
Care and feeding of members – recruitment, retention (NOFO, Page 10), stipends, and education awards (NOFO, Pages 10 -11)
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Minimum and Maximum Living Allowances
Service Term
Minimum # hours
MSY Minimum Living Allowance
Maximum Total Living Allowance
Full time 1700 1.000 $12,100 $24,200One year half time
900 0.500 Tbd $12,800
Reduced half time
675 0.381 Tbd $9,600
Quarter time 450 0.265 Tbd $6,400Minimum time
300 0.212 Tbd $4,260
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Section 4 – Mandatory Pre-Application Training and Notices of Intent to Apply
Notices of Intent to Apply are mandatory.
By 5 pm on March 28, submit a Notice of Intent to Apply.
If applying for EAP program, must include that in Notice.
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Section 5 – Proposal Preparation and Submission Requirements
Deadline: 3:00 pm, April 11, 2013
Must have DUNS and SAM, NOFO Pages 8 - 9
Multiple components, submitted three different ways eGrants (covered later in this presentation)
See page limit, NOFO, Page 13 Hard copy – by hand, or by U. S. Postal System, Fed Ex, or ? Email submission
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DUNS and SAM
Applications must include a DUNS number and register for SAM (NOFO Pages 8 – 9)
Apply for DUNS number
Register for SAM
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“Complete” Proposal Components (RFP, Pages 6 - 7)
A complete proposal includes: e-Grants submission 3 signed originals of application mailed/delivered to 801 E. Main
Street, 15th Floor, Richmond VA 23219-2901 Documents scanned and e-mailed to [email protected]
3 executed certifications (attachments 1,2,3 to RFP) Executed MOU’s, MOA’s, letters of agreement with partners Executed Proposal Cover Sheet Executed Budget Analysis Checklist Executed W-9 Request for Taxpayer ID number Draft member service positions Additional documents if applicable (see page 19, V.)
Program Evaluation Labor Union Concurrence Federally Approved Indirect Cost Agreement
All Proposal Elements Due by 3:00 p.m. April 11, 2013
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Section 6 – Evaluation and Award Criteria
Program Design – 50% - See NOFO, Pages 15 – 19;
Organizational Capability – 25% - See NOFO, Pages 19 – 21
Cost Effectiveness and Budget Adequacy – 25% - See NOFO, Pages 22 - 23
These three sections will be part of your Narrative entry in eGrants.
The RFP, NOFO, Instructions, and the NOFO Addendum contain a wealth of info that will support strong presentations of your program design, organizational capability, and
cost effectiveness and budget adequacy.
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Narratives
Read the Narrative recommendations and info in the Instructions (Instructions, Pages 9 - 12)
Narrative, including the executive summary and cover page, may not exceed 20 double-spaced pages as the pages print out from egrants (NOFO, Page 13)
Includes: Cover Page Executive Summary Rationale and Approach (Program Design) Organizational Capability Cost Effectiveness and Budget Adequacy Evaluation Plan
Each subheading in the NOFO (beginning on Page 15) has leading questions to guide your responses
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Executive Summary
Who, what, where, when, why in ½ page or less
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Rational and Approach (Program Design)(NOFO, page 15)
CNCS Priority – Education Selection of Performance Measure(s) must be first
item identified in Rationale and Approach Narrative
Virginia Priority – Volunteer Recruitment Volunteer Recruitment (# and hours of volunteers)
must be second item identified in R & A narrative
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Rationale and Approach continued
Key elements Great importance of evidence-based and measurable
impact Well-developed and thought out plans for recruitment,
training, supervision, development – generally, how will you create a high-quality member experience?
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Organizational Capability(NOFO, Page 19)
Convince reviewers that you have everything you need to achieve the outcomes you are promising Staff Experience Resources (money, time, partnerships)
Can you keep the program compliant?
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Cost Effectiveness and Budget Adequacy (NOFO, Page 22)
Did you budget CNCS funds of no more than $13,300 per MSY?
Is your match adequate?Did you budget enough to successfully carry out
the program?Did you include the 1% OVCS Program Support
Fee?Is the budget clear and reasonable?Carefully review Instructions, Page 16, and 27 - 40More about this later in the presentation
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Evaluation Summary or Plan
N/A for new applicants
Re-competes must include an evaluation summary in this section And submit an evaluation report
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Section 7 – Reporting, Delivery, and Monitoring Requirements
Reports Monthly reports Quarterly reports A Final report Financial reports
Monthly expense report Quarterly aggregate report
Delivery on time, in the format requiredMonitoring
Desk Site
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Sections 8 – 11 - Read Carefully
Highlights: Anti-Discrimination Changes to the Contract Non-Discrimination Audit Pre-Contract Requirements Cancellation Supplantation, Nonduplication, and Nondisplacement Subgrantee Monitoring
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Proposal Review Process
Numerical scoring system that awards points specifically corresponding with the items required in the RFP
Review by a panel including peer reviewers, one or more members of the Governor’s Advisory Board, and staff
Applications will be rankedPackage of applications will be submitted to CNCSCNCS will make final funding decisionsAnticipated notification in mid JulyAnticipated start dates of August 15 or September 1
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Time for Questions
General questions (not specific to your application) can also can be submitted to
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Make sure you submit Notice of Intent to Apply by March 28, 2013
THANKS FOR YOUR INTERESTThis concludes the Pre-Proposal
Conference