School Renovation, IDEA, and Technology Grants

School Renovation, IDEA, andTechnology Grants

INFORMATION AND APPLICATION PACKET

(Revised January 17, 2002)

NORTH CAROLINA DEPARTMENT OF PUBLIC INSTRUCTION

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CONTACT INFORMATION

For information regarding SCHOOL REPAIR AND RENOVATION grants, contact:

Jim Lora, Consulting ArchitectSchool Planning (919) 807-3561e-mail: [email protected]

ORJerry Knott, ChiefSchool Planning (919) 807-3555e-mail: [email protected]

For information regarding IDEA grants, contact:

Chris Jones, ConsultantExceptional Children Division(919) 807-3991e-mail: [email protected]

ORTom Winton, ConsultantExceptional Children Division(919) 807-3988e-mail: [email protected]

For information regarding TECHNOLOGY grants, contact:

Wynn Smith, Chief ORTechnology Planning and Support John Brim, Chief(919) 807-3270 Educational Resources Evaluation Servicese-mail: [email protected] (919) 807-3288

OR E-mail: [email protected] Bradburn, DirectorInstructional Technology(919) 807-3292e-mail: [email protected]

For general information about the grants program administration, contact:David Edwards, ConsultantSchool Planning Section(919) 807-3562e-mail: [email protected] us

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CONTENTS

Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Application Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Delivery of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Separation of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Acceptance of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Rejection of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Conditions of Solicitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Disposition of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Formatting Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Notice of Intent to Submit Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Public Comment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Supplanting Prohibitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Reporting Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Equitable Participation of Private Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Selection and Review Process . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Application Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Legal Counsel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10On-line Information and Application Packet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Duplication of Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10School Repair and Renovation Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Notice of Intent to Submit Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Application Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Eligible Use of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Frequently-asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Availability of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Eligible Recipients of the State Grant Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 School Repair and Renovation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 States . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 LEAs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Charter Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Private Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Other Repair and Renovation Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Public Comment, Reporting, and Other Relevant Requirements . . . . . . . . . . . . . . . . . . . 22 Project Narrative and Judging Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 Project Narrative Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Budget Narrative Work Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Emergency Repair and Renovation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 ADA Modifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Section 504 Modifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

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Asbestos Abatement or Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Acquisition Needs of Charter Schools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Budget Narrative Summary Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Sample Score Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32IDEA Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Notice of Intent to Submit Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Application Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Frequently-asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Grant Proposal Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Project Narrative and Judging Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Project Narrative Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Budget Narrative Work Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Contractual Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Materials and Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Budget Narrative Summary Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Sample Score Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50Technology Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Notice of Intent to Submit application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Application Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Eligible Use of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Frequently-asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Project Narrative and Judging Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Project Narrative Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Budget Narrative Work Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Networking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Hardware and Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Professional Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Budget Narrative Summary Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Sample Score Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Notice of Intent to Submit Application Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 LEA Cover Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Assurances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Federal Assurances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Non-construction Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Lobbying; Debarment; and Drug-free Workplace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Child Poverty Rankings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

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OVERVIEW

North Carolina has received more than $21 million in federal funds for school renovation, IDEA(Individuals with Disabilities Education Act), and technology grants. Grants are designed to helplocal education agencies make emergency school repairs and renovations and meet specialeducation and renovation-related technology expenses. For purposes of the administration ofthese grants, charter public schools will be considered local education agencies. Grants will beawarded on a competitive basis within the following categories:

Emergency school repairs and renovations: $16,333,548IDEA: $2,722,258Technology: $2,722,258

Emergency school repair and renovation grant amounts will range from $50,000 to $500,000and the minimum required criteria for selecting applicants will be: 1) the percentage of poorchildren 5-17 years of age, inclusive, in an LEA; 2) the need of an LEA for school repair andrenovation, as demonstrated by the condition of its public school facilities; 3) the fiscal capacityof an LEA to meet its needs for repair and renovation of public school facilities without grantassistance, including its ability to raise funds through the use of local bonding capacity andotherwise; 4) in the case of a charter school, the extent to which the school has access to fundingfor the project through the financing methods available to other public schools or LEAs; and 5)the likelihood that the LEA will maintain, in good condition, any facility whose repair orrenovation is assisted under these grants.

A percentage of these grants is earmarked for LEAs with a children 5-17 years of age povertyrate of greater than 30 percent. A listing of LEAs and charter public schools and their ages 5-17poverty rates may be found in the Appendix. Additionally, a minimum of $500,000 of the totalgrant will be available for award to eligible charter public school applicants.

School repair and renovation shall be limited to one or more of the following: 1) emergencyrepairs or renovations to public school facilities only to ensure the health and safety of studentsand staff, including: a) repairing, replacing, or installing roofs, electrical wiring, plumbingsystems, or sewage systems; b) repairing, replacing, or installing heating, ventilation, or air conditioning systems (including insulation); and c) bringing public schools into compliance withfire and safety codes; 2) school facilities modifications necessary to render public schoolfacilities accessible in order to comply with the Americans with Disabilities Act of 1990 (42U.S.C. 12101 et seq.); 3) school facilities modifications necessary to render public schoolfacilities accessible in order to comply with Section 504 of the Rehabilitation Act of 1973 (29U.S.C. 794); 4) asbestos abatement or removal from public school facilities; and 5) renovation,repair, and acquisition needs related to the building infrastructure of a charter school.

Repair and renovation grants may not be used for: 1) payment of maintenance costs inconnection with any projects constructed in whole or in part with federal funds provided under

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these grants; 2) the construction of new facilities; or 3) stadiums or other facilities primarily usedfor athletic contests or exhibitions or other events for which admission is charged to the generalpublic.

IDEA grant amounts will range from $20,000 to $200,000 and the minimum required criteria forselecting applicants will be: 1) the need of an LEA for additional funds for a student whoseindividually allocable cost for expenses related to the Individuals with Disabilities Education Actsubstantially exceeds the State’s average per-pupil expenditure (as defined in Section 14101(2)of the Elementary and Secondary Education Act of 1965 (20 U.S.C. 8801(2); 2) the need of anLEA for additional funds for special education and related services under Part B of IDEA (20U.S.C. 1411 et seq.); 3) the need of an LEA for additional funds for assistive technology devices(as defined in Section 602 of IDEA (20 U.S.C. 1401) or assistive technology services (as sodefined) for children being so served under Part B of IDEA (20 U.S.C. 1411 et seq.); and 4) theneed of an LEA for additional funds for activities under Part B of IDEA (20 U.S.C. 1411 et seq.)in order for children with disabilities to make progress toward meeting the performance goalsand indicators established by the State under Section 612(a)(16) of such Act (20 U.S.C. 1412).IDEA grants may not be used to employ personnel.

Technology grant amounts will range from $20,000 to $200,000 and the minimum requiredcriterion for selecting applicants will be the need of an LEA for additional funds for approvedtechnology project(s) carried out in connection with a repair or renovation project. Grant fundsare to be used for activities aligned with the NCDPI-approved LEA technology plan. Technologygrants may not be used to employ personnel. Information and application packets will be distributed during a series of regional workshops inJanuary of 2002. Packets may also be found on-line at http://www.schoolclearinghouse.orgfollowing the workshops. Applications for grants will be due no later than March 29, 2002 andawards will be announced in May of 2002.

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APPLICATION PROCEDURES

Delivery of ApplicationsOne (1) signed original and five (5) copies of the completed application must be received by 5:00 P.M. on Friday, March 29, 2002, at the following address:

GRANTSSchool PlanningRoom 7066North Carolina Department of Public Instruction301 N. Wilmington StreetRaleigh NC 27601-2825

Upon receipt, the sealed applications will be opened and recorded. The offeror is responsible forensuring that the competitive application is delivered by the required time and assumes all risksof delivery. Applications will not be accepted via facsimile transmission or electronic mail.

Incomplete applications will not be accepted and cannot be returned for revisions. Because thisprocess is very competitive, it is recommended that someone proofread the application. It isfurther recommended that applications be submitted early in order to allow for unforeseencircumstances. Proposals will not be accepted after the deadline.

Separation of ApplicationsSeparate applications must be submitted for Repair and Renovation, IDEA, and Technologygrants. An offeror may submit an application in any single category or in two or more categories.An offeror may submit only one application in any one category, with the exception that multipleareas indicated in the IDEA Grant section may be applied for as separate grants (see IDEAGRANTS section), but with a combined value of no more than the maximum award for a singleIDEA grant. Multiple projects within any category should be combined to comprise a singleapplication that totals no less than the stated grant minimum and no more than the stated grantmaximum for the category (see Overview for stated minimums and maximums).

Acceptance of ApplicationsThe NCDPI reserves the right, in its sole discretion, to waive minor irregularities in applications.A minor irregularity is a variation from the application that does not affect the application, giveone offeror an advantage or benefit not enjoyed by other offerors, or adversely impact theinterests of the NCDPI.

Rejection of Applications Proposals that do not conform to the requirements as outlined may be rejected by the NCDPI.Proposals may be rejected for reasons that include, but are not limited to, the following:

1. The application contains unauthorized amendments to requirements, as outlined herein.2. The application is conditional.

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3. The application is incomplete or contains irregularities that make it indefinite or ambiguous.4. The application is received late.5. The application is not signed by the required authorized representatives of the offeror.6. The application contains false or misleading statements or references.7. The application does not meet all requirements outlined herein.

Conditions of Solicitation The North Carolina Department of Public Instruction reserves the right to accept, reject, ornegotiate regarding submitted applications on the basis of the evaluation criteria containedherein. The final decision to award a grant rests solely with the NCDPI.

Before preparing an application, applicants should note that:

1. Upon submission, all applications, in their entirety, will become property of the NCDPI.2. The award of a grant for any proposed program is contingent upon favorable evaluationof the proposal, approval of the proposal by the respective division within the NCDPI, and successful negotiation of any required changes to the proposal, and is subject to the approval of the State Board of Education.3. The NCDPI will not be liable for any costs incurred by the applicant associated with the preparation of applications.4. Funds received as an outcome of this application cannot be used to cover any costs associated with the preparation of the application.

Likewise, the NCDPI also reserves the right to accept any application as submitted for grantaward, without negotiation. Therefore, offerors are advised to propose their most favorable terms initially.

Applicants will be required to assume full responsibility for meeting all specified requirementsstated herein.

Disposition of Applications All applications become property of the NCDPI.

Formatting Requirements 1. Use only the front of the page.2. Use font sizes no smaller than 12 pt.3. Staple or bind application. Avoid paper clips and rubber bands.4. Avoid difficult-to-read fonts (i.e. script, ALL CAPS, etc.).5. Use page numbers.6. Do not use loose-leaf binders.7. Narratives may not exceed the stated number of pages.

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8. One original should be clearly marked “original.”9. Include a table of contents.10. Use single spacing.11. Avoid using acronyms unless previously identified and explained.

NOTICE OF INTENT TO SUBMIT APPLICATION

A Notice of Intent to Submit Application form may be found in the Appendix. Such notice mustbe completed and returned to the address shown thereon by mail or facsimile no later thanFebruary 15, 2002. Failure to submit this form by the stated deadline can result in the rejectionof an application.

PUBLIC COMMENT

Grant recipients must provide parents, educators, and community members with an opportunityto consult and comment on the use of grant funds. Adequate and efficient notice must be given ina widely-read and distributed vehicle of the opportunity to comment, how comments may bereceived, and how they may be viewed by the public.

SUPPLANTING PROHIBITIONS

A grant recipient may only use grant funds to supplement the amount of funds that would, in theabsence of such federal funds, be made available from non-federal sources. The exception to thisprovision is funds spent for accessibility requirements under the Americans with Disabilities Actof 1990 or under Section 504 of the Rehabilitation Act.

REPORTING REQUIREMENTS

An agency receiving a grant must adhere to the North Carolina Department of PublicInstruction’s and the United States Department of Education’s reporting requirements regarding financial status reports, reimbursement for funds, and accountability reporting. NCDPI will alsorequire interim status reports from recipients. Required reporting forms will be provided for grantrecipients.

EQUITABLE PARTICIPATION OF PRIVATE SCHOOLS

A private school that is a non-profit elementary or secondary school with a population of studentsin poverty that is at least 40 percent and that is located within the boundaries of an LEA that hasreceived a grant under this program may participate. It is the obligation of the LEA in which theprivate school is located to provide consultation with the private school before the proposal issubmitted, resulting in equitable participation under this grant program.

The LEA is obligated to:

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1. Consult in a timely and meaningful way with private school officials on the needs of their students and how the program can help meet those needs, assist in the development

of a plan, and assist in the implementation of the program within the budget amount generated.2. Determine if the school has a child poverty rate of 40 percent or greater.3. Provide or contract for the provision of school repair or renovation services for the private school, as outlined in the plan.

The participating private school should:1. Provide the appropriate assistance to the LEA to determine if the school has a child poverty rate of 40 percent or greater.2. Cooperate with the LEA in developing and implementing a repair or renovation program.

All offerors must provide documentation indicating whether or not they have contacted andconsulted with the eligible private school(s) in their district. The eligible private schools must beincluded in the application process.

SELECTION AND REVIEW PROCESS

Applications will be read and scored by an expert review committee, based solely on theselection criteria given for each respective category of application, and the review committeealone will determine quality of applications. The review committee will be comprised ofindividuals with demonstrated educational expertise and leadership and knowledge of schoolbuilding structure and design. Results and recommendations of the review committee will befinal and will be subject to approval by the State Board of Education. Awards will be announcedin May of 2002. The NCDPI reserves the right to negotiate award amounts with any or allgrantees.

APPLICATION REQUIREMENTS

The following components must be included, in the following order, in all applicationssubmitted. If an application is submitted in more than one grant category, components shouldbe duplicated as required for each grant application, so that each application contains the fullcomplement of required components. The following checklist is provided for your convenience.

____ A completed District Cover Page, including all original required signatures in blue ink, and with original copy clearly marked “Original.”

____ Signed Assurances, with original signatures in blue ink.

____ A Letter of Assurance (where required) documenting equitable participation ofeligible private schools on LEA letterhead, with documentation attached showing theLEA’s efforts to collaborate with any eligible private school(s) within the LEA and to

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comply with the legislation regarding private school participation under this grant.

____ Project Narrative, providing a complete project description demonstrating the need forall proposals to be funded under the grant. The narrative should not leave any questions tothe reviewers’ imagination concerning how the funding will benefit the school or LEA.Narratives must follow the exact order and requirements under the PROJECTNARRATIVE AND JUDGING CRITERIA for the respective grant category under whichthe application is made. Narratives must be limited to no more than the total number ofpages specified for the grant category under which the application is made.

____ Budget Narrative Work Sheets, to include Budget Narrative Summary Sheet, asrequired for the specific grant category under which the application is being made.

LEGAL COUNSEL

It is suggested to potential applicants that the assurances and the proposed use of federal fundsfor project purposes be reviewed by legal counsel prior to submission of an application.

ON-LINE INFORMATION AND APPLICATION PACKET

This information and application packet may be found on-line on or after February 1, 2002 athttp://www.schoolclearinghouse.org

DUPLICATION OF MATERIALS

Materials from this information and application packet or from that located on the above web sitemay be duplicated, as needed, by potential applicants or other interested parties.

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SCHOOL REPAIR AND RENOVATIONGRANTS

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GENERAL

Emergency school repair and renovation grant amounts will range from $50,000 to $500,000and the minimum required criteria for selecting applicants will be: 1) the percentage of poorchildren 5-17 years of age, inclusive, in an LEA; 2) the need of an LEA for school repair andrenovation, as demonstrated by the condition of its public school facilities; 3) the fiscal capacityof an LEA to meet its needs for repair and renovation of public school facilities without grantassistance, including its ability to raise funds through the use of local bonding capacity andotherwise; 4) in the case of a charter school, the extent to which the school has access to fundingfor the project through the financing methods available to other public schools or LEAs; and 5)the likelihood that the LEA will maintain, in good condition, any facility whose repair orrenovation is assisted under these grants.

A percentage of these grants is earmarked for LEAs with a children 5-17 years of age povertyrate of greater than 30 percent. A listing of LEAs and charter public schools and their ages 5-17poverty rates may be found in the Appendix. Additionally, a minimum of $500,000 of this grantcategory will be available for award to eligible charter public school applicants.


If you intend to submit an application for a school repair and renovation grant, you must submit aNotice of Intent to Submit Application form no later than February 15, 2002, by either mail orfacsimile. A sample form may be found in the Appendix.

APPLICATION CONTENTS

Your SCHOOL REPAIR AND RENOVATION grant application must include the following:

____ A completed District Cover Page, including all original required signatures in blue ink,and with the original copy clearly marked “Original.”


____ A Letter of Assurance documenting equitable participation of eligible private schoolson LEA letterhead, with documentation attached showing the LEA’s efforts to collaboratewith any eligible private school(s) within the LEA and to comply with the legislationregarding private school participation under this grant.

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____ Project Narrative, providing a complete project description demonstrating the need forall proposals to be funded under this grant. The narrative should not leave any questionsto the reviewers’ imagination concerning how the funding would benefit the school orLEA. Narratives must follow the exact order and requirements under this grant category.Narratives must be limited to no more than the total number of pages specified for thisgrant category.

____ Budget Narrative Work Sheets, to include Budget Narrative Summary Sheet, asrequired for this grant.

One original and five copies of the complete application are required.

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ELIGIBLE USE OF FUNDS

School repair and renovation shall be limited to one or more of the following:

1. Emergency repairs or renovations to public school facilities only to ensure the healthand safety of students and staff, including: a) repairing, replacing, or installing roofs,electrical wiring, plumbing systems, or sewage systems; b) repairing, replacing, orinstalling heating, ventilation, or air conditioning systems (including insulation); and c)bringing public schools into compliance with fire and safety codes2. School facilities modifications necessary to render public school facilities accessible inorder to comply with the Americans with Disabilities Act of 1990 (42 U.S.C. 12101 etseq.)3. School facilities modifications necessary to render public school facilities accessible inorder to comply with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) 4. Asbestos abatement or removal from public school facilities5. Renovation, repair, and acquisition needs related to the building infrastructure of acharter school.

Repair and renovation grants may not be used for:

1. Payment of maintenance costs in connection with any projects constructed in whole orin part with federal funds provided under these grants2. The construction of new facilities3. Stadiums or other facilities primarily used for athletic contests or exhibitions or otherevents for which admission is charged to the general public

FREQUENTLY-ASKED QUESTIONS

A. AVAILABILITY OF FUNDS

1. How long will the funds be available for use by States and local educationalagencies?Funds must be spent by September 30, 2003.

B. ELIGIBLE RECIPIENTS OF THE STATE GRANT FUNDS

2. May charter schools apply for these funds?Yes. A charter school that meets the definition of an LEA in section14101(18)(a) and (b) of the ESEA may compete for these funds under thesame terms and conditions applicable to all other LEAs. A charter school thatis a school within an LEA may receive assistance under the same terms andconditions as other public schools within the LEA. For purposes of thesecompetitive grants, the NCDPI considers charter public schools to be LEAs.

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3. May alternative schools such as vocational/technical education centers receive these funds?An alternative school, such as a vocational or technical education center, mayreceive funds if it is an LEA as defined in section 14101(a) and (b) of theESEA or if it is a school within an LEA that has applied for and receivedfunding on its behalf.

4. May private schools participate under this program?A private school that is a nonprofit elementary or secondary school with apopulation of students in poverty that is at least 40 percent, and that is locatedwithin the boundaries of an LEA that has received a grant under this program,may participate under this program. The specific activities for which privateschools are eligible are described in (21.) under “Private Schools”.

C. SCHOOL REPAIR AND RENOVATION

States

5. Would the statutory criteria regarding fiscal capacity prohibit the award of fundsto a high-poverty LEA that is able to float bonds?The program legislation does not prohibit funding for such LEAs. However,the legislation requires the State to consider, among other criteria, the abilityof the LEA to obtain elsewhere the funds required to make the repairs forwhich funds are requested under this program. Since School Renovation,IDEA and Technology program funds are available on a competitive basis, thedecision as to whether an LEA of this type receives a grant will be based onhow well this LEA’s application meets all of the grant selection criteria usedby the State in comparison to the applications of other LEAs competing forthese funds.

LEAs

6. What types of school repair and renovation projects may grant funds support?The legislation for the School Renovation, IDEA and Technology GrantsProgram states that funds may be used for emergency school repair orrenovation projects that are defined to be those necessary to ensure thehealth and safety of students and staff. The legislation provides examplesof the type of projects that fall in this category. These include repairing,replacing or installing roofs, electrical wiring, plumbing systems, sewagesystems, heating, ventilation or air conditioning systems, or bringing schoolsinto compliance with fire and safety codes. LEAs also may use grant funds forbringing schools into compliance with fire and safety codes, to make schoolfacilities accessible in order to comply with the Americans with Disabilities

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Act of 1990 or section 504 of the Rehabilitation Act of 1973, and for asbestosabatement or removal from public school facilities. In the case of charterschools, funds may also be used for renovation, repair and acquisition needsrelated to the building infrastructure of the charter school. (See items under“Charter Schools”.) Within the broad framework described in the legislation,States have flexibility in defining the specific types of emergency schoolrepair and renovation projects that may be supported under the program.

7. May LEAs use funds to cover administrative costs?Local educational agencies may use grant funds for administrative costs thatare necessary and reasonable for the proper and efficient performance andadministration of this Federal grant. This use of funds, as well as indirectcosts and rates, must comply with the Office of Management and BudgetCircular A-87 (Cost Principles for State, Local and Indian TribalGovernments) and the Department’s administrative regulations (See 34 CFR76.560-76.569 on indirect costs).

8. May LEAs use grant funds to cover the cost of school repair and renovationdesign assistance or advice from professionals such as architects?Grant funds may cover the fees that are associated with selected repair andrenovation projects. However, funds cannot be used to cover the costs of theLEA’s grant application.

9. Are LEAs prohibited from using grant funds under this State program for certaintypes of activities.The program legislation specifically prohibits the use of these funds for (1)facilities maintenance costs, (2) construction of new facilities, and (3)stadiums or facilities primarily used for athletics or exhibitions or other eventswhere admission is charged to the general public.

10. May these grant funds be used with other funds for more comprehensive projects,including projects that include construction?Yes, funds may be combined with other funds for more comprehensiveprojects. For instance, an LEA may make health and safety repairs to a schoolat the same time an addition to the school is being built. The school district,however, would need to account for the cost of the health and safety repairsseparately so that it could demonstrate that the grant funds were spent on thepermissible uses, such as health and safety repairs, within the morecomprehensive project. If a project is already underway, these funds may notbe used to replace any portion of the funds required for the project. A changeorder requiring additions to the project will be necessary to commit grantfunds in any amount.

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11. May an LEA combine funds generated from a Qualified Zone Academy Bond (QZAB) with School Renovation, IDEA and Technology grant funds? Would thisresult in a conflict with the non-supplanting provision of the School Renovation, IDEA and Technology program legislation?An LEA may combine funds from a QZAB and a School Renovation, IDEAand Technology grant to pay for school repairs and renovations. Except in thecase of charter schools, an LEA may not use funds from a School Renovation,IDEA and Technology grant to pay the debt service for a QZAB.

12. May these grant funds be used for debt service?Except when using funds for charter school facilities, an LEA may not usefunds from a School Renovation, IDEA and Technology grant to pay debtservice, including for a QZAB. Debt service is not generally an authorizeduse of these funds, even if the debt was incurred to make repairs that arepermissible. Charter schools (or LEAs using the funds on behalf of theircharter schools) may use School Renovation, IDEA and Technology funds fordebt service because the School Renovation, IDEA and Technology programlegislation allows them to acquire school buildings with these grant funds. Acharter school’s use of these funds for debt service, however, would be inviolation of the supplement not supplant provision if the debt service for thecharter school began prior to receipt of the School Renovation, IDEA andTechnology grant.

Charter Schools

13. May a charter school use grant funds under this program to lease or purchase abuilding?Yes. It is possible that the lease or purchase of a building is a permissibleactivity for charter schools. However, in the case of leasing, we anticipate thatusing these grant funds for a school’s lease may often violate the non-supplanting requirements. States will need to ensure that any grant fundsapplied to a charter school’s lease or purchase of a building complies with thenon-supplanting provision of this program’s legislation. Under the non-supplanting provision, a charter school may use grant funds for the lease orpurchase of a building only to the extent that it would supplement the amountof funds that would, in the absence of these grant funds, be made availablefrom non-Federal funds for these purposes.

Examples of supplanting: Typically, an operating charter school wouldalready have funds available to obtain space for its programs. Using thesegrant funds for this purpose is not allowed if other non-Federal funds wouldhave been used for this purpose, in the absence of funds under this grantprogram. Therefore, if in the absence of this grant program, a charter school

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would have used non-Federal funds to enter into a lease for $1,500 a monthfor space, it may not use these grant funds for this expenditure when theybecome available. An example of supplanting while using these funds topurchase a building would be to use these funds for debt service after thecharter school has already begun to pay for debt service with non-Federalfunds (See C23).

Examples of non-supplanting: A charter school signs a lease for 1,500square feet of classroom space and the rent is $1,500 per month. However,the charter school determines that it instead needs 2,000 square feet of space,but additional non-Federal funds are not available for the $500 increase. Asabove, it would be supplanting to use $1,500 per month of these grant funds topay the charter school’s rent. But, since other funds are not available, it wouldnot be supplanting if the school used the State Renovation grant funds to payfor the additional rent of $500 that could be attributed to the larger space itneeded to acquire. One example of non-supplanting while using these fundsto purchase a building includes using the funds for a down payment when thecharter school has not previously owned a building, and other funds would nothave been used for this purpose.

14. May a charter school use grant funds under this program to purchase land?Yes, if the land is included in an allowable building purchase. Since charterschools are permitted to use these grant funds for acquisition needs related totheir building infrastructure, a charter school may use grant funds to purchasea building and the land parcel on which it is located. However, this type ofpurchase must also comply with the provisions regarding debt service andsupplanting outlined in (14.) and (15.). Charter schools may not use thesegrant funds for purchasing land when there are no immediate plans to acquirea building on that land since land alone does not meet a charter school’sbuilding infrastructure needs.

15. Is there a minimum period of time for which a charter school must hold a lease in order to utilize these grant funds for repairs or renovations?Yes. A charter school must hold a firm lease for a minimum of two fullschool years beyond the award date of the grant to utilize grant funds forrenovation or repairs.

Private Schools

16. May private schools receive school repairs and renovation benefits directly fromthe State?No. A non-profit private school that meets the eligibility requirements mayreceive certain repairs or renovations from an LEA that has received a grant

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under the program and within whose boundaries the private school is located.

17. How are funds allocated for private school repairs and renovation?LEAs allocate funds for private school repairs and renovation on the basis ofthe proportion of students in private schools that have a student population ofgreater than or equal to 40 percent poverty compared with the number ofstudents in the public schools that are assisted under this program. If there isnot enough need at the eligible private schools for the maximum amount thatcould be allocated for private school repairs and renovations, the LEA mayuse the remainder to address additional repair and renovation needs in itspublic school facilities. Once the proper allocation for private schoolrenovation and repair is determined, the LEA provides or contracts for theprovision of these services. No funds are paid to the private school.

Example: An LEA, consisting of 15 school facilities applies for and receiveson behalf of four public schools and two private schools located within theLEA, a $500,000 School Renovation, IDEA, and Technology grant through itsState for repairs and renovation. The LEA plans to replace the roof at onemiddle school and upgrade the electrical wiring at three of its elementaryschools. As part of its application process, the LEA consulted with the privateschools in the district and determined that there are two non-profit privateschools that have a child poverty rate of at least 40 percent and want toparticipate in this program.

Step 1 To calculate the amount it allocated for the private school renovation and repair, the LEA first determines the total number of students enrolled in each of the four publicschools and two private schools to be repaired.

Enrollment at public schoolsto be repaired (PS 1--100+PS 2--150+PS 3--100+PS 4--150 = 500)+Enrollment at eligible private schoolsto be repaired (Private School A--175+Private School B--175 =350) 850 students

Step 2 Next, the LEA divides its grant amount by the number of students todetermine a per pupil expenditure figure.

$500,000 divided by 850 = $588 per pupil expenditure (PPE)amount

Step 3 Then the LEA uses the per pupil expenditure figure to calculate the amount of funds in the aggregate that are allocated for the private school repair and

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renovation program.PPE ($588) x private school enrollment (350) = Allocation forprivate school repair and renovation ($205,882)

The LEA allocates $205,882 to address the needs at the two eligible privateschools. However, if only $150,000 is needed to address the needs of the twoprivate schools, the LEA may use the remaining balance to address additionalrepair and renovation needs of its public school facilities.

18. How are equal expenditures for private school students determined under this program?Equal expenditures are determined by providing the same per pupil allocationfor students in eligible private schools as is provided to students in publicschools receiving funds under this program, using the number of pupils inprivate and public schools as described in (19.).

19. What types of school repairs and renovations in private schools may these funds support?Allowable school repairs and renovations are:C Modifications of school facilities necessary to meet the standards applicable to

public schools under the Americans with Disabilities Act of 1990C Modifications of school facilities necessary to meet the standards applicable to

public schools under section 504 of the Rehabilitation Act of 1973C Asbestos abatement or removal from school facilities

20. If a private school receives modifications of school facilities necessary to meet thepublic school standards under the ADA or section 504, does it incur any additional obligations under ADA or section 504?No. Because no funds are paid to the private school, the private school doesnot incur any new or additional obligations under ADA, section 504 orasbestos removal requirements if its facilities are modified under the SchoolRenovation Program.

21. If private school officials do not believe they have received equitable servicesunder this program, what recourse do they have?If a private school official believes that equitable services are not beingprovided, he or she should contact State officials. If a State is prohibited fromproviding for the participation of private schools under this program, or theSecretary determines that the SEA or LEA has substantially failed or isunwilling to provide for the equitable participation of private schools asrequired, the Secretary may waive the requirements and arrange for theprovision of services.

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22. What are the obligations of the LEA regarding consultation and equitable participation of private schools?The LEA is obligated to:C Consult in a timely and meaningful way with private school officials on the needs

of their students, how the program can help to meet those needs, development of aplan, and implementation of the program in the private school within the budgetamount generated.

C Determine if the school has a child poverty rate of 40 percent or greater.C Provide or contract for the provision of school repair and renovation services for

the private school as outlined in the plan.

The participating private school should:C Cooperate with the LEA in developing and implementing a repair and renovation

program.C Provide the appropriate assistance to the LEA to determine if the school has a child

poverty rate of 40 percent or greater.

D. OTHER REPAIR AND RENOVATION PROVISIONS

23. Does the “Supplement, not Supplant” provision of the program legislation applyto all projects funded under this program?An LEA may only use these grant funds to supplement non-federal schoolrepair and renovation funds. The exception to this provision is funds spent foraccessibility requirements under the Americans with Disabilities Act of 1990or under section 504 of the Rehabilitation Act.

E. PUBLIC COMMENT, REPORTING, AND OTHER RELEVANT REQUIREMENTS

24. Must LEAs provide an opportunity for public comment on the school renovation,IDEA, and technology projects to be supported under this program?LEAs that receive school repair and renovation or IDEA/technology grantsmust provide parents, educators, and interested community members with anopportunity to consult and comment on the use of funds. Adequate andefficient notice of that opportunity shall be included in a widely read anddistributed vehicle and in accordance with State or local law regarding howcomments may be received and reviewed by the public.

25. Are there any requirements regarding contracts for school repairs and renovations?Any laborers and mechanics employed by contractors or subcontractors on repair andrenovation projects assisted with these Federal education funds must be paid inaccordance with prevailing wage requirements in the Davis-Bacon Act. In addition, allLEAs receiving funds under this section and using a contracting process for school

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repair and renovation must maximize the number of qualified bidders, and includesmall, minority and women-owned businesses through a full and open competition.

26. What are the reporting requirements for this program?LEAs must submit reports to the North Carolina Department of PublicInstruction, at such times as it may require, describing their use of funds forthese grants.

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PROJECT NARRATIVE AND JUDGING CRITERIA

This priority supports applicants that demonstrate a need for repair or renovation of schoolfacilities, lack the fiscal capacity to meet those needs, and show a commitment to maintainrenovated facilities funded by this grant. Selection criteria assign priority to LEAs that have ahigh percentage of poor children. The applicant must meet this initial criterion, as well as addressall components of the criteria below. Points will be awarded for each section and the final scorewill determine the approval and amount of the award. Awards will range from $50,000 to$500,000.

The project narrative should be no more than seven pages in length (one side only) (notincluding design drawings, schematics, and budget information) and must include parts II, III,and IV, in this order and clearly identified. Part I (up to 34 points): Percentage of poor children five to seventeen years of age in LEA.

Point score will be calculated by NCDPI from data shown in the chart in the Appendix. The pointscore will be the “points indicated under criterion one” listed in the fourth column of the CHILDPOVERTY RANKINGS chart in the Appendix. Maximum possible points is 34. Rankings arelisted by LEA from highest percentage of poor children to lowest.

Part II (up to 26 points): The need of an LEA for school repair and renovation.

Identify and describe the need for school repair or renovation, as shown by the condition ofschool facilities.1. Submit appropriate documentation indicating the need for repair or renovation. Include with

your application preliminary design drawings of the proposed repair or renovation project(s)and descriptions and cost of the project(s). Documentation should also include inspectionreports from insurance, health, and safety-related agencies; photographs of existingconditions; and other information considered appropriate, such as building age, condition, ordamage report.

* Points will be awarded under this section based on demonstration of repair or renovationneed. Order of priorities will be life safety, health considerations, accessibility, and asbestosremoval or abatement, modified by the relative magnitude of each.

Part III (up to 20 points): The fiscal capacity of an LEA to meet its repair and renovationneeds without grant funds.

Indicate the availability of other funding for these repair and renovation needs.1. Describe how current state and federal funding, such as the State School Bond Act of 1996,

State School Construction (ADM) Fund, and QZABs are being used and why these fundingsources are not available for the project(s).

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2. Indicate the LEA’s local bonding capacity, debt limitation, current percentage of debt,millage rate, and value of a mill.

3. A charter school shall indicate the extent to which the school has access to funding for theproject(s) through the financing methods available to other public schools or LEAs. Alsoindicate other financing methods available and debt limitations.

4. Indicate how the emergency repair or renovation project would be funded without this grantand if it would be postponed or displace funds from another project.

* Points will be awarded under this section based on funding need.

Part IV (up to 20 points): The likelihood that the LEA will maintain repaired or renovatedfacilities in good condition.

Demonstrate a commitment to maintenance of any facilities that are repaired or renovated usinggrant funds.1. Provide evidence of past and ongoing training/staff development of maintenance personnel.2. Provide a plan of maintenance for facilities.3. Include a budget for such training and maintenance and evidence of a commitment by the

board of education and/or county commission to fund this budget.

* Points will be awarded under this section based on evidence of a commitment to maintenanceof school facilities.

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PROJECT NARRATIVE

In clearly describing the project(s) proposed in this application, the applicant must address eachof the components in the Project Narrative and Judging Criteria. This project narrative shouldbe no more than seven (7) pages (one side) in length, excluding any design drawings,schematics, and budget information and narrative. (See Formatting Requirements underApplication Procedures.)

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BUDGET NARRATIVE WORK SHEET

School Repair and Renovation Grant Application

Use these work sheets to provide a breakdown of your budget. Use the left column to detail thecomputations used to arrive at each amount requested. This information should include a detaileddescription of costs shown sufficient to document the necessity and reasonableness of the costs and a clearand concise description of the computations used to arrive at the total amounts indicated. This page maybe reproduced as needed.

LEA Name:

Emergency Repair and RenovationUse the section below to provide a detailed description of the planned use of funds foremergency repair and/or renovation projects to ensure the health and safety of students andstaff.

Project: Amount Requested

Professional Service Provider Fees:

Administrative Costs:

Other:

Total Amount Requested for Emergency Repair/Renovation: $

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LEA Name:

ADA ModificationsUse the section below to provide a detailed description of the planned use of funds formodifications necessary to render school facilities accessible in order to comply with theAmericans with Disabilities Act (ADA) of 1990.




Other:

Total Amount Requested for ADA Modifications: $

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LEA Name:

Section 504 ModificationsUse the section below to provide a detailed description of the planned use of funds formodifications necessary to render school facilities accessible in order to comply with Section504 of the Rehabilitation Act of 1973




Other:

Total Amount Requested for Section 504 Modifications: $

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LEA Name:

Asbestos Abatement or RemovalUse the section below to provide a detailed description of the planned use of funds for thepurpose of asbestos abatement or removal from school facilities.




Other:

Total Amount Requested for Asbestos Abatement or Removal: $

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Use this work sheet to provide a summary of your budget requests. Use the right column to summarize thetotal amounts requested for each category. This page may be reproduced as needed.

CHARTERSCHOOL Name

Acquisition Needs of Charter Schools(CHARTER SCHOOLS ONLY)

Use the section below to provide a detailed description of the planned use of funds foracquiring additional facilities for use by charter schools. (Do not use this form forrepair/renovation needs.)




Other:

Total Amount Requested for Acquisition Needs of CharterSchools:

$

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BUDGET NARRATIVE SUMMARY SHEET


Use the table below to provide a summary breakdown of your budget. This page may be reproduced asneeded.

LEA Name:

Expenditures AmountRequestedExpenditures must be thoroughly explained in Budget Narrative

Total Emergency Repairs and Renovations:

Total ADA Modifications:

Total Section 504 Modifications:

Total Asbestos Abatement:

Total Acquisition Needs (charter schools only):

Administrative:

Other:

Total Amount Requested: $

Required Signatures

Superintendent Date Facilities Coordinator Date

School Finance Officer Date

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SAMPLE SCORE SHEET

SCHOOL REPAIR AND RENOVATION GRANT

Proposal # ________ Reviewer ID # ________

CRITERION POSSIBLE SCOREMAXIMUM REVIEWER

POINTS

Percentage of Poor Children Five to Seventeen Years ofAge in LEA: To be calculated by NCDPI. (See related chartin Appendix.)

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Need of LEA for School Repair and Renovation:Demonstration of LEA need for repair or renovation, asindicated by condition of school facilities; provision ofdescription of proposed project(s); provision of preliminarydrawings of proposed project(s); provision of cost estimatesfor proposed project(s); provision of any additionaldocumentation, such as inspection reports from insurance,health, and safety-related agencies, photographs, age ofproject buildings, or other appropriate descriptiveinformation.

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LEA Fiscal Capacity to Meet its Repair and RenovationNeeds Without Grant Funds, Including Ability to RaiseFunds Through Local Bonding Capacity and Otherwise:Provision of documentation of financial need, including butnot limited to LEA’s debt limitation, current percentage ofdebt, millage rate, value of a mill, and bonding authority.

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Likelihood that LEA Will Maintain Repaired orRenovated Facilities in Good Condition: Demonstration ofLEA commitment to maintenance of facilities; provision ofevidence of past and ongoing training/staff development ofmaintenance personnel; provision of a plan of maintenancefor facilities, provision of budget for such training andmaintenance.

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Total 100

GRAND TOTAL (NCDPI use only) 100

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IDEA GRANTS

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GENERAL

IDEA grant amounts will range from $20,000 to $200,000 and the minimum required criteria forselecting applicants will be: 1) the need of an LEA for additional funds for a student whoseindividually allocable cost for expenses related to the Individuals with Disabilities Education Actsubstantially exceeds the State’s average per-pupil expenditure (as defined in Section 14101(2)of the Elementary and Secondary Education Act of 1965 (20 U.S.C. 8801(2); 2) the need of anLEA for additional funds for special education and related services under Part B of IDEA (20U.S.C. 1411 et seq.); 3) the need of an LEA for additional funds for assistive technology devices(as defined in Section 602 of IDEA (20 U.S.C. 1401) or assistive technology services (as sodefined) for children being so served under Part B of IDEA (20 U.S.C. 1411 et seq.); and 4) theneed of an LEA for additional funds for activities under Part B of IDEA (20 U.S.C. 1411 et seq.)in order for children with disabilities to make progress toward meeting the performance goalsand indicators established by the State under Section 612(a)(16) of such Act (20 U.S.C. 1412).IDEA grants may not be used to employ personnel.


If you intend to submit an application for an IDEA grant, you must submit a Notice of Intent toSubmit Application form no later than February 15, 2002, by either mail or facsimile. A sampleform may be found in the Appendix.


Your IDEA grant application must include the following:

____ A completed District Cover Page, including all original required signatures in blue ink,and with the original copy clearly marked “Original.”


____ A Letter of Assurance documenting equitable participation of eligible private schoolson LEA letterhead, with documentation attached showing the LEA’s efforts to collaborate withany eligible private school(s) within the LEA and to comply with the legislation regarding privateschool participation under this grant.

____ Project Narrative, providing a complete project description demonstrating the need for allproposals to be funded under this grant. The narrative should not leave any questions to thereviewers’ imagination concerning how the funding would benefit the school or LEA. Narrativesmust follow the exact order and requirements under this grant category. Narratives must belimited to no more than the total number of pages specified for this grant category.

____ Budget Narrative Work Sheets, to include Budget Narrative Summary Sheet, as

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required for this grant category.

Please note that separate applications are required under each area of the IDEA grantprogram for which a project is proposed. An applicant may apply in any one up to all four areas,so long as the sum of the applications falls within the grant range stated above.

One original and five copies of each complete application are required.

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1. May LEAs use funds to cover administrative costs?Local educational agencies may use grant funds for administrative costs that are necessaryand reasonable for the proper and efficient performance and administration of this Federalgrant. This use of funds, as well as indirect costs and rates, must comply with the Office ofManagement and Budget Circular A-87 (Cost Principles for State, Local, and Indian TribalGovernments) and the Department’s administrative regulations. (See 34 CFR 76.560-76.569on indirect costs.)

2. May LEAs use grant funds to cover the cost of school repair and renovation designassistance or advice from professionals such as architects?Grant funds may cover the fees that are associated with selected projects. However, fundscannot be used to cover the costs of writing an LEA’s grant application.

3. Are LEAs prohibited from using grant funds under this State program for certain typesof activities?The program legislation specifically prohibits the use of these funds for (1) facilitiesmaintenance costs, (2) construction of new facilities, and (3) stadiums or facilities usedmainly for athletics or exhibitions or for other events where admission is charged to thegeneral public.

4. May these grant funds be used with other funds for more comprehensive projects,including projects that include construction?Yes, funds may be combined with funds for more comprehensive projects. For instance, anLEA may make health and safety repairs to a school at the same time an addition to theschool is being built. The school district, however, would need to account for the cost of thehealth and safety repairs separately so that it could demonstrate that the grant funds werespent on the permissible uses, such as health and safety repairs, within the morecomprehensive project. Where a project is already underway, these funds may not be used toreplace any portion of the funds required for the project. A change order requiring additionsto the project will be necessary to commit grant funds in any amount.

5. May an LEA combine funds generated from a Qualified Zone Academy Bond (QZAB)with School Renovation, IDEA and Technology grant funds? Would this result in aconflict with the non-supplanting provision of the School Renovation, IDEA andTechnology program legislation?An LEA may combine funds from a QZAB and a School Renovation, IDEA and Technologygrant to pay for school repairs and renovations.

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6. Does the “Supplement, not Supplant” provision of the program legislation apply to allprojects funded under this program?An LEA may only use these grant funds to supplement non-Federal school repair andrenovation funds. The exception to this provision is funds spent for accessibility requirementsunder the ADA of 1990 or under section 504 of the Rehabilitation Act.

7. Are LEAs that receive grants for technology or IDEA, Part B projects required toprovide services to private school students within their borders?The private school student participation requirements of Part B of the IDEA apply to fundsunder Section 321 that are used to carry out IDEA activities.

8. Must LEAs provide an opportunity for public comment on the school renovation,IDEA, and technology projects to be supported under this program?LEAs that receive school repair and renovation or IDEA/technology grants must provideparents, educators, and interested community members with an opportunity to consult andcomment on the use of funds. Adequate and efficient notice of that opportunity shall beincluded in a widely read and distributed vehicle and in accordance with State or local lawregarding how comments may be received and reviewed by the public.

9. What are the reporting requirements for this program?LEAs must submit reports to the North Carolina Department of Public Instruction, at suchtimes as it may require, describing their use of funds for these grants.

10. May an LEA apply for an IDEA grant if it has already applied for a Renovation orTechnology Grant?Yes. However, each grant application must “stand alone” and not be contingent on approvalof another application. For example, if an LEA applies for a Renovation grant and also for anIDEA grant, each must be independent of the other.

11. What is the allowable minimum and maximum amount granted an IDEA application?Each LEA may only apply for $20,000 up to the maximum amount of $200,000. Forexample, if you apply for grants under Area One and Area Three, the total of bothapplications requested cannot exceed $200,000. Remember, these funds cannot be used toemploy personnel.

12. May an LEA apply for more than one IDEA grant in a specific area?No. You may apply for only one grant under each area of the IDEA offerings. Keep in mindthere are four areas which are available. For example, an LEA may apply for a grant underArea Three, which is for additional funds for assistive technology, and apply for a secondgrant under Area Four, which addresses making progress toward meeting performance goalsand indicators. The total amount for an LEA cannot exceed $200,000.

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13. May two or more LEAs collaborate and submit an IDEA application?Yes. Two or more LEAs may collaborate, but only one application must be submitted and thetotal amount for the application cannot exceed the $200,000 limit. This model may work bestfor more rural or smaller LEAs. One LEA must be designated as the lead agency inadministering the grant and be responsible for accounting, monitoring, and otherdocumentation required for the application.

14. May these funds be used to supplant local, state and/or federal funds?No. Funds cannot be supplanted to address the items cited under this grant. An LEA mustprovide assurances that all funding sources have been exhausted and there are no otherresources available to meet the needs of the students. The exception is funds spent to meetaccessibility requirements under ADA or section 504 of the Rehabilitation Act.

15. May an LEA use an IDEA grant to contract for services?Yes. An LEA may use these funds to contract for services such as evaluations, physicaltherapy, occupational therapy and other related services.

16. May an LEA apply for a grant to meet ADA requirements under the IDEA grant?Yes. However, the LEA should first address those needs by submitting an application underthe Emergency School Repair and Renovation grant. If the issue is not addressed in theRenovation grant or if one is not submitted for an LEA, then you may make a request underthe IDEA grant.

17. Who may an LEA contact for technical assistance as it relates to the submission of anIDEA application?Contact: Chris Jones, Consultant for Deaf-Blind, Multihandicapped and Severe/ProfoundPrograms, Exceptional Children Division, NCDPI 919/807-3991 or Tom Winton, Consultantfor Visually Impaired and Assistive Technology, Exceptional Children Division, NCDPI,919/807-3988. Questions related to other grants should be directed to the designated contactperson(s) (see Contact Information on page 1).

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GRANT PROPOSAL AREAS

The areas listed below illustrate the topics to be addressed by the IDEA grants. A proposal mustreflect only one of the listed areas. However, an LEA may submit a proposal for one or moreareas. Each proposal must be a “stand-alone” project and not be contingent upon approval inanother area. While each area contains suggested activities, these are not exhaustive lists andadditional activities may be appropriate. NOTE: IDEA grants may not be used to employpersonnel.

It is important to note that an LEA must provide certain assurances to verify that all otherfunding sources have been exhausted and there are no other resources available to meet theneeds of the students, except in the case of funds spent for accessibility requirements under theAmericans with Disabilities Act of 1990 or under section 504 of the Rehabilitation Act.

A higher priority will be placed on those proposals submitted which demonstrate a systemicchange and the ability of an LEA to maintain those changes in the future.

Area One: The need of an LEA for additional funds for a student whose individuallyallocable cost for expenses related to the Individuals with Disabilities Education Act (IDEA)substantially exceeds North Carolina's average per-pupil expenditure.

School facilities and renovations that enable or enhance building and/or vehicle accessibility and meet the requirements of the Americans with Disabilities Act. Possible projects include, but are not limited to:RampsElevatorsHandrailsLiftsBraille labelsChanging rooms (for students with severe physical disabilities)Appropriate playground surfaces (i.e. those that allow students with crutches or

wheelchairs to access the playground equipment)Walkway coveringsAccessible ground surfaces (i.e. pavement or concrete, rather than dirt or gravel)Curb cutsIndividual student evaluations Special placementsTransportation

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Area Two: The need of an LEA for additional funds for special education and relatedservices under Part B of IDEA.

Facilities, materials and services for early childhood students (ages 3 and 4), such as:TransportationEquipping classrooms to comply with health and safety standards under childcare licensing regulationsMaterials and suppliesAppropriately-sized tables and chairsBookcasesCarpetingRestroomsPlayground equipmentFamily support materials (e.g. transition packets and activities to promote skill development)

Facilities, materials and services to enhance delivery of the Occupational Course of Study, such as:Kitchen equipment and renovationsSchool-to-job transportationTraining of employers, assistants and classroom teachersAdaptive equipment for the workplace and work-related hardware and softwareEquipment and facilities for stores, workshops, greenhouses, cafeterias, offices or other work-related structures

Training/education needs for personnel in lateral entry licensure and low-incidence disabilities licensure areas

Area Three: The need of an LEA for additional funds for assistive technology devices orassistive technology services as defined in Section 602 or under Part B of IDEA.

Assistive technology devices, including but not limited to:Devices to be employed in an inclusive classroom such as:

Four-track cassette players for students to access textbooks on efficiently formatted audiocassettesSound fields in at least one classroom per grade in a school, to benefit students who have hearing loss or those with attention problemsAdaptive lighting systems to adjust classroom lighting for students with visual impairmentsAcoustic treatments to reduce noise distractionWord-prediction software and talking word-processing software to facilitate student productivity during computer skills instruction or classroom computer tasksLow vision aids prescribed for students with visual impairments

Other specialized computer hardware and software (e.g. alternative keyboards, screen-

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enlarging software, screen-reading software, graphic organizing software, etc.)Augmentative communication devices

Assistive technology services, including:Development of an assistive technology demonstration/loan center to serve an LEA or a regionAssistive technology evaluations (e.g. augmentative communication, computer access and/or environmental control evaluations)Training of students, assistive technology teams, classroom teachers, related service personnel, paraprofessionals and families on specific devicesInternet access for computers used by students with disabilities

Area Four: The need of an LEA for additional funds for activities under Part B of IDEA inorder for children with disabilities to make progress toward meeting the performance goalsand indicators established by North Carolina under Section 612(a)(16) of the Act.

Training of general education teachers on effective inclusion practices in delivering Standard Course of Study instruction, particularly in reading, written language andmathematics (For preschool, this may include the training of childcare providers on includingchildren with disabilities in their classrooms.)

Expenditures for training activities may include but are not limited to:Travel expensesConference and workshop expenses

Material resources for instruction and assessment on competencies listed in the North Carolina Alternate Assessment Portfolio and/or the North Carolina Alternate AssessmentAcademic Inventory

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Local Education Agencies may apply in one or more of the four areas described in the attachedinformation. However, each application must be a “stand-alone” project and not be contingentupon the approval of another submission. This offering supports applicants that build capacity oflocal education agencies to facilitate the achievement of improved outcomes for exceptionalchildren. A higher priority will be placed on those proposals that demonstrate a systemic changeand the ability of an LEA to maintain those changes in the future. The applicant must meet theseinitial criteria, as well as address the following components. Points will be awarded for eachsection and the final score will determine the approval and amount of the award. Awards willrange from $20,000 to a maximum of $200,000 per LEA.

The project narrative should be no more than ten pages (one side) in length and must includethe following sections, in this order:

Significance of the Project: (up to 30 points)

Define and demonstrate the need for the proposed project. Demonstrate how other financial options have been exhausted.Identify the population and geographic location of recipients to benefit from this

application.Describe the extent to which the proposed project is likely to build local capacity to

provide, improve, or expand services that address the needs of the target population.Describe the likely utility of the products (such as information, materials, processes, or

techniques) that will result from the proposed project, including the potential for theirbeing used effectively in a variety of other settings.

Describe the importance or magnitude of the results or outcomes likely to be attained bythe proposed project.

Quality of the Project Services: (up to 50 points)

The following points will be considered:

The extent to which the services provided by the proposed project are appropriate to the needs of the intended recipients or beneficiaries of those services.

The extent to which the services to be provided by the proposed project reflect up-to-dateknowledge from research and effective practice. This should include innovative practicesthat are appropriate and outcome-based and also promote inclusion, access to the generalcurriculum, and the least-restrictive environment.

The adequacy of the management plan to achieve the objectives of the proposed project ontime and within budget, including clearly defined responsibilities, and timelines foraccomplishing project tasks.

The likely impact of the services to be provided by the proposed project on the intended

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recipients of those services.The extent to which the services to be provided by the proposed project involve the

collaboration of appropriate partners for maximizing the effectiveness of project services.How the applicant will ensure that a diversity of perspectives are brought to bear in the

operation of the proposed project, including those of parents, teachers, the businesscommunity, a variety of disciplinary and professional fields, recipients or beneficiariesof services, or others, as appropriate.

C. Adequacy of Resources: (up to 20 points)

The following points will be considered:

The adequacy of support, including facilities, equipment, supplies, and other resources, fromthe applicant organization.

The extent to which the budget is adequate to support the proposed project. Providecompleted BUDGET NARRATIVE WORK SHEETS to indicate the proposedexpenditure of funds.

The extent to which the costs are reasonable in relation to the number of persons to beserved and to the anticipated results and benefits.

The ability to maintain this project.

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PROJECT NARRATIVE

In clearly describing the project(s) proposed in this application, the applicant must address eachof the components in the Project Narrative and Judging Criteria. This project narrative shouldbe no more than ten (10) pages (one side) in length, excluding any blueprints, schematics, andbudget information and narrative (see Formatting Requirements under Application Procedures.).

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IDEA Grant Application

Use these work sheets to provide a breakdown of your budget. Use the left column to detail thecomputations used to arrive at the total amount requested for each category. This information shouldinclude a detailed description of costs shown sufficient to document the necessity and reasonableness of thecosts and a clear and concise description of the computations used to arrive at the total amounts indicated.This page may be reproduced as needed.

LEA Name:

TravelUse the section below to provide a detailed description of the planned use of funds for travel.

Travel: Amount Requested

Total Amount Requested for Travel: $

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LEA Name:

Contractual ServicesUse the section below to provide a detailed description of the planned use of funds forcontractual services.

Contractural Services: Amount Requested

Total Amount Requested for Contractual Services: $

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LEA Name:

Materials & SuppliesUse the section below to provide a detailed description of the planned use of funds formaterials and supplies.

Materials & Supplies: Amount Requested

Total Amount Requested for Materials & Supplies: $

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LEA Name:

EquipmentUse the section below to provide a detailed description of the planned use of funds forequipment.

Equipment: RequestedAmount

Total Amount Requested for Equipment : $

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Use this work sheet to provide a summary of your budge requests. Use the right column to sumarize thetotal amounts requested for each category.This page may be reproduced as needed.

LEA Name:

Expenditures AmountRequestedExpenditures must be thoroughly explained in Budget Narrative

Travel:

Contractual Services:

Materials & Supplies:

Equipment:



Required Signatures

Superintendent Date Exceptional Children DateDirector


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SAMPLE SCORE SHEET Proposal # _________ IDEA GRANT Reviewer ID # _________

GRANT AREA: ONE ________ TWO ________ THREE ________ FOUR ________


POINTS

Significance of the Project: Defined and demonstrated need forthe project; demonstrated lack of other financial resources;identification of population and geographic location of projectbeneficiaries; description of extent to which project is likely tobuild local capacity to provide, improve, or expand services thataddress needs of target population; description of likely utility ofproducts that result from the project, including their potential foreffective use in a variety of other settings; and description ofimportance or magnitude of results or outcomes likely to beattained by the project.

30

Quality of Project Services: Extent to which project services areappropriate to needs of intended recipients or beneficiaries; Extentto which services provided reflect up-to-date knowledge fromresearch and effective practice (including innovative practices thatare appropriate and outcome-based and which promote inclusion,general curriculum access, and least-restrictive environment;adequacy of management plan to achieve project objectives ontime and within budget, including clearly-defined responsibilitiesand time lines for accomplishing tasks; likely impact of projectservices on intended recipients; extent to which project servicesinvolve collaboration of appropriate partners for maximizingeffectiveness of services; ensuring that a diversity of perspectivesbear on project operation, including those of parents, teachers, thebusiness community, various disciplinary and professional fields,recipients and beneficiaries of services, and others, as appropriate.

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Adequacy of Resources: Adequacy of support, includingfacilities, equipment, supplies, and other resources from applicant;adequacy of budget to support project, as illustrated in budgetnarrative; extent to which costs are reasonable relative to thenumber to be served and anticipated results and benefits; ability tomaintain project.

20

Total 100


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TECHNOLOGY GRANTS

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GENERAL

Technology grant amounts will range from $20,000 to $200,000 and the minimum required criterionfor selecting applicants will be the need of an LEA for additional funds for approved technologyproject(s) carried out in connection with a repair or renovation project.


If you intend to submit an application for a technology grant, you must submit a Notice of Intent toSubmit Application form no later than February 15, 2002, by either mail or facsimile. A sampleform may be found in the Appendix.


Your TECHNOLOGY grant application must include the following:

____ A completed District Cover Page, including all original required signatures in blue ink, andwith the original copy clearly marked “Original.”


____ Project Narrative, providing a complete project description demonstrating the need for allproposals to be funded under this grant. The narrative should not leave any questions to thereviewers’ imagination concerning how the funding will benefit the school or LEA. Narratives mustfollow the exact order and requirements under this grant category. Narratives must be limited to nomore than the total number of pages specified for this grant category.

____ Budget Narrative Work Sheets, to include Budget Narrative Summary Sheet, as requiredfor this grant category.

One original and five copies of the complete application are required.

ELIGIBLE USE OF FUNDS

Grant funds are to be used for activities aligned with an NCDPI-approved LEA technology plan.Technology grants may not be used to employ personnel.

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1. What is the definition of “the time between the completion of a renovation project and thecommencement of a connected technology project under the grants program?”A related repair or renovation must have been completed no earlier than during the 2000-2001 schoolyear to qualify for the technology portion of the School Repair and Renovation Grant.

2. How long do LEAs have to spend School Repair and Renovation Grant money?LEAs have until September 30, 2003, to spend the School Repair and Renovation Grant monies.

3. May LEAs buy hardware with School Repair and Renovation Grant monies?LEAs may buy hardware with School Repair and Renovation Grant monies provided it meets theNorth Carolina minimum technical specifications[http://www.tps.dpi.state.nc.us/techplan2000/techplan2000.html#Infrastructure] and is aligned to thestate-approved LEA technology plan.

4. May LEAs purchase media retrieval systems with School Repair and Renovation Grantmonies?LEAs may buy media retrieval systems, provided the system meets the North Carolina minimumtechnical specifications[http://www.tps.dpi.state.nc.us/techplan2000/techplan2000.html#Infrastructure] and is aligned to thestate-approved LEA technology plan.

5. May LEAs hire technical personnel with this grant?School Repair and Renovation Grant monies may NOT be used to hire technical personnel.

6. Define infrastructure.Infrastruture includes wiring, hardware, software, and all necessary components of a LAN or WAN. All technology purchased under this grant must meet the North Carolina minimum technicalspecifications [http://www.tps.dpi.state.nc.us/techplan2000/techplan2000.html#Infrastructure] andbe aligned to the state-approved LEA technology plan.

7. May telephone systems be purchased with this grant?Telephone systems may be purchased with this grant, provided they are necessary to the operation ofthe technology being applied for in the application [e.g., telephones necessary with media retrievalsystems or security systems].

8. May the cost of electrical wiring be included in this grant project?Yes, electrical wiring may be included, provided it is directly related to the technologyproject/upgrade installation referenced in the grant.

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9. What LEA technology plan is necessary for approval of this grant? LEAs must have a State Board of Education/IRMC-approved 2001-2005 technology plan that alignswith the North Carolina Education Technology Plan 2001-2005 before the technology portion of aSchool Repair and Renovation Grant can be awarded.

10. May LEAs use funds to cover administrative costs?

Local educational agencies may use grant funds for administrative costs that are necessary andreasonable for the proper and efficient performance and administration of this Federal grant. Thisuse of funds, as well as indirect costs and rates, must comply with the Office of Management andBudget Circular A-87 (Cost Principles for State, Local, and Indian Tribal Governments) and theDepartment’s administrative regulations. (See 34 CFR 76.560-76.569 on indirect costs).

11. May LEAs use grant funds to cover the cost of design assistance or advice fromprofessionals?

Grant funds may cover the fees that are associated with approved projects. However, funds may notbe used to cover the costs of writing an LEA’s grant application.

12. May these grant funds be used with other funds for more comprehensive projects,including projects that include construction?

Yes, funds may be combined with funds for more comprehensive projects. For instance, an LEAmay make health and safety repairs to a school at the same time an addition to the school is beingbuilt. The school district, however, would need to account for the cost of the health and safetyrepairs separately so that it could demonstrate that the grant funds were spent on the permissibleuses, such as health and safety repairs, within the more comprehensive project.

13. May an LEA combine funds generated from a Qualified Zone Academy Bond (QZAB) withSchool Renovation, IDEA and Technology grant funds? Would this result in a conflict withthe non-supplanting provision of the School Renovation, IDEA and Technology programlegislation?

An LEA may combine funds from a QZAB and a School Renovation, IDEA and Technology grant topay for school repairs and renovations, provided the non-supplanting provision is met.

14. Does the “Supplement, not Supplant” provision of the program legislation apply to allprojects funded under this program?

An LEA may only use these grant funds to supplement non-Federal school repair and renovationfunds. The exception to this provision is funds spent for accessibility requirements under theAmericans with Disabilities Act of 1990 or under section 504 of the Rehabilitation Act.

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15. Are LEAs that receive grants for technology projects required to provide services toprivate school students within their borders?

No. There is no obligation on the part of an LEA that receives a technology grant to share that awardwith any private school within the boundaries of that LEA.

16. Must LEAs provide an opportunity for public comment on the school renovation, IDEA,and technology projects to be supported under this program?

LEAs that receive school repair and renovation or IDEA/technology grants must provide parents,educators, and interested community members with an opportunity to consult and comment on theuse of funds. Adequate and efficient notice of that opportunity shall be included in a widely read anddistributed vehicle and in accordance with State or local law regarding how comments may bereceived and reviewed by the public.

17. What are the reporting requirements for this program?

LEAs must submit reports to the North Carolina Department of Public Instruction, at such time as itmay require, describing their use of funds for these grants.

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Criteria for Submitting an Application for the Technology Portion of theSchool Renovation, IDEA, and Technology Grants

This priority supports applicants that build capacity of local agencies to facilitate the achievement ofimproved technology infrastructure and initiatives. The applicant must meet the initial criteria, aswell as address the following components. Points will be awarded for each section and the final scorewill be determined the approval and amount of the award. Awards will range from $20,000 to$200,000.

The project narrative should be no more than five pages in length (not including blueprints,schematics, and budget information) and must include the following sections, in this order: Part I (up to 20 points): Demonstration of technology initiatives carried out in connection withschool repair and renovation.

1. What school repair/renovation project in progress or recently completed (within 2 years) requiresnew technology infrastructure/initiatives or upgrades of the current technologyinfrastructure/initiatives of the facility?

2, Describe what will be done during the repair/renovation.3. Describe current technology infrastructure/initiatives and how grant will improve or expand

services/initiatives as based on system-level technology plan, educational best practice, and NC’sminimum technical specifications.

4. Provide a blueprint and/or plans that illustrate/explain the additional technology implementation.

*Points will be awarded according to the detail and specificity of the plan, and its relationship toeducational technology best practice and NC’s minimum technical specifications.

Part II (up to 40 points): The need of an LEA for additional funds for technology initiatives,including wiring, acquisition of hardware, software, connectivity, and transmission equipment.

1. Identify the population and geographic location of recipients to benefit from these technologyinitiatives.

2. Identify the need for the technology infrastructure/initiative. Demonstration of need may include,but is not limited to, percentage of classrooms not wired for Internet access; LEAs or schoolswith no local area network (LAN) or wide area network (WAN) or networks that do not meetIEEE standards; and LEAs with electrical capacity not meeting IEEE standards.

3. Discuss how the initiative addresses one or more of the ABCs of Public Education (High StudentAchievement; Safe, Orderly, and Caring Schools; Quality Teachers, Administrators, and Staff;Strong Family, Business, and Community Support; and/or Effective, Efficient Operations).

4. Include documentation of planning meetings with LEA technology and curriculum specialists.

*Points will be awarded under this section based on demonstration of curriculum/ABCs priority andtechnology need.

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Part III (up to 20 points): An approved local technology plan on file with the North CarolinaDepartment of Public Instruction.

1. Indicate date approval awarded by North Carolina State Board of Education and the InformationResources Management Council. Photocopy of approval letter is preferred.

2. Describe how this project helps fulfill the goals of this technology plan. Technology planpage/section citation and explanation required.

*Points will be awarded based on alignment of project with LEA technology plan.

Part IV (up to 20 points): A description of the types of technologies to be acquired and the costsof the technologies.

1. Provide documentation that all technologies to be acquired meet North Carolina minimumtechnical specifications. [http://www.tps.dpi.state.nc.us/techplan2000/techplan2000.html#Infrastructure]

2. Submit LAN/WAN schematics for the LEA, as well as for each school targeted in the proposal. 3. Describe the technical qualifications of all staff involved in the implementation and

administratrion of the infrastructure/initiative. If further training is required, include professionaldevelopment initiatives for the LEA/school technology personnel related to the installation,maintenance, and upgrade of the network. (Maximum professional development allowed is 10%of total grant.)

4. Complete the budget narrative worksheets for the project.

*Points will be awarded under this section based on completeness of documentation, schematics, anddetailed budget narrative worksheets.

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PROJECT NARRATIVE

In clearly describing the project(s) proposed in this application, the applicant must address each ofthe components in the Project Narrative and Judging Criteria. This project narrative should be nomore than five (5) pages (one side) in length, excluding any blueprints, schematics, and budgetinformation and narrative. (See Formatting Requirements under Application Procedures.)

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Technology Grant Application


LEA Name:

NetworkingUse the section below to provide a detailed description of the planned use of funds.

Installation/Contractual: Amount Requested

Maintenance:

Cable:

Other:

Total Amount Requested for Networking: $

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LEA Name:

Hardware/EquipmentUse the section below to provide a detailed description of the planned use of funds. Includetypes of hardware and computers, and number of computers.

File Server: Amount Requested

Computers/printers/peripherals:

Software:

Other:

Total Amount Requested for Hardware/Equipment: $

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LEA Name:

Professional Development (maximum 10% of total grant)

Provide a detailed description of the planned use of funds for professional development forthe district/school technology coordinator/technician as it relates to network installation,maintenance, and upgrade. Include titles of training and conferences.

Training: Amount Requested

Conferences:

Travel:

Other:

Total Amount Requested for Professional Development: $

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Use this work sheet to provide a summary of your budge requests. Use the right column to sumarize thetotal amounts requested for each category.This page may be reproduced as needed.

LEA Name:

Expenditures AmountRequestedExpenditures must be thoroughly explained in budget narratives.

Total Networking:

Total Hardware/Equipment:

Total Professional Development:

Administrative:

Other:


Required Signatures

Superintendent Date Technology Coordinator Date


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SAMPLE SCORE SHEET

TECHNOLOGY GRANTProposal # ___________ Reviewer ID # ___________


POINTS

Demonstration of Technology Initiatives Carried Out in 20Connection with School Repair and Renovation:Identification of school repair/renovation in progress orcompleted within past school year (2000-2001) requiring newtechnology infrastructure/initiatives or upgrades; descriptionof work to be done; description of how project will improveor expand current infrastructure/initiatives and services basedon LEA technology plan, educational best practice, andN.C.’s minimum technical specifications; provision of ablueprint and/or plan that illustrates/explains implementationof additional technology.

Need for Additional Funds for Technology Initiatives: 40Identification of population and geographic location ofrecipients benefiting from initiative; identification of need forinitiative; discussion of how initiative addresses one or moreof ABCs of Public Education; inclusion of documentation ofplanning meetings with LEA technology and curriculumspecialists.

NCDPI-Approved LEA Technology Plan on File: 20Indication of approval date; description of how project helpsfulfill goals of approved plan.

Types and Costs of Technologies to be Acquired: 20Provision of documentation that all proposed technologiesmeet N.C. minimum technical specifications; submission of LAN/WAN schematics for LEA and each targeted school;description of technical qualifications of all project staff, toinclude further training as required; provision of budget andnarrative work sheets.

Total 100


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APPENDIX

65

SCHOOL RENOVATION, IDEA, AND TECHNOLOGY GRANTS


MUST BE RECEIVED NO LATER THAN FEBRUARY 15, 2002

Mail to: Notice of Intent Fax to: Notice of IntentSchool Planning (919) 807-3558NCDPI301 N. Wilmington StreetRaleigh NC 27601-2825

Name of LEA _________________________________________________________________

Category of Grant (Check all that apply)

____ School Repair and Renovation Estimated Total Amount of Request: $____________

____ IDEA Estimated Total Amount of Request: $____________

____ Technology Estimated Total Amount of Request: $____________

LEA Contact person ___________________________________________________________

Title _________________________________________________________________________

LEA Address _________________________________________________________________

______________________________________________________________________________

Telephone ( ) ______________ Extension _______ Fax ( ) ____________________

E-mail _______________________________________________________________________

Required signatures/Dates:

Superintendent _______________________________________ Date ____________________

School Board Chair ___________________________________ Date ____________________

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SCHOOL RENOVATION, IDEA, AND TECHNOLOGY GRANTS APPLICATION

LEA COVER PAGE

LEA NAME _____________________________________________________ LEA NUMBER__________________

ADDRESS ______________________________________________________________________________________

________________________________________________________________________________________________

SUPERINTENDENT _____________________________________________________________________________

PROPOSAL COORDINATOR ______________________________ TITLE _______________________________

PHONE ( ) _________________________ EXTENSION____ FAX ( )_______ _______________________

E-MAIL _____________________________________________________________________________________

(The Proposal Coordinator must have a valid e-mail address, be able to communicate via e-mail, and be able todownload information from the Internet. )

GRANT CATEGORY (CHECK ONE ONLY): SCHOOL RENOVATION _____ TECHNOLOGY _____ IDEA: Area One_____ Area Two_____ Area Three _____ Area Four _____

SCHOOL(S) TARGETED _____________________________________________________________________________ _____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

REQUESTED GRANT AMOUNT $________________

Required Signatures/Dates:

Name of LEA ________________________________________________________________________

Superintendent __________________________________________________________ Date ________

School Board Chair ______________________________________________________ Date ________

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SCHOOL RENOVATION, IDEA, and TECHNOLOGY GRANTS

ASSURANCES

When submitting this application for consideration, the offeror makes the following assurances:

The offeror LEA declares that it has filed the following assurances and certifications with the U.S.Department of Education (Department) and, as of the date of the signature below, reaffirms andincorporates by reference those assurances and certifications with respect to this grant award. The LEAcertifies that no circumstances affecting the validity of these assurances have changed since their previousfiling.

As applicable, the assurances in OMB Standard form 424B (Assurances for Non-ConstructionPrograms) relating to the legal authority to apply for assistance; access to records; conflict of interest;merit systems; nondiscrimination; Hatch Act provisions; labor standards; flood historic preservation;protection of human subjects; animal welfare; lead-based paints; Davis-Bacon Act; Single Audit Act;and general agreement to comply with all applicable Federal laws, executive orders and regulations.

The three certifications in ED Form 80-0013 regarding lobbying, debarment/suspension/responsibilitystatus, and drug-free workplace.

With respect to the Certification Regarding Lobbying, the LEA recertifies that no Federal appropriatedfunds have been paid or will be paid to any person for influencing or attempting to influence an officeror employee of any agency, a Member of Congress, and officer or employee of Congress, or anemployee of a Member of Congress in connection with the making or renewal of Federal grants underthis program; that the LEA shall complete and submit Standard Form-LLL, “Disclosure Form toReport Lobbying,” when required (34 C.F.R. Part 82, Appendix B); and that the LEA shall require thefull certification, as set forth in 34 C.F.R. Part 82, Appendix A, in the award documents for allsubawards at all tiers.

The LEA further agrees to comply with the:

Education Department General Administration regulations (EDGAR)34 CFR Part 76 - State-administered programs, except section 76.60034 CFR Part 77 - Definitions that Apply to Department Regulations34 CFR Part 80 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, including the procurement provisions34 CFR Part 81 - General Education Provisions Act - Enforcement34 CFR Part 82 - New Restrictions on Lobbying34 CFR Part 85 - Government wide Debarment and Suspension (Nonprocurement) andGovernmentwide Requirements for Drug-free Workplace (Grants)

Assurances in section 14303(a) of the Elementary and Secondary Education Act (ESEA).

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GENERAL ASSURANCES PER THE PROGRAM LEGISLATION

1. The grantee will have title or other interest in the project site(s), including right of access, and thatthe site(s) will continue to be used for educational purposes for a reasonable time period after thecompletion of the project(s).

2. Sufficient funds are available to meet any share of the costs of the repair or renovation project(s) notcovered by this grant.

3. Except for school facilities modifications necessary to render public school facilities accessible inorder to comply with the Americans with Disabilities Act (ADA) of 1990 or section 504 of theRehabilitation Act of 1973, this grant will be used only to supplement the amount of funds that, in theabsence of the federal funds, would be made available from non-federal sources for school repair andrenovation.

4. Except for modifications necessary to meet ADA or section 504 of the Rehabilitation Act standardsand asbestos abatement or removal in private, non-profit elementary or secondary schools with childpoverty rates of at least 40 percent, the grant will not be used for repair or renovation of facilities orany part of a facility that will be used for religious worship, instruction, or proselytization.

5. Competent architectural and engineering supervision and inspection will be maintained at the projectsite(s) to ensure that the work conforms to the drawings and specifications.

6. Grant projects will be a) functional; b) economical; and c) not elaborate in design or extravagant inthe use of materials, compared with the facilities of a similar type constructed in the state or otherapplicable geographical area.

7. Standards under the Occupational Safety and Health Act of 1970 (P.L. 91-576), or state and localcodes, if they are more stringent, will be observed in the design and completion of the project(s).

8. Grant projects will comply with any applicable requirements under the ADA and section 504 of theRehabilitation Act of 1973 regarding accessibility for the disabled.

9. As applicable and to the extent feasible, the design and completion of grant projects shouldmaximize efficient use of energy. Standard 90.1-1989 AND 90.2-1993 of the American Society ofHeating, Refrigerating, and Air-conditioning Engineers, Inc. (ASHRAE) will be applied in the designand completion of the grant project(s).

10. The grantee will follow the Earthquake Hazards Reduction Act of 1977 (P.L. 95-125) andExecutive Order 12699, “Seismic Safety of Federal and Federally Assisted or Regulated New BuildingConstruction,” as applicable.

11. If it carries out repair or renovation through a contract, any such contract process ensures themaximum number of qualified bidders, including small, minority, and women-owned businesses,through full and open competition.

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12. The facilities will be operated and maintained in accordance with applicable federal, state, and localrequirements.

13. When the project is completed, sufficient operational funds will be available for effective operationand maintenance of the facilities.

14. It will provide parents, educators, and interested community members with an opportunity toconsult and comment on the use of funds. Adequate and efficient notice of that opportunity shall beincluded in a widely read and distributed vehicle and in accordance with state or local law regardinghow comments may be received and reviewed by the public.

15. Any laborers and mechanics employed by contractors or subcontractors on repair and renovationprojects assisted with these federal education funds will be paid in accordance with prevailing wagerequirements in the Davis-Bacon Act.

16. It will submit reports to the North Carolina Department of Public Instruction and the Department ofEducation at such times as may be required, describing usage of funds for these grants.

17. It will expend all repair and renovation funds by September 30, 2003.

GENERAL ASSURANCES FROM TITLE XIV OF IASA (Section 14306)

Any offeror other than an SEA that submits a plan or proposal under this Act, whether separately orpursuant to section 14303, shall have on file with the SEA a single set of assurances, applicable to eachprogram for which a plan or proposal is submitted, that provides that:

18. Each such program will be administered in accordance with all applicable statutes, regulations,program plans, and applications;

19. (A) The control of funds provided under each such program and title to property acquired withprogram funds will be in a public agency or in a nonprofit agency, institution, organization, or Indiantribe, if the law authorizing the program provides for assistance to such entities; and (B) the publicagency, nonprofit private agency, institution, organization, or Indian tribe will administer such fundsand property to the extent required by the authorizing statutes;

20. The offeror will adopt and use proper methods of administering each program, including (A) theenforcement of any obligations imposed by law on agencies, institutions, organizations, and otherrecipients responsible for carrying out each program; and (B) the correction of deficiencies in programoperations that are identified through audits, monitoring, or evaluation;

21. The offeror will cooperate in carrying out any evaluation of each such program conducted by or forthe State educational agency, the Secretary, or other federal officials;

22. The offeror will use such fiscal control and fund accounting procedures as will ensure properdisbursement of, and accounting for, Federal funds paid to such offeror under each such program; and

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23. The offeror will (A) make reports to the State educational agency and the Secretary as may benecessary to enable such agency and the Secretary to perform their duties under each such program;and (B) maintain such records, provide such information, and afford access to the records as the Stateeducational agency or the Secretary may find necessary to carry out the State educational agency’s orthe Secretary’s duties.

ASSURANCES ACCORDING TO NORTH CAROLINA DEPARTMENT OF PUBLICINSTRUCTION (NCDPI) REQUIREMENTS

24. The grantee shall be an equal opportunity employer and shall perform to all applicablerequirements; accordingly, the applicant shall neither discriminate nor permit discrimination in itsoperations or employment practices against any person or group of persons on the grounds of race,color, religion, national origin, handicap, or sex in any manner prohibited by law. Further, the applicantagrees to comply with the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972,Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americanswith Disabilities Act.

25. The grantee agrees that the NCDPI or any of its duly authorized representatives, at any time duringthe term of this agreement, shall have access to and the right to audit examine any pertinent books,documents, papers, and records of thr grantee related to the grantee’s charges and performances underthis agreement. Such records shall be kept by the grantee for a period of five (5) years after finalpayment under this agreementr, unless the NCDPI authorizes their early disposal. The grantee agrees torefund to the NCDPI any overpayments disclosed by any such audit. However, if any litigation, claim,negotiation, audit, or other action involving the records has been started before the expiration of thefive-year period, the records shall then be retained until completion of the action and resolution of allissues that arise from it.

26. The grantee assures that it possesses legal authority to apply for and receive funds under thisagreement.

27. The grantee certifies that it has not been barred from contracting or otherwise doing business withthe State or Federal governments.

28. This agreement will not be modified, altered, or changed except by mutual agreement by authorizedrepresentative(s) of each party to this agreement, and any such changes must be confirmed in writingper NCDPI grant modification requirements.

29. The grantee will perform all services as an independent grantee and will discharge all of itsliabilities as such. No act performed or representation made, whether oral or written, by the granteewith respect to third parties shall be binding on the NCDPI.

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30. The North Carolina Department of Public Instruction, by written notice, may terminate the grant, inwhole or in part, if funds supporting the grant are reduced or withdrawn. To the extent that the grant isfor services, and if so terminated, the NCDPI shall be liable only for payment in accordance withpayment provisions of the grant for services rendered prior to the effective date of termination. TheNCDPI, by written notice, may terminate the grant for nonperformance by the grantee at any timeduring the term of the grant. The grantee agrees that work, data, etc. created under the auspices of thegrant shall be shall be turned over to the NCDPI upon such termination. The NCDPI, in whole or inpart, may terminate the grant for cause by written notification. Furthermore, the NCDPI and the granteemay terminate the agreement, in whole or in part, upon mutual agreement. Either the NCDPI or thecontractor may terminate this agreement at any time by giving written notice to the other party of suchtermination and specifying the effective date thereof. The contractor shall be paid an amount whichbears the same ratio to the total compensation as the services actually performed bear to the totalservices of the contractor covered by the agreement, less payments of compensation previously made.

31. This agreement, and all matters or issues colateral to it, shall be governed by and construed inaccordance with the laws of the State of North Carolina.

32. The grantee shall not assign or subcontract, in whole or in part, its rights or obligations under thisagreement without prior written consent of the NCDPI. Any attempted assignment without said consentshall be void and of no effect.

33. The grantee assures that any and all technology purchases made with funds received from this grantare in accordance with the NCDPI-approved local technology plan and meet the minimumspecifications set forth by the NCDPI.

34. The grantee assures that any and all statements and representations made in this application,including, but not limited to, statements regarding the condition of facilities and the ability to effect theproposed projects without the use of grant funds, are accurate and can be substantiated.

__________________________________________________________________________________Name of LEA

____________________________________ _______________________________________Superintendent’s Signature School Board Chair’s Signature

_______________________ _______________________Date Date

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OMB Approval No. 0348-0040

ASSURANCES - NON-CONSTRUCTION PROGRAMS_________________________________________________________________________________________________

Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewinginstructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ofinformation. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestionsfor reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENTAND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.____________________________________________________________________________________________________________

Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact theawarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If suchis the case, you will be notified.

As the duly authorized representative of the applicant I certify that the applicant:

1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including fundssufficient to pay the non-Federal share of project cost) to ensure proper planning, management, and completion of the projectdescribed in this application.

2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorizedrepresentative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish aproper accounting system in accordance with generally accepted accounting standards or agency directives.

3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearanceof personal or organizational conflict of interest, or personal gain.

4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.

5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. ∋ ∋4728-4763) relating to prescribed standards for meritsystems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a MeritSystem of Personnel Administration (5 C.F.R. 900, Subpart F).

6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the CivilRights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of theEducation Amendments of 1972, as amended (20 U.S.C. ∋ ∋1681-1683, and 1685-1686), which prohibits discrimination on the basisof sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. ∋ 794), which prohibits discrimination on the basisof handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. ∋ ∋ 6101-6107), which prohibits discrimination on thebasis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on thebasis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) ∋ ∋ 523 and 527 of thePublic Health Service Act of 1912 (42 U.S.C. ∋ ∋ 290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drugabuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. ∋ 3601 et seq.), as amended, relating tonondiscrimination in the sale, rental or financing of housing; ( i) any other nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s)which may apply to the application.

7. Will comply, or has already complied, with the requirements of Titles II and III of the uniform Relocation Assistance and RealProperty Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced orwhose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in realproperty acquired for project purposes regardless of Federal participation in purchases.

8. Will comply, as applicable, with the provisions of the Hatch Act (5 U.S.C. ∋ ∋1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

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9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. ∋ ∋276a to 276a-7), the Copeland Act (40 U.S.C.∋276c and 18 U.S.C. ∋ ∋874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. ∋ ∋ 327-333), regarding laborstandards for federally assisted construction subagreements.

10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase floodinsurance if the total cost of insurable construction and acquisition is $10,000 or more.

11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmentalquality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b)notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of floodhazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State managementprogram developed under the Coastal Zone Management Act of 1972 (16 U.S.C. ∋ ∋1451 et seq.); (f) conformity of Federal actionsto State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. ∋ ∋7401 etseq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, ( P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, ( P.L. 93-205).

12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. ∋ ∋1721 et seq.) related to protecting components or potentialcomponents of the national wild and scenic rivers system.

13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, asamended(16 U.S.C. ∋470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic PreservationAct of 1974 (16 U.S.C. ∋ ∋469a-1 et seq.).

14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activitiessupported by this award of assistance.

15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. ∋ ∋2131 et seq.) pertaining to thecare, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award ofassistance.

16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. ∋ ∋4801 et seq.) which prohibits the use of lead- basedpaint in construction or rehabilitation of residence structures.

17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of1996and OMB Circular No. A-133, ΑAudits of States, Local Governments, and Non-Profit Organizations.≅

18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program.

SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE

APPLICANT ORGANIZATION DATE SUBMITTED

Standard Form 424B (Rev. 7-97) Back

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CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHERRESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.Applicants should also review the instructions for certification included in the regulations before completing this form.Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions onLobbying," and 34 CFR Part 85, "Government-wide Debarment and Suspension (Nonprocurement) and Government-wideRequirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of factupon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, orcooperative agreement.

1. LOBBYING

As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons entering into agrant or cooperative agreement over $100,000, as defined at 34 CFR Part 82, Sections 82.105 and 82.110, the applicantcertifies that:

(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer oremployee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant,the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification ofany Federal grant or cooperative agreement;

(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee ofCongress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, theundersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance withits instructions;

(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and

that all subrecipients shall certify and disclose accordingly.

2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospectiveparticipants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110—

A. The applicant certifies that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded fromcovered transactions by any Federal department or agency;

(b) Have not within a three-year period preceding this application been convicted of or had a civil judgement renderedagainst them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, orperforming a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal orState antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and

(d) Have not within a three-year period preceding this application had one or more public transaction (Federal, State, orlocal) terminated for cause or default; and

B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

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3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)

As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, asdefined at 34 CFR Part 85, Sections 85.605 and 85.610 –

A. The applicant certifies that it will or will continue to provide a drug-free workplace by:

(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or useof a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken againstemployees for violation of such prohibition;

(b) Establishing an on-going drug-free awareness program to inform employees about:

(1) The dangers of drug abuse in the workplace;

(2) The grantee's policy of maintaining a drug-free workplace;

(3) Any available drug counseling, rehabilitation, and employee assistance programs; and

(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of thestatement required by paragraph (a);

(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant,the employee will:

(1) Abide by the terms of the statement; and

(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplaceno later than five calendar days after such conviction;

(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from anemployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must providenotice, including position title, to: Director, Grants Policy and Oversight Staff, U.S. Department of Education, 400Maryland Avenue, S.W. (Room 3652, GSA Regional Office Building No. 3), Washington, DC 20202-4248. Notice shallinclude the identification number(s) of each affected grant;

(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respectto any employee who is so convicted:

(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with therequirements of the Rehabilitation Act of 1973, as amended; or

(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved forsuch purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f).

B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with thespecific grant:

Place of Performance (Street address. city, county, state, zip code)

______________________________________________________

______________________________________________________

______________________________________________________

Check [ ] if there are workplaces on file that are not identified here.

75(cont.)

DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS)

As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, asdefined at 34 CFR Part 85, Sections 85.605 and 85.610-

A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing,possession, or use of a controlled substance in conducting any activity with the grant; and

B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I willreport the conviction, in writing, within 10 calendar days of the conviction, to: Director, Grants Policy and Oversight Staff,Department of Education, 400 Maryland Avenue, S.W. (Room 3652, GSA Regional Office Building No. 3), Washington,DC 20202-4248. Notice shall include the identification number(s) of each affected grant.

As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the abovecertifications.

NAME OF APPLICANT PR/AWARD NUMBER AND / OR PROJECT NAME

PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

ED 80-0013 12/98

FormulaChildren % of Points under criterion one

Lea Population on Repairs/Renovation GrantNo. LEA/Charter School Ages 5-17 score sheet92Q Hope Elementary School 57.33 3492C John H. Baker, Jr., High School 53.49 3106B Crossnore Academy 53.45 3198A Sallie B. Howard School 41.94 2506A Grandfather Academy 41.46 2454A The Children's Village Academy 40.94 2432A Maureen Joy Charter School 39.70 2301A Lakeside School 39.58 2336A Highland Charter Public School 39.33 2334D The Carter G. Woodson School of Challenge 39.30 2384A Stanly County Community Outreach Charter School 37.84 2232C Carter Community School 37.14 2249D Success Institute 36.96 2296C Dillard Academy 36.67 2296D Wayne County Technical Academy 35.38 2134E East Winston Primary School 34.23 20

66A-000 Gaston College Preparatory (GCP) 33.80 20420 Halifax 33.65 2078A CIS Academy 33.33 20890 Tyrrell 31.48 1960C Kennedy School 31.43 18870 Swain 31.33 1843A Harnett Early Childhood Academy 30.70 18480 Hyde 30.68 1834B Quality Education Academy 30.36 18930 Warren 29.42 17232 Shelby City 29.41 17660 Northampton 29.16 17460 Hertford 28.85 17720 Perquimans 28.37 1720A The Learning Center 28.26 17080 Bertie 27.92 16111 Asheville City 27.72 1632B Healthy Start Academy Charter Elementary School 27.64 1683B The Laurinburg Homework Center Charter School 27.00 16940 Washington 26.84 16821 Clinton City 26.79 16422 Weldon City 26.69 16780 Robeson 25.83 15580 Martin 25.67 15210 Edenton/Chowan 25.44 15910 Vance 25.1 15

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CHILD POVERTY RANKINGS(Source: Census Bureau via the U.S. Department of Education)

“Percentage of Poor Children Five to Seventeen Years of Age”


Lea Population on Repairs/Renovation GrantNo. LEA/Charter School Ages 5-17 score sheet240 Columbus 24.96 15380 Graham 24.74 1560B Sugar Creek Charter School 24.55 14700 Elizabeth City/Pasquotank 24.36 14241 Whiteville City 24.24 14520 Jones 24.13 1432E Turning Point Academy 24.00 14690 Pamlico 23.98 14980 Wilson 23.68 1432I Success Academy 23.33 14540 Lenoir 23.22 14090 Bladen 23.07 14330 Edgecombe 22.91 13770 Richmond 22.90 13830 Scotland 22.88 13200 Cherokee 22.80 1332G Omuteko Gwamaziima 22.77 1341C Guilford-SABIS® Charter School 22.77 13291 Lexington City 22.71 13070 Beaufort 22.20 13470 Hoke 22.08 13040 Anson 21.84 13740 Pitt 21.68 13310 Duplin 21.66 13570 Madison 21.64 13995 Yancey 21.56 1392I SPARC Academy 21.40 13620 Montgomery 21.27 13710 Pender 20.97 12370 Gates 20.88 12060 Avery 20.75 12100 Brunswick 20.56 12260 Cumberland 20.52 12220 Clay 20.48 12960 Wayne 20.46 12050 Ashe 20.43 12640 Nash-Rocky Mount 20.34 12400 Greene 20.04 12030 Alleghany 20.04 12820 Sampson 19.76 12500 Jackson 19.52 11250 Craven 19.18 11670 Onslow 19.07 11440 Haywood 19.01 11560 Macon 18.63 11430 Harnett 18.54 1197D Bridges 18.52 11880 Transylvania 18.51 11

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Lea Population on Repairs/Renovation GrantNo. LEA/Charter School Ages 5-17 score sheet810 Rutherford 18.36 11170 Caswell 17.99 11610 Mitchell 17.88 11350 Franklin 17.76 1049C Developmental Day Schools 17.65 10530 Lee 17.63 10181 Hickory City 17.60 10160 Carteret 17.60 10650 New Hanover 17.43 10292 Thomasville City 17.30 10861 Elkin City 17.15 1063B Sandhills Theatre Arts Renaissance School (STARS) 17.12 10970 Wilkes 17.05 10320 Durham 17.03 10450 Henderson 16.97 10150 Camden 16.73 10

12A-000 The New Dimensions School 16.67 1060A The Community Charter School 16.51 1083A Laurinburg Charter School 16.50 10630 Moore 16.41 10730 Person 16.31 10790 Rockingham 16.25 10862 Mount Airy City 16.21 10270 Currituck 16.14 9860 Surry 16.11 993A Haliwa-Saponi Tribal 16.00 9761 Asheboro City 15.98 9132 Kannapolis City 15.94 916A Cape Lookout Marine Science High School 15.83 9360 Gaston 15.79 9800 Rowan-Salisbury 15.78 964A Rocky Mount Charter Public School 15.74 9510 Johnston 15.70 992l Northeast Raleigh Charter Academy 15.56 9390 Granville 15.53 9140 Caldwell 15.53 9231 Kings Mountain City 15.49 9120 Burke 15.46 9550 Lincoln 15.26 9421 Roanoke Rapids City 15.11 911A Evergreen Community Charter School 15.04 9950 Watauga 15.01 9410 Guilford 14.77 9590 McDowell 14.76 9840 Stanly 14.69 9340 Winston-Salem/Forsyth 14.55 911K Francine Delany New School for Children 14.29 869A Arapahoe Charter School 14.05 8

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Lea Population on Repairs/Renovation GrantNo. LEA/Charter School Ages 5-17 score sheet990 Yadkin 13.93 8020 Alexander 13.84 868K The Village Charter School 13.66 8110 Buncombe 13.66 8182 Newton-Conover City 13.57 8230 Cleveland 13.43 8850 Stokes 13.31 810A Charter Day School 13.07 8600 Charlotte-Mecklenburg 13.05 853A Provisions Academy 13.00 8900 Union 12.85 8681 Chapel Hill-Carrboro City 12.74 7750 Polk 12.59 7280 Dare 12.45 741A Imani Institute Charter School 12.40 718B Engelmann School of the Arts and Sciences 12.27 7491 Mooresville City 12.15 7490 Iredell-Statesville 12.15 7010 Alamance-Burlington 12.00 7680 Orange 11.93 7190 Chatham 11.36 7760 Randolph 11.29 7180 Catawba 10.95 6

60H-000 Crossroads Charter High 10.33 6290 Davidson 10.22 6920 Wake 10.13 6300 Davie 10.10 6

35A-000 A Child's Garden School 9.89 6

11B The ArtSpace Charter School (formerly named Cheshire) 9.84 663A MAST School 9.80 634C The Downtown Middle School 9.51 673A Bethel Hill Charter School 9.49 6130 Cabarrus 9.45 6

01C-00 Clover Garden 8.95 588A Brevard Academy 8.70 526B Alpha Academy 8.18 534F Forsyth Academies 8.09 501B River Mill Acad. (Formerly River Mill Charter) 7.37 468A Orange County Charter School 6.49 445A The Mountain Community School 6.21 436B Piedmont Community School 5.36 349B American Renaissance Middle School 5.33 332D Kestrel Heights School 3.85 292M PreEminent Charter School 3.70 291A Vance Charter School 3.64 286A Millennium Charter Acad 2.78 207A Washington Montessori-A Public Charter School 2.75 290A Union Academy 2.75 2

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Lea Population on Repairs/Renovation GrantNo. LEA/Charter School Ages 5-17 score sheet41D Phoenix Academy 2.56 292E Sterling Montessori Academy 2.54 192G East Wake Academy 1.47 116B Tiller School 0.00 081A Thomas Jefferson Classical Academy 0.00 019B The Woods Charter School 0.00 092F The Franklin Academy 0.00 050A Summit Charter School 0.00 080A Rowan Academy 0.00 032H Research Triangle Charter Academy 0.00 092K Raleigh Charter High School 0.00 092N Quest Academy 0.00 068B New Century School 0.00 060F Metrolina Regional Scholars' Academy 0.00 092D Magellan Charter School 0.00 055A Lincoln Charter School 0.00 060D Lake Norman Charter School 0.00 041B Greensboro Academy 0.00 092B Exploris Middle School 0.00 092P Community Partners High 0.00 019A Chatham Charter School 0.00 065A Cape Fear Center for Inquiry 0.00 079A Bethany Community Middle School 0.00 049A American Renaissance Charter School 0.00 0

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School Renovation, IDEA, and Technology Grants

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