School PTA AGM 2017
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Edgbarrow School PTA AGM 2017 The PTA. What we do and how you can be involved Registered charity number 288076
Transcript of School PTA AGM 2017
EdgbarrowSchool PTA AGM 2017
The PTA. What we do and how you can be involvedRegistered charity number 288076
Edgbarrow PTA: Wine, Cheese & AGM!
Welcome!o Presenting the role of the PTA Andrew Johnson / Richard Love
o School Update Stuart Matthews
PTA AGM Agenda
o Chairs Report Andrew Johnson
o Treasurers Report Julia Smith
o Nomination & Voting of PTA Core Team All
o Key Projects Feedback & Discussion: Leaders & Helpers
o School Funding Requests School
o AOB. All
o Close of Business
Who are the Edgbarrow PTA?
Everyone’s Welcome!• We’re a group of motivated parents, who enjoy working
together to support the school!
• Our objectives are to raise much needed funds, to bring parents & teachers together and to have fun doing so!
• This year the PTA will raise ~£25,000 for the School. Money directly invested into our children's education.
• There are many opportunities to be involved, whether you have just a couple of hours for one activity a year, or want to be regularly involved in running the PTA.
• All PTA roles are open for election/re-election – but in particular we are looking for a new Treasurer, as Julia regretfully has to focus on other commitments.
Current Elected PTA Team
Andrew Johnson: Chair
Richard Love: Vice Chair
Sarah Rooke: Secretary
Julia Smith: Treasurer
Events of all sizes, for everyone…
From planning & arranging major events to making the best bacon sandwich!
• We actively support school events, some as fundraising activities, others as a service to students, parents and staff.
• The Christmas Shopping Fair, raises funds and brings together the Crowthorne community and local traders.
• Working with the School, the PTA play a key role in organising the Careers Evening, helping students investigate different opportunities for work or study.
• We provide refreshments for numerous Concerts and other events, not forgetting the Gardening & Decorating Days that save the school thousands of £’s each year.
Careers Evening
Christmas Gift Fair
How can YOU get involved?
Example Activities and Types of Help Needed
Activity Ways to be involved
Bags2School Collecting Donated Items
Christmas Fair Serving Drinks, Staffing Tombola Selling Raffle Tickets, Event Organisation
Shows & Concerts Drinks Sales, Serving Tea, Wine etc.
Careers Evening Organising Attendees, Planning etc.
Cash for Coins Coin Collection, working with Treasurer
PTA Committee A few hours per month, helping plan & coordinate events, working with the school team, agreeing funding requests
PTA Treasurer A few hours a month, managing banking & the bi-monthly accounts report.
A wide range of donations in 2017… and more to come.
From BIG Donations… To targeted and specific ones…
£5,000 for the School Mini Bus Hire
Running Spikes for the Sports Department
Microscopes & Trolleys for the Science labs
Scanning Pens to help with Dyslexia
And many others…
• £10,000 towards the Sports Complex, taken on by the school in 2017 and in need of substantial investment and refurbishment.
• The PTA have already contributed significantly towards new equipment, but we would love to do more.
How does the PTA work?
The PTA have an active dialogue with the school, and meet formally with members of the teaching team every two to three months.
The school's Senior Leadership Team forward requests for expenditure to the PTA and decisions are made by consultation based on priority and fairness.
Different PTA members take on specific projects, depending on their time, interests and skills.
It’s a great way to remain involved in your children's education and school community – even in secondary school with no playground ‘drop off’!
Key Fundraising Activities in 2017:
• Cash for Coins: donate unwanted foreign change.
• Bags to School – clothes recycling.
• 2nd Hand Uniform Donations & Sales.
• Reading FC Discount Tickets
• Annual Quiz Evening – Teacher Challenge!
• Mufti - £1 wear what you wish days.
• Sponsored Walk - raised £8,930 last year!
• Christmas Gift Shopping Fair.
• Concerts and other event catering.
• And we’d love to hear your ideas for more!
Funding and Finance 2017**
School Requests - Projects FundedKey Fundraising Activities
Fundraising Income Costs ContributionEasyfundraising £666 £0 £666
Xmas Fayre £6,184 £1,416 £4,768
Assorted Costs £0 £384 -£384
Sponsored Walk*** £13,055 £0 £13,055
2nd Hand Uniform £694 £0 £694
PTA Non Uniform Day/July 16 &July 17 £123 £0 £123
Bags 2 School £1,602 £0 £1,602
Refreshments £809 £314 £496
Spring Quiz £1,621 £36 £1,585
Match Funding £200 £0 £200
Gift Aid Reclaim £1,786 £0 £1,786
Misc Smaller Items under £100 £260 £0 £260
Total Fundraising £26,998 £2,149 £24,849
Donations Income Costs ContributionHOY/Yr10&11 Rewards Autumn 16 £0 £1,900 -£1,900
Painting and Gardening £0 £470 -£470
GCSE/A Level Eve Autumn 16 £0 £1,179 -£1,179
Yr7 Author Visit £0 £363 -£363
Scanning Pens £0 £1,603 -£1,603
Yr 11 Prom Match Funding £0 £300 -£300
School Minibus Hire p.a. £0 £5,079 -£5,079
Sports Hall (£2.8K used to date of 10K Donation) £0 £10,000 -£10,000
Edgbarrow Incentive Scheme £0 £300 -£300
PE Coaches £0 £843 -£843
Careers Eve Catering £0 £281 -£281
Science Microscopes/Trolleys £0 £865 -£865
Banana Breakfasts £0 £200 -£200
Running Spikes £0 £211 -£211
Total Donations £0 £23,593 -£23,593
**Full Year detailed report will be presented by Treasurer.
Additional Financial Support via the PTA
Matching Donations
Many companies have match funding agreements that let you maximize the impact of your charitable donations and activities.
The PTA is registered for: Benevity Consiva Ammado
Why not check if your firm will support you in your next charity challenge? In many cases they will match 100% of what you raise!
Edgbarrow requests parents support in raising funds through voluntary donation.
Monies raised are used to fund textbooks and resources which will help maintain the high standard of progress and attainment.
The school sends out an annual request for parental support
These funds go directly to the school
www.justgiving.com/edgbarrowschool
Questions can be sent to: [email protected]
Earn money for the school whenever you shop online!
It does not cost you a penny… but every £ you spend generates a small donation (and many donations add up to a lot!)
Hundred of popular stores involved: Amazon, Tesco, M&S, John Lewis, eBay, www.easyfundraising.org.uk/causes/edgbarrowpta
Remember, you can gift to us! Edgbarrow School PTA is a registered charity: number 288076
New ‘Fun Fundraising’ ideas for 2018?
Ideas to discuss:
‘Spring Clean’ Car Boot Fair: Clear all those unwanted items, without all the hassle of eBay postage, held on the field, or guaranteed in the dry using the sports complex.
Summer Concert: Involving the Music and Drama Departments, a fun event, drawing on the students skills and work already prepared for the many concerts and shows, that also could raise significant funds with a modest ticket fee & refreshments
Cycle Ride/Fun Run: Sporting Challenge, in conjunction with the Sports Department. Get Fit, have fun, raise sponsorship, and where possible ‘company match’ your charitable donations?
All ideas welcome? mail: [email protected]
How can I get involved?
Say ‘Hi’! Andrew, Richard, Julia and many others… we’re here tonight… and very happy to chat about how you can get involved. Do please fill in the feedback form so we can contact you
Support the Events: Painting & Decorating, Christmas Fair, the Careers Evening or simply by helping with refreshments for the many concerts and shows
See if your company will match your charitable donations?
Come along to the bi-monthly PTA planning meetings here in the School Reception Building.
Email us anytime on: [email protected]
Thank you… see you soon!
Some Dates for your Diary: Tues 31st October Bags2SchoolTues 7th November Next general PTA MeetingNovember 23rd Edgbarrow Christmas Gift FairDecember 13-15th ‘Beauty & the Beast’ Christmas Show Thurs 1st March 2018 Careers Evening
