SCHOOL IMPROVEMENT GRANT INFORMATION FOR TIER 1, TIER 2 AND RENEWAL SCHOOLS

Federal Programs

Tennessee Department of Education

May 19, 2010

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Presenters

Dr. Debbie Owens Debbie.Owens@tn.gov

Rita Fentress Rita.Fentress@tn.gov

Christie Lentz Christie.Lentz@tn.gov

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School Improvement Grant Application and Appendices http://www.tennessee.gov/education/

fedprog/fpschlimprove.shtml

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Tennessee Pyramid of Intervention

New Federal Accountability Model TN Current AYP Accountability Model

FocusSchools

RenewalSchools

AchievementSchoolDistrict

Tier 1Restructuring 2

and beyond

Tier 2 or Tier 3Corrective ActionRestructuring 1

Tier 2 or Tier 3School Improvement 1School Improvement 2

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WHICH SCHOOLS ARE ELIGIBLE WHICH SCHOOLS ARE ELIGIBLE TO RECEIVE SIG FUNDS?TO RECEIVE SIG FUNDS?

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Persistently Lowest-Achieving Schools:Tier 1 schools

Any Title I school in improvement, corrective action, or restructuring that—• Is among the lowest-achieving five percent of Title I schools in

improvement, corrective action, or restructuring in the State or the five lowest-achieving such schools (whichever number of schools is greater); or

• Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years.

Tier 2 schools Any secondary school that is eligible for, but does not receive, Title I, Part A funds that—• Is among the lowest-achieving five percent of secondary schools or

the five lowest-achieving secondary schools in the State that are eligible for, but do not receive, Title I funds; or

• Is a high school that has had a graduation rate as defined in 34 C.F.R. § 200.19(b) that is below 60 percent over a number of years;

WHICH SCHOOLS ARE ELIGIBLE TO WHICH SCHOOLS ARE ELIGIBLE TO RECEIVE SIG FUNDS? (CONTINUED)RECEIVE SIG FUNDS? (CONTINUED)

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Tier 3 Schools Any Title I school in improvement,

corrective action, or restructuring that is not a Tier 1 school.

Tier 3 newly eligible schools – Title I high schools that successfully participated in High School Redesign and did not make AYP in the two prior years.

Tier 1, 2, 3 Schools

Appendix Ahttp://www.tennessee.gov/education/fedprog/fpschlimprove.shtml

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TIER 1 SCHOOLS MUST ADOPT ONE OF FOUR INTERVENTION

MODELS

Turnaround Restart

Closure Transformation

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TO RECEIVE SCHOOL IMPROVEMENT FUNDS, TIER 2 SCHOOLS MUST ADOPT ONE OF THESE INTERVENTION

MODELS.

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Turnaround Restart

Closure Transformation

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RESTART Model RESTART Model OverviewOverview

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Restart model is one in which an LEA converts a school or closes and reopens a school under a charter school operator, a charter management organization (CMO), or an education management organization (EMO) that has been selected through a rigorous review process.

A restart model must enroll, within the grades it serves, any former student who wishes to attend the school.

A rigorous review process could take such things into consideration as an applicant’s team, track record, instructional program, model’s theory of action, sustainability.

As part of this model, a State must review the process the LEA will use/has used to select the partner.

SCHOOL CLOSURE Model SCHOOL CLOSURE Model OverviewOverview

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School closure occurs when an LEA closes a school and enrolls the students who attended that school in other schools in the LEA that are higher achieving. These other schools should be within reasonable proximity to the closed school and may include, but are not limited to, charter schools or new schools for which achievement data are not yet available.Office for Civil Rights Technical Assistance Module-- Struggling Schools and School Closure Issues: An Overview of Civil Rights Considerations

Teachers and Leaders

•Replace principal

•Use locally adopted “turnaround” competencies to review and select staff for school (rehire no more than 50% of existing staff)

•Implement strategies to recruit, place and retain staff

Instructional and Support Strategies

•Select and implement an instructional model based on student needs

•Provide job-embedded PD designed to build capacity and support staff

•Ensure continuous use of data to inform and differentiate instruction

Time and Support

•Provide increased learning time•Staff and students

•Social-emotional and community- oriented services and supports

Governance

•New governance structure

•Grant operating flexibility to school leader

TURNAROUND Model Overview

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TRANSFORMATION Model Overview

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Teachers and Leaders

•Replace principal•Implement new

evaluation system•Developed with

staff•Uses student

growth as a significant factor

•Identify and reward staff who are increasing student outcomes; support and then remove those who are not

•Implement strategies to recruit, place and retain staff

Instructional and Support Strategies

•Select and implement an instructional model based on student needs

•Provide job-embedded professional development designed to build capacity and support staff

•Ensure continuous use of data to inform and differentiate instruction

Time and Support

•Provide increased learning time•Staff and

students•Provide ongoing

mechanism for community and family engagement

•Partner to provide social-emotional and community-oriented services and supports

Governance

•Provide sufficient operating flexibility to implement reform

•Ensure ongoing technical assistance

Selecting an Intervention Model for Tier 1 and Tier 2 SchoolsAppendix F Questions for Selection of Intervention

Models for Tier 1 and Tier 2 Schools for School Level Descriptive Information

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Where Do Tier 1 and Tier 2 High School Redesign Schools Fit?High School Redesign Schools: Tier 1 and Tier 2 HSR schools will

implement an intervention model (restart, closure, transformation or turnaround)

Renewal HSR schools will implement a Whole School Reform Model from the vendor list or submit a comparable school reform model through the vendor process.

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QUESTIONS?16

Renewal Schools – 2010-2011

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Schools in Corrective Action or Restructuring I that are not in Tier 1.

Must adopt a Whole School Reform Model as an intervention.

List the intervention and describe rationale for choosing the state intervention.

Vendors

May include: Colleges and universities Nonprofit and for profit entities that have

the necessary experience, technical qualifications, skills, and facilities, or the ability to obtain them.

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Where Do Renewal High School Redesign Schools Fit?High School Redesign Schools Renewal HSR schools will implement a

Whole School Reform Model

Choose a reform model from the vendor list or submit a comparable school reform model through the vendor process.

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Selecting A Whole School Reform Model for Renewal Schools Collaborative Effort

Look at the Researchhttp://www.all4ed.org/files/PolicyBriefWholeSchoolReform.pdf

http://www.ericdigests.org/1999-4/reform.htm

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What to Look for in a Model1. High Quality, Research-Based Whole School

Reform Characteristics 2. Evidence of Success – 3 year track record3. Alignment of Whole School Reform Model

Program to Tennessee Curriculum Standards 4. Assessment and Monitoring of Student Progress 5. Processes that employ cross-disciplinary efforts

that include the home, school and community. 6. Provides Ongoing, High-Quality Professional

Development for Teachers and Staff 7. Compliance with Federal, State and Local Health

and Safety Standards

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Questions?23

SIG Fiscal Topics

Grant Awards External Providers Budget Aligned to Resources Allowable Uses of SI Funds Reimbursements ARRA Reporting

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Grant Allocations By Category

School Category Approx. SIG for 3 yr.

ASD Listed Schools $1.5 or 2,000,000 ($666,666/yr)

Tier 2 Large Schools $1.5 or 2,000,000

Tier 2 Small Schools $100,000 ($33,000/yr)

Tier 3 Renewal Schools $300,000 ($100,000/yr)

Tier 3 HSR $400,000 ($133,333/yr)

Tier 3 No HSR, Focus Highs $300,000 + EE ($100,000/yr)

Tier 3 Middle Focus Schools $ 200,000 + EE ($66,666/yr)

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External Providers

What is your process for selecting external providers?

How did you recruit providers? Are you having a presentation day? Will you have a scoring rubric to compare

your needs and provider services? Keep copies of meeting minutes and

recommendations and complete Appendix J.

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Budget Aligned to Resources

Do you have a 3 year budget for each of your schools?

Are justifications for expenditures listed on the second tab?

Do you positions and services match the proposed plan?

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Insert budget spreadsheet

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Insert budget spreadsheet justification

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Allowable Uses of SIG funds

Remember SIG grants are Title I Funds and subject to supplement, not supplant regulations.

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Reimbursements

Complete a reimbursement form for the LEA with a back-up sheet identifying the school or district expenditures.

Turn in a reimbursement form one time per month.

Keep back-up documentation in the district office.

Fiscal monitoring will occur at the district office.

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ARRA Reporting

The School Improvement Grant is funded by ARRA; therefore, jobs created and amounts paid to vendors must be reported quarterly on the Section 1512 Report.

This form is the same as used for other NCLB ARRA projects. School Improvement will have a section for ARRA jobs and a separate page for SIG Vendor payments.

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Questions?33

Setting Goals for SIGUsing the All or Achievement Tab Data

Analysis of Data

Collect data in one easy to view form

Go Visual with the data so that everyone can discuss it as “our” data Large, colorful and made

by the group Include multiple

perspectives during the analysis and planning Collaborate to reach

shared understanding

All the data is compiled on one page regarding what the group needs to

Go Visual: Large, visually vibrant color-coded displays foster group ownership

Multiple Perspectives

New and veteran educators

LEA and school representatives

Out of the box thinkers and conservatives

Different subjects – including those not involved with AYP

Different grade levels – including those not involved with AYP

Non-academic

Students Parents Community Business

Setting Goals Specific – well defined

and clear to everyone. Measurable – know if the

goal is achieved. Attainment – can we

reach the goal? Realistic /Relevant– is the

goal within the availability of resources, knowledge, personnel, etc.?

Time Bound– set time boundaries that are reasonable so everyone will know the timeline.

SCHOOL LEVEL APPLICATION

VII. School Level Descriptive Information

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VII. School Level Descriptive Information pages L-19--L-20

This section must be submitted electronically for each individual school that will be served by school improvement funds.

The electronic file with the school level descriptive information must contain the LEA name and the school name.

Caution: Please take care to complete the correct items for the status of that specific school.

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Name of School: _____________ Principal Name for SY10-11:___________

(mark TBD if unknown at this time)

 Tier: 1 2 3 (Please check appropriate tier)

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Needs of School: All and disaggregated Student Achievement Data Insert most recent TSIP data, not AYP data, for math, reading/language arts, graduation or attendance rate by all students and subgroups)(copy and paste data into the box.    

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

School Achievement and Goals for other Indicators: Attach an an electronic copy of your TSIP Action Plan (Component 4) to your application.

Appendix C—Template for Component 4  Professional Development: Each school must

include a minimum of 30% of the grant funds for ongoing professional development including job-embedded training designed to build capacity and support staff.  This includes literacy training for the staff unless the school demonstrates proficiency in this area. Provide your school’s PD plan including topics and projected dates.      

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Tier 1 and Tier 2 school only—1) Intervention Model (of the 4 allowable)2) Responses to Questions in Appendix F regarding Intervention Model Selection (number of questions to be answered vary with intervention model. All questions for intervention model chosen must be answered in boxes provided.3) Rationale for selection of intervention model.

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Appendix F Tennessee Pyramid of Interventions/Model Questions

Questions for selection of an Intervention for Tier I and Tier II schools only.

Please refer to VII. School Level Descriptive Information EXCERT from Handbook on Effective Implementation of School Improvement

Grants, Center on Innovation & Improvement The Turnaround Model

The LEA replaces the principal (although the LEA may retain a recently hired principal where a turnaround, restart, or transformation was instituted in past two years) and rehiring no more than 50% of the staff; gives greater principal autonomy; implements other prescribed and recommended strategies.

 1. How will the LEA select a new leader for the school, and what experience, training, and skills will the new leader be expected to possess?

2. How will the LEA assign effective teachers and leaders to the lowest achieving schools?3. How will the LEA begin to develop a pipeline of effective teachers and leaders to work in turnaround schools?

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Renewal Schools only— (Schools in Corrective Action or Restructuring I that are not in Tier 1)

1) Intervention (Must adopt a Whole School Reform Model-- a proven model for capacity building and transformational change in the school.

2) Rationale for choosing intervention from the vendor list.*

*SDE will provide a list of state-approved vendors on the state website.

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Tier 3 Focus Schools only—(Title I schools in School Improvement I or II)

Intervention activities the school will implement

Exemplary Educators and STATS will be provided to identify needs and implement change to impact student achievement positively.

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VII. School Level Descriptive Information pages L-19--L-20 Cont’d.

Tier 1, Tier 2, or Tier 3 Schools—Description of implementation plan with quarterly milestone goals for each year and 3 year timeline.

[Appendix B Scoring Rubric-page 5 and 6 School Section Questions 1-10]

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Tennessee SIG Timeline page L-3

EVENT

Applications due to the SDE Grants reviewed and evaluated Grant award notification letters sent to

LEAs Grant awards posted to state website

Implementation Year I Milestone Visits

Evaluation of Year 1 for Year 2 funding by SDE

LEA submission of updated budget/grant for Year 2/3

New 2011-12 Tier 1, 2, 3 schools identified and beginning of new grant cycle (while continuing with prior grant cycle). A school may only be in one grant cycle.

DATE

June 2, 2010 June 7-18, 2010 June 21-July 1, 2010 July 1, 2010

School Year 2010-11 Sept 2010, Jan 2011

Mar 2011, May 2011 May-June 2011(dependent on student

achievement data and SIG indicators)

July 2011

Aug 2011, May 2012

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School Improvement Application Location on the TDOE Website (posted 4/22/10)—Federal Programs: Title I, Part A-School Improvement Funds http://www.state.tn.us/education/fedprog/fpschlimprove.shtml

LEA Application - Documents to be Submitted

• LEA Application: For Review and

Submission• Appendix J -

External Providers

Form• Appendix K - Budget

Spreadsheet [being adjusted so that one submitted per LEA]

• School Level Application for each school

LEA Application - Documents to be Used in the Completion of the Application Appendix A - Tier I, II, and III

Schools (Determined in 2009-2010) Appendix B - Title I School

Improvement Grant Rubric 2010-2011

Appendix C - Tennessee School Improvement Planning Process, Component 4

Appendix D - What Is A Good School?

Appendix E - School Improvement Grant Final Requirements

Appendix F - Tennessee Pyramid of Interventions and Model Questions

Appendix G - Framework for TCSPP Component 5

Appendix H - TCSPP 2008 Rating Sheet

Appendix I - TSIP Planning Rubric

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SIG Application Submission

June 2 deadline Electronic application (LEA application,

Appendix J, Appendix K, School portion for each school that the LEA plans to serve with SI funds) emailed to Jacqueline.M.Moore@tn.gov

Only paper submitted—pages L-1 and L-2-- Assurances with original signatures—mailed to this address: Jacqueline Moore, TN State Department of Education, Office of Federal Programs, 5th Floor—Andrew Johnson Tower, 710 James Robertson Parkway, Nashville, TN 37243-0379

(Be sure to keep a copy of the signed application.)

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Questions?58