Annual Teacher Performance Ratings Comparisons and Trends

School Counselors Evaluation System Orientation SY13-14School Counseling Office, SSSGail Smith, SupervisorEvaluation Systems Office, HRDr. Michael Shanahan, CHRO

Standards-Based AlignmentASCA National ModelCCSD Strategic Plan & Focus

School Counselor Evaluation System

School Counselor Evaluation System Poses 3 major questions ~ How does the counselor manage?How does the counselor deliver?Is the school counselor accountable?Standards-based expectations ~Accountability Foundation Delivery System Management School Counselor Evaluation System School Counselor/Administration Annual Partnership AgreementPerformance Rubric with Examples of EvidenceGlossary of TerminologyObservation FormAnnual Performance ReportGuidelines/InstructionsTemplates4School Counselor/Administration Annual Partnership Agreement Mission StatementProgram GoalsAccountabilityStudent AssignmentSupport Services StaffProgrammatic DeliverySpecific, Individual Counselor ResponsibilitiesProfessional CollaborationOther

Standard 1: Accountability (A)The professional school counselor monitors and evaluates the processes and results of the school counseling program.

6Elements: Accountability (A)A 1 The professional school counselor collects data for school counseling activities and interventions. A 2 The professional school counselor submits a written results report for his/her school counseling activities and interventions. A 3 The professional school counselor uses the core curriculum, small group, and closing-the-gap data to evaluate and plan future school counseling activities.A 4 The professional school counselor contributes to an annual program assessment of the school counseling program.

7Standard 2: Foundation (F)The professional school counselor plans and organizes the foundation of a standards-based, data-driven comprehensive school counseling program that is aligned with the school strategic plan and the district comprehensive school counseling model. 8Elements: Foundation (F)F 1 The professional school counselor articulates and demonstrates the beliefs and vision of the school counseling program that is aligned with the school strategic plan. F 2 The professional school counselor articulates and demonstrates the school counseling program mission.F 3 The professional school counselor utilizes the American School Counselor Association (ASCA) national standards to develop the content of the school counseling curriculum in the three domains of academic, career, and personal/social development to promote and enhance student achievement. F 4 The professional school counselor establishes SMART (specific, measurable, attainable, results oriented, and time bound) goals based on school data that guide the development of counseling core curriculum, small-group and closing-the-gap action plans and that promote achievement, attendance, behavior, and/or school safety.

9Standard 3: Delivery System (DS)The professional school counselor delivers a comprehensive school counseling program spending 80% of time in direct and indirect services and 20% in program planning and school support.

10Elements: Delivery System (DS)DS 1 The professional school counselor provides all students with a counseling core curriculum that is comprehensive in scope, proactive in nature, and developmental in design. DS 2 The professional school counselor coordinates individual student planning and responsive services designed to help students on an individual or small group basis.DS 3 The professional school counselor provides indirect student services such as referrals, consultation, and collaboration on behalf of students.DS 4 The professional school counselor maintains and enhances the total school counseling program by program planning via professional development, program management, and data analysis and provides school support. 11Standard 4: Management (M)The professional school counselor manages a comprehensive school counseling program. 12Elements: Management (MS)MS 1 The professional school counselor works with school administration to develop an individual Annual Partnership Agreement defining the school counselors role in the school counseling program. MS 2 The professional school counselor establishes and convenes a school counseling advisory council for the comprehensive school counseling program.MS 3 The professional school counselor participates in the design and implementation of counseling core curriculum, small-group, and closing-the-gap action plans aligning with school and school counseling program goals.MS 4 The professional school counselor organizes and manages time to implement an effective school counseling program. 13School Counselor Evaluation System School Counselor Orientation This is it! School Counselor/Administration Annual Partnership AgreementPre-observation Conference with assigned EvaluatorOptional, unless requestedClassroom Observation(s) Required - One announced observation 30 min. minimumTwo observations, if 3 years or less school counseling experience1st - First semester2nd may be unannounced

143. Classroom Observation(s)Delivery System (DS) Standard Element 1The professional school counselor provides all students with a counseling core curriculum that is comprehensive in scope, proactive in nature, and developmental in design.16 DS Standard Components ObservedEach rated with a Yes or NoNA Option for #3 & #16 only

15Lesson PlansThe review and assessment of school counselors lesson plans (before, during, and/or after the observation) will enable the evaluator to respond to the Observation Standard components.

Expectations regarding when and how lesson plans will be reviewed will be established and communicated by local school administration..3. Classroom Observation(s)16Preparing for a school counselor observationReview School Counselor Observation FormReview School Counselor Performance Rubric with Examples of Evidence & Glossary Request pre-observation conference, if desired

3. Classroom Observation(s)Observation Feedback ConferencesEvaluator conducts feedback conference within 10 school days after each observationReviews completed observation formEvaluator and counselor sign and date the observation formCounselors Signature Date must be the actual date of feedback conference and indicates receipt, not agreement with findings

The Annual Evaluation Process Observations and year-long performancePerformance Rubric Standards and ElementsCounselor Documentation ReviewedSchool Counselor/Administrator Annual Partnership AgreementClosing the Gap Action Plan & Results, if availableCore Curriculum Action Plan & Results, if available Small Group Action Plan & Results, if availableProgram Assessment Curriculum CrosswalkOther

19The Annual Evaluation Process Your evaluator will complete the Annual Report FormReviewing Rubric and evidence, Evaluator will assign a rating to each Performance Standard ElementProficientEmergingNot Evident

20Professional Duties and Responsibilities Your evaluator will assign a rating to each of 12 Professional Duties and Responsibilities UnsatisfactoryNeeds ImprovementSatisfactory

Overall PDR Summary RatingUnsatisfactoryMore than 3 N or 2 or more U ratings (PDP) Needs Improvement3 N ratings or 1 U rating (PDP)SatisfactoryNo more than 2 N and no U ratings

23Professional Duties & Responsibilities (PDR)Reports to work as assignedMaintains accurate, complete, and appropriate records, files, and provides for confidentiality of student records.Demonstrates ethical behavior as outlined in the American School Counselor Association Code of Ethics and the PSC Code of EthicsDemonstrates effective listening, writing, and speaking skills in a variety of settings

2324Professional Duties & Responsibilities (PDR)Interacts in a professional manner with students, parents, staff, and community.Develops positive relationships with students, fostering personal growth, service to others, and academic achievement.Makes student referrals when necessary.Actively supports the School Strategic Plan

2425Professional Duties & Responsibilities (PDR)Enforces school procedures concerning student conduct and discipline.Attends and participates in faculty meeting and professional learning opportunities.Keeps informed of laws, regulations, and policies pertaining to school counseling and school/system operations.Adheres to school or system policies regarding school counselor absences.

25Professional Duties & Responsibilities (PDR)Combined, these ratings result in the Overall Performance RatingUnsatisfactoryFour or more Not Evident Element ratings or Unsatisfactory summary rating on PDR EmergingFewer than twelve Proficient Element ratings with no more than 3 Not Evident Element ratings & Satisfactory or Needs Improvement summary rating on PDRProficientTwelve or more Proficient Element ratings with no Not Evident ratings & a Satisfactory summary rating on PDR

26Annual Evaluation ConferenceEvaluator and Counselor meet for annual conferenceEvaluator and Counselor sign & date the annual reportYour signature indicates receipt of annual report You may write comments in the Comments section of the formIf you wish to submit comments later, they must be received by your evaluator within 10 school days

How is a School Counselor Registrar evaluated (HS only)? School Counselor Registrar Job Description with ratings assigned by evaluatorAnnual Alternate Summary Form Professional Duties and Responsibility Ratings assigned by evaluatorOverall annual rating assigned by evaluator28

All Certified Evaluations OCGA 20-2-210 In compliance with Georgia law, ALL certified evaluation activity must be completed prior to April 1, 2014!

IMPORTANT!!!All activity related to your evaluation must be completed prior to this deadline. This includes: ObservationsFeedback conferencesAnnual evaluation conferences

No Surprises!Principals may, at their discretion, place an employee on a PDP to support identified deficiencies.

You should never be able to say.I thought I was doing fine all year, but I received a Unsatisfactory rating. No employee, certified or classified, should receive an overall Unsatisfactory rating unless he/she has been informed in writing of specific performance concerns during the year.

ALL EvaluationsImpact of Overall Unsatisfactory RatingPer PSC Regulation, any certified employee earning an overall Unsatisfactory rating must be entered on the PSCs Unsatisfactory Database This results in the employees salary being frozen at same salary step for next school year

All Evaluations Appealing Annual Performance Report RatingsIf you wish to specifically appeal any rating on your annual evaluation, you must complete and submit the District appeal form to your principal within 10 school daysSee Appeal Form and Instructions (EMWeb)You will receive a response from your principal within 20 school days of his/her receipt of your appealQuestions?