School Closure & IEP Guidance
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School Closure & IEP Guidance Joe Mendizza Miwa Ujiie Kristin Lambert
Transcript of School Closure & IEP Guidance
School Closure & IEP Guidance
Joe MendizzaMiwa Ujiie
Kristin Lambert
ENGAGED PARTICIPANT OUTCOMES:
2
Question & Answer Platform
https://bit.ly/Zoom-IEP-QA
Question Protocol:• All questions are to be directed to the link below.• Division of Special Education staff are monitoring the form live and will respond with
answers or will follow-up with further information.• There will be two questions breaks at which time select questions from the form will
be addressed.
⚫ In most cases, Distance Learning will not be counted towards meeting our prior compensatory commitments.
⚫ School closures are not cause for offering compensatory services
⚫ Meetings look and feel different
⚫ Through Zoom, we will have parents connect with us virtually or telephonically
⚫ Support and Services (FAPE) will look different
⚫ Every instructional program and service will be provided through distance learning
ENGAGED PARTICIPANT OUTCOMES:
3
Virtual IEP Overview
Supports & Services
IEPs
Compensatory Service
The national COVID-19 pandemic
emergency
ENGAGED PARTICIPANT OUTCOMES:
4
AGENDA
1. Who is responsible?2. Which IEPs do we hold?3. Who must attend virtual IEPs?4. How do I conduct a virtual IEP differently?5. How should I prepare for a virtual IEP?6. Do I document differently on the IEP?7. Questions8. How do I get Zoom?9. How do I create a meeting?10. What should my Zoom settings be?11. How do I join my own meeting?12. How do I control Zoom?13. How do parents sign the IEP?14. Questions15. How do I get more help?
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Who is responsible for holding the IEP?
Whomever typically conducts and organizes IEP team meetings at your school continues to be responsible for conducting and organizing IEP team meetings virtually.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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Which IEPs do we hold?
Hold all IEPs possible. Consult with your administrator to determine which IEPs you can hold immediately, and which require more preparation.
This chart is designed to provide general guidance only.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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Who must attend virtual IEPs?
Any member who would typically be required to attend the IEP team meeting is required to attend IEP team meetings virtually. This includes interpreters. The same procedures using the excusal form apply to virtual IEP team meetings.
The excusal form can be found at this link: IEP Team Member Written Excusal Form.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I conduct virtual IEPs differently?
1. Parent must verify student name, date of birth, and student address when they enter the Zoom meeting.
2. IEP team meeting introductions. Announce name and role in meeting.
3. Follow all typical IEP team meeting guidelines and procedures, including providing the parent/guardian a copy of A Parent’s Guide to Special Education Services (including Procedural Rights and Safeguards). Electronic copies can be found here in English and in Spanish.
4. Opening statements, follow the order of the IEP, and the decision-making process.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I conduct virtual IEPs differently?
Addition to the opening statement:
“We are treating this meeting like an IEP meeting held at school. All users of video conferencing are reminded that they are subject to the terms of service for the applicable video conferencing platform as well as the District's Responsible Use Policy, requiring that the privacy of all participants be respected and that recording of any participants without express consent is prohibited. Recording of this meeting is not allowed without the permission, in advance, of all participants and would require the prior written consent of everyone in the videoconference.
All users of Zoom video conferencing are reminded that they are subject to the Zoom Terms of Service as well as the District's Responsible Use Policy, requiring that the privacy of all participants be respected and that recording of any participants without express consent is prohibited.”
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I conduct virtual IEPs differently?
Review these phone/web meeting norms:• Go to a space where you have privacy and there is no activity
that would distract the IEP team members or violate the confidentiality of the meeting.
• Consider turning off video, blurring your background, or adding a background image.
• Familiarize yourself with the mute/unmute button and mute your microphone when you are not speaking.
• Speak clearly and slowly.• Do not interrupt when another participant is speaking.• Be aware of your surroundings. Individuals who are not
participants should not be able to overhear the meeting. Remember that this meeting is confidential.
• Wear headphones if possible.• Demonstrate respect, support, and patience for individuals not
familiar with web/phone conferencing technology.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I conduct virtual IEPs differently?
How do we write goals and update PLPs?
• Follow all typical IEP guidelines and procedures• Use all existing data, including but not necessarily limited to
• Review of records• Previous assessment data• Report card grades• Teacher input from the classroom as well as through
distance learning• Parental input.
If a goal was not met, explain the reason the goal/objective was not achieved or if there is insufficient data.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I conduct virtual IEPs differently?
Are we still conducting assessments and sending assessment plans?• Most comprehensive assessments may not be completed at this
time. Assessor may continue to follow protocol that does not include direct assessment.
• Reports may not be written, unless all required information has been collected.
• Most assessment plans are not to be generated until schools re-open.
• The IEP team should continue to make recommendations based on all available data.
• Assessors will participate in IEP team meetings and write PLPs based on existing available data.
• Offer amendment when school resumes to complete any assessment areas that could not be assessed due to closure.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I prepare for virtual IEP team meetings?
What technology does the admin designee need to hold a virtual IEP?
• A computer with internet access and Zoom Video Conferencing.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I prepare for virtual IEP team meetings?
How do I know how families will participate?
Families have two options for participation:• Zoom video conferencing via computer or smartphone with
internet connection• Calling in to the Zoom video conference using a phone
number (cell or landline).
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I prepare for virtual IEP team meetings?
How do I know how families will participate?
This statement must be included with the IEP notification:
If the parent/guardian would like to audio record the IEP meeting, the parent or guardian shall notify the members of the IEP team of their intent to audio record an IEP meeting at least 24 hours prior to the meeting. If this notification is received, the parent and the District may audio record the IEP meeting. If the parent or guardian does not consent to the District audio recording the IEP meeting, the IEP meeting will not be recorded.
Notify parents by phone if they do not have email access.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I prepare for virtual IEP team meetings?
How do I know how families will participate?
• Before the meeting, contact the family to determine their ability to participate in the IEP team and to notify them that their IEP will be held by phone conference/web conference
• Offer support if the family is having difficulty connecting to web conferencing.
• Document all efforts to communicate with parents on the IEP meeting notes.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I prepare for virtual IEP team meetings?
How do I ensure all required members have access to participate in virtual IEP team meetings?
• Contact all members prior to the IEP team meeting and provide guidance and support for their connectivity to virtual IEP team meetings and to remind them of their virtual IEP responsibilities and expectations.
• Conduct a practice run of the virtual IEP team meeting procedures and platform with school based IEP team members.
• Conduct a practice web conference connection or call-in with families.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How are certain sections of the IEP documented differently considering the unpredictable nature of school closures?
How do we document student’s goal progress, PLPs, and develop new goals when we have had recent obstacles to assess?
• Follow all typical IEP guidelines and procedures and document goal progress on Section D: Goal Achievement from Current IEP.
• Use all existing data, including but not necessarily limited to a review of records, previous assessment data, report card grades, teacher input from the classroom as well as through distance learning, and parental input.
• Use the comments section to explain the reason the goal/objective was not achieved or if there is insufficient data to
determine if the goal was met.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How are certain sections of the IEP documented differently considering the unpredictable nature of school closures?
How do we document virtual delivery of services and instruction?
Add this language to the FAPE part 4 notes:
“LAUSD schools are closed at this time due to the COVID-19 national pandemic. [Insert student’s name] will continue to receive educational services using the At Home Continuity of Learning Plan until schools re-open.”
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How are certain sections of the IEP documented differently considering the unpredictable nature of school closures?
How do we address unique service situations such as previously identified comp services and related services?
• All related services will be provided through the Distance Learning Platform, the At Home Continuity of Learning Plan.
• The provision of previously identified compensatory services will resume when students return to campus.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How are certain sections of the IEP documented differently considering the unpredictable nature of school closures?
What date do we use for future FAPE changes?
• Follow all typical IEP guidelines and procedures and document the future FAPE on FAPE Part 1.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How are certain sections of the IEP documented differently considering the unpredictable nature of school closures?
How do I document overdue IEPs?
• If your school was unable to complete an IEP that was due during school closure, document on the IEP meeting screen “School Emergency” from the Reason for Overdue IEP drop-down menu:
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do I get the platform?
https://lausd.zoom.us/ https://zoom.us/download
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
Any of these three options will give you access to Zoom
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How do I create a meeting?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
Any of these three options will allow you to create a Zoom meeting
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?25
What should my settings be?
Generate automatically. Each ID will be unique, preventing participants from other meetings from requesting to join current meeting
Password not recommended to increase parental access
Host video is your preference. Participant video should be on and can be controlled by participants and host. It will not force the video on upon meeting entry.
Allow audio from both computer and phone devices
“Other calendar” selection will cause a pop-up with meeting info to copy/paste into your meeting invitation
Prevent members from entering the meeting without your permission.
Additional advanced settings:
1. Sign in at https://lausd.zoom.us/2. Go to settings3. Match these settings:
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?27
After confirming settings:
Your Zoom link. Users will click or copy/paste this to join your meeting
Phone users must use this ID to join the meeting
This is the number that phone users must call. It stays the same, so you can share this with parents and provide the Meeting ID number if they are only participating by phone.
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How do I join my meeting, or another meeting?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
4 ways to join
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How do I control Zoom?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
30
How do I control Zoom?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
To invite email participants, click “Manage Participants” and then “Invite.”To invite a parent participating by phone, call them with the meeting info.
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How do I control Zoom?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
What do I do if the parent wants to speak privately with someone such as their advocate?
• Allow the parent and other individual to leave the Zoom meeting. They can request re-entry when ready the same way they joined the meeting originally.
• Make sure to unlock the meeting so they can rejoin when ready.
• Document in the meeting notes that the IEP was briefly recessed and for how long.
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How do I control Zoom?
How do I make Zoom more secure?
New Zoom feature: Security controls within meeting
Make sure all of these are unchecked
Prevent new members from joining or requesting to join. Lock the meeting once all participants have joined.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
33
How do I control Zoom?
What do I do if someone in the virtual IEP team meeting is uninvited (crashing) and/or behaving inappropriately?
Refer to BUL-6492.2 for guidance regarding disruptive participants.
The fastest way to remove a participant is to right-click on their Zoom profile and click “remove.”
You can also:1) Click on the “Manage Participants” button2) Hover your mouse over the participant whom you wish to remove.
Click “More>” and then “Remove”
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
34
How do parents sign page 10 and page 11?
Parents participating by computer can provide their e-
signature through Zoom. This process will temporarily give
parents remote control of your computer, similar to allowing
parents to use your computer in a physical IEP meeting to
provide their e-signature.
Before you begin this process, take these measures to prevent accidental privacy violations:✓ Close your email and all other programs except Zoom and
Welligent.✓ Close all Welligent student records except for the student
for whom your meeting is being held.✓ Do not leave the parent unattended with remote control of
your computer.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
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How do parents and non-Welligent users sign the IEP/attendance page?
1. Click on “Share Screen” found at the bottom of the screen
2. At the top of the screen, click “Remote Control.”
3. Select which participant is to have temporary remote
access to sign the IEP.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
36
How do parents sign the IEP?
4. Click on the keyboard icon at the e-signature to initiate
parent signature
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
37
How do parents sign the IEP?
Once the parent has provided their e-signature, abort remote
control of your screen by:
1) Click on “Remote Controlled”
2) Click “Abort Control”
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
38
How do parents sign the IEP?
Alternatives to electronic signature described above are as
follows:
• The IEP administrator can email the parent a PDF version
of the IEP. The parent can sign using one of these options:
o Print, sign, scan, and return the IEP consent page 10 to
your email.
o Print, sign, and take a picture of the IEP consent page
10 and email the picture of the consent page.
o Sign using Adobe PDF reader
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
39
How do parents sign the IEP?
How do I send home a copy of the final IEP document and
other documents that need ink signatures?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
1. From the Welligentrecord, click “Print IEP”
2. Instead of choosing a printer, select “Adobe PDF”
3. Click “Print”
4. Name the document and save it
5. Insert in email
40
How do parents sign the IEP?
How do families without computer/internet access receive and
respond to documents that require signature?
• Families who cannot provide an electronic signature or email
signed documents will go to their Local District office to
obtain, sign, and return IEP documents.
• Special Education Service Centers are not providing this
service.
• Each Local District will determine their own hours. You will
be notified of those hours by your LRE specialist, APEIS, or
other administrator.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
START:How do parents sign
IEP documents?
Does the parent have a
computer with internet and
email access?
Email the IEP and any unsigned
documents (ie: meeting
notification) to the parent
Did the parent electronically
sign the IEP and notification during the
Zoom meeting?
YESNO
Notify the parent that they can go to their local LD office to sign the IEP and
notification
END:Proceed with usual IEP activation procedures
YES
Can the parent return the
signed documents via
email?
Advise parent to sign & email the IEP documents, or offer an additional Zoom
meeting for signature
YES
NO
NO
42
How do parents sign the IEP?
Other notes about signatures
• Due to the public health restrictions, verbal IEP notification
consent is temporarily adequate to hold an IEP team meeting.
• Verbal consent details must be documented on the IEP
meeting notes.
• If a parent provides e-signature during a Zoom meeting, but a
signed meeting notification is not on file, you cannot activate
the IEP.
• You must have a signed meeting notification and signed
consent page 10 to activate an IEP.
• E-signatures on meeting notifications are in development and
will be available by the end of April.
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get the platform?
9) How do I create a meeting?
10) What should my settings be?
11) How do I join my own meeting?
12) How do I control the platform?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
43
How do I get more help?
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
Easy copy/paste quick guide
44
How do I get more help?
https://bit.ly/Zoom-IEP-QA
Zoom Video Tutorials
Zoom Technical Support
Live Zoom Training Webinars
Frequently Asked Questions
1) Who is responsible?
2) Which IEPs do we hold?
3) Who must attend virtual IEPs?
4) How do I conduct a virtual IEP differently?
5) How should I prepare for a virtual IEP?
6) Do I document differently on the IEP?
7) Questions
8) How do I get Zoom?
9) How do I create a meeting?
10) What should my Zoom settings be?
11) How do I join my own meeting?
12) How do I control Zoom?
13) How do parents sign the IEP?
14) Questions
15) How do I get more help?
