School Board’s Approved Budget Presentation...school division out of 132 Virginia Public School...

School Board’s Approved Budget Presentation

1

February 18, 2020

Strategic Plan

G o a l 1 : S t u d e n t L e a r n i n g

G o a l 2 : S t u d e n t & S t a f f W e l l - B e i n g

ENGAGE 2025

G o a l 3 : P r o f e s s i o n a l G r o w t h & O r g a n i z a t i o n a l R e s o u r c e s

G o a l 4 : C o m m u n i t y E n g a g e m e n t

Our MISSION

Together, we prepare our students for their future.

Our VISION

We inspire and empower each student to develop essential skillsand access multiple pathways in pursuit of their dreams. Every day,

each child yearns to come to school, excited about learning.

Quality ■ Equity ■ Innovation ■ Inclusivity ■ Collaboration ■Citizenship ■ Stewardship2

Goal 1 Student Learning

Goal 2 Well-Being

Goal 3 Growth and

Resources

Goal 4 Community Engagement

Attracting, Retaining, and Investing in High Quality Teachers and Staff

Increasing Student Learning and Achievement

Supporting Safe, Engaging, and Equitable Learning Environments

3

FY2021Budget Priorities


Goal 2 Well-Being

Goal 3 Growth and Resources


F Y 2 0 2 1 O p e r a t i n g B u d g e t : P r o j e c t e d F u n d i n g G a p

Budget Amount

Projected Revenues $338,855,202

Preliminary Expenditures $343,274,826

Preliminary Budget Gap ($4,419,624)

4

F Y 2 0 2 1 B u d g e t : A l l F u n d s

5

Fund FundFY21

Proposed Budget% of

Budget

1 Governor’s School $2,289,421 0.67%

2 Detention Center $1,147,759 0.33%

3 Food Service $12,251,952 3.57%

4 Regional Adult Ed $744,687 0.22%

5 Operating Fund $305,459,192 88.98%

6 Capital Projects $18,500,916 5.39%

7 Fleet Service $2,880,899 0.84%

Grand Total $343,274,826 100%


Goal 2 Well-Being



$343,274,826

88.98%

0.84%Fleet Service

0.33%Detention Center

0.22%Regional Adult Ed

0.67%Governor’s School

Capital Projects

Operating Fund

Food Service

F Y 2 0 2 1 B u d g e t : R e v e n u e S o u r c e s

6

Revenue By SourceFY21 - Preliminary

Revenues% of Budget

State Funds $156,157,910 45.49%

Local Funds $135,181,416 39.38%

Federal Funds $17,441,492 5.08%

Loans & Bonds $18,500,916 5.39%

Other Funds $10,199,502 2.97%

Fund Balance $1,373,966 0.40%

GAP $4,419,624 1.29%

Grand Total $343,274,826 100.00%

5.3

9%

1.29%GAP

0.40%Fund Balance

$343,274,826

State Funds

Local Funds

Federal FundsOther Funds

Loans & Bonds

F Y 2 0 2 1 B u d g e t : A l l F u n d s b y C a t e g o r y

7

CategoryFY21

Proposed Budget% of

Budget

Instruction $217,637,341 63.40%

Administration $12,258,780 3.57%

Transportation $22,117,577 6.44%

Maintenance $23,062,174 6.72%

Food Services $11,443,263 3.33%

Capital Projects $18,500,916 5.39%

Technology $9,665,000 2.82%

Debt Services $28,589,775 8.33%

Grand Total $343,274,826 100.00%

Instruction

Administration

Technology

Debt Services

Maintenance

Transportation

Food Services

$343,274,826

63.40%8.33%

6.72%

6.44%

Capital Projects

FY 2021 Operat ional Budget: Expendi tures by Category

8

69.94%Transportation

Debt Service

Technology

Administration

Instruction

$305,459,192

Maintenance

Category FY21 - Proposed Budget % of Budget

Instruction $213,624,963 69.94%



Maintenance $22,253,485 7.29%

Technology $9,501,211 3.11%

Debt Services $28,589,775 9.36%

Grand Total $305,459,192 100.00%

FY 2021 Operat ional Budget: Expendi tures by Category

(Less Debt Service)

9

77.16%Transportation

Maintenance

Technology

Administration

Instruction

$276,869,417

Category FY21 - Proposed Budget % of Budget

Instruction $213,624,963 77.16%



Maintenance $22,253,485 8.04%

Technology $9,501,211 3.43%

Grand Total $276,869,417 100.00%

10

School Operat ing Budget Breakdown

Salaries & Benefits

$244,750,877

88.40%

-Licensed/

Professional

-Support Staff

-Administrators

-Hourly Staff

-VRS

-FICA

-Medical

-Dental

-Vision

-Short Term Disability

-EAP

-Group Life

Purchased Services

$14,238,977

5.14%

-Student Support

Contracted Services

-Professional

Development

-Maintenance

Contracts

-Legal Services

-Repair Services

-Leasing Fees

-Printing

-Special Services

Other Charges

$9,168,246

3.31%

-Telephone

-Gasoline

-Fuel Oil

-Electricity

-Water

-Equipment Rental

-Membership Dues

-Worker’s

Compensation

Insurance

-Local Travel

-Bond Fees

-Advertising

-Shipping Services

Materials & Supplies

$8,622,590

3.11%

-Classroom

Resources

-Fine Art Supplies

-Music Program

Supplies

-Athletic/PE Supplies

-Student Awards

-Guidance Materials

-Testing Materials

-Office Supplies

-Consumable

Supplies

-Non-consumable

Supplies

-Special Programs

Capital Investments

$88,727

0.03%

-Security

Equipment

-Maintenance

Equipment

-Equipment

-Lab Equipment

COMPENSATION NON-COMPENSATION

Tota l

Opera t ing

Budget *

$276,869,417*Less Debt Service

Balance of Student Needs Versus School Funding

State Funding

Local Funding

Federal Funding

11


Goal 2 Well-Being



System Advancements and Achievement

G r a n t s & P a r t n e r s h i p s

$247,685.85 in Grant Funding*

Over 300 Partners In Education

Over 100 Aspire Mentors

*Does not include Title I, II, III or Perkins Grant,PTA/PTO/Booster Club Funding

L o w e s t

D r o p - o u t R a t e

H i g h e s t O n - T i m e

G r a d u a t i o n R a t e

93.2%

S t a t e

A c c r e d i t a t i o n

100% of Schools

C l a s s o f 2 0 1 9

C T E C o m p l e t e r s

886

Board of Education Blue Ribbon Music DesignationBoard of Education Distinguish Achievement Award

NAMM Award – Best Community for Music EducationVirginia Purple Star School Designation

Dept. of Game & Fisheries Virginia Naturally School AwardVATFACS Teacher of the Year

VACTE Teacher of the Year & New Teacher of the Year

C l a s s 2 0 1 9 S c h o l a r s h i p s

$35,054,457.50

3.9%

12

S c h o o l s & C e n t e r s

17 Elementary Schools

7 Middle Schools

5 High Schools

Career & Tech Center and Alternative Learning Center

S p e c i a l P r o g r a m s

• Pre-School• JROTC• 29 AP & DE Courses• STEM Courses/Academies• Advance Placement Capstone• Commonwealth Governor’s

School• International Baccalaureate• Future Educators Academy• Courthouse Academy• SPED – Gateway Academy

S t a f f H i g h l i g h t s

1,688 Teachers

114 Administrative Staff*1,382 Support Staff78 Other Licensed Staff13 Average Years Experience

56% of Teaching Staff have

Masters and/or Doctorate Degrees

36 National Board Certified Teachers

73% Live in Spotsylvania County

*Number includes interns & Activities Directors

M e a l s

S e r v e d D a i l y

17,755

M i l e s B u s e s

T r a v e l D a i l y

24,10613

Division Snapshot

14

SCPS is the 12 th l a rges t

schoo l d iv i s ion ou t o f 132

V i rg in ia Pub l i c Schoo l

D iv is ions . *

*As per latest published VDOE data.

R a n k e d 9 5 t h o u t o f 1 3 2 V i r g i n i a

S c h o o l D i v i s i o n s f o r p e r p u p i l

f u n d i n g . *2014-2016

2016-2018

2018-2020

2020-2022

0.3555 0.3617 0.3627 0.3722

Composite Index Trends

As of 02/18/20

15

Revenue Highlights

Revenue Local State Federal

FY20 Base $ 131,181,416 148,234,046$ 16,973,324$

FY21 New Additional

Reoccurring Funding $ 2,500,000 7,923,864$ 468,168$

FY21 One Time Funds $ 1,500,000 -$ -$

FY21 Total $135,181,416 $156,157,910 $17,441,492

% Increase 3.05% 5.35% 2.76%

16

Virginia Ret i rement System (VRS) Trend Data

State Revenue for VRS Continues to be well below VRS Expenditures

NOTE: In FY21 the deficit is $13,892,883 for VRS cost.

6,578,662

6,575,364

8,075,848

7,773,304

8,316,736

9,138,369

9,250,050

9,247,985

10,303,931

16,501,431

16,464,428

18,730,263

18,809,371

19,525,142

21,835,506

21,956,070

22,871,581

24,643,589

0

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21Approved

VRS State Revene Compared to Total Expenditure

State VRS Revenue VRS Expenditures

History of Local Funding

17

Fiscal Year Transfer to Schools from the County

County General Fund

(1)

SCHOOL COUNTY TRANSFER % OF

GENERAL FUND (5)

2000 64,611,032 106,510,347 60.66%2001 71,835,978 117,610,678 61.08%2002 75,987,259 129,119,508 58.85%2003 82,346,054 140,562,900 58.58%2004 88,198,270 152,069,754 58.00%2005 95,248,577 163,492,306 58.26%2006 101,168,304 178,532,042 56.67%2007 109,165,396 198,314,337 55.05%2008 117,941,782 212,927,742 55.39%2009 119,941,782 222,593,305 53.88%2010 113,830,339 212,706,230 53.52%2011 113,830,339 213,639,842 53.28%2012 114,830,339 218,785,164 52.49%2013 114,830,339 223,068,747 51.48%2014 114,830,339 226,087,600 50.79%2015 116,415,339 232,564,307 50.06%2016 116,432,747 237,983,717 48.92%2017 121,375,315 247,466,165 49.05%2018 123,742,093 255,636,574 48.41%2019 127,623,216 266,868,451 47.82%2020 131,181,416 281,703,059 46.57%

2021* 133,681,416 298,863,556 44.73%

Year

School Board Approved

Budget Gap

AdditionalRecurring

Local Funds to Schools

2013 $ 0 -2014 $ 3.1M 268,0002015 $ 1.9M 835,0002016 $ 1.3M 17,4082017 $ 12.6M 4.0M2018 $ 4.7M 600,0002019 $ 4.9M 4.4M2020 $ 12.3M 2.6M2021 $ 4.4M 2.5M

TOTAL $ 42.5M $15.2M

*Recommended2000-2020 data provided by County Staff

Pay Raise Trends

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Fiscal Year Salary Increase

FY 2014 NoneFY 2015 Step & 1% pay increase for allFY 2016 3% pay increase for allFY 2017 2% pay increase for allFY 2018 2% pay increase for all

FY 2019

4% pay increase for Teachers & Support Staff2% pay increase Administrators

FY 2020


FY 2021*


Since FY 2014 we have received an average increase of $2.3M per year in recurring funds from the locality.

The average cost to provide a 3% salary & benefit increase to all staff is approximately $7.9M.

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Adopted Budget Cost History: FY15 -FY20


Goal 2 Well-Being



VRS

-FY15: 14.06% -FY18: 15.68%

-FY16: 14.06%

-FY17: 14.66%

Employer Health Insurance

-FY15: 2% -FY18: 5.30%

-FY17: 11.80%

FTEs

-FY15: 8 -FY19: 60

-FY16: 61 -FY20: 52

-FY17: 28

Student Activity Fees

-FY15: $100 -FY19: $0

-FY16: $75

-FY18: $50

Stipends

-FY15: 10% -FY19: 5%

-FY16: 5% -FY20: 4%

-FY18: 5%

Substitute Rates

-FY16: $5 - $10

-FY18: $5 -FY20: $5 (teachers)

-FY19: $5

Elem. Cafeteria Monitors

-FY18: Restored

-FY20: Added 1 (larger schools)

Activity Buses

-FY18: Partially Restored

-FY19: Expanded

20

SCPS Staf f Investment Trends

Position and Step

Proposed FY21: Average of 3%

increase since FY15

% Change FY15- FY21

Average of 3%

Teacher (BA) – 5 $49,422.00 19.63%

Teacher (BA) – 20 $65,629.00 17.61%

Bus Driver (5 hour contract) – 5 $18,559.00 23.23%

Bus Driver (5 hour contract) – 20 $24,274.00 20.60%

Paraeducator – 5 $23,849.00 24.09%

Paraeducator - 20 $35,842.00 20.60%

FY15 (Step only)

FY21 (Step only)

% Change FY15 - FY21 (Step only)

$41,312.00 $44,556.00 7.85%

$55,804.00 $63,137.00 13.14%

$15,061.00 $16,687.00 10.80%

$20,127.00 $20,327.00 0.99%

$19,219.00 $22,160.00 15.30%

$29,720.00 $30,313.00 2.00%

*NOTE: Proposed salaries based on projections for FY21. These figures include an additional 5 years of service in the estimates.

21

5-Year Heal th Insurance Modernizat ion & Strategies

FY 2018 ($1.8 million – Recurring Savings)￭ Renegotiated prescription drug costs￭ Revisited Stop Loss Coverage from $150,000 to

$200,000￭ Unbundled medical and dental coverage￭ Employees assumed 25% of the dental rate and the

employer assumed 75% of the dental rate

FY 2019 ($1.8 million – Recurring Savings)￭ Eliminated KeyCare 200 plan￭ Increased employee contributions for KeyCare Expanded

& Keycare 500 ￭ Added Employee & Spouse Tier with higher employee

contributions ￭ Increased co-pays for both plans￭Modified prescription drug card options￭ Implemented the Essential Formulary as recommended

by Anthem￭ Transitioned to processing of payment of claims versus

flat premium rates (medical)

FY 2020 ($1.8 million – Recurring Savings)￭Maintained premium rates-no employee or employer increases￭ Launched High Deductible consumer driven HSA

qualified plan￭ Transitioned to processing of payment of claims versus flat premium rates (Dental)￭ Issue RFP for all health related services: Insurance, Dental, Mark II, Short Term/Long Term (applies to FY 21 open enrollment)

FY 2021￭ Optimize plans by using network savings options

without referrals and out of network choices￭Maintain premium rates-no employee or employer

increases

FY 2022 (Proposed)￭ Consider opening on-site medical clinic and pharmacy

One-Time Health Insurance Related Savings:FY18: $2.0 millionFY19: $2.5 million

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Goal 2 Well-Being



C I P P r o j e c t I n v e s t m e n t s – 2 0 1 4 - 2 0 2 0

Project Highlights:

145 new and replacement General education buses

56 new and replacement Special needs buses

4 new Head Start buses 4 new Trip buses GPS on all buses Security cameras on all buses Air conditioning on 86% of

buses in daily use

TransportationProject Highlights:

Infrastructure improvements division-wide: servers, projectors, switches, routers

Instructional devices: laptops, computers, projectors, printers, multi-media

Voice over internet protocol (Phone system)

Wireless upgrade Safety and security: cameras,

firewalls, network intrusion detection system, swipe card access control

TechnologyProject Highlights:

Renovation and expansion of Courtland High School

Renovation of Center for Family and Pre-School Services

Architectural front entrance controls at each school

Major roofing replacements (5) Bleacher replacements (4) Artificial turf installation (3 by

end of year) LED lighting retrofitting (10) Major flooring replacements (15) Paving/concrete upgrades (19) Boiler/water heater

replacements (9) HVAC upgrades (22) Alarm replacements (5)

Maintenance

The Future is HereC o u r t l a n d H i g h

R e n o v a t i o n

23

PAST PAST

PRESENT

PRESENT

VSBA Gold Design Award& VSBA People’s Choice

Award Winner

24


Goal 2 Well-Being



C I P P r o j e c t H i g h l i g h t s – 2 0 2 1 - 2 0 2 5

Project Highlights:

119 replacement 77-passenger buses

35 replacement SPED buses 5 new 77-passenger buses 5 new SPED buses Ancillary bus equipment

(Cameras) 10 replacement bus engines

5-Year Estimated Project Cost $19,911,724

TransportationProject Highlights:

Replacement of devices Replacement of switches Internet safety and

security upgrades Update wireless infrastructure Refresh school servers Future-ready libraries


TechnologyProject Highlights:

Security upgrades Additional site lighting Overlay asphalt Continued LED lighting retrofitting Replace intercom systems Upgrade HVAC systems Artificial turf installation Repairs, replacements, and

maintenance of school infrastructure

Pending a new bond referendum: Spotsylvania MS renovation Thornburg MS addition Potential new construction


Maintenance

25

Making Tough Decis ions to Maximize Resources:

Redistr ict ing

Pre-RedistrictingEnrollment

Post-Redistricting Enrollment

Variance Enrollment Capacity

Chancellor High 1288 1317 29 = 2.2% 1427

Courtland High 1176 1413 237 = 16.8% 1565

Massaponax High 2017 1745 -272 = -13.5% 1830

Riverbend High 1919 1918 -1 = -0.1% 1995

Spotsylvania High 1143 1204 61 = 5.1% 1611

FY20 Teacher Salary Comparison Data

(2019-2020) – Surrounding Divis ions

26

Step Caroline Culpeper Fredericksburg King George Louisa Orange Spotsylvania Stafford

0 $41,800 $44,105 $42,157 $42,951 $43,693 $43,518 $44,000 $45,766

5 $44,670 $45,891 $47,146 $45,033 $45,492 $44,805 $45,658 $48,189

10 $47,736 $47,331 $49,959 $47,914 $47,769 $46,968 $47,886 $49,938

15 $51,013 $51,191 $54,909 $52,904 $52,059 $49,815 $51,645 $52,052

20 $55,129 $55,420 $61,998 $58,408 $56,704 $53,070 $57,171 $58,167

25 $59,745 $59,998 $70,099 $64,487 $61,155 $56,932 $64,683 $65,621

30 $64,746 $64,956 $79,214 $71,200 $66,206 $60,795 $73,182 $74,063

FY20 Teacher Salary Comparison Data

(2019-2020) – Competing Divis ions

27

Step Alexandria Arlington Hanover HenricoPrince

William Spotsylvania Stafford

0 $ 49,382 $ 48,228 $ 45,293 $ 44,934 $ 49,496 $ 44,000 $ 45,766

5 $ 56,934 $ 57,529 $ 47,342 $ 49,351 $ 51,166 $ 45,658 $ 48,189

10 $ 69,598 $ 69,923 $ 48,610 $ 55,489 $ 59,272 $ 47,886 $ 49,938

15 $ 77,594 $ 71,147 $ 49,610 $ 62,390 $ 69,625 $ 51,645 $ 52,052

20 $ 83,990 $ 72,927 $ 50,871 $ 70,148 $ 81,629 $ 57,171 $ 58,167

25 $ 83,990 $ 76,621 $ 54,266 $ 78,872 $ 95,540 $ 64,683 $ 65,621

30 $ 83,990 $ 76,621 $ 59,268 $ 82,658 $ 111,677 $ 73,182 $ 74,063

C o m p e n s a t i o n & R e l a t e d I n c r e a s e s

28


Goal 2 Well-Being



Description Costs

4% Pay Raise for All Teachers & Support Staff/2% Increase Administrative Staff

- No Health Insurance Increase $6,248,836

Evergreen Study Implementation - Year 3 of 3 $512,444

Bus Driver Longevity Increase $298,000

Transportation Supplemental Cost $158,726

VRS Rate Increase $1,772,008

4% Increase in Academic and Athletic Stipends $235,596

New Stipends for Middle School Assistant Coaches for existing sports

(4 Fall, 3 Winter, 4 Spring = 11 per MS) $86,566

$5 Increase in the Substitute Rate $433,414

.50 Increase in the Non-Contracted Hourly Rate for Paraeducators,

Maintenance Grounds Workers, Custodians, and Cafeteria Monitors $210,825

Total Investment $9,956,415

29

Student Growth & Demographics

23,502 students

as of 6/15/15

201523,936

students as of 1/20/20

2020

5-Year Percentage Compar ison

Minority – 9,772White – 13,730EL - 1,194Special Education - 2,756 as of 12/1/14

Free & Reduced Meals – 8,183

Percentage Change:

Number of Students – 2% Increase

Minority – 17% IncreaseWhite – (9%) DecreaseEL – 53% IncreaseSpecial Education – 25% IncreaseFree & Reduced Meals – 18% Increase

Minority – 11,411White – 12,525EL – 1,828Special Education – 3,454 as of 12/1/19

Free & Reduced Meals – 9,615

S t u d e n t S u p p o r t S t a f f i n g I n v e s t m e n t s

30

Total Position Investment

5 Early Childhood Special Education (ECSE) Teachers $363,069

10 High Incidence Sped Teachers $726,137

4 Low Incidence Sped Teachers $290,461

17 Special Education Paraeducators $624,046

3 School Counselors (Elementary) $145,227

3 School Counselors (Secondary) $313,637

5 School Social Workers $363,069

5 English Learner Teachers $343,148

3 General Education Teachers (Elementary) $217,841

5 General Education Teachers (Secondary) $363,069

2 Lead Literacy Coaches $148,845

62 School and Student Support Staffing Investments $3,898,549


Goal 2 Well-Being



A d d i t i o n a l P o s i t i o n s R e q u e s t e d b u t n o t i n c l u d e d

i n S u p e r i n t e n d e n t ’ s P r o p o s e d F Y 2 1 B u d g e t

31

DepartmentPositions

RequestedProjected Cost

(Salary & Benefits)

Instruction 51 $ 3,092,437

Student Support Services 38 $ 2,148,417

Transportation 17 $ 513,135

Maintenance 4 $ 250,130

Health Services 2 $ 82,133

Technology 2 $ 211,118

Office of Human Resources 1 $ 81,697

Public Information 1 $ 61,708

Grand Total 116 $ 6,440,775

A d d i t i o n a l C o m p e n s a t i o n & P o s i t i o n s n o t

i n c l u d e d i n S c h o o l B o a r d ’ s A p p r o v e d F Y 2 1 B u d g e t

32

Compensation/Position Projected Cost

Administrator Level Compensation Increase 3% Salary+Benefits(Ended up reducing Administrator Level Compensation Increase from 3% to 2%) $ 146,476

5 Elementary Level Counselors (Salary+Benefits) $ 363,070

5 Secondary Level Counselors (Salary+Benefits) $ 392,050

Additional 1% Stipend Increase for a total of 5% Increase to Stipends $ 80,541

Grand Total $982,137

“The pursuit of Equity…we define as a

commitment to ensure that every student

receives what he or she needs.”

Dr . Pedro Noguera and

Dr . A lan B lankensh ip33

Budget Calendar DatesF Y 2 0 2 1

34

February 25, 2020 at 6 p.m. Board of Supervisors Approves Advertised Tax Rate, Holbert Building

March 10, 2020 at 6:30 p.m. – School Board Budget Work Session

March 31, 2020 at 6:30 p.m. BOS Budget Public Hearing at Courtland High

April 9, 2020 at 4:30 p.m. BOS Adopt Budget and Tax Rates at Holbert Building

April 20, 2020 at 6:30 – School Board Budget Work Session/Tentative Adoption of FY 2021 Budget & CIP

School Board’s Approved Budget Presentation...school division out of 132 Virginia Public School...

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Transcript of School Board’s Approved Budget Presentation...school division out of 132 Virginia Public School...