School Board Workshop ERP Update
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Transcript of School Board Workshop ERP Update
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School Board WorkshopERP UpdateJanuary 25, 2006
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Agenda
I. Call to OrderII. Opening RemarksIII. ERP Update PresentationIV.New BusinessV. Public CommentsVI.Adjournment
The School Board of Palm Beach County, FloridaSPECIAL MEETING - ERP
Fulton-Holland Educational Services CenterBoard Room
January 25, 20065:00 – 5:30 p.m.
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Project Scope
Phase I ModulesFinancials• Accounts Payable• Accounts Receivable• Asset Management• Billing• eProcurement/Purchasing• General Ledger• Inventory• Projects• Enterprise Portal• Financials Portal Pack
Human Capital Management• Benefits Administration• Candidate Gateway• Talent Acquisition Manager • Human Resources• Payroll• Time & Labor• HRMS Portal Pack
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Apr 1, 2005 Aug 31, 2006
May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Apr-06 May-06 Jun-06 Jul-06 Aug-06
Blueprint
Construction
Testing
Training
Go-Live/Post Go-Live Go-live Go-live
Timeline
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Key Dates
Go-Live Dates:• Purchasing – May 1, 2006• Financials – July 1, 2006• HR – July 1, 2006 (Subject to Board Approval)
Training:• Just-In-Time Training Occurring 1 – 6 Weeks Prior
to Go-Live• Has Been Scheduled to Avoid FCAT, Spring Break,
etc.
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Who Has Contributed?
• Human Resources – 50+ participants• Financials - 50+ participants • Information Technology - 40+ participants• School Sites - 100+ participants• Committees - 20+ participants• ERP Team – 8 participants
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Metrics and KPIs
Goals:• Establish a baseline measurement for major business
processes• Establish target Key Performance Indicators (KPIs)• Compare to IBM Business Case Assumptions• Use Metrics to Feed Business Process Simulations
Steps:• 2000+ Workload Surveys sent to measure critical metrics
and KPIs for all major departments• Integration of Metrics into Business Process Analysis Tool• Development of Department goals aligned with KPIs
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Business Process Modeling
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Purchasing Marketplace
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Communication
• Workflow1. Principal/Director2. Budget Manager3. Purchasing4. Vendor (Fax or Email)
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Receiving Survey
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Recruiting
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Screening
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Current Application
• Omni-Fill form• Static format• Unable to:
– Search– Screen– Route– Schedule Interviews– Merge with other
applications– Manage with other
applicants online
PeopleSoft Online Application
•Online,dynamic,customizable• Able to:
– Search– Screen– Route– Schedule Interviews– Merge with other applications– Manage & compare with other applicants’ online applications
Online Application
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PeopleSoft Online Application
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Managing Applicants
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Applicant Status
Applicants can see the status of theirapplications at any time
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Time and Attendance
Goals:• Remove Burden of Time Input From Schools• Improve the Ease and Accuracy of Time Reporting• Improve Accountability
Steps:• Install PeopleSoft Time and Labor• Move to Biweekly Pay• Provide Automated Collection Method
– Methods Appropriate to Each Employee Group– Examples: Swipe Cards, Web Based, Badges