AGENDA

SCHOOL ADMINISTRATIVE UNIT NO. 12

Office of the Superintendent of Schools

Londonderry, New Hampshire 03053

A concurrent meeting of the School Administrative Unit No. 12 School Board and the Londonderry

School District School Board will be held on Tuesday, August 7, 2018 at 7:00PM at the Londonderry Town

Office, Moose Hill Conference Room, 268B Mammoth Road, Londonderry, NH.

7:00 PM 1. Call To Order

2. Pledge of Allegiance

7:05 PM 3. Questions, Announcements and Presentations

3.1 Parent/Student Kindness Campaign Presentation

3.2 Approved Public School Infrastructure Fund Announcement – Scott Laliberte

7:30 PM 4. Consent Agenda

4.1 Retirement(s):

Claudia Dunigan SPED Assistant South School

4.2 Resignation(s):

Fred Towne Custodian High School

4.3 Minutes: July 17, 2018

4.4 Meetings:

August 21, 2018 Building Tours 6:00PM-6:30PM North School

6:45PM-7:15PM Middle School

7:30PM-8:00PM Matthew Thornton

August 23, 2018 Building Tours 6:00PM-6:30PM South School

6:45PM-7:15PM Moose Hill

7:30PM-8:00PM High School

August 28, 2018 Regular Meeting 7:00PM Town Offices

7:35 PM 5. Committee Reports

5.1 Student Council – Derik Pignone

5.2 Teacher Liaison – Mary Wing Soares

5.3 School Board Liaison Reports

August 7, 2018

7:45 PM 6. Deliberations

6.1 To see what action(s) the Board will take regarding approval of the IDEA Grant

6.2 To see what action(s) the Board will take regarding the first reading of Policy DN

Booster Club/PTO/PTA Policy

8:00 PM 7. Superintendent’s Report

7.1 Summer Enrollment Update - Scott Laliberte

8:10 PM 8. Non-Public Session

Non-Public Session requested under RSA 91-A:3, Section II (b) and (c).

8.1 Personnel Nomination(s)

8.2 Personnel Issue

9. Adjournment

Hello, I’m Hannah. I am a 9th grader from Bedford NH. I started IGYB “I’ve Got Your Back” in the summer of 2017. Currently the IGYB anti-bullying and kindness movement has quickly grown, and touched the hearts of people in 7 states through schools, teams, groups & organizations. We are proud this is also supported by Governor Chris Sununu and the NH Department of Education. Our mission is to include, be kind and respect one another while being a voice for those who need one. We have also promised we will be a voice for those who are no longer here but desperately needed one. Today your child received a wrist band promoting IGYB and saw a video which can also be viewed on our Facebook page @IGYB. When wearing this wrist band it promotes what IGYB stands for and lets others know that you’ve got their back. Please help make America kind again. 1 in 4 kids in the US have reported being bullied at school based on facts from stopbullying.gov.

As a youth, I ask that parents and students have discussions with each other about ways that they can help promote random acts of kindness. Our goal is to spread kindness near and far and help to lift others up along the way. Let’s all do this together! Please encourage your child to do things that they love and to get involved with their peers through sports, hobbies, & activities. Please always be mindful that we, as kids learn from adults’ actions. By treating others with kindness and respect, adults are teaching us there is no place for bullying. We watch how adults manage stress, conflicts, and how they treat others. Please partner with IGYB and help us to spread the kindness, build respect and prevent bullying. Encourage your child to let an adult know if they see or experience bullying and to have open discussion at home about how their day has gone. Being kind builds a strong self-esteem. Choose to be kind over being right, and you’ll be right every time because kindness is a sign of STRENGTH. We hope that through growing IGYB there will always be a positive platform for kids to be kind, make good decisions and to know that kindness is ALWAYS in style. Please contact us if you would like to share our wristbands with a group, organization or family. Like us on Facebook - @IGYB, or email us at IGYB2017@gmail.com . If you would like to share photos with us on our Facebook page please email them to us! IGYB is about making things better for everyone. We want many faces and voices to be a part of this mission! Thank you and remember we’ve always got your back!

As Mark Twain once said, “Kindness is the language which the deaf can hear and the blind can see.”

SCHOOL ADMINISTRATIVE UNIT NO. 12 Office of the Superintendent of Schools Londonderry, New Hampshire 03053

A concurrent meeting of the School Administrative Unit No. 12 School Board and the Londonderry 5 School District School Board was held on Tuesday, July 17, 2018 at 7:00PM at the Londonderry Town Office, Moose Hill Conference Room, 268B Mammoth Road, Londonderry, NH. In attendance were School Board members: Ms. Ganem, Mrs. Hendricks, Mr. Saucier and Mr. Young. Also in attendance were Superintendent, Mr. Laliberte, Business Administrator, Mr. Curro and School Board Secretary, Lisa Muse. 10 1. Call To Order: The meeting was called to order at 7:00PM by Ms. Ganem. 2. Pledge of Allegiance: The Pledge of Allegiance was led by Mrs. Small. 15

3. Questions, Announcements and Presentations 3.1 Update on the District Office Move - Peter Curro: He mentioned that the District Office has officially moved to 6A Kitty Hawk Landing. He thanked Mr. Zappala and Mrs. Casey for all their logistics of moving the office and it went smoothly. He reminded everyone that the files stored under the high school will be moved to the building on Mammoth Road which will be used as storage 20 along with the servers in a protected area. The condensed Board Room will be used for special and small meetings. Ms. Ganem mentioned that the Department of Transportation will be holding a public information meeting to seek input on Exit 4A on July 25th at 6:30PM at West Running Brook Middle School in Derry. 25 4. Consent Agenda: Mrs. Hendricks made a motion to accept resignations as presented. Mr. Saucier seconded the motion. The motion passed by a vote of 4-0. Mr. Young made a motion to approve the June 19, 2018 minutes. Mr. Saucier seconded the motion. The motion passed by a vote of 3-0 30 4.1 Resignation(s): Kenneth Allison Dining Services High School

Jennifer Lowton Technology Coordinator District Office Gail Stewart SPED Assistant South School

4.2 Minutes: June 19, 2018 4.3 Meetings: August 7, 2018 Regular Meeting 7:00PM Town Offices 35 August 21, 2018 Building Tours 6:00PM-6:30PM North School 6:45PM-7:15PM Middle School 7:30PM-8:00PM Matthew Thornton August 23, 2018 Building Tours 6:00PM-6:30PM South School 6:45PM-7:15PM Moose Hill 40 7:30PM-8:00PM High School August 28, 2018 Regular Meeting 7:00PM Town Offices 5. Committee Reports 5.1 Student Council – Derik Pignone: None 45 5.2 Teacher Liaison – Mary Wing Soares: None 5.3 School Board Liaison Reports: None

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6. Deliberations 6.1 To see what action(s) the Board will take regarding a Resolution for Approved

Capital Lease: Peter Curro: This states that the School District had budgeted and fully intended to purchase via the capital lease the activity bus and High School bleachers and these are now being funded through capital lease program. Mrs. Hendricks asked about Section I where it mentions the cost not to 5 exceed $350,000. Mr. Curro said it should come in lower. The activity bus is around $54,000 and the bleachers should come in around $290,000. They are working on the varsity bleachers right now and then seeing if we can tackle the LAX/soccer game field bleachers. The article for the bleachers was not to exceed $300,000.

Mr. Young mentioned this is on the Londonderry.org website and this will be signed after the 10 read through and if approved by the Chairperson and Mr. Curro.

Mr. Young read: A RESOLUTION OF THE LONDONDERRY SCHOOL DISTRICT AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER EQUIPMENT LEASE PURCHASE AGREEEMNT WITH RESPECT TO THE ACQUISITION, PURCHASE, FINANCING AND LEASING OF CERTAIN EQUIPMENT OR CAPITAL ITEMS FOR THE PUBLIC BENEFIT; 15 AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS REQUIRED IN CONNECTION THEREWITH; AND AUTHORIZING ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS REOLUTION. Mr. Young made a motion to accept the capital lease resolution dated July 17, 2018 as read. Mrs. Hendricks seconded the motion. The motion passed by a vote of 4-0. 20

6.2 To see what action(s) the Board will take regarding approval of a Capital Improvement Plan: Peter Curro: In the packet are the proposed Londonderry School District Capital Improvement Plan (CIP) for the years 2020 – 2025 inclusive. The documents are due to the Planning Board in a couple weeks. On August 9th, they will review the submitted projects and then a rating or scoring sheet will be completed to determine the priority of the projects as they relate to public safety, 25 etc. The final document goes to subcommittee and then goes to the Planning Board and the workshop on September 12th where they go through the process and the Planning Board will ask for more details and will hold a public hearing on October 10th. At this meeting they will adopt a CIP document for the years 2020—2025. Once the plan is approved it goes to the School Board and Town Council. The individual Boards will then decide, based on a variety of factors, what action to take that best fits their 30 goals and needs. It is up to the individual boards to move on the funding or move up, move down or delete. This gives the public a view of the next six year’s plan. The spreadsheet shows the many needs and variations of Moose Hill and the elementary schools. The Facility Study Committee has been formed and will report back to the Board. All the ideas and variations will get sifted through as well as all the dollar amounts. The Middle School core needs to be addressed. In 1986, they doubled the size, 35 but the core facilities were not addressed such as the library, kitchen, gym/MPR, office, etc. The elementary buildings are also getting old in age and new technology needs to be addressed in the elementary grades. We try to give the public what the upper ends of capital needs will be needed.

Mr. Young asked if the organizational meeting was held two weeks ago, do they need a decision tonight for the next meeting of the capital meeting plan. Mr. Curro needs to submit some document to 40 get started. He could walk in on September 10th and have an updated plan the school district would like to submit. There is no meeting before the next meeting so Mr. Young felt he doesn’t have enough information. He mentioned that starting with 1A, that is assuming we continue to run independent and central kindergarten, there has not been any discussion on what would be better or what the community would prefer. Whether we expand the Moose Hill facility or distribute the kindergarten students to the 45 neighborhood schools, he can’t imagine Mr. Laliberte is ready to present that tonight. He also

July 17, 2018

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mentioned that 1B needs a conversation. He thinks we should be looking at putting in more modulars to be ready. In regard to the building renovations (3), we need to make sure it states the Middle School. He felt they need the current enrollment projections as we roll in to the Fall. Mr. Young felt the issue is we are walking right into expanding Moose Hill, but felt this needs to be discussed. Mr. Laliberte said the intent of the CIP process was to make sure we’re transparent with the community with what is possibly 5 coming down the road. He instructed Mr. Curro/Mr. Black to estimate what would be the greatest financial impact would be. Mr. Young recommended under description to change it to expansion of current building 1A or 1B which says we have not decided if we would expand Moose Hill or move the students. He felt this should be pushed out to 2021. Mr. Laliberte said if we were to ever go in the direction of full day kindergarten that is a huge process. Mrs. Hendricks said full day kindergarten is a 10 huge shift as to how we give services in this district and would be quite a conversation. Mr. Laliberte said he would like to add this to the discussion as he gets this asked a lot and Mrs. Hendricks agreed.

Mr. Young made a motion to present the CIP plan as amended to the CIP Planning Committee. Mrs. Hendricks seconded the motion. The motion passed by a vote of 4-0.

15 7. Superintendent’s Report: Mr. Laliberte prefaced the discipline report remarks and mentioned we received valuable feedback from the community on bullying. He mentioned that we completed a policy review and we are reviewing the procedures on how we investigate and report incidents of bullying. We are going to continue and look at how we record incidents. The bullying numbers are low on the report because they are incidents and reported as bullying, investigated and consequence as 20 bullying. There are quite frequently incidents that are reported as bullying but are consequence under other areas. They are working on coming up with a more efficient way to track data on initial reports of bullying. They will report back on this by the end of the summer. 7.1 Londonderry High School Discipline Report – Katie Sullivan: 89.7% did not have a discipline infraction. 24 students graduated from the adult ed program. 93/346 incidents were one time 25 offenders. The Breathalyzer was not used during semester two. Mrs. Hendricks was troubled by the last meetings comments and asked if she thought we have a culture of insensitivity. Ms. Sullivan said no. If students or parents feel that way, she said they should come to the school and talk with them. Mrs. Hendricks said an incident must be reported in order for something to be done. Mr. Laliberte said we do have a positive culture which makes these incidents stand out even more. They are looking for ways to 30 frame the expectations that are more comfortable for the students to come forward. He is working with Mr. Parent. Mrs. Hendricks said she thought the students are hesitant to report due to retaliation and we need to make the students feel not afraid. Ms. Sullivan loved the number that 93 are one time offenders. These are kids and they work with the kids so they don’t see them over and over. Kids make mistakes. Mr. Saucier asked about cyber 35 bullying. Mr. Sutherland said when it occurs online and it disrupts the operation of the building is when they can step in. If its ongoing, but the school operations can still go on, then that’s when they connect the parent with the SRO and they work with the police department. Mr. Young said the issue is if school operations still work, but a child may kill themselves he wanted to make sure that does not happen. Ms. Ganem would like to see everyone on the same page as categorizing incidents. 40 7.2 Londonderry Middle School Discipline Report – David Sutherland: The new behavior reporting form is being used for all behavior reports and has allowed them to have a more accurate picture of what is happening around the building. 80% of the students did not have a behavioral incident during semester two. During the 8th grade trip there were no significant issues. Approximately 40 students stayed back and went to the State House and the NH Veterans cemetery. 31 45 students were frequent fliers which mean they had five or more incidents. One of the most pressing

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concerns is around the use of appropriate language. They are continuing positive rewards. 107 merits were awarded for going above and beyond. The team continues to use team based methods for positive student recognition. The Middle School likes the focusing on the positive. Its age appropriate to be challenging with all facets of the teen life and with society and how they communicate in their world. We need to help them realize what is respectable and responsible. The students step up and report a lot 5 of incidents. Ms. Ganem asked about the 22-member Student Voice Group. Mr. Sutherland said they work with Mrs. Collacchi and the members are from all grades. They came up with putting positive comments on all the lockers. They are a great leadership group and its very useful to get their insights. 7.3 Possibility of Combining Transportation Services with Litchfield School District - Peter Curro: Mr. Curro stated that our bus contract expires in June, 2019 and this topic came up again. 10 We wouldn’t do anything unless we saw a benefit with price/flexibility or both. The terminal is on the Litchfield line in north Londonderry. He reached out to Business Administrator in Litchfield and they were interested in seeing if there was any benefit. Mr. Curro thought there might be a savings in price for athletic events. There would be one terminal manager and this is just something to consider if the Board is interested in pursuing. Mr. Young asked for the number of Litchfield students and Mr. Curro 15 said it’s a much smaller district and so is there bus fleet. He asked if Mr. Curro knows their bus stop policies and felt they should be the same as ours. Mr. Curro will check with Attorney Graham and he felt they should be reasonably close. Mr. Saucier asked if any other town does this. Mr. Curro said he thought they are the first ones. The Board said to move forward and look into it.

7.4 Proposed Booster Clubs and PTA’s/PTO’s Policy - Peter Curro: This is in policy 20 format and came about when Mr. Greenberg had a conversation and felt some reigning in was necessary, but they never finished it. Mr. Curro was at ASBO and they discussed this along with student activity funds. After the stories, he felt it was time to reign them in. He was trying to make sure they are compliant, and using their own tax ID number and pass in their paperwork and following their own policies/bylaws. We have heard from past Boards concerned with the many fundraising activities identifying themselves 25 associated with the School District, and the Board and Staff are not sure of the affiliation. We want some control over the capital equipment. The purpose is to provide guidelines to working with the school district. We need some controls and protections for them and us especially since they are volunteers that change frequently. Mr. Young said different booster clubs and organizations in the District may have issues with 30 each other and this intent would be for the District to help them with paperwork and legal advice. Mr. Young thought it is worthwhile to go to a first reading. Mrs. Hendricks asked if we have enough manpower to keep track of all this paperwork and Mr. Curro said it will be part of their requirement to pass it in to us.

7.5 FY2018 1st Close Financial Report – Peter Curro: He reminded the Board that 35 these are unaudited numbers and the auditors are due to come on August 13th for their field work. The year-end surplus should come around $665,000. Revenues will come in around $307,312 above expectations. The wild card on Revenues is Medicaid. We received a check for $228,000 on June 28th. He continued by listing a couple of the additional lines in revenues that went over and under and gave as of May 30th the funds held in trust by the Town and the general fund budget individual lines. The group 40 on lines that provided the most saving is professional salaries and special education out of district tuition. Mr. Young asked about Table I and then go over in more detail. The substitutes at $250,000 were over district wide and this is budgeted to go over. Construction services are for the old SAU, Moose Hill modulars and pads for the trailers. Sped out-of-district tuition was on the surplus, but we had unanticipated out-of-district placements that are court ordered. 45

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Repairs to buildings were performed by outside technicians and Mr. Curro will find out what the work was. Professional services were for the SAU office and for the Moose Hill modular, hook up of temporary trailers at Moose Hill. Dining Services: The cost of inventory needs to be figured in. The program will have a surplus of $40,000. It could have been $80,000, but we purchased two high school ovens last year in order to get to the campus in early August so that Building and Grounds can hook up 5 in time of school starting. Lunch sales are holding steady and the vending sales at the High School and Middle School are driving the sales. In regard to open balances, we passed the policy and are being more aggressive. We told parents this was coming and hit the button in June. The High School and Middle School administration did a great job pushing the fact that yearbooks and trips could not happen with open balances. At one point, the balance including fess was up to $32,000. We sent 25 accounts to 10 the attorney office for collection. Letters have been sent – some reached out and were put on a payment plan and most have had no action. Parents have until July 20th to pay in full or get on a payment plan. We will then go through the list to ensure the list is accurate and the attorney will notify the parents that they are going to small claims court. Next year, once the parent goes to collection it is out of our hands. This year being the first we are trying really hard to work with them. 15

7.6 Introduction of a New Online Payment System - Lisa McKenney: Many parents have requested for online student activity accounts. They demoed a few vendors and we found RYCOR and they will handle the lunch account as well as student activity payments. Only one log in and this integrates with the X2/parent portal. It’s very user friendly.

Another feature is that it has permission slips electronically. It also allows the District to 20 prioritize payments. If there is a negative lunch balance it must be paid before a field trip.

The $1.95 convenience fee will stay the same to cover the expenses for the District. We do not want to generate revenue just cover the expenses. Parents can always send in a check to avoid convenience fee. 70% is coming from online payments. The Implementation Team is in place which consists of herself, Kendra McCormick, Tom Cranmer and Amanda Venezia and will move forward 25 with RYCOR to get this in place for the beginning of school to have the food service online. We will test this out in the middle of August. Student activities will follow 1-2 months later. This gives the District a level of cash handling policy controls. This has been an ongoing concern for auditors. The $1.95 fee is per transaction. You can put on five students at once and one charge. Mr. Young mentioned that the $1.95 fee should cover the merchant fees and RYCOR fees. 30 Mrs. Hendricks asked if the discussion of security came up. Kendra McCormick talked with RYCOR and our student data security. There have been zero breaches. She is very impressed with the company and how knowledgeable and flexible they are without charging us extra. She is very comfortable with the product and the vendor.

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8. Non-Public Session: Non-Public Session requested under RSA 91-A:3, Section II (b) and (c). Mr. Young made a motion to go into Non-Public Session requested under RSA 91-A:3, Section II (b) and (c). Mrs. Hendricks seconded the motion. The motion passed by roll call vote. 9. Adjournment: The meeting was adjourned at 9:02PM. 40 Respectfully submitted, Lisa Muse 45 School Board Secretary

Londonderry School Board Non-Public Minutes Tuesday, July 17, 2018 PRESENT: Board Members: Ms. Ganem, Mrs. Hendricks, Mr. Saucier and Mr. Young Superintendent of Schools: Mr. Laliberte Assistant Superintendent: Mr. Black 5 Director of Business Administration: Mr. Curro Director of Human Resources: Mrs. Swenson 10 Mr. Young moved, seconded by Mrs. Hendricks and passed unanimously (4-0) to enter non-public session under RSA 91-A:3, Section II (b) and (c) at 9:04PM Mr. Young moved, seconded by Mrs. Hendricks and passed unanimously (4-0) to approve administration’s recommendations for three high school teachers 15 Mrs. Hendricks moved, seconded by Mr. Saucier and passed unanimously (4-0) to approve administration’s recommendations for five special education assistants Mrs. Hendricks moved, seconded by Mr. Young and passed unanimously (4-0) to approve 20 administration’s recommendation for an administrator’s contract release request Mrs. Hendricks moved, seconded by Mr. Saucier and passed unanimously (4-0) to approve administration’s recommendation for a teacher’s contract release request 25 Mr. Young moved, seconded by Mrs. Hendricks and passed unanimously (4-0) to exit non-public session at 9:16PM Mr. Young moved, seconded by Mrs. Hendricks and passed unanimously (4-0) to adjourn public session at 9:16PM 30 Respectfully submitted, 35 Scott A. Laliberte Superintendent of Schools

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Memo To: Superintendent Scott Laliberte

From: Peter Curro

CC:

Date: 8/2/2018

Re: 1st Reading; Booster Clubs and PTAs /PTOs

In the Board packet for this meeting is a request for a new Board Policy addressing the current relationship between the School District and the Booster Clubs and PTAs / PTOs. At the last meeting, the Board reviewed a document that is essentially the requested new policy.

We know these organizations play a pivotal role in the overall delivery of a diversified portfolio of programs to our students. We know the School District receives gifts / donations via funds and / or service in kind, etc. from many of these organizations on an annual basis. However, through the years, there have been times where a policy would have provided guidance to these organizations in the areas of donations and contributions. Also, after attending the national ASBO meeting last year, it became clear a policy would actually benefit all involved and limit some of the confusion.

If passed, the policy is intended to strengthen the relationship between the organizations, while at the same time provide some structure and guidance. As we know, these organizations are run by community volunteers who normally don’t stay involved very long, and often look for guidance when their Board has approved the expenditure of a certain gift. The more important aspect of this policy is to insure the Boosters Clubs and PTAs / PTOs are legal organizations and are up-to-date with all required filings with various Federal and State governments.

Londonderry School District Business Office “Giving Wings to Children’s Dreams”

 

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BOOSTER CLUB/PTO/PTA POLICY  I. Purpose  This policy governs the relationship between the Londonderry School District, Booster Clubs, and Parent Teacher Organizations (“PTOs”), Parent Teacher Association (“PTA”), formed to support Londonderry schools, school programs and the School District in general.  It is essential that Booster Clubs and PTOs / PTAs adhere to the policies, procedures, and financial safeguards normally expected of public bodies.  Although Booster Clubs and PTOs / PTAs are affiliated with the School District, in the sense that they carry the name of schools or school programs operated by the School District, and all of their fund-raising activities must be approved by school principals or school district administrators, they are sole and separate legal entities from the School District and they alone are responsible for their own compliance with applicable Federal, State and local regulations.  II. General Requirements of Booster Clubs and PTOs /PTAs  The School District may cooperate with, including providing use of school facilities for meetings and activities, and accept funds from a Booster Club or PTO /PTA provided the Booster Club or PTO / PTA meets the following requirements:  1. Booster Clubs and PTOs / PTAs must organize as nonprofit corporations through:  

a. Filing incorporation documents in the State of New Hampshire and maintaining such corporation in good/active standing with the State by filing State-required annual or other reports;

 b. Adopting and abiding by a set of bylaws that outlines the Booster Club or PTOs /PTAs

operating procedures (See Part III for additional requirements for bylaws).  2. Booster Clubs and PTOs / PTAs may use school facilities only with prior approval of the

School District Office.  3. Any equipment a Booster Club or PTO / PTA plans to purchase for the School District must

first be approved in writing by the Building Principal or Program Director and School District Office. The organization will provide the funds to the School District Business Office. Upon receiving the funds, the Business Office will post a purchase order and follow normal purchasing procedure

4. In addition to general supplies and equipment, any other non-cash contributions by a Booster

Club or PTO / PTA of more than $1,000.00 must be approved by the School District Chief Financial Officer or Superintendent.

 

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5. At no time shall a Booster Club or PTO / PTA act as an agent of a school or the School

District to collect student fees for classes and other school activities, determine or provide waivers of such fees, or engage in other activities as an agent of a school or the School District. Under no circumstances may a Booster Club or PTO / PTA enter upon or act to improve land or facilities of the School District without the express written permission of the Superintendent and / or Chief Financial Officer.

 6. At no time shall a Booster Club or PTO / PTA act as an agent of the School District in regard

to hiring and directly compensating any position including coaching positions for an approved school organization, program or activity. Any funds for staff / coaching must be approved by the School District Office, and paid through the School District Payroll Department.

 7. Booster Clubs and PTOs / PTAs must obtain and use their own federal tax identification

numbers (also known as an Employer Identification Number or EIN). Booster Clubs and PTOs / PTAs may not use the School District’s EIN. Booster Clubs and PTOs / PTAs EINs must be provided to the School District and kept on file.

 8. It is strongly recommended that Booster Clubs and PTOs / PTAs apply for recognition by the

Internal Revenue Service as 501(c)(3) organizations, and then maintain such status by annually filing the required IRS 990-series return. New Booster Clubs and PTOs / PTAs should apply for and receive tax-exempt status from the IRS within one year from the date their bylaws are adopted. If a Booster Club or PTO /PTA loses its public 501(c)(3) tax- exempt status or the tax-exempt status expires, the Booster Club or PTO / PTA should take the necessary steps to regain tax-exempt status as a public 501(c)(3) organization within one year from the date of notification from the IRS of the loss of exemption or within one year from the tax-exempt expiration date.

 9. Booster Clubs and PTOs / PTAs must provide the School District with a copy of their

annual financial reports provided to the NH Secretary of State.  10. Booster Clubs and PTOs / PTAs must conduct an annual audit and appoint an audit committee

(See Part VI for more information) consisting of officers/members who are not signatories on the bank account to conduct a year-end financial review of the Booster Club or PTO/ PTA records. Booster Clubs and PTOs / PTAs must annually provide a statement to the School District signed by all officers that the Booster Club or PTO / PTA is in good financial standing and that all financial obligations have been met for the fiscal year.

 11. Booster Clubs and PTOs / PTAs must provide the School District with copies of their

approved budget on an annual basis. The budget should be provided to the School District no later than September 1st of each year.

12. Booster Clubs and PTOs / PTAs must register with the School District and be approved by the

Principal of the school that the Booster Club or PTO / PTA is to support or that houses the program the group is organized to support prior to fund-raising and providing any funds to the School District.

 

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III. Organizational Bylaws  As noted above, Booster Clubs and PTOs / PTAs must develop their own bylaws. The documents must be approved each year by the Principal of the school the Booster Club or PTO / PTA supports, in writing, and be filed in the Principal's office.  The bylaws must contain, at a minimum, the following:  1. The name of the Booster Club or PTO / PTA;  2. The objective of the Booster Club or PTO / PTA including the statement, "This organization

will abide by all School District policies and procedures;"  3. Eligibility for membership and membership enrollment procedures;  4. Officer selection, election procedures, and duties of each officer. The treasurer may not serve

for more than two consecutive years. The names and contact information of the officers must be provided to the Principal of the school that the Booster Club or PTO / PTA supports; updating the Principal when the officers change;

 5. Specific fiscal auditing and accounting procedures. The disbursement of funds must require

the signature of two persons designated by the membership;  6. In the event that the Booster Club or PTO /PTA dissolves, language indicating how the group

will handle remaining funds must be included.  Business of Booster Clubs and PTOs / PTAs must be conducted in open meetings, with adequate notification of all meetings to all members, and summary of proceedings kept. A copy of the summary of proceedings must be sent to the Principal and kept on file.  IV. Fund-raising  Any activities or fund-raising projects initiated by Booster Clubs and PTOs / PTAs must be proposed, in writing, and be authorized by the School Principal or designee before the activity commences or any final arrangements are made. It shall be the responsibility of the Booster Club or PTO / PTA, not the School District, Principal or School Administration to assure that all fund-raising activities comply with State and Federal law. V. Finances  Booster Clubs and PTOs / PTAs funds and accounts are not School District accounts and will not be included in the School District’s budgeting and accounting. Funds collected by Booster Clubs and PTOs / PTAs are not to be deposited into the School District’s student activity accounts.  Booster Clubs and PTOs / PTAs are solely responsible for safeguarding any funds raised by

 

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the organization and for ensuring that funds are spent only for purposes related to the goals and objectives of the organization, and the published or advertised reasons for the particular fund- raising activity.  VI. Audit Committee  At the end of the fiscal year, an audit of the Booster Club or PTO/ PTA financial records shall be conducted. The audit should be performed by individuals who are independent from day-to-day financial activities. The audit should be performed by a group of three individuals; however, if the membership size does not allow, the audit may be performed by two individuals. The primary objectives of the audit are to: • Verify the accuracy of the Treasurer’s financial reports;  • Ensure that the organization’s cash balances are accurate;  • Determine that established procedures for handling funds have been followed;  • Ensure that expenditures occurred in a manner consistent with the organization’s bylaws; and  • Ensure that all revenues have been appropriately received and recorded. LONDONDERRY SCHOOL BOARD 1st Reading: August 7, 2018

Memo

To: Londonderry School Board

From: Scott Laliberte

Date: August 7, 2018

Re: Enrollment Update, as of 8-3-18

The following chart summarizes the status of our student enrollment numbers, effective Friday Aug. 3, which is the date that the Board Packet for the Aug 7 meeting is released. Worthy of note, these numbers are still subject to the possibility of considerable fluctuation due to unanticipated student registrations before opening, as well as the receipt of notification regarding any students who have left the District but not notified us as of yet. Significant changes in counts will be addressed in the meeting on Tuesday, based upon our numbers at the close of that day. Total Projected Student Count: (Includes enrolled students and confirmed new enrollments.)

School Current Last May (end) Projected Fall ‘17

Moose Hill Kindergarten

227 276 275

LEEP 130 134 130

Matthew Thornton Elementary School

531 543 537

North Elementary School

507 471 486

South Elementary School

496 463 471

Londonderry Middle School

946 970 943

Londonderry High School

1460 1473 1449

LHS Adult Education 38 56 Not projected

Outplaced 16 14 Not projected

TOTAL 4354 4359

We are watching a few specific grade levels for class size, though at this point we are not requesting any additional staff.

Londonderry School District

Superintendent of Schools

“Giving Wings to Children’s Dreams”