SCHOLAR FILE CHECKLIST - Universiti Putra Malaysiaspsportal.upm.edu.my/studentportal/Download File...

SCHOLAR FILE CHECKLIST

Category : Excellence Bursary Skill Enrichment

1 Name :

2 Nationality :

3 Contact Number :

4 Course / University :

5 Duration (Year) :

6 Start Date :

7 End Date :

NO ITEMS

STATUS ISSUED DATE

REMARKS A

SCHOLARSHIP RECRUITMENT SECTION

1 Application form : Online / Manual

2 Resume :

3 Passport size photograph (1 pcs) :

4 Photocopy of IC – Personal :

5 Photocopy of IC – Biological Father / Stepfather / Guardian/ Spouse

:

6 Photocopy of IC – Biological Mother / Stepmother / Guardian/ Spouse

:

7 Copy of SPM slip + Any other latest result

:

8 University Offer Letter :

9 Letter of confirmation of start & end date from university

:

10 Copy of relevant certificates (Min 3 latest)

:

11 Parents pay slip / Income declaration / Pension statement / Certificate of Death / Certificate of Divorce

: Father : Mother : Guardian:

12 Offer letter of other financial assistance received, if any

:

13 OKU Card, if any :

14 Assessment / Interview form :

15 Bank Details Form & Copy of front page of bank account / Statement of account

:

16 PDPA Form

YAYASAN SIME DARBY PROPERTY

YAYASAN SIME DARBY SURETY FORM

Surety Guidelines for the Execution of Scholarship Agreement Upon receiving the scholarship award, you are required to fulfil the following terms as part of the condition of acceptance: 1. The execution of a Pre-University Scholarship Agreement with YSD together with

two sureties satisfactory to YSD to guarantee your performance under the Agreement.

2. The eligibility conditions of the sureties are as follows:

a. Relatives OR non-relatives with an individual income of not less than RM3,000 per month.

b. Sureties are required to attach certified copy of latest EA form, a letter from employer certifying status of employment & current salary and a certified copy of identification card.

c. Aged 45 years and below.

3. The failure of finding the right sureties may jeopardize the scholarship offer.

4. Please return this form during your Assessment & Development Centre session.



YAYASAN SIME DARBY

PERSONAL DETAILS OF FIRST SURETY (To be completed by First surety)

Scholar’s Name : __________________________________________________ NRIC No. (New) : __________________________________________________ Course / Duration : __________________________________________________ University : __________________________________________________ Date : __________________ ******************************************************************************************************************** Name of First Surety : __________________________________________________ NRIC No. (New) : __________________________________________________ Date of Birth / Age : __________________________________________________ Current Address : __________________________________________________ (Home) __________________________________________________ __________________________________________________ Telephone No. : (Hs) ____________________ (Mobile) __________________ (Compulsory) Occupation : __________________________________________________ Employer’s Name & : __________________________________________________ Address __________________________________________________ __________________________________________________ Office Telephone No. : __________________________________________________ E-mail Address : __________________________________________________ (Compulsory) Relationship : __________________________________________________ __________________________ __________________________

Signature of First Surety Signature of Scholar



YAYASAN SIME DARBY

PERSONAL DETAILS OF SECOND SURETY (To be completed by Second surety)

Scholar’s Name : __________________________________________________ NRIC No. (New) : __________________________________________________ Course / Duration : __________________________________________________ University : __________________________________________________ Date : __________________ ******************************************************************************************************************** Name of 2nd Surety : __________________________________________________ NRIC No. (New) : __________________________________________________ Date of Birth / Age : __________________________________________________ Current Address : __________________________________________________ (Home) __________________________________________________ __________________________________________________ Telephone No. : (Hs) ____________________ (H/p) ____________________ (Compulsory) Occupation : __________________________________________________ Employer’s Name & : __________________________________________________ Address __________________________________________________ __________________________________________________ Office Telephone No. : __________________________________________________ E-mail Address : __________________________________________________ (Compulsory) Relationship : __________________________________________________ __________________________ __________________________

Signature of Second Surety Signature of Scholar

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YSD PDPA Notice – New Beneficiary

PERSONAL DATA PROTECTION ACT 2010 NOTICE

Collection, Recording, Storage and Retention of Personal Information

Yayasan Sime Darby (“we” or “us” or “our”) is currently taking an exercise to comply with the

Personal Data Protection Act 2010. The Personal Data Protection Act 2010 (“the Act”) is an Act

that is passed by the Malaysian government to regulate the processing of personal data in a

commercial transaction. To comply with the Act, we are required to manage the personal data that

we collect from you.

The purposes for which your personal data may be used are, but not limited to:-

To administer and conduct assessment of your application to get sponsorship/scholarship

from us

To better understand your needs

To provide services to you

To improve our products and services

To process your payment transactions

For administration purposes

To conduct our activities

For security and fraud prevention purposes

For internal record keeping

For statistical analysis

For our branding, communications and corporate affairs purposes which include publication

in YSD’s printing materials, website and/or electronic media as well as external parties’

printing materials and/or electronic media

For the purpose of complying with the Companies Act 1965

For the purposes of our corporate governance

(collectively, “the Purposes”)

Your personal data will be collected from the form attached with this notice.

You may be required to supply us with your name, address, phone number, e-mail address,

photograph and other personal information requested in the form attached.

If you fail to supply us with such personal data, we may not be able to process and/or disclose your

personal data for any of the above Purposes.

Please be informed that your personal data may be disclosed, disseminated and/or transferred to

companies within the Sime Darby Group (including the holding company, subsidiaries, associated,

related and affiliated companies as well as their subsidiaries, associated and affiliated companies,

both local and international), whether present or future (collectively, “the Group”), business

partners or to any third party organisations or persons providing administration (including but not

limited to cloud storage and maintenance of records) for the purpose of fulfilling our obligations to

you in respect of the Purposes and/or all such other purposes that are related to the Purposes and

also in providing other services to the Group or involved in any corporate exercises undertaken by

the Group, within or outside Malaysia, for and in respect of the Purposes .

To this end, we are committed in ensuring the confidentiality, protection, security and accuracy of

your personal data made available to us. It is your obligation to ensure that all personal data

submitted to us and retained by us are accurate, not misleading, updated and complete in all

aspects. For the avoidance of doubt, we and/or the Group and/or its employees or authorized

officers or agents will not be responsible for any personal data submitted by you to us that is

inaccurate, misleading, incomplete and not updated.

Further, we also request your assistance to procure the consent of third parties whose personal

data is made available by you to us and you hereby agree to use your best endeavours to do so.

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You may at any time after the submission of your personal data to us, submit your request for

access to your personal data by submitting such request to us in writing to the address below in

the event:

(a) you require access to and/or wish to make corrections to your personal data subject to

compliance of such request for access or correction not being refused under the provisions

of the Act and/or existing laws;

(b) you wish to enquire about your personal data; and

(c) you are no longer agreeable to us retaining, holding or storing your personal data. However,

please note that this may result in us not being able to properly perform or discharge our

obligations to you.

Personal Data Protection Officer

Yayasan Sime Darby

19th Floor, Wisma Sime Darby,

Jalan Raja Laut,

50350 Kuala Lumpur,

Malaysia

Tel : +603-2691 4122 (Extension 2398 or 2375)

Any personal data retained by us shall be destroyed and/or deleted from our records and system

in accordance with our retention policy in the event such data is no longer required for the said

Purposes.

We trust that you will consent to the processing of your personal data and that, you declare that

you have read, understood and accepted the statements and terms herein.

…………………………………..

Name :

NRIC No. :

Date :

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NOTIS AKTA PERLINDUNGAN DATA PERIBADI 2010

Pengumpulan, Rakaman, Penyimpanan dan Pengekalan Maklumat Peribadi

Yayasan Sime Darby (“kami”) sedang menjalankan satu usaha untuk mematuhi Akta

Perlindungan Data Peribadi 2010. Akta Perlindungan Data Peribadi 2010 (“Akta”) adalah suatu

Akta yang telah diluluskan oleh Kerajaan Malaysia untuk mengawal selia pemprosesan data peribadi

dalam transaksi komersial. Bagi mematuhi Akta tersebut, kami dikehendaki untuk menguruskan

data peribadi yang kami kumpulkan daripada anda.

Tujuan penggunaan data peribadi anda adalah untuk, tetapi tidak terhad kepada:-

Untuk mentadbir dan membuat penilaian permohonan anda bagi mendapatkan tajaan

daripada kami

Untuk memahami keperluan anda

Untuk menyediakan perkhidmatan kepada anda

Untuk memperbaik produk dan perkhidmatan kami

Untuk memproses transaksi pembayaran anda

Bagi urusan-urusan pentadbiran

Untuk menjalankan aktiviti-aktiviti kami

Untuk tujuan keselamatan dan pencegahan penipuan

Untuk tujuan penyimpanan maklumat

Untuk analisis statistik

Untuk tujuan penjenamaan, komunikasi dan hal ehwal korporat kami termasuk penerbitan

di dalam mana-mana bahan bercetak, laman web dan/atau media elektronik kepunyaan

kami serta di dalam mana-mana bahan bercetak dan/atau media elektonik kepunyaan

pihak-pihak luar

• Bagi mematuhi Akta Syarikat 1965

• Untuk tujuan tadbir urus korporat kami

(secara kolektif, “Tujuan-Tujuan tersebut”)

Data peribadi anda akan dikumpulkan daripada borang yang dilampirkan bersama notis ini.

Anda mungkin diperlukan untuk membekalkan kami dengan nama, alamat, nombor telefon, alamat

e-mel, gambar dan segala maklumat peribadi yang diminta di dalam borang yang disertakan.

Sekiranya anda gagal untuk membekalkan kami dengan data peribadi tersebut, kami mungkin tidak

dapat memproses dan/atau menzahirkan data peribadi anda bagi mana-mana Tujuan tersebut di

atas.

Sila maklum bahawa data peribadi anda boleh didedahkan, disebarkan atau dipindahkan kepada

syarikat-syarikat di dalam Kumpulan Sime Darby (termasuk syarikat induk, anak-anak syarikat,

syarikat-syarikat yang berkaitan dan syarikat-syarikat sekutu mereka tempatan dan juga

antarabangsa), samada pada masa sekarang atau pada masa hadapan (secara kolektif,

“Kumpulan”), rakan niaga atau kepada mana-mana organisasi pihak ketiga yang menyediakan

perkhidmatan pentadbiran (termasuk tetapi tidak terhad kepada ruang simpanan awan dan

penyelengaraan rekod-rekod) bagi tujuan memenuhi tanggungjawab kami kepada anda berkaitan

dengan Tujuan-Tujuan tersebut dan juga tujuan-tujuan yang berkaitan dengan Tujuan-Tujuan

tersebut serta perkhidmatan lain kepada Kumpulan atau terlibat dalam mana-mana perlaksanaan

korporat yang dilaksanakan oleh Kumpulan, di dalam atau di luar Malaysia, bagi dan berkenaan

Tujuan-Tujuan tersebut .

Untuk tujuan ini, kami komited dalam memastikan kerahsiaan, perlindungan, keselamatan dan

ketepatan data peribadi anda yang dibekalkan kepada kami. Adalah menjadi tanggungjawab anda

untuk memastikan bahawa kesemua data peribadi yang diserahkan kepada kami dan disimpan oleh

kami adalah tepat, tidak mengelirukan, dikemaskini dan lengkap dalam semua aspek. Bagi

mengelakkan keraguan, kami dan/atau Kumpulan dan/atau pekerjanya atau pegawai yang diberi

kuasa atau ejen tidak akan bertanggungjawab untuk sebarang data peribadi yang diserahkan oleh

anda yang tidak tepat, mengelirukan, tidak lengkap dan tidak dikemaskini.

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Di samping itu, kami juga meminta bantuan anda untuk memperolehi persetujuan daripada pihak

ketiga yang data peribadinya telah dikemukakan oleh anda kepada kami dan anda dengan ini

bersetuju untuk menggunakan usaha terbaik anda untuk berbuat demikian.

Anda boleh, pada bila-bila masa selepas penyerahan data peribadi anda kepada kami,

mengemukakan permintaan untuk akses kepada data peribadi anda dengan mengemukakan

permohonan bertulis kepada kami jika:

(a) anda memerlukan akses kepada dan/atau ingin membuat pembetulan kepada data peribadi

anda, tertakluk kepada pematuhan permintaan untuk akses atau pembetulan itu tidak

ditolak di bawah peruntukan Akta tersebut dan/atau undang-undang yang sedia ada;

(b) anda ingin membuat pertanyaan mengenai data peribadi anda;

(c) anda tidak lagi bersetuju dengan kami memegang, menyimpan atau mengekalkan data

peribadi anda. Walau bagaimanapun, sila ambil perhatian bahawa ini mungkin

menyebabkan kami tidak dapat melaksanakan atau menunaikan tanggungjawab kami

kepada anda.

Pegawai Perlindungan Data Peribadi

Yayasan Sime Darby,

Tingkat 19, Wisma Sime Darby,

Jalan Raja Laut,

50350 Kuala Lumpur

Malaysia

Tel : +603-2691 4122 (Sambungan 2398 atau 2375)

Sebarang data peribadi yang dikekalkan oleh kami akan dimusnahkan dan/atau dipadamkan

daripada rekod dan sistem kami selaras dengan dasar pengekalan yang terpakai oleh kami jika

data tersebut tidak lagi diperlukan bagi Tujuan-Tujuan tersebut.

Kami percaya bahawa anda akan memberi persetujuan untuk pemprosesan data peribadi anda dan

anda mengaku bahawa anda telah membaca, memahami dan menerima pernyataan-pernyataan

dan terma-terma yang terkandung di dalam ini.

…………………………………..

Nama :

No. Kad Pengenalan:

Tarikh :

SCHOLAR FILE CHECKLIST - Universiti Putra Malaysiaspsportal.upm.edu.my/studentportal/Download File...

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