Scheduling w/ExcelAdmin Choice for Specials

Bob Cornacchiolibcornacchioli@gmail.comwww.derotechnical.com

Participants will learn:•Alternative method of scheduling•Mostly elementary schools•Learn scheduling language•Move from a 1 day/1 period to a M –F schedule with many periods per day. •Discuss Mass Enrolling students•Target Audience - Admin and Secretaries

www.derotechnical.com for more resources

Bob CornacchioliCEO - DERO Technical Services

Contractor - PowerDataSolutions- ANCGroup

Trainer - Pearson Systems

Evangelist/Process Assistant- Level Data

Marketing - ParkBench Software

Director of Technology and Media Services – Shrewsbury Public Schools (16 yrs)PowerSchool Administrator ( 6 yrs)

Filling in the NCAA Brackets - $10Having Kansas playing an 11th seed to get in the Final Four- $10Being in Junction City on the night of the NCAA Championship

PRICELESS

$@#@#!!!!!

Scheduling with Excel

Courses - SectionsTeachers Numbers - RoomsDays-Expressions - Periods

Dependent SectionsEOY - Mass Enroll

What do you have now?

Or this?

Convert it to this!

Course NameCourse NumberTerm LengthExpression- When does it meet?HR(1-6) would place a √ for each day

TeacherRoom – Where does it meet?Grade Level – N/ASection Number- VIP!!! Plenty of ideas here!!

Max Enrollment

Dependent Sections- If enrolled in this class students would also get these courses

Bell ScheduleGray means w/HR Teacher

PERIODS 7(A)

3(C) 3(E)

8(B), 7(D)

Unique Course Number Schema

65601First two digits = Content AreaMiddle digit = School IDLast two digits = Grade Level

Highlands = 0Smith = 1Riverside = 2Thorpe = 3Great Oak =4

65000, 65001, 65002, 65003, 65004, 6500565100, 65101, 65102, 65103, 65104, 6510565200, 65201, 65202, 65203, 65204, 6520565300, 65301, 65302, 65303, 65304, 6530565400, 65401, 65402, 65403, 65404, 65405

Can be used for

AM/PM K etc

This is important for assigning standards to classes as well!

Sections Schema

Art

Music

Media

PE

Morning Meeting

Sections Schema: Period-Cycle-HR

Art

Music

Computers

PE

Homeroom

521011st # = Period 52nd # = CycleLast 3 #’s = HR

Bell ScheduleGray means w/HR Teacher

PERIODS 7(A)

3(C) 3(E)

8(B), 7(D)

Dependent

Morning Meeting – HR (M-F)

When a new student arrivesMASS ENROLL into

Morning Meeting SectionAnd

Students automatically get All Dependent Sections

Sec t ions

Scheduling Spreadsheet

Term ID

Term ID = Scheduling Year 2006= 1600, 2009=1900

What if a course last less than a full year, what would the term ID be?

Term ID’s for Less than Full Year Courses!

Full Year Course = 2100T1 =2101, T2=2102, T3=2103

C1=2104, C2=2105, C3=2105, C4=2106, C5=2107, C6=2108

If you are importing – double √√√

Full Year Course = 1900T1 =1901, T2=1902, T3=1903

C1=1904, C2=1905, C3=1905, C4=1906, C5=1907, C6=1908

Your numbers have to match

Importing Schedule into PowerSchool

1. Special Functions2. Importing and Exporting3. Quick Import4. Table- Sections (Master Schedule)5. Find TXT file ( converted XLS file )6. Match column names to those in PS

Import into the Sections (Master Schedule)

Never REMOVE √

Suggested Field Map

Removes Column Headers that were used in Excel√

Name is not used in PS,but I use it as a visual clue.

Do you know your teacher numbers?

After Import – RED is BAD!

1. After importing PowerSchool displays a page with your results.

2. RED is an error and it “clearly” tells you ( HA!) what these mean. Go slow it’s doable

3. Typical Errors:– Bad teacher numbers– Expression is wrong– Term ID is wrong/not set

Mass Enroll: Power of Depend_Sec 95701.1 gets 98701.1,65701.1,70701.1,92701.1,60701.1

1. Before EOY, with lists in hand, select current grade level.2. From the function options choose

Select Students by Hand

GOT LISTS!

WITH LISTS…

1. Hold the Command Key down on a Mac

2. Select each student in Mrs. Jones Grade 1 HR for next year

3. Select Function Options at the bottom

Mrs. Jones Grade 1 HR for 2011

Accessing Your Stored Selections1. Stored Selections2. Check √ in your

selections3. Go Functions to Mass

Enroll

AFTER EOY AFTER EOY AFTER EOY

Mass Enroll Function

AFTER EOY AFTER EOY AFTER EOY

AFTER EOY AFTER EOY AFTER EOY

1. Course.Section this identifies your teachers/rooms and periods2. Enrollment Date – NORMALLY first day of school .3. This date is always the date of your action, you must change it!

Questions and Answers