Schedules - Upper Hunter Shireupperhunter.nsw.gov.au/f.ashx/documents/Council/Public... · Web...

Tender No.02/2015

Tender Submission SchedulesTender No. 02/2015 Expression of Interest – Hire of Plant

Signature of Tenderer Date

Tender No. 08/2014

HIRE OF PLANT & TRUCKS AND SMALL PLANT & EQUIPMENT

CONTENTS(A reference in the Schedules to Service Provider means consultants, contractors and

suppliers)

SUPPLIERS DECLARATIONCONFLICTS OF INTEREST

Tender No. 02/2015 Expression of Interest – Hire of Plant


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TENDER PRICEPART 1(a) – HIRE OF PLANT WITH OPERATORSPART 1(b) – HIRE OF PLANT WITHOUT OPERATORSPART 2(a) – HIRE OF TRUCKS WITH DRIVERSPART 2(B) – HIRE OF TRUCKS WITHOUT DRIVERSPART 3 – HIRE OF OTHER PLANT & EQUIPMENTFINANCIAL DETAILSINSURANCESSUBCONTRACTORSREFEREESPREVIOUS EXPERIENCEQUALITY ASSURANCEWORKS HEALTH & SAFETY



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INDUSTRIAL RELATIONSADDITONAL INFORMATION/INNOVATION

NOTETo submit a conforming tender, the Tenderer must complete all the Schedules nominated above to constitute the TENDER FORM. If there is insufficient space for any response, please prepare an attachment to the relevant Schedule.



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Failure to complete this section may result in rejection of the tender.

PRIVACY & PERSONAL INFORMATION PROTECTION NOTICE: Tenderers are advised that all (if any) personal information, required to be provided with their submission, is intended only for use by Council staff. The purpose being for the assessment of offers (in accordance with the Local Government Tendering Regulations). The information will be stored at Council’s Administration Centre in accordance with the requirements of the State Records Act 1998.



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TENDER SUBMISSION SCHEDULE SUPPLIER’S DECLARATION

CONTRACT No.: 02/2015

PROJECT:

HIRE OF PLANT & TRUCKS AND SMALL PLANT & EQUIPMENT

Service Provider (full trading name):



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ACN: ABN:

Contact Person: Title:

Registered Office Address: Principal Business Address:

Telephone: Facsimile:



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Email:Legal Status (Refer Clause 2 of the Conditions of Supplier):Note: If the Tenderer is a Trust or a Trustee of a Trust, then a full copy of the trust

deed MUST be submitted with the EOI.The Tenderer named above, hereby offers to provide Goods, Works and/or Services in accordance with:

(i) this EOI and its Schedules; and(ii) the Specification; and(iii) Council’s Document titled “Information to Tenderers”; and(iv) the Special Conditions of Contract; and(v) the General Conditions of Contract.



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The Tenderer also acknowledges that if it is the successful supplier, the documents listed above shall form part of the contract and agrees to be bound by the contract conditions.The Tenderer warrants and represents that:

(a) it has fully acquainted itself with all of the documents referred to in the Tender and all matters relating there to(b) agrees to be bound by the Conditions of Tendering(c) all of the information provided in its tender is true and correct(d) it has made its own enquires and investigations and has obtained professional advice and all other relevant information so as to inform itself of all risks and contingencies which may affect its tendered price(e) it has allowed for all such risks and contingencies in its tender price.



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TENDER SUBMISSION SCHEDULE CONFLICTS OF INTEREST

The Tenderer shall confirm whether there is any interests, relationships (including those of family members and employees) or clients that may or do give rise to a conflict of interest: Yes No

If “Yes”, as an attachment to this declaration, the Tenderer shall detail the area in which that conflict or potential conflict does or may arise and provide details of strategies for preventing conflicts of interest.

Signature of Authorised Officer of Tenderer who has delegated authority to enter into a contract:

SIGN HERE



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(Print Name & Title):

Date of declaration:

Signature of witness:SIGN HERE

(Print Name & Title):



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TENDER SUBMISSION SCHEDULETENDER PRICE

(Fully Conforming Offer)The Schedule may be used for the purpose of progress claim assessment and as a basis for negotiations for variations under the contract.The Tenderer shall be responsible for the completion of all contract activities and this Schedule shall not restrict completion. Line items against which no amounts are stated, whether quantities or rates are given or not, shall be regarded as covered by other line items in this Schedule.This Schedule shall be read in conjunction with all other parts of the contract.Note: All pricing shall remain fixed for the period of the contract, not subject to rise & fall

and be inclusive of GST.Tender No. 02/2015 Expression of Interest – Hire of Plant


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PART 1(a) – HIRE OF PLANT WITH OPERATORS

Plant Type, CapacityMake/Series,Year Model

Hire Rate$ Per Hour Transport Charges

(Total Cost)“A” Rate “B” Rate



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EXTENDED HIRE DISCOUNT (for periods in excess of five continuous days hire) ($ )



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TENDER SUBMISSION SCHEDULEPART 1(b) – HIRE OF PLANT WITHOUT OPERATORS

Plant Type, CapacityMake/Series,Year Model

Hire Rate$ Per Hour Transport Charges




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PART 2a – HIRE OF TRUCKS WITH DRIVERSThe Schedule may be used for the purpose of progress claim assessment and as a basis for negotiations for variations under the contract.The Service Provider shall be responsible for the completion of all contract activities and this Schedule shall not restrict completion. Line items against which no amounts are stated, whether quantities or rates are given or not, shall be regarded as covered by other line items in this Schedule.This Schedule shall be read in conjunction with all other parts of the contract.Note: All pricing shall remain fixed for the period of the contract, not subject to rise & fall and be inclusive of GST.



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TRUCK SPECIFICATIONSDETAILS OF TRUCKS TENDERED

Truck No. 1 Truck No. 2 Truck No. 3 Truck No. 4

1 Make of Truck

2 Truck or truck & dog

3 Year Model



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4 Registration No.

5 Engine No.

6 Aggregate vehicle weight (tonnes)

7 Tare vehicle weight (tonnes)



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8 Net capacity (tonnes)

9 No. of axles

10 Type of tipping gear

11 Type of boy (steel or aluminium)



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12 Nett volume of body cubic metre13 Height of cab from ground (mm)

14 Height of highest point of body from ground

15 Mechanical condition



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16 Appearance

(Attach extra page(s) if insufficient space)




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PART 2a – HIRE OF TRUCKS WITH DRIVERS

Truck No. Hire Rate$ Per Hour

Transport Charges (Total Cost)

“A” Rate “B” Rate



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PART 2b – HIRE OF TRUCKS WITHOUT DRIVERSThe Schedule may be used for the purpose of progress claim assessment and as a basis for negotiations for variations under the contract.The Service Provider shall be responsible for the completion of all contract activities and this Schedule shall not restrict completion. Line items against which no amounts are stated, whether quantities or rates are given or not, shall be regarded as covered by other line items in this Schedule.This Schedule shall be read in conjunction with all other parts of the contract.Note: All pricing shall remain fixed for the period of the contract, not subject to rise & fall and be inclusive of GST.



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1 Make of Truck

2 Truck or truck & dog

3 Year Model



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4 Registration No.

5 Engine No.

6 Aggregate vehicle weight (tonnes)

7 Tare vehicle weight (tonnes)



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8 Net capacity (tonnes)

9 No. of axles

10 Type of tipping gear

11 Type of boy (steel or aluminium)



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12 Nett volume of body cubic metre13 Height of cab from ground (mm)

14 Height of highest point of body from ground

15 Mechanical condition



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16 Appearance

(Attach extra page(s) if insufficient space)




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PART 2b – HIRE OF TRUCKS WITHOUT DRIVERS

Truck No. Hire Rate$ Per Hour Transport Charges




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PART 3 – HIRE OF OTHER PLANT & EQUIPMENTThe Schedule may be used for the purpose of progress claim assessment and as a basis for negotiations for variations under the contract.

The Service Provider shall be responsible for the completion of all contract activities and this Schedule shall not restrict completion. Line items against which no amounts are stated, whether quantities or rates are given or not, shall be regarded as covered by other line items in this Schedule.

This Schedule shall be read in conjunction with all other parts of the contract.



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Note: All pricing shall remain fixed for the period of the contract, not subject to rise & fall and be inclusive of GST.This Schedule is to be used for Hire of other Plant& equipment which is both unregistered and hired without an operator.

Type of equipment Hire Rate$ Per Hour

Transport Charges (Total

Cost)Daily Weekly Monthly



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TENDER SUBMISSION SCHEDULEFINANCIAL DETAILS

FULL TRADING NAME:

ACN: ABN:

GST Registered Yes No



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Registered Office Address: Principal Business Address:

Telephone:

Facsimile: Email:



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FINANCIAL INSTITUTION:(full trading name)

Branch:

Address:


Telephone: Fax:

Bank Code (BSB): Account Number:Tender No. 02/2015 Expression of Interest – Hire of Plant Page

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Title of Account:

FINANCIAL CAPACITY REFERENCEThe Tenderer shall provide: (where indicated)(A) A letter from its Banker’s verifying that it has the financial capacity to

provide an irrevocable Bank Guarantee for the security amount stated in the contract.

No



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* Note: Tenderers that are unregistered suppliers under GST legislation, i.e. not able to issue a valid tax invoice, shall have their tender pricing weighed by a 10% increase in the assessment of tender price relativity.



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TENDER SUBMISSION SCHEDULEINSURANCES

The following insurances will be required. The Tenderer shall state details of its current policies for these insurances.

INSURANCE OF EMPLOYEESWorkers Compensation or Personal Accident and Illness Insurance:Insurance against any death of or injury to persons employed by the Tenderer as required by the Workers Compensation Act 1987.



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ALTERNATIVELY: Where the Tenderer has no employees and in lieu of Workers Compensation Insurance, insurance for personal accident and illness under a policy that provides:Weekly benefits of at least 75% of weekly income; Death and capital benefits of at least $250,000; andMinimum benefit period of 24 months.

Insurance Required

Insurance Company:Amount of coverage:

As detailed above

Policy Number:

Expiry Date:

PUBLIC LIABILITY INSURANCETender No. 02/2015 Expression of Interest – Hire of Plant Page

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Insurance against the death or injury to any third party or parties or loss of or damage to any property including loss of use of property whether it is damaged or not whatsoever caused during the course of the contract. The policy shall contain a cross liability clause and a “principal’s clause” and shall have a limit of indemnity of not less than the amount indicated for any one occurrence, but shall be unlimited in the aggregate.

Insurance Required

Insurance Company:Amount of coverage: $10 million

Policy Number:

Expiry Date:



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MOTOR VEHICLE INSURANCEIn the case of any motor vehicle used in the performance of the contract, a Motor Vehicle Insurance covering accidental damage, fire and theft. The policy shall be for a sum not less than the full market value of the vehicle. In addition, where such vehicles are:Registered Vehiclesa) Insurance against any injury to any third party or parties under a Compulsory Third Party Insurance

as required by the NSW Motor Accidents Act 1988; andb) Insurance against loss of or damage to any property whatsoever caused by the use of the vehicle

when being driven by the Service Provider, its employees or any person not employed by the Service Provider. The policy shall have a limit of indemnity of not less than $20,000,000 and shall be extended to include “CTP Gap Coverage Endorsement” cover and shall note the interest of the Principal as an insured.



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Insurance Required


Policy Number:

Expiry Date:

Unregistered Vehicles (Plant)Note: Any damage arising as a result of the plant being used as a “tool of trade” is to be covered by either an extension of the Tenderer’s Comprehensive Motor Vehicle Insurance or the liability endorsed onto the Tenderer’s Public Liability Insurance.



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TENDER SUBMISSION SCHEDULEINSURANCES (Continued)

(Page 2)

PROFESSIONAL INDEMNITY INSURANCE Professional Indemnity insurance for a limit for any one claim of not less than the amount indicated. The policy shall be maintained from the completion of the contract for the period indicated.The policy shall include the following extensions:Unlimited retroactive date; Automatic reinstatement clause; Libel and slander;Consultants clause; and



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Trade Practices Act (Commonwealth) and Equivalent Fair Trading Acts (State) Clause.

Insurance Required


Policy Number:

Expiry Date:

INSURANCE OF THE WORKSInsurance against loss or damage to the Works, temporary Works and all materials and other things brought onto a site by or on behalf of the Service Provider. The policy shall include a cross-liability clause



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and a “principal’s” clause. Insurance Required


Contract Sum +20%

Policy Number:

Expiry Date:

OTHER INSURANCESWhere the scope of work is such that it requires other appropriate insurances, it shall consist of one or more of the following:



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Marine Liability InsuranceIf the contract includes the use of water-borne craft in excess of 8 metres in length, a Marine Liability Insurance that shall be for an amount not less than $10,000,000 for any one occurrence and shall include a cross-liability clause and a “principal’s” clause.Aviation Liability InsuranceIf the contract includes the use of aircraft, an Aviation Liability Insurance that shall be for an amount not less than $10,000,000 for any one occurrence and shall include a cross-liability clause and a “principal’s” clause.Product Liability InsuranceA Product Liability Insurance for an amount of not less $10,000,000, maintained for three years commencing from the completion of the contract.Tender No. 02/2015 Expression of Interest – Hire of Plant Page

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Fidelity InsuranceInsurance against the loss of monies or other property belonging to the Principal because of dishonesty or fraud of the Tenderer or any other entity or persons for whose actions the Tenderer is liable.Asbestos Liability InsuranceIf the contract includes building work on existing buildings, an Asbestos Liability Insurance that shall be for an amount not less than $5,000,000 for any one occurrence and shall include a cross-liability clause and a “principal’s” clause. Name of Insurance Required




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Policy Number:

Expiry Date:

(Please attach your current Certificate of Currency to this page)

TENDER SUBMISSION SCHEDULESUBCONTRACTORS

The names of subcontractors (including consultants and sub-consultants) proposed to be engaged for the contract.Note:1. Written approval of all subcontractors is required before commencement of the

contract.



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2. The nomination of alternatives is acceptable.3. The Service Provider shall be required to provide evidence that the subcontractors

are registered &/or licensed (as required by law) in the work which is to be subcontracted and have the relevant policies of insurance.

NAME AND ADDRESS OF SUBCONTRACTOR

DESCRIPTION OF WORK PROPOSED TO BE SUBCONTRACTED

ESTIMATED WORK VALUE

$



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TOTAL(inc. GST) $(Attach extra page(s) if insufficient space.)



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TENDER SUBMISSION SCHEDULEREFEREES

Provide at least three referees who can attest to the Service Providerr’s capabilities in undertaking the agreementIMPORTANT NOTE: Suppliers are NOT to nominate referees from participating member councils. Such referees will be looked over and may result in a lower score being given during the evaluation process.Special Note: It is the Suppliers responsibility to inform their referees that they will be contacted during the evaluation process of this tender.



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FIRST REFEREE:Company name (if applicable)

Address:

Contact Person:




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SECOND REFEREE:Company name (if applicable)

Address:

Contact Person:




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THIRD REFEREE:Company name (if applicable)

Address:

Contact Person:




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(Suppliers to note: All statements obtained from the nominated referee shall remain confidential between the Council and the referee, unless required to be released by law.)



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TENDER SUBMISSION SCHEDULEPREVIOUS EXPERIENCE

Describe the organisation’s experience in projects of a similar nature to the contract completed in the last 3 years:Note: Council reserves the right to make its own independent enquires.

PROJECT 1 (name)



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Client:

Contact: Telephone:

Head Contract Value: $

Your Contract

Value: $ Date:Description of the project or

task:



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PROJECT 2 (name)

Client:

Contact: Telephone:

Head Contract Value: $

Your Contract

Value: $ Date:Description of the project or

task:Tender No. 02/2015 Expression of Interest – Hire of Plant Page

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PROJECT 3 (name)

Client:

Contact: Telephone:

Head Contract $ Your $ Date:Tender No. 02/2015 Expression of Interest – Hire of Plant Page

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Value:Contract

Value:Description of the project or

task:

(Tenderers to note: All statements obtained from the nominated project client shall remain confidential between the Council and the client, unless required to be released by law.)



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TENDER SUBMISSION SCHEDULEQUALITY ASSURANCE

Tenderer is to demonstrate their commitment to quality outcomes and understanding and acceptance of the principles of Quality Assurance (“QA”). Note: Further information may be required to be submitted as substantiation.

SUBJECT YES NO1 Does the organisation have a Quality Assurance management system

as part of its overall management system?(If yes, a copy of the contents page is required to be submitted as substantiation and attached to this page.)



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2

Is the QA System currently accredited to an ISO Standard, or other 3rd party accreditation?(If yes, a copy of the ISO certificate must be provided and attached to this page.)Failure to do so WILL result in a lower score.

If answered “yes” to Q1 &Q2 the organisation is not required to complete the following.

3 Does the organisation have a quality policy. If yes then does it:

Have the documented support and commitment of the Chief Executive Officer and senior management?



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Demonstrate that it relates to the organisation's activities, products and services?

Demonstrate that it reflect the organisation's values and guiding principles?

Provide a guide to the setting of quality objectives and targets? Include a guide towards the monitoring of appropriate management

practices?4 Is there a management representative responsible for ensuring that

the quality principles are implemented and maintained?

5Is the organisation able to provide documented evidence to demonstrate its understanding and acceptance of the philosophy of quality systems? If yes is it by:



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Minutes of management review?

Internal audit reports?

A typical Quality Plan?

6 Are details of the quality principles included in the organisation's training and induction program?

7 Are there documented procedures for control of quality from subcontractors and suppliers?

8Are there documented procedures for corrective action that include investigation into the cause of quality non-conformances and determination of the corrective action needed?



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9Is there evidence that the Chief Executive Officer and senior management have reviewed the quality principles of the organisation to ensure continuing applicability and effectiveness?

10 Are these reviews regular?

11 Is there any follow-up to the reviews?(Attach details)



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TENDER SUBMISISON SCHEDULEINDUSTRIAL RELATIONS

The Principal shall seek to use Service Providers who can demonstrate a commitment to maintaining sound industrial relations’ principles and practices. The Principal will, as a minimum, require Service Providers and their subcontractors to comply with the Industrial Relations aspects of the NSW Department of Local Government “Code of Practice for the Construction Industry” and accompanying NSW Government “Industrial Relations Management Guidelines”.Note: Further information may be required to be submitted as substantiation.

SUBJECT YES NO1. Are employees paid under an award? (If yes which award?)



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If the organisation has not more than ten (10) employees the Supplier is not required to complete Questions 2 to 10.



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2. Does the organisation have an IR policy and procedures as part of its overall management system?(If yes give details)

3. Does the organisation have appropriately qualified and experienced personnel to deal with industrial relations matters?

4. Does the organisation have work place agreements or other arrangements to be used in the performance of the contract?(If yes give details)



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TENDER SUBMISSION SCHEDULEADDITIONAL INFORMATION/INNOVATION

Detail any matters which have not been covered in the Schedules and which it is believed should be taken into consideration when the tender is being evaluated. Particularly, detail matters which will provide improved value for money:

SPECIFIC DETAILS:



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(Attach extra page(s) if insufficient space.)



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Schedules - Upper Hunter Shireupperhunter.nsw.gov.au/f.ashx/documents/Council/Public... · Web...

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