COAL INDIA LIMITED(A MAHAMTNA COMPANY)

Materials Management Division

10, Netaji Subhas Road.

Kolkata - 700 0O1.

PHONE:033-22488099FAX :

033-2243577aWebsite:www.coalindia.inE mail :

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sl*fi?n - 700 001 .

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COAL INDIA LTD

FORMALORDER

Ref no. CIL/C2D/ Scanner/2015/20l 5 ti3 Date: 04.05.2015

l{/s. Unicom Infotel Pvt Ltd.,24/5,Kavi Bharti Sarani(Lake Terrace), Sneed PostKolkata- 700 029

Bv FAX:- +91-33-24199010Dear Sirs,

Sub: - Procurement of I No.Scanner for CIL HO.Ref: - 1. Our Tender Enquiry no. CIL/C2DI Scanner/2015 /20/250 dated 19 .02.2015

2. Your Acceptance Ref UIPL/GA/IMS-003/2015/2015 DATED 24.02.2015

With reference to above we hereby place our FORMAL ORDER on you for supply of I No.Scanner for CIL HQ at the following price and terms and conditions: -

v- Cont.on page-2-ty'

SI Item Description Ilnit Price(Rs.)

VAT@ 5% (Rs)

Qtv.(No.)

Total (Rs.)

1 Scanner Model DR- Cl30L 21,451.20 1,072.56 01 Rs 22,524.00

Total Rs.(lnclusive of installation charges) Rs22,524.00

Total Order Value -Rs. Twentv Two Thousand Five Hundred Twentv Four Onlv,

nlL

2.

1.

5.

,-

4.

-2-

The Total price will remain firm till delivery on FoR destination basis inclusive of taxesand duties, and the price escalation'on any account will not be acceptable.

Excise Dutv: N.A.

Deliverv: - Ex-stock/within 21 days from the date of placement of order. Delivery onFOR destination basis.

P4yment Termq: ' r00% payment within 21 days after receipt, acceptance, installationof the system, submission of the pBG & the bills whichever is later.

tERT9Ry4ryg BANK GURANTEEI pBG of Rs2,253.00(Rupees. Two ThousandTwo Hundred Fifty Three only) i.e. @t0%has to be firmished tv tt",upprio ioiilform of a Bank Drafl/ Bank GuaranteJ executed by any schedured Bank in india in theapproved format of cIL valid up to 12 months fiom the date of receipt, u"""pt o.. -ainstallation of materials at site, which will be refunded after expiry, if ,;

"Jui," i,

pending.

I-,iglrid?ted Damaees: - In the event of failure to deliver/dispatch the equipmen storeswith.in the stipurated date/period to effect supply in ac"ordao"e wittr itre terms andconditions and the specifications mentioned in thi iuppry order and in the event of breachof any of the terms and conditions,mentioned in tt

" i"ppry order, coal tndia Lta. strJl

be entitled at its option either to enforce the following:

a) To recover from the successfur bidder as agreed riquidated damages, a sum not lessthan 0.5(Half Percent) of the price of any st&es which the .r.""rrirl i.na.r.. t * noibeen able to supply as aforesaid for each week or part of a week during *hi.h ti;;delivery ofsuch stores may be in arrears limited to l0% (TEN percent).

b) To cancel the supply order or a portion thereof, and if so desired to purchase the storesat the risk and expenses ofthe defaulting supplier and also/or

c) To purchase elsewhere after notice to the successful tenderer on the account and at therisk of the defaulting supplier, the equipment/stores not suppried or others of similardescription without canceling the suppiy Lrder in respect of tile consignmerar;; ;il;for supply/or

d) To extend the period of d.erivery with or without riquidated damages as may beconsidered fit and proper. The liquidated damages if imposld shall not be-more ttran"the agreed liquidated damages referred to in 1a; above except in case of force *ui"*"condition.

e) whenever under this conhact Ty rrm of money is recoverable from and payable bythe supplier, coal India Ltd., shalr be entitled to iecover such sum uy uppropriutirg li.part or in whole by deducting any sum or whi_ch at any time thereurt", -uy'u""o-" Ju? ---

2"- Ill""

6.

-3-

to the successful tenderer in this or any other contract, should this sum be not sufficient to

recover the full amount recou"Jf", tft" successful tenderer shall pay' Coal lndia..

Ltd, the balance amount ";;;;;J'h" remaining balance' The supplier shall not be

entitled to any gain on any such purchase'

7. Warrantv/Guarantee:- Warranty in respect 9f sub;tanfard material' poor workmanship

and faulty design lnormat ie. i| i"* t*tf"aed) should be fumished for a period of 12

months from the date of t"""ipt, acceptance and installation of the material' Wananty

replacement should be ;il;ihtr;;.'month from the date of claim at 100% free of

cost on FOR destination basis'

S.PriceFaIlClause:-TheBIDDERundertakesthatithasnotsupplied/isnotsupplyingsimilar produc/ryr,"., ot .uf

'ystems at a pric^e lower than that offered in the present bid

in respect of any other #;"'t6""teni of the Govemment of India or PSU and if it

is found at any stage that si#lar productisystems or sub systems- was. supplied by the

BIDDER to any other lrli"itirlO"putt'eni of the Govemment of India or a PSU at a

lower price, then that "",y pJ"i', *iln due allowance for elapsed time' will b:gp]:".Sh

i" it. i,i".J", cure *d ,ri"'iir"..r". in the cost would be retunded by the BIDDER to

the BUYER, if the contract has already been concluded'

9. After sales service:- The supplier has to provide after sales service' free of cost

during warrantY Period.

10'PriceCertificate:.Acertificateshouldbesubmittedalongwithsupply/billthatthep"*. +.*d -e the lowest and not higher than as applicable to DGS&D' other

Gort. Deptts./ Undertakings including other Subsidiaries of CIL/ Private

organizations for items of same specifications

11. Pavine Authoritv: Chief Manager (Fin'MM)' -MM Div' Coal India Limited' Coal

- Efr;-*arr-Arr"*e Brilding, 3rd Floor, Kolkata- 700 001

12. @gigg: - General Manager (Admn), Coal India Limited' 10' N' S Road' Kolkata-

700001.

13. N!!g!!q: - Chairman's Sect (CIL)'

14. Installation. and Trainine: Shall be arranged by the supplier free of cost at our site

15.INSPECTIoN:Finalinspectionwillbecarriedoutbytheconsigrreeorhisauthorizedrepresentative.

16. During execution of the contract if new DGS&D Price is concluded on lower rate' the

same price shall be aPPlicable'(--

,v b-

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17. OTHER TERMS: All other terms shall be as per NIT.

18.

1. Delivery Challan.2. Guarantee Warrantee Certificate3. Installation & Commisuonint Certificate issued by user dept.4. Lowest price Certificate as per clause no. 10.5. Photocopy ofpBG.

The contract has been concluded. with the issue ofthe order. please send your acceptance withiniT:ilfl:f.T,""T,f;i:T;i#"":'XJ,",iT'."j*T l:t:-:.X,,1,Jffi;il";iffiiil'1ifl,'.0.,,"0Encl: LGenera.l Terms & Conditions

2. Format for pBG.3.Technical Specification:

-._ Model DR C130L, 1) Speed:39pnm/60ipm, 2) Category:Automatic or manual sheet feeding, iiif^,oo','ro? Legal, 4) Resolution:ObOiOoO ap, s;Interface: Hi-Speed usB 2.0

.6) d;, i;;; il;ul ,i"..'r",*. User Regisrration, Skip BlankPage' De skew' Batch Seperarion. r.-i ori.*rir", lil"lJli,* Color Dropoui/En.ancemenr.

M{Asst. Manager (MM)

Coov to:1. cM (MM)/HOD, cIL.2. cM (Admn ), CIL.

;.s#,:lT:ffilli,,ti}?l!;,'cRef:CIL/G-3(E)/F.C No40rsr38-rr8dated30.04.20rs.5. Chief Manager (Finance). MM Division. CIL, Kolkara6.

!1/^s, Canon India pu Limired,

A-23, Sector -59

_ Noida (UP) - 20t30lFax_91 Ot2 44t6 OItt./. M/s. Canon India pvr Limile4 Ref : Our enquiry No. 249 dtd.l 9.02.1 5].a.ftatelgeare Sarani, (lstFloor), -'-'r-"J rrv' z1

Kolkara- 700 071, Fax_(033) 4O:I O73t