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Save Paper Save Trees Go Paperless


ONE SHOP DOCUMENT DIGITIZATION

AND MANAGEMENT SERVICE.

We committed to the Environment.For the like-minded companies’ whowants to Go-Green by being aPaperless Office, we help them. Ourcomprehensive digital scanning,conversion, indexing, uploading,management and workflow systemwill help you simplify you documentmanagement and at the same time,Lessen your carbon footprint in theworld.

WORK IN A PAPERLESS OFFICE. WORK IN A GREEN OFFICE.


Paperless Office: A paperless office or paper-free office is a workenvironment in which the use of paper is eliminated or greatly reduced.This is done by converting documents and other papers into digital form, aprocess known as digitization.

Going paperless can save money, boost productivity, save space, makedocumentation and information sharing easier, keep personal informationmore secure, and help the environment. The concept can be extended tocommunications outside the office as well. For a business, going paperlesssaves time and money and improves organization. When employees aremore productive, companies become more efficient. Productivity andefficiency ultimately lead to growth.

Paperless is a concept that involves the elimination of all paper use in thehome, office, or school environment. While the use of paper hasdecreased, the user of paper is still prevalent, and there are not manycompanies that are completely paperless. First, going to a paperless officewould be better for the environment. ... Second, going to a paperlessoffice makes storage easier. Offices will not need to take up expensivefloor space with huge amounts of files. They will not need to payadministrative staff to file the paper and to find things in the files.


TRANSITION TO A DIGITIZATION WITH OURDOCUMENT SCANNING SERVICES AND WORKFLOWMANAGEMENT SYSTEM. WE’VE SUCCESSFULLY GUIDEDHUNDREDS OF ORGANISATIONS TO WORK IN APAPERLESS OFFICE ENVIRONMENT AND SAVE PAPER.

We are Certified with ISO 27001-2013Compliances.Information technology, Securitytechniques, Information securitymanagement systems

With over 29 years of industry experience, we solveinformation management challenges for clients acrossIndia. Our extensive network of over 100 staff andEssjay are trusted by over 5000 organizations acrossIndia

We are equipped with the latest and world class high-speed document imaging & scanning equipment's toprovide you with a fast, high quality and cost-effectivedocuments scanning service.

Gain control over your paper-based processes with ourscanNplus workflow management, It is allowing us tocustomize automated workflows specific to yourbusiness requirements. which is one of the best andAffordable document management system in India

We built our business around our core services (DigitalDocument Scanning, Trusted and Secured ManagementWorkflow) but because we strive to deliver value to ourcustomers through efficiency, our customers enjoy agenuine business partnership that is agile, accessibleand innovation led.


Why stuff a room, when you can fit it all in your palm

Document scanning in other word isdocument imaging is the process ofcapturing paper documents andconverting them to a digital format via adocument scanner. Document scanning isalso commonly referred to as documentconversion or document imaging. AtEssjay we are equipped with the latesthigh-speed document imaging & scanningequipment's to provide you with a fast,high quality and cost-effective documentsscanning service in India.

Our document scanning service is costefficient, it takes up very little space, andit makes organizing and retrieving filesquick and easy. Our digital transformationand scanning service converts bulky paperdocuments into a convenient, space-saving electronic archive.

As document scanning specialists, Essjayprovide comprehensive electronicarchiving solutions for a wide range ofpublic and private-sector organizations.Our scanning bureau is equipped with thelatest industry-leading scanningequipment, which produces clear, high-quality digital reproductions of yourdocuments.

Document Scanning Process

1: Collection of documents:

2: Data preparation and barcode generation:

3. Document Preparation:

4. Scanning of Documents:

5. Barcode separation: 6. Indexing of scanneddocuments:

7. Quality control: 8. OCR Process:


Document Digitization: After theconversion of the paper documents into PDFformat, digitization make it easier for youto search, access, retrieve and distributethe required information. By indexing, andfile conversion services using keyboarding,OCR, and double key entry techniques,helping you improve your organization'sefficiency and output. We have developedquality control software that guaranteesdocument digitization accuracy. With our 28years of experience in document digitizationservice will help your organization to workin a paperless office. We consistently adhereto best practices and meet the highestcompliance standards for our industry. Ourteam members go through rigorous checksto protect customer confidentiality.

Your paper documents can be scanned atour India facility and the images indexedand delivered in any format via E-mail, FTP,USB Disk, DVD or Cloud services. We alsohave personnel and equipment ready tohandle on-site projects in India. Backed byprofessional management, an efficient teamof data conversion specialists and bestbusiness practices, Essjay has a solid trackrecord of delivering value added digitizingservices. Over the years, we have grownconsistently and carved a niche forourselves as a high quality, most costeffective and efficient service provider for allscanning needs.

II. Document DigitizationPDF scanning. document indexing. archiving. OCRPDF Scanning Services:

Indexing and Archiving Services:

OCR- Scanning.

Data Uploading To Server:

Return or Recycling:


DOCUMENT MANAGEMENT SYSTEM AND WORKFLOW

Introduce a paperless office and streamline processing of all types of documents

• ScanNplus is a web-based software and complete officeautomation system that enables the users to automate allthe business processes with absolute ease. No matter howcomplicated a task is, with ScanNplus you can handle itsmoothly, within a short period of time. It's a software thathas been designed to create, store, collect, convey andmanipulate different types of office information for handlingbusiness processes. Right from electronic transfer and rawdata storage to managing the electronic businessinformation, one can handle all the business processesusing ScanNplus.

• ScanNplus deliver some of the most diverse feature setsin the industry through simple and easy-to-use interfaces.They are built on an open platform architecture, whichallows easy integration with third-party applications.Deploying our solutions reduces your costs and drivesefficiencies, leaving you and your end users satisfied. Theapplications are designed to suit the needs of companies ofall sizes - from small businesses to large global enterprises.


scanNplus simplifies administration, It

takes away from the hassle of trackingdocuments when multiple parties areinvolved. Gone are the days of a documentlost on a desk, waiting to be signed.

An organization that deals with anyform of paperwork needs a system tomanage it. We introducing scanNplusDMS workflow, which ensure a smoothfunctioning of your business withhigher security at affordable cost.There is an approval process andlifecycle for each document that flowsthrough this channel.

scanNplus process benefit yourorganization in countless ways. Whendocuments are managed electronicallyand workflows are visible at every stepto the people involved in them, work isfaster and more efficiently. Even morethis system dramatically simplifiesdocument tracking and takes away thehassle of documents managementwhen multiple employees fromdifferent departments are involved inwork on the same documents. Abilityto streamline all your office documentsand can-do wonders for your business.Having the right information at theright time will allow your employees todo their jobs efficiently, therebyproviding you a competitive advantageover your competitors who are stillstuck with old filing systems.

Smart & Affordable

DMS Workflow.


It’s time to abandon paperdocuments and start thinkingfrom a digital perspective. Notonly does it save on costs, it savesour planet too.

Elements of a ScanNplus DMS Workflow.

Understanding the workflow of a document is thefirst step in business process automation. Theexact function will depend on your industry, typeof document, and any regulations that mayapply. ScanNplus workflow contains a fewsimple steps:

Creation, modification, and archiving ofa new document. Versioning of documents.Sharing documents and collaborating.Creation of reporting. Incorporation ofsearch capability.

ScanNplus help you embrace optimization of theprocesses that power your business. It is enabledcentralized document creation as well asmanagement of document modification, sharing,searching, tracking and store importantdocuments real-time, while drastically reducingthe use of paper. IT is typically performed withan intelligent software system that acts as adocument repository. Moreover this software canuse for document discussions and versioning,allow authorized access and collaboration, andeven manage data with configurable web forms.These systems commonly provide a workflowprocess for tasks like: Versioning, Storage,Security, Indexing, Retrieval, Metadata.


TOP BENEFITS OF PAPERLESS OFFICE

1. Reduces carbon footprint:

One of the most powerful benefits of having apaperless environment is that it can help notjust the environment but also the operation atthe same time. Having a green-mindedworker and entrepreneur is that they may attimes feel compelled to take their currentfiling cabinets, convert them into a properdigital system so that the earth is a betterplace to live in. Paperless offices will alwayshelp in preserving wildlife, reducing pollution,reducing the reliance upon the waste that iscreated by documents over businesses. Apartfrom preserving trees, when you are workingin a paperless office it will be much easier toget hold of documents. Not just that, it willalso lower the chances of losing, misplacingthe documents that contain confidentialinformation.


2. Access to documents fromeverywhere:

There are several users who canget hold of a document at thesame go, making it much less ofa hassle for the scramble ofsuch documents under timeconstraints. There are severalbusinesses that share suchdocuments along with otherenterprises with the help ofsecure emails or even protectednetwork. This will help you savecash, boost more productivityand make it more possible toboost chances for companies.

3. Very easy to store:When you have a digitaldocument management system,all the documents shall comeinto the office and you canimmediately scan the ones thathave been stored electronicallyand make it much faster andeasy to send all of themelectronically to people whoreally need it. If you gopaperless today, you will be ableto store literally everythingwithout having to waste toomuch paper.

4. Automatic audit:Strict audit rules and guidelinesneed to store and record forseveral years. When you havethe benefit of using a digitaldocument management system,there shall be no limits to kindof documents you are storing,and all documents shall have aunique number that willgenerate the audit trailautomatically. This will also giveyou the ability to make allchanges to the documents andstill will keep the original withthe audit guidelines andcompliance.

5. Saves up time:It is no longer needed to wasteany time looking at suchdocuments. The thing withdocument searches is that theycan be done fast and easy andwill give you result fast. Allsuch documents which arestored in the same way, in anorganized fashion are alsoeasy to retrieve at the sametime!

TOP BENEFITS OF PAPERLESS OFFICE


TOP BENEFITS OF PAPERLESS OFFICE6. Accessible:

The thing with digital documentmanagement is that it will letyou create such securitysettings and will also give all itsauthorized users the right andability to check and see thesame documents. This makesthings easy when you havemore than one user who wantsto access the same kind ofdocument or in cases where thecompany wants to use severalsites. When they order goodsand authorize the invoices, itproves to become beneficialespecially because they aredone digitally.

7. Development of business:When times are saved, mostexecutives can spend their timein a more productive andbeneficial manner. Not just that,it helps in developing thebusiness in the right and mosteffective way. Recently a surveyconducted mentioned thatdirectors and most businessmanagers would end upspending the time that theyspend on business developmentand not anything else.

8. Security:The thing with digital documentmanagement systems is that itwill store all the documents onthe servers that are secure. Thisalso means that the ones whoare authorized shall be able toget hold of all documents,retrieve them and make it farmore secure avoiding them tofall in wrong hands.

9.Saves Money:Going digital improves processefficiency, saving you money.Paperless offices can process amuch larger volume ofpaperwork compared totraditional offices in the sameamount of time. Further,digitization reduces moneyspent on paper, printers, ink,postage, office space for filesand employee time to managepaperwork. The savings onemployee time becomeespecially valuable regardingregulatory audits and repetitive,high-volume tasks like expensereimbursements.


WE WORK WITH ALL KINDSOF BUSINESSES AND ALL

KINDS OF ORGANIZATIONINCLUDED SMALL

MEDIUM AND LARGE

THERE ARE SOMESECTORS THAT ENCOMPASS

A LARGE PERCENTAGEOF OUR CLIENTS

Government Authorities.

Banks & Finance Sector

Hospitals & Health services:

Legal & Law Companies

Engineering and Real Estate.

Shipping & Logistics

Education Institutes.


SIZE & TYPE IS NOT MATTER

We are fully equipped to handle any type of document scanning projects and convert them into any desired image

format included A4, A3, A1, A2, A0

Large format, Wide format

SCANNING. DIGITIZATION. MANAGEMENT

Bulk DocumentLarge format Document

Blueprints. Plans DiagramBooks & Magazine

Legal documentMedical Records

Microfilm & MicrofichePhotos & Albums

Invoices & Challans

EXCELLENT CUSTOMER SERVICE

AWARD WINNER 2018-2019

CERTIFIED WITH ISO 27001-2013

ISO 9001-2015

ISO 14001-2015

CRISIL RATED

OPERATIONS PERFORMANCE HIGH

FINANCIAL PERFORMANCE HIGH

Our Management


Essjay House. 79D, Kamgar Nagar. S.G. Barve Marg. Kurla East. Mumbai 400 024.

Mob: 91-9167111666 91-9167111444 Tel: 022-25242524 022-25241212

E-Mail: [email protected]


https://www.essjaycopier.com

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