Save 6-12 weeks a year show

Do differently?

Life change?

BEFORE AFTER

value-added proposition

Ideas Common issues

Quick relief

Big difference

No onestrategyfits all!

workplace productivity illusions

Real or illusion?

Illusions deceive the mind

Disrupt current beliefs

Activating event

CONSEQUENCES

Positive

Negative

Neutral

Beliefs

Disrupt current beliefs

Multitasking vs Productivity?

MULTITASKING VS PRODUCTIVITY

Workbook - Page 10


M


M

1


M

1

U


M

1

U

2

Conclusions?

mastering mindful multitasking

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive

Excessive?

Frequency

Duration

Intensity

Negative impact

Mindful Multitasking

Homeostasis

Deliberate Practice!

Right now…

Task…96 minutes!

Interactions!

conquering mental and physical clutter

Design Solution

5x5 Mental Pathway

Workbook - Page 18

• Paper

• Voicemails

• Electronic messages

• Verbal requests

• Thoughts

• Discard

• Delegate

• Immediate action

• File for reference

• File for follow up

“To make a deep mental path, we must think over and over the kind of thoughts we wish to dominate

our lives.”

…Thoreau

where will I put it and how will I find it?

Reference Items

Location Description

Book 5 7 6 Following Th rou g h , Levinson, Grieder,

habits, cues, guidan c e system

CBL6 Futurist , Buckminster, Ful ler,

principles, article, design solutions

Workbook - Page 21

simplified prioritizing

ChoiceOverload

Binary Thinking

Prioritizing Your Workload

Han

dlin

g

In

terr

upti

ons

Prioritizing Factors

• Impact

• Time

• Difficulty

• Cost

Default Priority - Keep it Simple!

strategies for accepting the inflexibility of time

Eliminate

Delegate

Pick the right person

Clarify

Confirm understanding

Set date

Confirm date

Abbreviate

Speed Reading

10-year…10,000-hour rule

“It’ll take us 10 years just to get started”

Basics in your field of

expertise?

Network with experts

the job of a problem is to get your attention

Breakfast Flock

Emotional Triggers

Anger

Sadness

Anxiety

Confusion

more better different less

Meeting Exercise

More

Better

Different

Less

Workbook - Page 32

E-Mail Exercise

More

Better

Different

Less

Workbook - Page 33

a simple model for creating desired results

Creating Desired Results

Vision

Current Assessment

Action Plan

Everybody

Somebody

Anybody

Nobody

Plan Documentation

# C at e go ry D e s c r i ption R e s p o n si b l e D ate

1 Trai n ing Schedule a G O Syst e m sessio n for d irec t repo r t s Sam S ma r t Marc h 10

2 HR Schedule p e rsona lit y assessme n ts fo r key exec ut ives Rebecca B ri llia n t July 17

3 Research Contac t A c me Co rp o ra t ion abo u t p ro b lem s w it h p roduct Wil e E . Coy o te Octob e r 8

4 Admin Set u p fo llo w -u p file s fo r ev e ryone in dep ar tme nt Ralph R e lia b le Decembe r 15

Workbook - Page 35

avoiding avoidance strategies

Avoidance

Suppression

Repression

Dissociative (DID)

Energy Allocation

Fight or Flight

Immune

Cell replenishment

Energy replenishment

people, personalities and productivity

Workbook - Page 38

Personality TraitsContinuum 1 2 3 4 5

Control

Orientation Submissive Accomm o dating Balanc e d Controlling Domineering

Interaction

Orientation Withdra w n Low Need Balanc e d Pref e r High Need

People/Task

Orientation Task Only

Stro n g Fo c us

on Task Balanc e d

Somew h at

People Orien t ed

Highly People

Oriented

Activity

Orientation Highly

Spon t an e ous

Somew h at

Spon t an e ous Balanc e d

Somew h at

Meth o dical

Highly

Meth o dical

Policeman

Research Scientist

Teacher

Trauma Surgeon

Airline Pilot

Salesperson

Therapist

Overall Job Performance

Reward programs

Relationships

Communication

Training $$$

STEP 1

Blind match

STEP 2

Consider current person or candidate

PersonalityAssessment

Revise responsibilities

Revise team

Training

Reassignment or termination

Upstream Solutions

After ClassExercise

WorkbookPage 41

self-defeating behavior influences

Strokes

why most of us look both ways before crossing the street

• Facts

• Feelings

• Hippocampus

• Amygdala

Memory Encoding

Don’t talk tostrangers!

Don’t stick your nose in…

Children are to be seen and…

Don’t talk tostrangers!

DON’T PROSPECT!

Don’t stick your nose in…

DON’T PROBE!

Children are to be seen and…

DON’T BE ASSERTIVE!

Tape Triggers

Feelings

• Sadness

• Anger

• Fear

• Disgust

• Surprise

• Joy

Investigate unexplained

emotions

procrastination: from shiny objects to ambiguous obligations

Story of Madai

FocusFocus

Task related anxieties

Distractions

The job of a problem…

Procrastination is usually a problem!

changing bad and ugly habits into good habits

Intellectual Guidance System

Primitive Guidance System

Diet time!

Cueing

Spotlighting

the final examination

Chasing Daylight Eugene O’Kelly

Socrates

see the big PICTURE

be more COURAGEOUS

make a DIFFERENCE

thank you

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